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D CN Synoptic Microphone C ontrol Software User Manual en LB B 35 7 1.
Chapter 1 - Synoptic Microphone Control 1.1 About Synoptic Microphone Control 1.2 What is a synoptic layout? 1.3 Controlling microphones Chapter 2 - Getting Started 2.1 Starting Synoptic Microphone Control 2.2 Using Help Chapter 3 - Preparing for a Conference 3.
About this manual This user manual is divided into four chapters. Chapters 1 and 2 provide background information and chapters 3 and 4 provide detailed user infor- mation.
Manual conventions For clarity this user manual uses consistent styles, symbols and typographical conventions. They are: NOTE: General notes are contained within rules and indicated with this symbol in the left margin. Notes are used to draw attention to special actions or information.
EXPLANA T OR Y NO TES Synoptic Microphone Control Digital Congress Network Software User Manual Page iv.
CONTENTS Title Page 1.1 ABOUT SYNOPTIC MICROPHONE CONTROL . . . . . . . .1-2 What is Synoptic Microphone Control? . . . . . . . . . . . . . . . .1-2 Layout mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Control mode . . . . . .
1.1 ABOUT SYNOPTIC MICROPHONE CONTROL What is Synoptic Microphone Control? The Synoptic Microphone Control software program is one of a family of modules designed for controlling and monitoring conferences and discus- sions using the DCN contribution equipment.
1.2 WHA T IS A SYNOPTIC LA Y OUT? Making a graphical representation A synoptic layout is a graphical representation of the actual location of the DCN microphones, delegate units and chairman units in a room or hall. What you create on screen is a plan view of how your conference venue looks.
1.3 CONTROLLING MICR OPHONES Conference procedures To successfully set-up, conduct and organise a conference it is necessary to provide microphone management procedures which facilitate many differ- ent types of conference or discussion.
The operator can see which delegate is has been waiting longest to speak, as this microphone is represented by a flashing green icon. The operator can grant active status to this delegate, or indeed any other delegate on the request-to-speak list.
Microphone control by delegate with override - is useful for smaller discus- sions where participants are given active status by activating a contribution unit key. The microphone of the speaker who has been speaking the longest is automatically switched off.
CONTENTS Title Page 2.1 STARTING SYNOPTIC MICROPHONE CONTROL . . . . 2-2 The DCN Startup screen . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Selecting an installation- (and a names) file . . . . . . . . . . . . .2-3 The Synoptic Microphone Control icon .
2.1 ST AR TING SYNOPTIC MICROPHONE CONTROL The DCN Startup screen The Synoptic Microphone Control program is started from the DCN Start- up screen (shown below). NOTE: For starting the DCN Startup program from an icon in the Windows desktop, refer to the Startup user manual.
The DCN software uses two user-created files that contain important infor- mation about the installed hardware configuration and about delegates’ names. These files are: • Installation file - containing information about channel assignment and the numbers that have been assigned to all microphones connected to the DCN.
2.2 USING HELP The Help menu The ‘Help’ menu in the title bar contains commands for an on-screen help facility. This help facility contains information on all commands in the ‘File’ menu, on w.
An on-screen page with the requested information will appear. Commands This gives information on all menu options, covering the ‘File’ , ‘Clear Display’ and ‘Help’ menus. To access the ‘Commands’ help facility: • Select the ‘Help’ menu and click on ‘Commands’ .
A window with the requested information will appear. Using Help This gives information on how to use the Synoptic Microphone Control help facility. To access the ‘Using Help’ facility: • Select the ‘Help’ menu and click on ‘Using Help’ .
The following window appears: To remove this window: • Click on the ‘OK’ push button. Digital Congress Network Synoptic Microphone Control Page 2-7 Software User Manual GETTING ST AR TED 2 Fig.
[this page left intentionally blank] GETTING ST AR TED Synoptic Microphone Control Digital Congress Network Software User Manual Page 2-8 2.
CONTENTS Title Page 3.1 USING LAYOUT MODE 3-2 The main window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 The menu bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 The tool box .
3.1 USING LA Y OUT MODE The main window The Synoptic Microphone Control main window contains a layout area and a tool box. From this you will create or edit your synoptic layout. In the title bar, the software displays the layout file name. The name dis- played is that of the last-used layout file corresponding to that installation file.
The menu bar All menu options referred to in this user manual are contained within the menu bar, located underneath the title bar at the top of the main window. Access to drop-down menus is gained by clicking on the menu title, dis- played in the menu bar.
Lavalier microphone - a mobile microphone carried by the user on a neck strap or tie-clip. Screenline - gives the screenline of the delegate as specified in the Delegate Database application.
3.2 MAKING A LA Y OUT Layout Options When creating a layout, there are a number of options in the ‘View’ and ‘Settings’ menus that make this task easier.
NOTE: The seat numbers assigned using ‘Auto Numbering’ are the seat numbers in the current installation file. If all installation file seat numbers have been used, any further icons will not be given seat numbers.
The following dialogue box appears: • Click on the radio button for the desired grid size. • Click on the ‘Ok’ push button. NOTE: Clicking on the ‘Cancel’ push button closes the dialogue box without carrying out the option. This applies to all dialogue boxes in Synoptic Micro- phone Control.
Rotating icons - causes the layout to automatically rotate clockwise in steps of 90°. To rotate the synoptic layout. • Select the ‘View’ menu and click on ‘Rotate Image’ . Positioning icons on a layout To create a layout, the first step is to position the icons according to the actual layout.
Editing icons in a layout The Synoptic Microphone Control main window includes an ‘Edit’ menu with commands for undoing commands and cutting, copying, pasting and deleting icons. This menu also allows you to edit an icon’s seat number. Individual or groups of icons can be cut, deleted, copied and pasted.
• Select the ‘Edit’ menu and click on ‘Cut’ . The selected icon(s) are moved from the layout to a ‘clipboard’ buffer mem- ory (which is not visible). To retrieve them: • Select the ‘Edit’ menu and click on ‘Paste’ . An outline representation of the cut icon(s) appears in the window.
Editing seat numbers - if an icon or icons have been deleted, copied or pasted into the layout, the seat numbers must be edited. To do so: • Click on the icon whose seat number requires editing. • Select the ‘Edit’ menu and click on ‘Number’.
To do so: • Open the DCN.INI file in the C:windows directory. • In the section of the DCN.INI file titled [Synoptic], enter the command line: <ScreenLineLength=#>, where # is a number between 0 and 15. • Save the DCN.INI file then exit it.
3.3 SPECIFYING CONFERENCE PROCEDURES Specifying the microphone operation mode For more general information on microphone operation modes please refer to section 1.3, ‘Controlling Microphones’ . For information on the operator possibilities in each mode, please refer to section 4.
Microphone Control By - this part of this dialogue box is for selecting the microphone mode. To do so: • Click on the desired ‘Microphone Control By’ radio button.
Specifying additional microphone parameters It is also possible to specify the following: • Printing or saving a record of microphone activity • Attention tone • Ambient microphone • Microphone off after shift NOTE: Printing or saving microphone activity is part of conference control and is covered in chapter 4.
If you select ‘File’ : • The ‘Send To’ text box is highlighted. You can enter a file destination and name, which must be a valid MS-DOS name no longer than eight characters. If you select ‘Printer’ : • The ‘Page Header’ text box is highlighted.
Microphones Off After Shift - this option allows you to determine that when a delegate is promoted from the request list to the speakers list, only that delegate’s microphone will be activated. The microphones of all other delegates in the speakers list are deactivated.
3.4 W ORKING WITH LA Y OUT FILES Layout file options The ‘File’ menu has commands for: • Opening a new layout file • Opening an existing layout file • Saving a layout file under its current .
Digital Congress Network Synoptic Microphone Control Page 3-19 Software User Manual 3 • Type the desired layout file name in the text box. • Click on the ‘Ok’ push button. A new layout file (with no microphone icons placed) opens and the name appears in the title bar at the top of the window.
PREP ARING FOR A CONFERENCE Synoptic Microphone Control Digital Congress Network Software User Manual Page 3-20 3 If there are two or more icons with the same seat number, a warning mes- sage is displayed before the ‘New’ dialogue box appears: ‘Two or more icons have the same seat number!’ • Click on the ‘Ok’ push button.
Digital Congress Network Synoptic Microphone Control Page 3-21 Software User Manual PREP ARING FOR A CONFERENCE 3 This dialogue box contains a list box for selecting the layout file name. The name of the current layout file is also displayed. When the ‘Open’ dialogue box opens, the list box contains all available layout files.
The following dialogue box appears: This dialogue box contains a text box for entering the new layout file name. When the ‘Save As...’ dialogue box opens, a text insertion point is already in the text box and you can type a name up to 12 characters long.
Digital Congress Network Synoptic Microphone Control Page 3-23 Software User Manual PREP ARING FOR A CONFERENCE 3 Deleting a layout file - if you wish to delete a layout file: • Select the ‘File’ menu and click on ‘Delete...’ The following dialogue box appears: This dialogue box contains a list box for selecting the file to be deleted.
Importing a bitmap - you can import a bitmap to use as a background for the synoptic layout. NOTE: You can only import files which have a .bmp extension, and which have no more than 256 colours. To do so: • Select the ‘File’ menu and click on ‘Import.
PREP ARING FOR A CONFERENCE Digital Congress Network Synoptic Microphone Control Page 3-25 Software User Manual 3 3.5 GOING T O CONTROL MODE It is possible for you to leave layout mode and go into control mode at any time. To do so: • Click on the ‘Control’ button in the toolbox.
PREP ARING FOR A CONFERENCE [this page left intentionally blank] Synoptic Microphone Control Digital Congress Network Software User Manual Page 3-26 3.
CONTENTS Title Page 4.1 WHAT IS CONTROL MODE? . . . . . . . . . . . . . . . . . . . . . . . . . .4-2 Monitoring and controlling a conference . . . . . . . . . . . . . . . . . . .4-2 Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CONTROLLING A CONFERENCE Synoptic Microphone Control Digital Congress Network Software User Manual Page 4-2 4 4.1 WHA T IS CONTROL MODE? Monitoring and controlling a conference In control mode, the layout created in layout mode is used as a basis for mon- itoring and controlling a conference.
• Flashing red - last minute of speaking time NOTE: This is only applicable if a limit has been set on speaking time using Microphone Management (LBB 3570).
4.2 CONTROL MODE DISPLA Y OPTIONS There are a number of options in the ‘View’ and ‘Settings’ menus that make controlling a conference easier: • Small or large icons • Displaying seat numbe.
4.3 USING CONTROL MODE Before using control mode, you should be familiar with the characteristics of each of the five microphone operating modes. Please refer to chapter 1.3 ( ‘Controlling Microphones’ ) and page 3-13 ( ‘Specifying the Micro- phone Operation Mode’ ) for further information.
Switching microphones off - to switch an active microphone off: • Click on the active microphone icon. • In ‘Operator with Request List’ mode and ‘Operator with Request and Response List’ , clicking on an active microphone icon turns the micro- phone off but does not remove it from the speakers list.
The following dialogue box appears: NOTE: The ‘Shift’ push button is only enabled in ‘Operator with Request List’ mode and ‘Operator with Request and Response List’ mode.
4.4 ACCESSING CONFERENCE INFORMA TION Checking the conference status The status of the Synoptic Microphone Control can be checked at any time during a conference.
The ‘Settings’ window is for reference only and cannot be used to alter the information it shows. However, if any of the displayed system parameters change while the window is on screen (for example, No. of Requests, Active Mics), it will update immediately to show the new status.
4.5 PRINTING It is possible to print out a record of microphone activity. NOTE: Printing is only possible when microphone activity is not being moni- tored (refer to page 3-15). To print a record of microphone activity: • Select the ‘File’ menu and click on ‘Print Activity.
NOTE: The up and down arrow buttons on the right-hand side of this field can be used to scroll to the required number. • Click on the ‘Print’ push button.
4.6 MICROPHONE TESTING Synoptic Microphone Control incorporates a facility that allows you to test some or all of the microphones connected to the DCN system to check whether they are operational. NOTE: The term ‘Microphones’ covers hand-held microphones and micro- phones on chairman- and delegate units.
• Click on the ‘OK’ button to start the test. • Click on the ‘Cancel’ button to cancel the test. Selecting ‘Start’ causes all microphones to be switched off, the current speakers and request-to-speak lists to be cleared (where applicable) and all microphone keys to become inoperative until testing has been completed.
If you wish to stop testing completely: • Click on the ‘Ok’ push button. Testing will be stopped and the ‘Microphone Test’ dialogue box will disappear.
4.7 EXITING SYNOPTIC MICROPHONE CONTR OL Temporarily exiting Synoptic Microphone Control It is possible to temporarily leave Synoptic Microphone Control without closing it down completely. To do so: • Click on the ‘minimize’ button situated at the top right of the applica- tion window.
[this page left intentionally blank] CONTROLLING A CONFERENCE Synoptic Microphone Control Digital Congress Network Software User Manual Page 4-16 4.
CONTENTS Title Page A.1 CONTROL MENUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2 File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2 Edit menu . . . . . . . . . . . . . . .
A.1 CONTROL MENUS File menu The ‘File’ menu covers opening, saving, closing, deleting and printing of layout files, and terminating the application. The menu consists of the fol- lowing items: • New... allows the user to create a new layout file (refer to page 3-18).
View menu The ‘View’ menu covers viewing options available to the user. The menu consists of the following items: • Numbers allows the user to enable or disable the display of seat numbers beneath icons in a layout (refer to page 3-5 or 4-3).
• Microphones off after shift allows the user to determine that when a del- egate is promoted from the request list to the speakers list, only that dele- gate’s microphone will be activated. All other microphones of delegates on the speakers list will be deactivated (refer to page 3-17).
A.2 A CCELERA T OR KEY S Synoptic Microphone Control accelerator (short-cut) keys Menu Item Short-cut File <ALT> + <F> New... <N> Open... <O> Save... <S> Save As... <A> Delete <D> Import <I> Print Activity <P> Exit.
APPENDIX A - REFERENCE GUIDE Synoptic Microphone Control Digital Congress Network Software User Manual Page A-6 A Menu Item Short-cut Settings <ALT> + <S> System Mic Mode... <S> Mic Activity... <y> Microphone Tests... <T> Select Grid.
A.3 INDEX ABC About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii Accessing conference information . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7 Action box . . . . . . . . . . . . . . . . .
Display options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3 Displaying a layout grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6 Displaying seat numbers . . . . . . . . . . . . .
Microphone Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15 Microphone operation modes Delegate with override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6 Delegate with request list . . . .
Microphone on floorstand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3 Microphone total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4 Podium microphone. . . . . . . . . . . . . . . . . . . . . . . . . . .
© 2003 Bosch Security Systems B.V . Data subject to change without notice June 03 | 3922 988 438 1 6en For more information please visit www .boschsecuritysystems.
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