Benutzeranleitung / Produktwartung FO-IS125N des Produzenten Sharp
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F A CSIMILE MODEL OPERA TION MANU AL FO-IS125N.
W ARNING - FCC Regulations state that any unauthorized ch anges or modifications t o this equipment not exp ressly approv ed by the manuf acturer could v oid the user’ s authority to operate th is equipment.
Table of Contents 1 Table of Contents 1 Introduction 4 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 A Look at the O peration Panel 9 1. Installation 13 Unpacking Checklist . . . . . . . . . . .
Table of Contents 2 5. Security Functions (Administrator) 71 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Administrator Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents 3 12. Troubleshooting 154 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Clearing Paper Jams .
4 Specifications Print specific ations *The yields may v ar y depending on coverage and operating conditions . **Measured based on letter-size continuous printi ng (3rd through 14th page), excluding warm-up time.
5 *Based on Sharp Standard Char t at standard resolution , excluding time for pr otocol signals (i.e ., ITU-T phase C time only). Netw ork and general specif ications Reception modes AU T O, M A N UA L Scanning R esolution Horizontal: 203 lines/inch (8 li nes/mm) Ve r t i c a l : Standard: 98 lines/inch (3.
6 As a par t of our policy of continuous improv ement, SHARP reserves the right to make design and specification changes for product improv em ent without p rior notice. The performance specification figures indicat ed are nominal values of production units.
7 Impor tant s afety information Do not disassemble this machine or attempt an y procedures not described in this manual. Ref er all ser vicing to qualified ser vice personnel .
8 T rademark inf ormation • Microsoft, Windows and Interne t Explorer are trademarks of Microsoft Corporation in th e U .S.A. and ot her countries . • Acrobat and Adobe are trademar ks of Adobe Systems Incor porated. • Datalight is a registered trademark of Datalight, Inc.
A Look at the Operation Panel 9 SPEAKER key Press to listen to the line and fax tones through the speaker when f axin g (p . 57). Note: This is no t a speaker phone .
A Look at the Operation Panel 10 Display This displays messages and prompts to help y ou operate the machine. GLOB AL ADDRESS key Press to search for a destination in a global address book on an LDAP ser ver (p . 12 6). LINE IN USE light This lights up when the machine is using the phone line to send or receive a fa x .
A Look at the Operation Panel 11 RESOLUTION key When a document is in the feeder , press to adjust the scanning resolutio n f or transmission (p . 55).
A Look at the Operation Panel 12 Letter keys 8 7 6 16 18 17 DEL B'C AS T INFO DUPL E X 1 6 2 3 5 4 DEL key Press to delete the character marked by the cursor (the cursor can be mov ed by pressing or ). When the cursor is to the right of a line of text, press to backspace and clear characte rs.
Unpacking Checklist 13 1. Installation 1. Installation Unpac k ing Chec klist CD-ROM Setup Guide T oner car tr idge T elephone line cord Drum car tr idge Document f eeder tray P a per tray Document ex.
Basic Setup 14 Basic Setup Connecting the handset Attach the document f eeder tra y and the received document tr a y . Inser t the trays at an angle a nd rotate ba ck Attaching the tra ys Attach the paper tra y .
Basic Setup 15 1. Installation Comments: ♦ The machine does not have a pow er on/off switch. The po wer is turned on and off by simply plugging in or unplugging the power cord. ♦ Whenev er you unplug the power cord, wait at least 5 seconds before plugging it back in.
Basic Setup 16 Connecting the telephone line cord Inser t one end of the line cord into th e sock et on the back of the machine marked TEL. LINE . Inser t the other end into a wall telephone sock et. The machine is initially set for tone dialing. If you are on a pulse dial line, change the “DIAL MODE” setting (pp.
Basic Setup 17 1. Installation Switch/Hub LAN ports LAN cable LAN cable LAN cable Internet Router Connecting the ma chine to y our network T o use the Scan to E-mail and Scan to Folder functions, and to use the machine as a printer, you m ust connect the machine to an Ether net network.
Installing the Toner Cart ridge and Drum Cartridge 18 Installing the T oner Car tridg e and Drum Car tridge The laser pr inter in the ma chine uses a toner car tr idge and a dr um car tr idge. ♦ The star ter ton er car tr idge included with the machi ne can pr int approximately 1500 letter-size pages at 5% page co ver ag e.
Installing the Toner Cart ridge and Drum Cartridge 19 1. Installation 2 Press the release ( ➊ ) and open the front co ver ( ➋ ). 3 Open the side cover .
Installing the Toner Cart ridge and Drum Cartridge 20 5 Insert the drum car tridge into the print compartment, sliding it along the guides. • Do not touch o r allow other objects to contact the dr um (the green cylinder). This may damage the drum. If finger pr ints, dust, or other contaminants get on the dr um, wipe it gently with a clean cloth.
Installing the Toner Cart ridge and Drum Cartridge 21 1. Installation 7 Grasp the cartridg e handle and insert the toner cartridg e into the print compartment, sliding it along the guides. • Make sure the cart ridge “clicks” into place . • Do not touch th e ro ller in the toner car tridge.
Installing the Toner Cart ridge and Drum Cartridge 22 Resetting the drum counter Each time you install a ne w drum car tridge, follo w the steps b elow to reset the drum counter to zero . 1 Press and then until [LIF E] appears in the display . 2 Press , then until [CLEAR DRUM COUNTER] appear s.
Loading Printing Paper 23 1. Installation Loading Printing P aper Y ou can load letter or legal size paper in the paper tray . Maximum n umber of sheets (20-lb . cop y bon d paper at room temperature) Letter size : Approx. 250 sheets Legal size : 100 sheets Caution! Do not use the blank side of paper that has already been printed on.
Entering Your Name and Fax Number 24 Entering Y our Name and F ax Number Enter your name and f ax number . ♦ Y o ur entered name and fax number will be printed automatically at the top of all fax pages y ou send. (This is required by FCC regulations.
Setting the Date and Time 25 1. Installation Setting the Date and Time Set the date and time as e xplained below . ♦ The date and time will be printed au to matically at the top of all fax pages you send (this is required by FCC regulations). The date and time also appear in the display .
Setting the Date and Time 26 6 Enter the year (f our digits). Example: 2007 • The currently set time appears (e xa mple): [ TIME 12:19 PM ] 7 Enter a two-digit number f or the hour (“01” to “12”) and a two-digit number f or the minute (“00” to “59”).
Setting the Reception Mode 27 1. Installation Setting the Reception Mode The machine has two modes f or receiving incoming fax es: AU TO mode: Select this mode when you only want to receiv e f axe s on the line connected to the machine. The machine will automatically answer all calls on 4 rings and begin fax reception.
Volume Adjustment 28 Handset 1 When talkin g through the handset, press or to select HIGH, MIDDLE, or LOW . • Note: The v olume re ver ts to MIDDLE each time you replace the handset. Ringer 1 Press or to select HIGH, MIDDLE, LO W or OFF . (Make sure has not been pressed, the handset is not lifted, and a document is not loaded in the feeder .
Setting up Network Scanning 29 2. Network Scanning Setting up Netw ork Scanning Introduction The network scanning feature lets you scan a document and directly send the image file to an e-mail recipient (Sca n to E-mail), or to a folder on a computer on your network (Scan to F older).
Setting up Network Scanning 30 1 Press , then until [NETWORK INFORMA TION] appears. 2 Press . • If the machine has automatically received an IP address and is able to communicate, [ IP ADDRESS/DHCP: ON ] will appear on the top line of the display , follo wed by the IP address on the bottom line.
Setting up Network Scanning 31 2. Network Scanning If the machine is unab le to comm unicate ... ♦ Check the Ethernet cable. Are the connections secure? Are you using straight-through (not crossov er) cable f or 10Base-T/100 Base-TX? ♦ There ma y be a problem in the router or other device to which the machine is connected.
Setting up Network Scanning 32 E-mail settings Bef ore the Scan to E-mail function can be used, you must configure the e-mail settings. The e-mail settings speci fy your outgoing (SMTP) mail ser ver , as well as your sender name, sender address, and other inf ormati on that appears in the e- mail to which scanned image files are attached.
Setting up Network Scanning 33 2. Network Scanning T o open the Web page, enter the IP address or host name of the machine in your browser’ s address bar . Click E-mail Setup to open the e-mail settings. Configuring the e-mail se ttings in the W eb page Select E-mail Setup in the menu frame of the W eb pa ge to open the E-mail Setup scree n.
Setting up Network Scanning 34 Fo r t h e Po r t N u m b e r , “ 25 ” is nor mally entered. Under Au thentication Option , select No Authentication if y our SMTP ser ver does not require authentication. If your SMTP server requires SMTP authenti cation, select SMTP A uthentication and enter your User Name and Pa s s wo rd .
Setting up Network Scanning 35 2. Network Scanning Using the machine’ s operat ion panel to configure e-mail settings The machine’ s operation panel can also be used to co nfigure sev e ral of the e- mail settings. The settings that can be configured on the machine’s operation panel are shown in the tab l e on the next page.
Setting up Network Scanning 36 E-mail settings on the machine’ s operation panel The e-mail settings th at can be configured on the ma chine’ s op eration panel are shown below . Enter the required inf orm ation for each setting as e xplained in the table (this is done in step 4 of the procedure on the previous page).
Storing E-mail Addresses 37 2. Network Scanning Storing E-mail Addresses Y ou can store e-mail addresses in Rapid K eys and Speed Dial n umbers. ♦ An e-mail address stored in a Rapi d K e y is selected by simply pressing that ke y . A total of 36 Rapid Ke ys are av ailable.
Storing E-mail Addresses 38 T o store a new e-mail address , click E-mail under Destination Management in the menu frame. The screen below will appear . Enter the name of the destination in Destination Name and select the Rapid K ey or Speed Dia l number that you wish to use from the list.
Storing E-mail Addresses 39 2. Network Scanning Using the operation panel to store e-mail addresses F ollow the steps below to store an e-mail address using the machine’ s operation panel. 1 Press then . 2 T o store a number in a Rapid Key , press the desired Rapid Key .
Storing E-mail Addresses 40 8 Select the default file format that w ill be used f or scanned images if the user does not specify a format at the time of transmission. Press to select TIFF , or to se lect PDF . 9 If y ou selected a Rapid K ey or Speed Dial number in St ep 2, the display will briefl y show [ST ORED], and th en [NEW NUMBER].
Storing E-mail Addresses 41 2. Network Scanning • Searc h: Press or until the destin ation appears in the display and press . Display: [1=EDIT , 2=CLEAR] 3 Press for “EDIT” or f or “CLEAR”. • If you pressed f or “CLEAR”, press and go to Step 9.
Scan to E-mail Transmission 42 1 Adjust the document guides to the width of your document. 2 Insert the document face down in the document feeder . The top edge of the document should ente r the feeder first. • SEND READ Y will appear in th e display .
Scan to E-mail Transmission 43 2. Network Scanning 3 Enter the destination e-mail addr ess using one of the follo wing methods: • Press , and enter the ad dress with the lette r and number ke ys (p. 12). When f inished, p ress . • If the address has b een stored in a Ra pid K ey , press the R apid K ey .
Scan to E-mail Transmission 44 • FILE FORMA T: Select the f or mat of the scanned image file. Press f o r TIFF or f or PDF . (Make sure the recipient has an image viewer that can show images in the selected f or mat.) • FILE NAME: T o use an automatically generated file name for the scanned file, press (A UTO).
Scan to E-mail Transmission 45 2. Network Scanning Err or messa ges If transmission is not successful because the machine is unable to connect to your mail server , one of the follo wing error messages will appear .
Network Settings 46 Netw ork Settings If your network requires that you assign a static (per manent) IP address to th e machine, f ollow the steps below to disable DHCP (automatic IP address assigment) and configure the network setti ngs. ♦ Consult your network administrator f or the inf orma tion that must be entered.
Network Settings 47 2. Network Scanning • If you mak e a mistake, press to mo ve the cursor to the mistake and enter the correct number . 6 When finished entering the number , press . 7 The next setting will appear in the display . R epeat Steps 4 through 6 to configure the next setting, or press to e xit.
Scan to Folder / FTP 48 Scan to Folder / FTP Y o u can also scan and send a document di rectly to a folder on a computer on your network, or t o an FTP se r ve r . T o use this feature , you must first st ore the destination in a Rapid K ey or Speed Dial number .
Scan to Folder / FTP 49 2. Network Scanning T ype in the Folder Path (the name or IP address of the computer on which the f older is located, f ollowed b y the path to the folder).
Scan to Folder / FTP 50 Click FTP under Destination Managem ent in the menu frame. The screen below will appear . Enter a name f or the destination in Destination Name and select the Rapid K ey or Speed Dial number that you wish to use from the list.
Scan to Folder / FTP 51 2. Network Scanning 2 Select the destination usi ng one of the following methods: • If the destination has been sto red in a Rapid Ke y , press the Rap id K ey . • If the destination has been sto red in a Speed Dial number , press and enter the Speed Dial number .
Transmittable Documents 52 T ransmittable Documents Minimum document size and weight 14 lbs. (52 g/m²) Minimum siz e Minimum w eight Maximum document size and weight The maximum size and weight of documents th at you can load in the document feeder depend on how man y sheets you load.
Loading the Document 53 3. Sending Fa x e s 1 Adjust the document guides to the width of your document. Other restrictions ♦ The scanner cannot recognize yellow , greenish yellow , or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be d r y before the y pass through the document feeder .
Loading the Document 54 2 Insert the document face down in the document feeder . The top edg e of the document should ente r the feeder first. • SEND READ Y will appear in the displa y . 3 Adjust the resolution an d/or contrast settings as e xplained on page 55, then dial the recei ving machine as explained on pag e 57.
Adjusting the Resol ution and Contrast 55 3. Sending Fa x e s Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. ♦ The default resolution setting for f axi ng is ST AND ARD . The de f ault contrast setting is A UT O.
Adjusting the Resol ution and Contrast 56 1 Load the document(s). • The resolution/contrast cannot be adjusted unless the docume nt is loaded. 2 Press one or more times unti l th e desire d resolutio n and contrast settings app ear in the display .
Sending a Fax by Norm al (Manual) Dialing 57 3. Sending Fa x e s Sending a F ax b y Normal (Manual) Dialing With Nor mal Di aling, you pick up the handset (or press ) and dial by pressing the number ke ys. ♦ If a person ans wers, y ou can talk with the m through the handset before sending the fax.
Sending a Fax by Norm al (Manual) Dialing 58 5 When you hear the fax tone , press . Replace the handset. • If the transmission is completed successfully , the machine will beep once. • If an error occurs, the machine will beep three times and pr int a T ransaction Repor t to inform you of the problem (see page 143).
Sending a Fax by Norm al (Manual) Dialing 59 3. Sending Fa x e s 6 Follow Steps 2 to 5 of the Normal Dialing procedure to send the fax. • T o cancel a batch number entr y , remove the document from the f eeder or press .
Sending a Fax by Automatic Dialing 60 Sending a F ax b y A utomatic Dialing Y ou can store your most frequently di aled fax and phone numb ers in Rapid K eys and Speed Dial numbers. ♦ A number stored in a Rapid Ke y is dialed by simply pressing the Rapid K ey .
Sending a Fax by Automatic Dialing 61 3. Sending Fa x e s 3 Press to select “F AX”. Display: [F AX # MODE] 4 Enter the fax or phone number by pressing the number keys (maximum of 32 digits). (Note: A space cannot be enter ed.) • T o clear a mistake, press .
Sending a Fax by Automatic Dialing 62 Editing and clearing auto-dial n umbers T o make changes to a pre viously sto red auto-dial number , or clea r a number , f ollow these steps: 1 Press then .
Sending a Fax by Automatic Dialing 63 3. Sending Fa x e s 6 Make the desired chan ges to the nam e. • Press or to mov e the curso r to the letter or letters you wish to change, and then press the appropriate letter key . The new letter will replace the old letter .
Sending a Fax by Automatic Dialing 64 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Select the fax number usin g one of the methods below: • Rapid Key Dialing: If the number is stored in a Rapid K ey , press the Rapid Key .
Sending a Fax by Automatic Dialing 65 3. Sending Fa x e s Sending a fax by Direct Ke ypad Dialing Use this method to dial a full fax number without using the ha ndset. 1 Load the document(s). • If desired, press to set the resolution and/or contrast.
Sending a Fax by Automatic Dialing 66 A utomatic redialing If you use auto dialing (including Direct K eypad Dialing) to send a fax and the line is busy , the machine will au tomatica lly make three redial attempts at inter vals of fiv e minutes. During this time, [ RECALLING ] will appear in the display , follow ed by the attempt number .
Sending a Fax by Automatic Dialing 67 3. Sending Fa x e s Checking and canceling stored fax jobs If you use automatic dialing (including Direct K eypad Dialing) to send a f ax while the machine is busy with another job , the fax job will be stored in the machine’ s memor y and performed after a ll previously stored jobs are finished.
Using AUTO Mode 68 Using A UT O Mode T o select A UTO mode, press (with no document in the f e eder) until [ AU T O ] appears in the displ ay . In A UTO mode, the machine automatically ans wers all calls on 4 r ings and receives incoming f ax es.
Using MANUAL Mode 69 4. Receiving Fa x e s 1 When the machin e rings, pick up the handset. 2 If y ou hear a soft fax tone, wait un til the display sho w s [RECEIVING] and then replace the handset. ♦ If [ RECEIVING ] does not appear (or if you ha v e set the F ax Signal Receive setting to NO (pp .
Reception to Memory 70 Putting a call on hold T o put the other par ty on hold dur ing a phone cal l, press . When this is done, the y cannot hear you. Y ou can put the handset back in the cradle without breaking the con nection. When y ou are ready to speak with the other par ty again, pick up the handset.
Introduction 71 5. Security Functions Intr oduction The security fu nctions help you control the use of the machine and ensure that sensitive documents are k ept confidential. The security fu nctions are descr ibed below . Any combination of these functions can be used.
Administrator Code 72 Administrator Code The security functions can only be set up and changed by the administrator of the machine. T o access the security functions, the administrator must enter the administrator code. The administrator code has been set to “0000000 0” at the f actor y .
Administrator Code 73 5. Security Functions P asswor d protection f or the W eb page T o require that users enter a pass word in order to access the machine’s W eb page, open the W eb page (see page 32) and click Pa s s wo r d s in the menu frame. The Pa s s wo r d S e t u p screen w ill appear .
User Authentication 74 User A uthentication This function restr icts use of the machine to authenticate d users. When the function is activ ated, all users m ust log in b y entering a login name and passw o rd, or a user number , in order to use the machine.
User Authentication 75 5. Security Functions Setting up user authentication in the W eb page Open the machine’s W eb page as explained on page 32. Click User Contr ol under Device Setup in the menu frame. The screen below will appear . Under Default Settings , set User A uthentication to Enable .
User Authentication 76 Enter the user information as app ropriate. ♦ The E-mail Address is required if the user will be using the A uth orized T ransmission function (page 88). If the authenticati on method is Login Name and Passw ord and you will be using an LD AP se r ver f or authentication , select Network A uthentication .
User Authentication 77 5. Security Functions 1 Press , then until [USER CONTR OL] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code and press .
User Authentication 78 1 Press , then until [USER CONTR OL] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code and press . 2 Press , then until [USE R REGISTRA TION] appears. 3 Press twice. 4 Enter the name of the user (maximum of 20 characters).
User Authentication 79 5. Security Functions 1 Press , then until [USER CONTR OL] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code a nd press . 2 Press , then until [USER REGISTRA TION] appears. 3 Press .
User Authentication 80 6 If you selected “EDIT”, make the de sired cha nges to the name of the user . • Press or to mov e the curso r to the letter or letters you wish to change, and then press the appropriate letter key . The new letter will replace the old letter .
User Authentication 81 5. Security Functions Using the operation panel to activ ate the user authentication function F ollow the steps below to activate t he user authentication functio n at the operation panel. 1 Press , then until [USER CONTR OL] appears.
User Authentication 82 Pr ocedure f or login b y user number T o log in and use the machine when th e authentication method is user number , follow the steps below . 1 Press any key on the operation panel of the machine. Display: [ENTER Y OUR USER NO .
User Authentication 83 5. Security Functions 2 If you are logging in local ly to the machine, press or until your login name appears in the dis play , or enter your login name with the letter keys.
Secure Fax 84 Secure F ax T o prev ent others from viewing or taking your receiv e d f ax es, use the Secure F ax functi on. When this function is activated, received f axes are held in memor y without being pr inted. T o print the fax es, a preset Secure code must be entered.
Secure Fax 85 5. Security Functions Activ ating Secure Fax F ollow the steps below to activate Secure F ax. ♦ Secure F ax cannot be activated unless a Secure code has been set.
Secure Fax 86 Deactivating Secure F ax T o deactiv ate Secure F ax, fo llow the steps below . ♦ Secure F ax cannot be d eactivated while receiv ed fax es are held in memor y . (while [ RECEIVED SECURE F AX ] ) appears in the display). First print the received f axes and then deactiv ate Secure F ax.
Secure Fax 87 5. Security Functions Clearing the Secure code T o clear the Secu re code, f ollow the steps below . ♦ Secure F ax must be deactivated (see page 86) bef ore you can clear the Secure code. 1 Press , make sure that [SECURE F AX] appears, and press .
Authorized Transmission 88 A uthorized T ransmission The A uthorized T ransmission function requires th at a super visor approve f axe s and Scan to E-ma il transmissions before transmission can take place.
Authorized Transmission 89 5. Security Functions Enter the host name o r IP address of the POP ser ver that the machine will use to receive e-mail, the e-mail address assigned to the machine, the user name of the machine’ s e-mail account, and the password.
Authorized Transmission 90 Using the W eb page to conf igure A uthorized T r ansmission settings T o open the Authorized T ransmission settings, click Aut h o r i z e d T rans mission in the menu frame.
Authorized Transmission 91 5. Security Functions 1 Press , then until [A UTH. TRANSMISSION] appears. • If the displa y shows [ENTER P ASSWORD] after y ou press , enter the administrator code and press . 2 Press , then until [AUTHORIZED APPR O VER] appears.
Authorized Transmission 92 Using the operation panel to edit and delete supervisors F ollow the steps below if you need to edit the inf o rmation stored f o r a super visor or delete a super visor .
Authorized Transmission 93 5. Security Functions 6 If you selected “EDIT”, make the de sired chang es to the e-mail address of the supervis or . • Press or to mov e the curso r to the letter or letters you wish to change, and then press the appropriate letter key .
Authorized Transmission 94 Using the operation panel to activ ate A uthorized T ransmission F ollow the steps below to activate (or deactivate) the A uthorized T ransmission function using th e operation panel. ♦ At least one super visor must be stor ed before A uthor ized T ransmission can be activated.
Authorized Transmission 95 5. Security Functions 1 T ouch any key on the operation pa nel of the machine and log in. 2 Load the document in the feeder and perf orm all steps of the transmission.
Call Restriction 96 Call Restriction T o ensure that a f ax or e-mail message is not accidentally sent to the wrong destination because of a mistake made while dialin g the fax number or entering th e.
Call Restriction 97 5. Security Functions 2 Press , then until [SET PERMI TTED #] / [1=NEW , 2= SEARCH] appears. 3 Press (SEARCH). 4 Press or until the desire d de stination appears (only destinations that ha ve not yet been permitted will appear) . • T o check the fax number or e-mail address of a name th at appears, press .
Call Restriction 98 Activating Call Restriction F ollow the steps below to activate Call Restriction. ♦ T o activate Call Restr iction, at lea st one stored d estination must be per mitted to be used. 1 Press , then until [CALL RESTRICTION] appears.
Call Restriction 99 5. Security Functions Storing/editing destinations with a permission setting The follo wing procedure can be used to sp ecify the per mission setting at the same time as you store a ne w fax number or e-mail address.
Send Hold Function (Fax Only) 100 Send Hold Function (F ax Only) T o ensure that a fax is not accidentally sent to the wrong fax number when you use automatic dialing, this function displays the f ax number (or the name stored for the f ax number) that you entered and prompts you to confir m that it is correct.
Send Hold Function (Fax Only) 101 5. Security Functions Sending a fax when the Send Hold function is activated 1 Load the document(s). • If desired, press to set the resolution a nd/or contrast. 2 Enter the fax number using one of the methods below: • Press a Rapid K ey .
Installing the Printer Driver 102 6. Printing Installing the Printer Driver The machine can be used as a network pr inter . ♦ T o use the machine as a ne twork pri nter , it must be connected to your network as explained on page 17, and it must be assigned an IP address as explained on page 29.
Installing the Printer Driver 103 6. Printing Removing the printer driver T o remov e the installed printer d river , simply delete the icon of the pri nter from the pr inters window (right-click the pr inter icon an d select Delete ).
Printing a Document Fr om an Application 104 Printing a Document Fr om an Application 1 When you are ready to print a document from an application on your computer , select “Print” from the File menu. • The Print dialog box appears. 2 Make sure that “SHARP FO-IS125N/1 20N” is selected as the printer .
Selecting Print Settings 105 6. Printing Selecting Print Settings The print settings are selecte d in the Printing Preferences . ♦ T o make temporary changes to the pr int settings, open the Printing Preferences from an application as explained in Step 2 on page 104.
Selecting Print Settings 106 P age Lay out tab N-up: This is used to print multiple reduced-size images on one sheet of paper . Click the setting and select the desire d number of images. Print Quality: This deter mi nes the clari ty of the printed image.
Selecting Print Settings 107 6. Printing P aper tab Pa p e r S i z e : Click the setting and select Letter or Legal for the paper size . (Make sure that the selected size of paper is loaded in the paper tra y .) Orientation : Select Po r t r a i t or Landscape to match the orienta tion of y our document.
Selecting Print Settings 108 Adv anced tab Copy Count : T o chan ge the number of copies printed of each page of your document, click this setting and enter the desired number. Adv anced Printing Featur es : Nor mally this is set to Enabled to allow you to use the advanced printing features.
109 7. Making Copies 7. Making Copies The machine can be used as a conv enience copier . Follow the steps below to make copies . A B C A B C A B C C C B B A A Originals Sorted (SORT COPY) Not sorted (MULTI COPY) Example: T wo copies each of three ori ginals Sorting copies The machine is initially set to not sor t copies.
110 If [MEMOR Y FULL] appears... If you place many originals in the feeder , the memor y may become full bef ore all pages can b e scanned (the display will show [ MEMOR Y FULL ]). If th is happens, only the pages that were scanned will be copied and the remainin g pages will automaticall y feed out.
Broadcasting 111 8. Special Functions 8. Special Functions Br oadcasting Y ou can send the same document to as many as 50 fax or e-mail destinations in just one operation. ♦ The destinations must be all fax or all e-mail. It is not po ssible to mix fax and e-mail destinations.
Broadcasting 112 • Y ou can press to scro ll through and check your entered destinations. T o delete a de stination, press when it appears. 7 When you ha ve finished se lecting destinations, press . • If you are broadcasting to fax destinations, transmission will begin.
Broadcasting 113 8. Special Functions Br oadcasting using a Gr oup Ke y If the destinations to which you want to broadcast hav e all bee n stored in one Group K ey (see Storing numbers in Group Ke ys which f ollo ws), yo u can perf or m the broadcast op eration usin g the f ollowing simplified procedure: 1 Load the document(s).
Broadcasting 114 1 Press , then until [ENTR Y MODE] appears. 2 Press , then until [GROUP ENTR Y] appears. 3 Press (SET) to store a group. (P ress (CLEAR) to c lear a group.) 4 Press the Rapid Ke y that y ou want to use as a Group Key . (If you are clearing a Group Key , p ress the Group key that you want to clear and go to Step 8.
Distinctive Ring (Requires Service) 115 8. Special Functions 9 Press to exit. ST OP Distinctive Ring (Requires Service) Impor tant: T o use this function, y ou must subscribe to a Distinct iv e Ring ser vice from your telephone company . The machine may not be compatible with some Distinctive Ring services.
Distinctive Ring (Requires Service) 116 4 If you changed the setting from “OFF SETTING” to any of the ring patterns, [SUBSCRIBED THI S SER VICE?] will ap pear . If you have subscribed to a distin ctive ring service, press . (Otherwise, pre ss any other ke y to return to St ep 3 and select “OFF SETTING”.
Blocking Unwanted Faxes 117 8. Special Functions Bloc king Unwanted F axes The Anti Junk F a x function blocks rec eption of fax es from fax numbers that you specify . T o use this function, enter the fax n umbers that you w an t to bloc k. Up to five numbers can be entered.
Blocking Unwanted Faxes 118 Editing and c learing Anti Junk n umbers 1 Press , then until [ENTR Y MODE] appears. 2 Press , then until [ANTI JUNK #] appea rs. 3 Press . 4 Press or until the number you want to edit or c lear appears in the display . 5 Press .
Duplex Scanning 119 8. Special Functions Duple x Scanning Duplex Scanning is con v enient for transmitting or cop ying two-sided documents. When this function is select ed, you simply f eed all pages of the document through the machine once, tu r n the stack of pages ov er , and f eed the stack through again.
Receiving Faxes to E-mail/Folder 120 Receiving F axes to E-mail/Folder If you ha ve connected the machine to a network, you can hav e incoming fax es from specified fax n umbers (or all fax n u mbers).
Receiving Faxes to E-mail/Folder 121 8. Special Functions 3 Press to select “SET”. • T o clear a previously stored group , press . 4 Enter a 2-digit number from “01” to “ 3 0” (this number is used to identify the group yo u will store) .
Receiving Faxes to E-mail/Folder 122 1 Press , then until [F AX TO E-MAIL/FOLDER] appears. 2 Press . Displa y: [A CT . F AX T O MAIL/FLDR] 3 Press to select “ON”.
Searching for an Address in a Global Address Book 123 8. Special Functions Sear ching f or an Address in a Global Addr ess Book If you ha ve connected the machine to a networ k and hav e an LD AP ser ver on the network, you can search for a destination in a g lobal address book on the LD AP ser ver .
Searching for an Address in a Global Address Book 124 Example screen when the auth entication type is “SIMPLE” Enter the host name (see page 123) or the IP address o f the LD AP ser ver Select SIM.
Searching for an Address in a Global Address Book 125 8. Special Functions Example screen when the auth entication type is “DIGEST -MD5” Enter the host name of the LD AP ser ver (see page 123) Sel.
Searching for an Address in a Global Address Book 126 Searc hing for an addre ss in a global address book F ollow the steps below to search for a fax n umber or e-mail address on the LD AP ser ver when sending a f ax or performing a Scan to E-mail transmi ssion.
Searching for an Address in a Global Address Book 127 8. Special Functions • T o show details on a displa yed destination, press , and then press to show the e-mail address or to show the f ax number . (If multiple e-mail addresses or fax nu mbers are stored, continue to press or to show the other e-mail addresses / fax numbers.
Polling (Requesting a Fax) 128 P olling (Requesting a Fax) P olling allows you to call another f ax machine and hav e it send a document (previously loaded in its f eeder or in memor y ) to your machine without assistance from the operator of the other machine.
Polling (Requesting a Fax) 129 8. Special Functions Being polled (Memory polling) T o let another fax machine poll your machine, you must first scan the document into memor y using the follo wing procedure. T ransmission will take place when the othe r fax machine calls your machine and activates polling.
Polling (Requesting a Fax) 130 Clearing a memory polling document T o clear a memor y polling document from memor y , f ollow the steps below . 1 Press , then until [MEMOR Y POLLED] appea rs. 2 Press . 3 Press to select CLEAR. 4 Press to clear the document.
Polling (Requesting a Fax) 131 8. Special Functions 3 Press (ON) to turn o n polling secu rity . (T o turn off p olling security , press (OFF).) 4 Press to exit. ST OP Storing fax number s f or polling permission Y ou can store up to 10 fax numbers in y our machine's list of permitted numbers.
Polling (Requesting a Fax) 132 1 Press , then until [ENTR Y MODE] appears. 2 Press , then until [POLLING P ASSCODE] appears. 3 Press . 4 Press or until the number you want to edit or c lear appears in the display . 5 Press . 6 Press fo r EDIT or fo r CLEAR.
Timer Transmission 133 8. Special Functions Timer T ransmission The Timer function allows you to store a f ax transmissi on job to be performed automatically at a time you specify .
Timer Transmission 134 7 Press . 8 Enter the fax number using one of the methods below: • Rapid Key Dialing: Press a Ra pid K ey . • Speed Dialing: Press and enter a 3-digit Spe ed Dial number . • Sear ch Di aling: Press or un til the nam e or number of the other par ty appears in th e display .
Timer Transmission 135 8. Special Functions 1 Press , then until [TIMER SEND] appears. 2 Press . 3 Press to select “REVIEW”. 4 Pr es s o r t o s c ro ll t h rou g h th e stored timer transmission jobs. • F or each job, the timer number , the destination, and the specified time appear .
Option Settings 136 1 Press , then unti l [OPTION SETTING] appears . 2 Press , then re peatedly until the desired setting appears. • The option settings are descr ibed in the table below and on the f ollowing pages . 3 Enter a selection for the setting by pressing the number keys as explained in the table .
Option Settings 137 9. Option Settings NUMBER OF RINGS This sets the number of rings on which the machine answers calls when the reception mode is set to A UT O. Enter any n umber from 1 to 5 . Initial setting: 4 rings. Note: If you ha ve tur ned on Distinctive Ring (page 115), the machine will answ er after 2 rings regardless of this setting.
Option Settings 138 F AX SIGNAL RX If you hear a soft fax tone after the machine rings and you answer on the machine’ s handset or an ex tension phone connected to the same line, the machine will automatically begin reception. If desired, you can turn automatic reception off .
Option Settings 139 9. Option Settings D A Y LIGHT SA VING T o hav e the machine’ s clock au tomatically mov e forwar d and backw ard at the beginning and end of daylight saving time , press (YES). T o tur n off this feature , press (NO). If y ou press ed for YES , set the da ys on which da ylight saving time star ts a nd ends: 1 .
Option Settings 140 SEARCH BY KEY Press if you w ant all stored destinations to ap pear when the and ke ys are use d to search f or a transmission destination. Press if you only w ant f ax destinations to appear . Initial setting: SHO W ALL ADDRESSES P APER SIZE This sets the size to which the machine scales printed images.
141 10. Checking Inf ormation 10. Chec king Stored Information Printing lists Y ou can pr int lists showing settings and information stor ed in the machine. 1 Press , then until [L ISTING MODE] appears. 2 Press . 3 Press or until the desired list be low appears.
142 Checking ho w many Entry mode items have been stored T o quickly chec k how many Rapid K eys , Speed Dial numbers, Group K eys, polling codes, and anti-junk numbers hav e bee n stored, follo w the steps below . The inf orm ation will appear in the display .
Transaction Report 143 10. Checking Inf ormation T ransaction Repor t This repor t is pri nted out automatically after a fax is sent or receiv ed to allow you to chec k the result. The machine is initially set to print out th e repor t only when an error occurs.
Cleaning the Scanni ng Glass and Rollers 144 1 Open the oper ation pa nel. 2 Rotate the lever to ward you and do wn ( ➊ ), and then pull the lever and right end of the ro ller up ( ➋ ) .
Cleaning the Scanning Glass and Rollers 145 11. Maintenance 3 Wipe the scannin g gl ass, rollers, and rubber shee t with a clean cloth or swa b. • Do not wipe off the grease on the ends of the white roller. • Make sure that all dir t an d stains (such as correcting flu id) are removed.
Cleaning the Scanni ng Glass and Rollers 146 4 Replace the white roller , in serting the left end first ( ➊ ). Push the lever and right end of the roller down ( ➋ ). Rotate the lever back up and in, pushing it slightl y to the right so that it fits into position ( ➌ ).
Cleaning the Paper Feed Roller 147 11. Maintenance 1 Remove the paper tra y . 2 Pull the paper plate forwar d and clean the paper feed r oller with a clea n clo t h . 3 Push the paper plate ba ck down and replace the paper tra y . Cleaning the P aper Feed Roller Clean the paper feed roller regularly to remove dust and debri s.
Replacing the Toner Cartridge 148 1 Open the top cover of the mac hine. • Caution! The fusing unit in side the print compar tmen t becomes very hot dur ing operation. Do not touch the inside of the print compar tment after the machine has been in operation.
Replacing the Toner Cartridge 149 11. Maintenance 3 Open the side cover . 4 Push the toner cartri dge handle to the left and then pull the toner cartridge out of the compar tment. • Dispose of the old toner car tridge according to local re gulat ions .
Replacing the Drum Cartridge 150 Replacing the Drum Car tridg e Viewing the total n umber of pages printed T o maintain the best pr inting qua lity , it is recommend that you replace the drum car trid ge after 20,000 pag es hav e been printed. T o check the tota l number of pages printed, follo w the steps below .
Replacing the Drum Cartridge 151 11. Maintenance 2 Press the release ( ➊ ) and open the front cover ( ➋ ). 3 Open the side cover . 4 Push the toner cartrid g e handle to the left and then pull the toner cartridge out of the compar tment. • Place the toner car tr idge on a sheet of paper on a lev el surface.
Replacing the Drum Cartridge 152 5 Grasp the drum car tridge handle and gently pull the old cartridge out of the machine. 6 Remove the ne w drum cartridge from its packaging. 7 Insert the dr um car tridge into the print compartment, sliding it along the guides.
Replacing the Drum Cartridge 153 11. Maintenance 8 Replace the toner cart ridge and close the side co ver , inner cover , and top cover (Steps 7 and 8 on page 21). When the displa y shows [T ONER EXCHANGED?] / [1 = NEW , 2 = OLD], press for “OLD” and then (Steps 9 and 10 on pages 21 and 22) .
Problems and Solutions 154 Pr oblems and Solutions If you ha ve any prob lems with the machine, refer to the f ollowing troubleshooting guide. ♦ F or network connection problems, see page 31. Line err or Prob lem Solution LINE ERROR appears in the display .
Problems and Solutions 155 12. T roub le- shooting Dialing and fax transmission prob lems Prob lem Solution No dial tone when you pick up the handset or press the SPEAKER key . • Make sure the handset cord is connecte d to the correct jack. See Connecting the hand set on page 15.
Problems and Solutions 156 F ax reception prob lems A distor ted image is received at the other end. • Noise on the telephone lin e may cause distor tion. T r y sending the document a gain. • Make a cop y of the document on your machine. If the copy is also distor ted, your machine may need service.
Problems and Solutions 157 12. T roub le- shooting Copying pr oblems No reception occurs when polling is attempted. • Make sure the tr ansmitting machine is in automatic reception mode.
Problems and Solutions 158 General prob lems Problem Solution Nothing appears in the display . • Make sure the po wer cord is properly plugged into a power outlet. • Connect another electr ical appliance to th e outlet to see if it has power . The machine does not respond when you press any of its k eys.
Messages and Signals 159 12. T roub le- shooting Messages and Signals Displa y messages ADD P APER &/ PRESS ST AR T KEY Chec k the pr inting paper.
Messages and Signals 160 F AX RX IN MEMOR Y A f ax has been rece ived in memor y because the toner car tr idge needs replacement, you hav e r un out of printing paper, or the paper is jammed. Another message will alte rn ate with this message to ind icate the problem.
Messages and Signals 161 12. T roub le- shooting P APER MISMA TCHED / CHECK P APER SIZE The paper size setting (page 140) does not match the size of paper loaded in the tra y .
Messages and Signals 162 A udible signals T ONER EMPTY The toner car t ridge must be replaced. Pr inting is not possible until the toner cart ridge is replace d. T ONER NEAR EMPTY The toner car tr idge is almost out o f toner (approximately 200 pages can be pr inted).
Clearing Paper Jams 163 12. T roub le- shooting Clearing P aper Jams Clearing a jammed document If the origi nal document doesn’t feed properly dur ing transmission or copying, or [DOCUMENT JAMMED] appears in the displa y , fi rst tr y pressing . If the document doesn't feed out, remov e it as explained below .
Clearing Paper Jams 164 3 Make sure the left end of the roller is inserted cor rectly in its holder ( ➊ ), and then push the lever and righ t end of the roller do wn ( ➋ ). Rotate the lever back up and in, pushing it slight ly to the right so that it fits into position ( ➌ ).
Clearing Paper Jams 165 12. T roub le- shooting Clearing jammed printing paper 1 Open the top cover of the machine. • Caution! The fusing unit inside the pri nt compartment becomes v er y hot during operation. Do not touch the in side of the print compar tment after the machine has been in operation.
Clearing Paper Jams 166 3 If the jammed paper is protrudin g from the front of the machine, gently pull it out. T ake care not to tear the paper or leave any torn pieces of paper in the print compartment. • If this clears the jam, go to Step 5. • If you are unab le to clear the jam in this wa y , go to Step 4.
Clearing Paper Jams 167 12. T roub le- shooting 5 After the jammed paper has been removed, push the tw o heater roller release lever s back up ( ➊ ), c lose the side co ver ( ➋ ) (if y ou opened it), close the fr ont cover ( ➌ ), and then the cl ose the top cover ( ➍ ).
FCC Regulato ry Informa tion 168 FCC Regulatory Information This equipment complies with P ar t 68 of the FCC r ules and the requirements adopted by the A CT A. On the rear of this equipm ent is a label that contains, among other information, a product identifier in the f ormat US:AAAEQ## TXXXX.
169 S H A R P Date Revised :Jul. 13. 2007 Date Issued :Sep. 16, 2004 MA TERIAL SAFETY DA T A SHEET (1/4) MSDS No. B-1021 S e c t i o n 1 . P r o d u c t a n d C o m p a n y I d e n t i f i c a t i o n.
170 S H A R P Date Revised :Jul. 13. 2007 Date Issued :Sep. 16, 2004 MA TERIAL SAFETY DA T A SHEET (2/4) MSDS No. B-1021 Section 5. Fire-Fighting Measu res Suitable E xtinguishing Media: CO 2 , water .
171 S H A R P Date Revised :Jul. 13. 2007 Date Issued :Sep. 16, 2004 MA TERIAL SAFETY DA T A SHEET (3/4) MSDS No. B-1021 Section 10. St ability and Reactivity S tability: St able except above 200°C (392°F). Hazardous Reactions: Dust explosion, like most fi nely divided organic powders.
172 S H A R P Date Revised :Jul. 13. 2007 Date Issued :S ep. 16, 2004 MA TERIAL SAFETY DA T A SHEET (4/4) MSDS No. B-1021 S e c t i o n 1 2 . E c o l o g i c a l I n f o r m a t i o n No data are available on t he adverse effect s of this material on the envi ronment.
Index 173 A Activity List, 141 Administrator code, 72 Anti Junk F ax, 117 Audible signals, 162 Authorized Transmission, 88 Auto Print Out (of A ctivity Report), 138 AUTO reception mode, 68 Auto-dial n.
Index 174 M MANUAL rece ption mode, 69 Memory full , 160 Memory, substitute reception to, 70 N Network Checking connection, 30 Problems, 31 Network Setting List, 141 Network settings, configuring, 46 .
NO TICE BE SURE T O ASK Y OUR A UTHORIZED SHARP DEALER ABOUT THE W ARRANTY THA T Y OUR SELLING DEALER EXTENDS T O Y OU . In order to assure you, the end-user , of warranty protection, S harp extends a.
AV I S DEMANDEZ À V O TRE DÉT AILLANT SHARP A UT ORISÉ DE V OUS INFORMER SUR LA GARANTIE PROLONGÉE Q U E V OUS OFFRE V O TRE DÉT AILLANT VENDEUR. Afin de v ous assurer , v ous, l’utilis ateur f.
FOR Y OUR RECORD S Please record the model number and serial number below , for e asy ref erence, in case of loss or theft. These n umbers are located on the rear side of the unit.
Ein wichtiger Punkt beim Kauf des Geräts Sharp FO-IS125N (oder sogar vor seinem Kauf) ist das durchlesen seiner Bedienungsanleitung. Dies sollten wir wegen ein paar einfacher Gründe machen:
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Wenn Sie aber schon Sharp FO-IS125N besitzen, und noch keine Gelegenheit dazu hatten, die Bedienungsanleitung zu lesen, sollten Sie es aufgrund der oben beschriebenen Gründe machen. Sie erfahren dann, ob Sie die zugänglichen Funktionen richtig genutzt haben, aber auch, ob Sie keine Fehler begangen haben, die den Nutzungszeitraum von Sharp FO-IS125N verkürzen könnten.
Jedoch ist die eine der wichtigsten Rollen, die eine Bedienungsanleitung für den Nutzer spielt, die Hilfe bei der Lösung von Problemen mit Sharp FO-IS125N. Sie finden dort fast immer Troubleshooting, also die am häufigsten auftauchenden Störungen und Mängel bei Sharp FO-IS125N gemeinsam mit Hinweisen bezüglich der Arten ihrer Lösung. Sogar wenn es Ihnen nicht gelingen sollte das Problem alleine zu bewältigen, die Anleitung zeigt Ihnen die weitere Vorgehensweise – den Kontakt zur Kundenberatung oder dem naheliegenden Service.
