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D CN Delegate Dat abase Software User Manual en LB B3580.
Chapter 1 - Delegate Database 1.1 About Delegate Database Chapter 2 - Getting Started 2.1 Starting Delegate Database 2.2 Using Help Chapter 3 - Preparing for a Conference 3.1 The main window 3.2 Working with names files 3.3 Entering delegate data 3.4 Working in names files 3.
About this manual This user manual is divided into four chapters. Chapters 1 and 2 provide background information and chapters 3 and 4 provide detailed user infor- mation as follows: • Chapter 1 - D.
Manual conventions For clarity this user manual uses consistent styles, symbols and typographical conventions. They are: NOTE: General notes are contained within rules and indicated with this symbol in the left margin. Notes are used to draw attention to special actions or information.
EXPLANA T OR Y NO TES Delegate Database Digital Congress Network Software User Manual Page iv.
CONTENTS Title Page 1.1 ABOUT DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . . . . .1-2 What is Delegate Database? . . . . . . . . . . . .
1.1 ABOUT DELEGA TE D A T ABASE What is Delegate Database? The Delegate Database software allows users to compile a comprehensive database of information relating to participants at a conference or meeting. The delegate information is classed as either ‘conference-related’ or ‘personal’.
NOTE: This information is stored in a ‘screen card’ which is displayed in the main window of Delegate Database. Each delegate has a separate screen card, with text boxes, edit fields and check boxes for specifying the details for that delegate. Screen cards are stored by the DCN system in a names file.
[This page left intentionally blank] DELEGA TE D A T ABASE Delegate Database Digital Congress Network Software User Manual Page 1-4 1.
CONTENTS Title Page 2.1 STARTING DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . .2-2 The DCN Startup screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Selecting a installation- (and names) file . . . . . . . . . . .
2.1 ST AR TING DELEGA TE D A T ABASE The DCN Startup screen The Delegate Database program is started from the DCN Startup screen (shown below). NOTE: For starting the DCN Startup program from an icon in the desktop, refer to the Startup user manual. GETTING ST AR TED Delegate Database Digital Congress Network Software User Manual Page 2-2 2 Fig.
The DCN software uses two user-created files that contain important infor- mation about the installed hardware configuration and about delegates’ names. These files are: • Installation file - containing information about channel assignment and the numbers that have been assigned to all microphones connected to the DCN.
2.2 USING HELP The Help menu The ‘Help’ menu in the title bar contains commands for an on-screen help facility. This help facility contains information on all commands in the ‘File’ menu, on w.
Commands This gives information on all menu options, covering the ‘File’ , ‘Edit’ , ‘Search’ , ‘View’ , ‘Fields’ , ‘Configure’ , ‘Apply’ and ‘Help’ menus. To access the ‘Commands’ help facility: • Select the ‘Help’ menu and click on ‘Commands’ .
Using Help This gives information on how to use the Delegate Database help facility. To access the ‘Using Help’ facility: • Select the ‘Help’ menu and click on ‘Using Help’ . A list of topics is given. For more information on any topic contained in the list: • Click on the required topic in the list.
About Delegate Database This provides software release information. To display the ‘About...’ window: • Select the ‘Help’ menu and click on ‘About Del. Database...’ . The following window appears: To remove this window: • Click on the ‘OK’ push button.
[This page left intentionally blank] GETTING ST AR TED Delegate Database Digital Congress Network Software User Manual Page 2-8 2.
CONTENTS Title Page 3.1 THE MAIN WINDOW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 The menu bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 3.2 WORKING WITH NAMES FILES . . . . . . . . . . . .
3.1 THE MAIN WINDO W The Delegate Database main window is used to input delegate data and parameters and to access the other dialogue boxes of the Delegate Database program. In the title bar at the top of this window, the names file name is displayed.
The main window contains the following elements: • ‘Previous Name’ , ‘New Name’ , and ‘Next Name’ push buttons • ‘Records’ text and field • ‘Conference Data’ dialogue box •.
3.2 W ORKING WITH NAMES FILES Names files options If you wish to use an existing names file or open a completely new one, the ‘File’ menu includes commands for doing so.
The ‘ New’ dialogue box contains a text box for entering the names file name. You can type a name up to 12 characters long. • Type the desired names file name in the text box. • Click on the ‘Ok’ push button. NOTE: Clicking on the ‘Cancel’ push button closes the dialogue box without performing the function.
The ‘New’ dialogue box returns. If you proceed with opening a new names file, the invalid data (PIN code, seat number or card code) will be deleted from the current names file. To replace the invalid data: • Click on the ‘Cancel’ push button in the ‘New’ dialogue box.
When the ‘Open’ dialogue box opens, a list box appears with all names files currently available. The currently open names file is also shown. If the list contains more names than can be displayed, a scroll bar is provided. To open a names file: • Click on the name in the list.
The ‘Copy’ dialogue box contains a text line giving the current name of the file and a text box for entering the new names file name. You can type a name up to 12 characters long. • Type the new file name in the text box. • Click on the ‘Ok’ push button.
• Click on the name in the list. • Click on the ‘Delete’ push button. Another dialogue box will appear, with the text: ‘Are you sure you want to delete file <file name>’ If you still want to continue: • Click on the ‘Ok’ push button.
Importing a names file - this option allows you to import a names file into Delegate Database which has been created in another application. This means you can create a file containing information about delegates at any time without the Delegate Database application being open.
This is a standard Windows dialogue box. The dcnexport directory is opened as default. Any file(s) with a .txt or .csv extension are shown. You can display all file types by selecting the ‘All Files’ option in the ‘List Files of Type:’ drop-down list box in the bottom left hand corner of the dialogue box.
Delegate ID, last name, first name, seat number, group, country name, title, interpretation, user display, card code, PIN code, authorization voting, authorization microphone, authorization intercom, .
3.3 ENTERING DELEGA TE D A T A Delegate data is classed either as conference data or personal data. Confer- ence data is information that is directly related to the conference in which the delegate is participating. Personal data is additional information that is not-conference related.
NOTE: The latest versions of DCN units with an ID-card reader are equipped with a chip-card reader. The address of the card code on the chip card is configurable. The default address is 25. To change the default value, the following line must be added in the [Startup] section of the DCN.
To edit the ‘Group List’ field: • Select the ‘Fields’ menu and click on ‘Group’. The following dialogue box appears: The list box entitled ‘Group List’ contains a list of all current possibilities. If it contains more entries than can be displayed, a scroll bar is provided.
You will return to the main window. The ‘Title’ , ‘Country’ and ‘Interpretation’ fields are edited in the same manner as described for the ‘Group List’ field. Specifying the PIN size - this option enables you to specify the length of the PIN code for the current names file.
Configuring the multiple names window - this option allows you to speci- fy which fields will appear in the multiple names window. (For more details on the multiple names window, please refer to ‘Viewing Multiple Names’ on page 3-33). NOTE: The maximum amount of information that can be present is 64,000 characters.
Configuring and producing ID-card labels - this option allows you to spec- ify which fields will appear in the ID-card label when printed. NOTE: The maximum dimensions of labels are 25 x 55 mm. Select the ‘Configure’ menu and click on ‘ID-card..
Within the Configure ID-card dialogue box is a dialogue box entitled ‘Production’ . There are two options: • Card encoding • Label printing Card encoding involves transferring information from Delegate Database to the ID card. To authorize card encoding: • Click on the ‘Card Encoding’ check box.
To produce an ID-card and/or label: • Click on the ‘Produce Card’ push button situated at the bottom right of the main window. A label will be printed if the first three conditions above are met.
To alter the lengths of the fields: • Drag the block located between the two fields in the required direction. Dragging the block to the left decreases the length of the first field (and therefore increases the length of the second).
To input data in the ‘First Name’ field: • Type the desired first name in the text box. • Press the <TAB> key on the keyboard. To input data in the ‘Country’ field: • Scroll through the ‘Country’ drop-down list box until you find the required entry.
Clicking on the up scroll button displays the next free valid seat number. Clicking on the down scroll button displays the previous free valid seat number. To specify a particular seat number: • Position the cursor in the ‘Seat Number’ text box.
If the seat number is not unique, the following error message will appear: ‘Duplicate seat number’ If either error message appears, you must input a new PIN code. To alter the card code: • Click on either the up or down scroll button situated to the right of the ‘Card code’ text box.
Authorizing microphones, voting and intercom - this option allows you to specify whether individual delegates are allowed to use the microphone on their contribution unit, take part in electronic voting or use intercom facili- ties. The ‘Authorization’ dialogue box is situated at the top right of the ‘Conference Data’ dialogue box.
The ‘Personal Data’ window contains fields for the following data: • Street name and number • Post Code • City • Company • Date of birth • Telephone number • Fax number • E-mail number When entering personal data for a new delegate, all of the above fields will be blank.
3.4 W ORKING IN NAMES FILES Searching for delegate screen cards The Search facility in Delegate Database allows you to initiate a search through the current names file for a particular delegate screen card. You can specify which field the search will be based on, and also the entry in that field you wish to locate.
If the search is successful, the appropriate delegate screen card will be dis- played on screen. If the search is unsuccessful, the following error message will appear: ‘Text typed not found’ Repeating the search - this option allows you to repeat the search for the data entered above.
To access the next screen card: • Click on the ‘Next Name’ push button. The next delegate screen card will be displayed on-screen. NOTE: When the last delegate screen card is currently on-screen and you press the ‘Next Name’ push button, then the first delegate screen card will be displayed.
Cutting data - this option allows you to remove the data from a single field in a delegate screen card and store it in a temporary buffer. • Select the field to be cut by clicking on it.
NOTE: This option also selects all the information contained in the ‘Person- al Data’ window, whether this window is displayed or not. If the screen card information is then pasted, the personal data information is inserted into the appropriate fields of the ‘Personal Data’ window of the new screen card, whether it is displayed or not.
3.5 VIEWING NAMES FILES Viewing options There are a number of display options available for the main window. These options are contained within the ‘View’ menu, and are: • Viewing multiple names.
The following window appears: The tick mark √ will subsequently appear to indicate that this option has been enabled. The entries are displayed by alphabetical order of the first specified field. A scroll bar is provided if the list is longer than can be displayed on screen.
The following window appears: The tick mark √ will subsequently appear to indicate that this option has been enabled. Viewing the screen line - this option allows you to display the screen line in the main window. This information is displayed in the bottom left-hand section of the main window.
The tick mark √ will subsequently appear to indicate that this option has been enabled. The following window appears: To remove the screen line: • Select the ‘View’ menu and click on ‘Screen Line’ again.
3.6 PRINTING It is possible to print a hard copy of the current names file. You can also specify certain parameters relating to the printing of the dialogue boxes.
If you are inserting a header more than 20 characters long, you can scroll the text horizontally by using the left and right arrow keys on the keyboard. To define the number of copies: • Select the ‘Number of Copies’ field and type in the required number.
PREP ARING FOR A CONFERENCE Delegate Database Digital Congress Network Software User Manual Page 3-38 3 [This page left intentionally blank].
CONTENTS Title Page 4.1 DOWNLOADING DELEGATE DATA . . . . . . . . . . . . . . . . . . . .4-2 4.2 EXITING DELEGATE DATABASE . . . . . . . . . . . . . . . . . . . . . . . .4-3 Temporarily exiting Delegate Database . . . . . . . . . . . . . . . . . . . .
4.1 DO WNLO ADING DELEGA TE D A T A You can download conference data to the DCN system, even when a con- ference is taking place. This is accomplished from the ‘Apply’ menu. Down- loading data can be done in two ways: all the data in the names file can be downloaded, or only the data for the delegate currently displayed.
4.2 EXITING DELEGA TE D A T ABASE Temporarily exiting Delegate Database It is possible to temporarily leave Delegate Database without closing it down completely. To do so: • Click on the minimize button situated at the top right of the application window.
[This page left intentionally blank] MONIT ORING A CTIVITY DURING A CONFERENCE Delegate Database Digital Congress Network Software User Manual Page 4-4 4.
CONTENTS Title Page A.1 CONTROL MENUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2 File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2 Edit menu . . . . . . . . . . . . . . .
A.1 CONTROL MENUS File menu The ‘File’ menu covers opening, saving, closing, deleting and printing of names files, and terminating the application. The menu consists of the fol- lowing items: • New ... allows the user to create a new names file (refer to page 3-4).
Search menu The ‘Search’ menu contains options that enable the user to search through the currently open names file for a particular screen card. The menu con- sists of the following items: • Find ... allows the user to specify a screen card to be searched for and other search-related parameters (refer to page 3-28).
Configure menu The Configure menu covers options available in specifying the contents of various fields. The menu consists of the following items: • Multiple Names View ... allows the user to specify the fields to be dis- played in the ‘Multiple Names’ window (refer to page 3-17).
A.2 A CCELERA T OR KEY S Delegate Database accelerator (short-cut) keys Menu Item Short-cut File <ALT> + <F> New... <N> Open... <O> Copy.
APPENDIX A - REFERENCE GUIDE Delegate Database Digital Congress Network Software User Manual Page A-6 A Menu Item Short-cut Fields <ALT> + <i> Group... <G> Title... <T> Country... <C> Interpretation... <I> PIN size.
A.3 INDEX ABC About Delegate Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2, 2-7 About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii All . . . . . . . . . . . . . . . . . . .
Pasting data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31 Selecting a complete screen card . . . . . . . . . . . . . . . . . . . . . . . .3-30 Editing screen-card fields . . . . . . . . . . . . . . . . . . . . . . .
STUV Screen card fields, editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-13 Screen line, configuring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20 Searching for delegate screen cards . . . . . . . .
[This page left intentionally blank] APPENDIX A - REFERENCE GUIDE Delegate Database Digital Congress Network Software User Manual Page A-10 A.
© 2003 Bosch Security Systems B.V . Data subject to change without notice June 03 | 3922 988 444 1 7en For more information please visit www .boschsecuritysystems.
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