Benutzeranleitung / Produktwartung C242SF des Produzenten Ricoh
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Read this manual carefully bef ore you use this machine and keep it handy f or future ref erence. For saf e and correct use, be sure to read "Safety Information" before using the machine .
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TABLE OF CONTENTS 1. Guide to the Machine Introduction ....................................................................................................................................................... 11 Trademarks ..............................
Multi-access ................................................................................................................................................. 62 Connecting the Machine ..................................................................
3. Using the Printer Function Configuring Option and Paper Settings....................................................................................................... 135 Windows ....................................................................
Copying Both Sides of an ID Card onto One Side of Paper ................................................................. 166 Making 2-sided Copies .......................................................................................................
Configuring Transmission Settings ............................................................................................................ 234 Receiving a Fax.........................................................................................
Types of Report .......................................................................................................................................... 287 Reading the Configuration Page .............................................................
Configuring the IPv6 Settings ................................................................................................................... 329 Configuring the Network Application Settings ........................................................
Fax Problems .................................................................................................................................................. 377 Error and Status Messages on the Screen ...............................................
Specifications of the Machine ...................................................................................................................... 433 General Function Specifications ..................................................................
10.
1. Guide to the Machine This chapter provides basic information about the product and this manual. Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine.
• The product names of Windows Vista are as follows: Microsoft ® Windows Vista ® Ultimate Microsoft ® Windows Vista ® Business Microsoft ® Windows Vista ® Home Premium Microsoft ® Windows Vis.
Microsoft ® Windows Server ® 2008 R2 Foundation Microsoft ® Windows Server ® 2008 R2 Standard Microsoft ® Windows Server ® 2008 R2 Enterprise Microsoft ® Windows Server ® 2008 R2 Datacenter Mi.
Manuals for This Machine Several manuals are provided with this machine. Select the manual that contains the information you require. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Model-Specific Information This section explains how you can identify the model type and region of your machine. This machine comes in two models which vary in printer drivers they support. Check the label of the printer driver CD-ROM for the supported printer driver.
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.
List of Option This section provides a list of option for this machine, and how it is referred to as in this manual. Option List Referred to as Paper Feed Unit TK1010 Paper feed unit • For details about the specifications of this option, see p.441 "Specifications of Options".
How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Using Manuals Be sure to read this section before any other part of this manual. • This manual uses procedures based on Windows XP as an example, unless otherwise specified. Procedures and screens might vary depending on the operating system you are using.
• If you are using a computer running a Windows operating system, the CD-ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from the CD-ROM root directory. Opening Manuals This section describes how to open the manuals.
1. Insert the manual CD-ROM into the CD-ROM drive. If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the CD-ROM root directory. 2. Select a language for the interface and a product, and then click [OK].
Feature Highlights This section provides information about basic usage and some useful functions of the machine. • Certain functions require special machine configuration. • The Type 2 model is compatible with certain other network environments and operating systems in addition to Windows and Mac OS X.
CES132 Preparation for printing via a network To use this machine as a printer via network connection: 1. Connect the machine to a network. For details, see p.69 "Connecting with a Network Cable". 2. Specify the network settings, such as the machine's IP address.
Printing confidential documents 1. Use the printer driver to send a print job as a Locked Print file from a computer. For details, see p.143 "Storing a Locked Print file". 2. Enter the password using the control panel to print the file. For details, see p.
CES103 Preparation for making enlarged or reduced copies To always enlarge or reduce copies: 1. Configure the machine's default [Reduce/Enlarge] setting. For details, see p.253 "Copy Settings". To use this function for the current job only: 1.
1. Configure the machine's default [Reduce/Enlarge] setting. For details, see p.253 "Copy Settings". To use this function for the current job only: 1. Configure the setting using the [Reduce/Enlarge] key before starting the current job.
CES124 Change the machine's default setting to apply 2-sided copying. Preparation for making 2-sided copies 1. Configure the [2 Sided Copy] setting under copy settings For details, see p.
TWAIN scanning is available with both USB and network connections. Scanning using the control panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).
2. Specify the network settings, such as the machine's IP address. For details, see p.74 "Configuring the Machine". 3. Install the scanner driver on the computer. For details, see the instructions provided on the driver CD-ROM. 4. If a TWAIN-compliant application is not installed on the computer, install Presto! PageManager.
CES187 Preparation for sending scanned files to an FTP server 1. Connect the machine to the network. For details, see p.69 "Connecting with a Network Cable". 2. Specify the network settings, such as the machine's IP address. For details, see p.
4. Register the destinations to the Address Book using Web Image Monitor. For details, see p.177 "Registering Scan Destinations". Sending scanned files to a USB flash disk You can send and store scanned files on a USB flash disk using the control panel.
3. Configure the time and date. For details, see p.201 "Setting the Date and Time". 4. Register the destinations to the Address Book using the control panel or Web Image Monitor. For details, see p.203 "Registering Fax Destinations".
CES191 Preparation for sending faxes from a computer connected via USB 1. Connect the machine to a computer using a USB cable. For details, see p.67 "Connecting with a Computer Using a USB Cable". 2. Install the LAN-Fax driver on the computer.
Guide to Components This section lists the names and functions of the parts of this machine. Exterior: Front View CES151 1. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. 2. Input Tray for the ADF Place stacks of originals here.
8. Tray 2 (option) This tray can hold up to 500 sheets of plain paper. 9. Bypass Tray Load paper here sheet by sheet. 10. Control Panel Contains a screen and keys for machine control. 11. USB Flash Disk Port Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for PictBridge printing.
6. External Telephone Connector For connecting an external telephone. 7. USB Port For connecting the machine to a computer using a USB cable. 8. Ethernet Port For connecting the machine to the network using a network interface cable. 9. G3 (analog) Line Interface Connector For connecting a telephone line.
CES118 Interior CES133 1. Print Cartridges Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared. 2. Waste Toner Bottle Collects excess toner during printing.
Control Panel This section describes the names and usage of the parts of the control panel. • The actual control panel may look different from the illustration below, depending on the country of use.
• Fax mode: select Standard, Detail, or Photo. 6. [User Tools] key Press to display the menu for configuring the machine's system settings. 7. [Copy] key Press to switch to copier mode. The key stays lit while the machine is in copier mode. 8. [ID Card Copy] key Press to enter ID card copy mode for the current job.
• Scanner mode: select from 5 levels of density. • Fax mode: select from 3 levels of density. 21. [Reduce/Enlarge] key • Copier mode: press to specify the reduction or enlargement ratio for the current job. • Scanner mode: press to specify the scanning size according to the current original.
• For details about what to do when the Alert indicator is flashing or lit, see p.383 "Error and Status Messages on the Screen". • For details about what to do when the Fax Received indicator is flashing or lit, see p.244 "Printing Out Faxes Stored in Memory".
1. Guide to the Machine 42 1.
2. Getting Started This chapter describes procedures for installing and configuring the machine, connecting options to the machine, and handling paper. Installing the Machine This section describes steps required to install the machine and prepare it for use.
• Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust.
CES195 Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as follows: CER1 19 • White area: Permissible Range • Blue area: Recommended Range Environme.
• Areas directly exposed to radiant heat from heaters • Locations near air conditioners, heaters, or humidifiers • Locations near other electronic equipment • Locations subject to frequent str.
• If metal objects, or water or other fluids fall inside this machine, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem.
• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • When moving the machine, use the inset grips on both sides.
• Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below. CES032 1. Remove the plastic bag. 2. Lift the machine with another person using the inset grips on both sides of the machine. CES052 3. Remove the protective materials attached on the machine's exterior.
4. Open the ADF cover. CES048 5. Move the lever slightly to the machine rear, and then pull it up to unlock the paper feed roller. CES039 6. Lift the paper feed roller slightly to remove it.
7. Pull the protective sheet to remove it. CES047 8. With the roller part facing downwards, insert the tip of the paper feed roller into the opening of the ADF.
10. Lower the lever until it clicks into place. CES116 11. Close the ADF cover. CES049 12. Pull the opening lever on the front cover, and then carefully lower the front cover.
13. Pull the tapes gently upward and remove them from the machine at the same time. CES162 14. Pull up the fusing unit levers. CES258 15. Using both hands, carefully push up the front cover until it closes. CES260 16. Pull up the top cover open lever, and then open the top cover carefully.
CES261 17. Remove the protection tapes. CES149 18. Lift out print cartridges and shake them from side to side. The black print cartridge comes with a protection sheet that you must remove before shaking. Carefully lift out the print cartridge vertically, holding its center.
CES031 Shake each print cartridge from side to side five or six times. CER101 19. Check the toner color and corresponding location, and then carefully insert the print cartridge vertically.
20. Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. CES140 21. Apply the indicated sticker as in the illustration below. CES259 Turning the Power on This section describes how to turn on the machine.
• Do not use extension cords. Doing so could result in fire or electric shock. • Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock.
1. Plug in the power cord. CES066 2. Insert the plug of the power cord into the wall socket securely. 3. Turn the power switch to ” On”. CES065 The Power indicator lights up, and then the [Copy] key on the control panel lights up. • Depending on the [Function Priority] setting under [Admin.
• For details about [Function Priority], see p.295 "Administrator Settings". Initial Setup When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section describes how to complete the Initial Setup.
• For details about entering characters, see p.127 "Entering Characters". • For details about [Admin. Tools], see p.295 "Administrator Settings". • For details about [Print Fax Header], see p.262 "Fax Transmission Settings".
CES176 Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin.
• If the machine is in Energy Saver mode 2 for 24 hours continuously, the machine automatically returns to normal state and performs self-maintenance.
Current job Job that you want to execute simultaneously Printing • Scanning *2 • Fax memory reception • Fax memory transmission *3 • Fax immediate transmission *3 • Scanning a fax into the m.
Current job Job that you want to execute simultaneously Scanning a fax into the machine's memory before transmission • Printing • Printing a fax received in the machine's memory • Inte.
Current job Job that you want to execute simultaneously Internet Fax transmission • Printing *5 • Fax memory reception • Fax memory transmission • Fax immediate printing • Printing a fax rec.
*5 Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or when printing from the PostScript 3 printer driver. *6 Fax printing may take longer than normal if you scan using the control panel at the same time, especially when scanning multiple pages using the exposure glass.
Connecting the Machine This section describes connecting the machine to a computer and a telephone line. Connecting with a Computer Using a USB Cable • USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you are using.
4. Attach the cable cover. CES094 • For details about installing printer drivers for USB connection, see the instructions provided on the driver CD-ROM.
3. When a digital camera is not connected to the machine, store the USB cable in a location where it will not be damaged. • For details about the printing method, see p.149 "PictBridge Printing". • Make sure to close the cover of the USB flash disk port after use.
2. Connect the Ethernet cable to the Ethernet port. CES093 3. Connect the other end of the cable to the network (e.g., a network hub). 4. Attach the cable cover. CES094 • For details about network environment settings, see p.74 "Configuring the Machine".
Connecting to a Telephone Line You can connect the machine to the public switched telephone network (PSTN) directly or through a private branch exchange (PBX). Also, you can connect an external telephone to use the same telephone line for voice calls.
2. Connect a telephone line cord to LINE. CES041 3. If using an external telephone, connect the telephone to TEL. CES040 4. Pass the telephone line cord through the opening in the cable cover.
5. Hook the tabs of the cable cover into the openings of the machine. CES046 6. Attach the cable cover in place. CES094 • After connecting the machine to the telephone line, configure the telephone network settings and fax reception mode.
Configuring the Machine This section describes configuring the settings required to use the machine on a network and as a fax machine. Configuring the IPv4 Address Settings The procedure for configuring network settings differs depending on whether IPv4 address information is assigned automatically by the network (DHCP), or manually.
• You can press the [Escape] key to exit to the previous level of the menu tree. • A password for accessing the [Network Settings] menu can be specified in [Admin.
8. Enter the machine’s IPv4 address using the number keys, and then press the [OK] key. Press the [ ] [ ] keys to move between fields. 9. Press the [ ] [ ] keys to select [Subnet Mask], and then press the [OK] key. The current subnet mask is shown. 10.
Setting the machine to receive an IPv6 address automatically • A DHCP server is required on the network for the machine to receive an IPv6 address automatically. 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.
Assigning the machine's IPv6 address manually • The IPv6 address assigned to the machine must not be used by any other device on the same network. 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.
• For details about turning the machine on and off, see p.56 "Turning the Power on". • For details about printing configuration page, see p.287 "Printing the Configuration Page". • For details about [Admin. Tools Lock], see p.
Selecting the telephone network connection type Select the type of connection to the telephone network. There are two types: public switched telephone network (PSTN) and private branch exchange (PBX). 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [Admin.
1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] [ ] keys to select [PBX Access Number], and then press the [OK] key.
Sharing the Printer on a Network This section describes how to configure this machine as a Windows network printer. The network printer is configured to enable network clients to use it. • To change printer properties, you must have Manage Printers permission (Full Control access authentication under Windows Vista/7).
Installing Option This section describes how to install the optional paper feed unit. Installing the Paper Feed Unit (Tray 2) • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. • It is dangerous to handle the power cord plug with wet hands.
1. Check that the package contains paper feed unit. CER004 2. Turn off the power, and then unplug the machine's power cord from the wall outlet. 3. Remove the adhesive tape from the optional paper feed unit. CER023 4. Lift using the inset grips on both sides of the machine.
5. There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine onto them. CER005 6. After installing the option, print the configuration page to confirm the installation.
Paper and Other Media This section describes supported and unsupported paper, paper precautions, details of each paper type and the printable area. • All paper must be set vertically, regardless of the paper size. Supported Paper for Each Tray This section describes the type, size, and weight of paper that can be loaded in each tray.
Tray 1 Type Size Weight Capacity Thin paper Plain paper Middle thick paper Thick paper 1, 2 Recycled paper Color paper Preprinted paper Prepunched paper Letterhead Bond paper Cardstock Label paper Env.
Tray 2 (option) Type Size Weight Capacity Thin paper Plain paper Middle thick paper Thick paper 1 Recycled paper Color paper Preprinted paper Prepunched paper Letterhead A4 Letter (8 1 / 2 " × 11 ") 60 to 105 g/m 2 (16 to 28 lb.) 500 (80 g/m 2 , 20 lb.
Bypass tray Type Size Weight Capacity Thin paper Plain paper Middle thick paper Thick paper 1, 2 Recycled paper Color paper Prepunched paper Letterhead Bond paper Cardstock Label paper Envelope A4 B5 .
Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling, make sure printed sheets have fully dried. Otherwise, the toner may smudge.
Thin paper Item Description Paper thickness 60 to 65g/m2 (16 to 17 lb.) Supported paper tray Any input tray can be used. Duplex supported size A4, B5 JIS, Legal (8 1 / 2 " × 14 "), Letter (.
Item Description Duplex supported size A4, B5 JIS, Legal (8 1 / 2 " × 14 "), Letter (8 1 / 2 " × 11 "), Executive (7 1 / 4 " × 10 1 / 2 "), 8 " × 13 ", 8 1 .
Item Description Duplex supported size A4, B5 JIS, Legal (8 1 / 2 " × 14 "), Letter (8 1 / 2 " × 11 "), Executive (7 1 / 4 " × 10 1 / 2 "), 8 " × 13 ", 8 1 .
Item Description Notes • The number of sheets that can be printed in one minute is approximately half that of middle thick paper. • Avoid using adhesive label paper on which glue is exposed.
• Fan envelopes, and then align their edges before loading. CER108 • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the envelope flaps are not stuck together.
• You may not be able to perform duplex printing on 8 " × 13 ", 8 1 / 2 " × 13 ", Folio (8 1 / 4 " × 13 "), or 16K (195 mm × 267 mm) size paper in the following cas.
Paper Storage Precautions Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper jams, or printer damage. Recommendations are as follows: • Avoid storing paper in areas that are excessively cold, hot, humid, or dry.
Envelope CER1 17 4 1 2 3 3 3 1. Print area 2. Feed direction 3. Approximately 10 mm (0.39 inches) 4. Approximately 15 mm (0.59 inches) • The print area may vary depending on the paper size, printer language and printer driver settings.
Loading Paper This describes how to load paper into the paper tray and bypass tray. • Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury. • When loading paper, take care not to trap or injure your fingers.
Place the tray on a flat surface. 2. Push the metal plate down until it clicks into place to lock. CER031 3. Pinch the clip on the side paper guide and slide it to match the standard size. CER032 CER082 When loading custom size paper, position the paper guide slightly wider than the actual paper size.
4. Pinch the front end paper guide and slide it inward to match the standard size. CER034 CER1 13 When loading custom size paper, position the paper guide slightly wider than the actual paper size. 5. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
CER083 6. Check there are no gaps between the paper and the paper guides; both side and front end paper guides. CER076 If there is a gap between the paper and the front end paper guide, as in the example below, the paper might not feed in correctly. CER077 2.
7. Carefully push tray 1 straight into the machine. CES062 To avoid paper jams, make sure the tray is securely inserted. • The upper limit differs depending on paper type; thin paper or thick paper. Check the label inside the tray to confirm the upper limit.
1. Remove the rear cover using a coin. CES123 2. Pull out tray 1 carefully with both hands. CES059 Place the tray on a flat surface. 3. Push the metal plate down until it clicks into place to lock.
4. Pinch the extender in the "PUSH" direction, and then pull out the extender until it stops (you will hear a click). CER084 After extension, make sure the arrows on the extender and tray are aligned. CER085 5. Pinch the clip on the side paper guide, and then slide it to match the paper size.
CER082 6. Pinch the front end paper guide and slide it inward to match the Legal paper size. CER104 CER235 7. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
CER103 Slide the guides inward until they are flush against the paper's sides. Make sure the paper is not stacked higher than the projection on the side paper guides. CER083 8. Check there are no gaps between the paper and the paper guides; both side and front end paper guides.
CER106 9. Carefully push tray 1 straight into the machine. CES062 To avoid paper jams, make sure the tray is securely inserted. • To reinsert the extender, you might have to push it with moderate force. • The upper limit differs depending on paper type; thin paper or thick paper.
• Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front cover are pulled up. Leaving the levers lowered can cause print quality problems when printing on paper other than envelopes. • Make sure paper is not stacked above the limit mark inside the tray.
3. Pinch the clips on the side paper guide, and then adjust the guide to the paper size. CER072 4. Pinch the clip on the end paper guide and align the arrow with the paper size. CER086 5. Load the new paper stack print side up. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
6. Lift and slide the tray, then push it all the way in. CER074 To avoid paper jams, make sure the tray is securely inserted. • The upper limit differs depending on paper type; thin paper or thick paper. Check the engraved line inside the tray to confirm the upper limit.
• You cannot load paper into the bypass tray while the machine is in Energy Saver mode. If the machine is in Energy Saver mode, press the [Copy] key to recover from Energy Saver mode. 1. Insert the top edge of the paper into the machine. CES134 2. Adjust the paper guides to the paper size.
• For details about supported types of paper, see p.86 "Paper and Other Media". • For details about specifying the paper type and size, see p.118 "Specifying Paper Type and Paper Size". Loading Envelopes • The inside of this machine becomes very hot.
2. Lower the fusing unit levers. CES257 3. Using both hands, carefully push up the front cover until it closes. CES142 Loading envelopes in tray 1 • Avoid using self-adhesive envelopes. They may cause machine malfunctions. • Check there is no air in the envelopes before loading.
1. Pull out tray 1 carefully with both hands. CES059 Place the tray on a flat surface. 2. Take out paper from Tray 1. 3. Push the metal plate down until it clicks into place to lock. CER031 4. Pinch the clip on the side paper guide, and then adjust the guides to the envelope.
6. Set the envelopes in Tray 1 with the printing side facing up. CER1 1 1 Make sure envelopes are not stacked higher than the upper limit (lower line) mark inside the tray. CER050 7. Carefully push Tray 1 straight into the machine. CER051 To avoid paper jams, make sure the tray is securely inserted.
• For details about paper types supported by the machine, see p.86 "Paper and Other Media". • For details about the paper settings, see p.118 "Specifying Paper Type and Paper Size". Loading envelopes in the bypass tray • Avoid using self-adhesive envelopes.
2. Adjust the paper guides to the envelope size. CES203 3. Support the envelope with both hands, and insert it carefully until it stops. CES204 After the envelope is inserted until it stops, the envelope will be automatically fed into the machine a little.
• Paper type and size can also be specified using the printer driver. For details, see the printer driver Help. • For prints from the bypass tray, you can select to print according to either the printer driver settings or the control panel settings with [Bypass Tray Priority] under system settings.
Specifying the standard paper size This section describes how to specify the standard paper size. 1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. 3. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key.
1. Press the [User Tools] key. CES184 2. Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key. 3. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key. 4. Press the [ ] [ ] keys to select the paper size setting for the desired tray, and then press the [OK] key.
Placing Originals This section describes the types of originals you can set and how to place them. About Originals This section describes the types of originals that can be placed and the parts of the original that are unscannable. Recommended size of originals This section describes the recommended size of the original.
• Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transpa.
In copier mode In scanner mode In fax mode Left 3 mm 0 mm 1 mm (Letter, Legal) 0 mm (other sizes) Bottom 3 mm 2 mm 2 mm Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. • Do not place originals before any correction fluid and toner has completely dried.
2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. CES070 3. Lower the ADF. Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF cannot be lowered completely.
2. Place the aligned originals face up in the ADF. The last page should be on the bottom. CES200 • When placing originals longer than A4, pull out the ADF tray's extenders.
Entering Characters This section describes how to enter characters using the control panel when configuring the machine's settings. Use the keys as follows to enter characters. To enter a digit Press a number key. To delete a character Press the [ ] key.
• If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting.
Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. • This function is available for the Type 2 model only. • When print jobs are restricted, you can only authenticate through the PCL printer driver.
• Sending faxes via LAN-Fax For each user, you can specify which functions are available upon authentication. A maximum of 30 users can be registered. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [Restrict Available Functions].
7. Select a user entry, and then click [Change]. 8. Type a unique user name in [User Name] using up to 16 alphanumeric characters. 9. Type a unique user code in [User Code] using up to 8 digits. The user code will be used to authenticate users when they try to use a restricted function.
9. Close the Web browser. • For details about using Web Image Monitor, see p.305 "Using Web Image Monitor". Deleting user entries This section describes how to delete user entries. 1. Start the Web browser, and access the machine by entering its IP address.
When Machine Functions are Restricted When a machine function is restricted, only authorized users are able to use that function. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver.
3. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LAN- Fax driver). 4. Type the user code using 1 to 8 digits, and then click [OK]. 5. Execute a print command. If an incorrect user code is entered, the job will be canceled automatically (there will be no error message).
3. Using the Printer Function This chapter describes the printer functions. Configuring Option and Paper Settings Configure the printer driver according to the machine's option and paper settings. • Manage Printers permission is required to change the printer properties.
6. Under [Paper Size Settings], select the tray you want to use, then select the paper size, and then click [Update Now]. If bidirectional communication is not established, select the tray and paper size manually. 7. Click [OK] to close the printer properties dialog box.
6. From the [System Preferences] menu, click [Quit System Preferences]. Configuring Option and Paper Settings 137 3.
Accessing the Printer Properties This section describes accessing the printer properties. For details about settings, see the printer driver Help. Accessing the Printer Properties from the [Printers a.
1. On the [File] menu, click [Print...]. The [Print] dialog box appears. 2. Select the printer you want to use in the [Select Printer] list, and then click [Preferences]. • The procedure to open the [Printing Preferences] dialog box may vary depending on the application.
Basic Operation in Printer Mode The following procedure explains how to perform basic printing. 1. Open the printer properties dialog box in your document's application. 2. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes.
• If [Auto Continue] under system settings is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.
2. Under "Hardware", click [Print & Fax]. 3. Click [Set Up Printers…]. 4. Double-click the machine from "Printer List". 5. Select the print job you want to cancel, and then click [Delete]. Mac OS X 10.4 1. From the Apple menu, select [System Preferences.
Printing Confidential Documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the machine.
• For details about [Locked Print], see p.274 "System Settings". Printing a Locked Print file When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on the machine's control panel display when the machine is in the copier mode.
4. Enter the password using the number keys, and then press the [OK] key. The Locked Print file is printed. • You can press the [Escape] key to exit to the previous level of the menu tree. • To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile] key, and then press the [User Tools] key.
1. When the Locked Print message is displayed, press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select the file you want to delete, and then press the [OK] key. Identify the Locked Print file by checking its time stamp and user ID. 3. Press [Delete].
Use the following procedure to check which Locked Print file jobs have been canceled. 1. When the Locked Print message is displayed, press the [User Tools] key. CES184 2. Press the [ ][ ] keys to find a file whose name starts with an "!" mark.
• The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the machine's log is already full, the oldest log will be deleted automatically. • The message “Locked Print Job Deleted Press User Tools key” disappears when all log entries are cleared.
Direct Printing from a Digital Camera (PictBridge) What Is PictBridge? You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to directly print photographs taken using the digital camera by operating the digital camera.
• Some digital cameras need to be switched off when connecting to the printer. For details, see the manual provided with the digital camera. • For details about how to connect the machine with a digital camera, see p.68 "Connecting with a Digital Camera Using a USB Cable".
Paper size Use this function to print on paper with the size specified on the digital camera. Paper size name Actual size A4 210 × 297 mm (8.3 × 11.7 in) Letter (8 1 / 2 ” × 11”) 215.9 × 279.4 mm (8 1 / 2 × 11 in) N-up layout Use this function to print 2 or 4 images on the specified paper.
Problem Cause Solution PictBridge is not available. There is a problem with the USB connection or the PictBridge settings. Use the following procedure to check the connection and settings: 1. Disconnect and then reconnect the USB cable. 2. Check the PictBridge settings are enabled.
Using Various Print Functions This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes. Print Quality Functions Print quality and color tone can be adjusted to suit the print data.
Using ICM (Image Color Matching) You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper. To use this function, the color profile must be added to the computer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM.
Reducing or enlarging the document You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments. You can also reduce or enlarge documents automatically to fit a specific paper size. This function is useful, for example, when printing Web pages.
3. Using the Printer Function 156 3.
4. Using the Copier Function This chapter describes the copier functions. The Screen in Copier Mode This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on.
• For details about [Function Priority], see p.295 "Administrator Settings". 4. Using the Copier Function 158 4.
Basic Operation in Copier Mode This section describes the basic procedure for making photocopies. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1.
• You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you set the machine to switch between tray 1 and 2 automatically depending on the paper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under system settings.
1. Press the [Copy] key. CES174 2. Press the [Clear/Stop] key. CES173 3. Press [Yes]. Basic Operation in Copier Mode 161 4.
Making Enlarged or Reduced Copies This section describes how to specify the reduction or enlargement ratio for the current job. Scaling There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio.
1. Press the [Reduce/Enlarge] key. CES177 2. Press [Reduce] or [Enlarge], press the [ ][ ][ ][ ] keys to select the desired ratio, and then press the [OK] key. 3. If [Zoom] has been selected, specify the desired ratio using the number keys, and then press the [OK] key.
Combining Multiple Pages This section describes how to set the machine to combine multiple pages of an original onto a single sheet of paper. There are two ways to combine multiple pages: 2-in-1/4-in-1 copy and ID card copy. 2-in-1/4-in-1 copy You can copy two or four pages of an original onto a single sheet of paper.
4-in-1 mode You can copy four pages of an original onto a single sheet of photocopied paper. Depending on the orientation of the original, the printout format can be selected from the following: • P.
1. Press the [Reduce/Enlarge] key. CES177 2. Press [Reduce], press the [ ][ ][ ][ ] keys to select [Comb. 2 on 1] or [Comb. 4 on 1], and then press the [OK] key. 3. Press the [ ][ ] keys to select the desired printout format, and then press the [OK] key.
When copying onto A4 size paper, you can copy documents that are smaller than A5 size. Likewise, when copying onto a Letter size paper, you can copy documents that are smaller than Half Letter size. • This function is only available when the original is set on the exposure glass, not when it is set in the ADF.
3. Press the [B&W Start] key or [Color Start] key. A message prompting you to place the original back side down on the exposure glass appears on the display. 4. Within 30 seconds, place the original back side down and top to the machine rear on the exposure glass, and then press the [B&W Start] key or [Color Start] key again.
Making 2-sided Copies This section describes how to set the machine to make 2-sided copies by copying single-sided documents onto the front and back sides of each sheet. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
CES128 Use this procedure to set the machine to make 2-sided copies. 1. Press the [Copy] key. CES174 2. Press the [ ][ ] keys. CES168 3. Press the [ ][ ] keys to select [2 Sided Copy], and then press the [OK] key. 4. Press the [ ][ ] keys to select the binding method and orientation, and then press the [OK] key.
• Setting this function automatically disables the [ID Card Copy] setting. Making 2-sided Copies 171 4.
Specifying Scan Settings This section describes how to specify image density and quality for the current job. Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the printout.
Selecting the Document Type According to Original This section describes how to select the best document type for the original that you are scanning. There are three document types: Text Select this when the original contains only text and no photographs or pictures.
• For details about [Original Type], see p.253 "Copy Settings". • For details about [System Auto Reset Timer], see p.295 "Administrator Settings".
5. Using the Scanner Function This chapter describes the scanner functions. There are two scanning methods: scanning using the control panel and scanning from the computer (TWAIN scanning). The Screen in Scanner Mode This section provides information about the screen in scanner mode.
• The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. • For details about [Function Priority], see p.
Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
Scan to E-mail Settings Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination.
Item Setting Description Scan Size Optional Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, or custom size.
Item Setting Description File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. FTP User Name Optional User name for logging in to the FTP server.
Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters.
Item Setting Description Density Optional Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest. • To send files via e-mail, SMTP and DNS settings must be configured properly.
6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a confirmation page.
Scanning Using the Control Panel Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).
3. Press the [Address Book] key. CES180 4. Search for the desired destination by pressing the [ ][ ] keys to scroll the Address Book, and then press the [OK] key. 5. Press the [B&W Start] key or the [Color Start] key. CES169 To scan in black and white, press the [B&W Start] key.
• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book.
CES183 Using the [Pause/Redial] key Press the [Pause/Redial] key to select the last used destination. CES171 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book.
• This machine does not support the use of USB flash disks connected to external USB hubs. Insert your USB flash disk directly into the USB flash disk port located at the top left corner of the machine. • Certain types of USB flash disks cannot be used.
4. Press the [B&W Start] key or the [Color Start] key. CES169 To scan in black and white, press the [B&W Start] key. To scan in color, press the [Color Start] key. Depending on the machine's setting, you will see the following screen on the display.
8. Confirm that "Ready" appears on the display. The scanned file is created in the root directory of the USB flash disk. 9. Remove the USB flash disk from the machine. Make sure to close the cover of the USB flash disk port after use. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key.
• Changing the preset scan settings for the current destination does not change the information registered in the Address Book. • If you specify the last used destination, the preset scan settings become effective again, even if you have changed the settings for the previous job.
• When the machine's default for the same setting is changed. • For details about [Scan Size], see p.259 "Scanner Settings". • For details about [System Auto Reset Timer], see p.295 "Administrator Settings". Adjusting image density This section describes how to adjust image density for the current job.
Specifying resolution This section describes how to specify the scan resolution for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. 1. Press the [Image Quality] key. CES179 2.
Scanning from a Computer Scanning from a computer (TWAIN scanning) allows you to operate the machine from your computer and scan originals into your computer directly. TWAIN scanning is available with both USB and network connections. Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation.
3. On the [File] menu, click [Select Source...]. 4. In the [Select Source] dialog box, select the scanner, and then click [OK]. 5. On the [Tools] menu, click [Scan Central Settings...]. 6. Configure the scan settings as required, and then click [OK]. For details, see the TWAIN driver Help or the manual for Presto! PageManager.
3. Click [Presto! PageManager X.XX], and then double-click [Presto! PageManager X]. "X" indicates the version of Presto! PageManager. 4. On the [File] menu, click [Select Source...]. 5. In the [Select Source] dialog box, select the scanner, and then click [OK].
CES194 1 2 3 4 5 6 7 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.
Select this to configure your own scan settings. You can save or delete your custom scan settings by clicking [Save As] or [Delete], respectively. • When using the ADF: [ADF-Faster] Select this to scan originals with many graphics, originals with both text and graphics, line art, or color photographs in fast scan mode.
6. Using the Fax Function This chapter describes the fax functions. The Screen in Fax Mode This section provides information about the screen in fax mode.
• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. • For details about [Function Priority], see p.295 "Administrator Settings". • For details about setting the date and time, see p.201 "Setting the Date and Time".
Setting the Date and Time This section describes how to set the time and date for the machine's internal clock, and how to select the display format.
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. • If an incorrect time or date is input, the machine automatically corrects it to the nearest valid time or date. • For details about [Admin. Tools Lock], see p.
Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel or Web Image Monitor. The Address Book allows you to specify fax destinations quickly and easily. • The Address Book data could be damaged or lost unexpectedly.
5. Press the [ ][ ] keys to select [No.], and then enter the desired Quick Dial number (1 to 20) or Speed Dial number (1 to 200) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear.
1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ][ ] keys to select [Quick Dial Dest.
1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ][ ] keys to select [Quick Dial Dest.
3. From the [Destination Type] list, select [Fax]. 4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration number from the list. 5. Register information as necessary. 6. Enter the administrator password if required. 7. Click [Apply].
• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings. • To use tone services on a pulse-dialing line, insert " " in the fax number.
Sending a Fax This section describes the transmission modes and the basic operations for sending a fax. • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode This section describes how to select the transmission mode.
2. Press the [ ][ ] keys. CES168 3. Press the [ ][ ] keys to select [Immediate TX], and then press the [OK] key. 4. Press the [ ][ ] keys to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only].
• The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution if "Photo" resolution has been specified. • If the faxes are received on a computer, a viewer application needs to be installed in order to view the documents.
4. Press the [B&W Start] key. CES172 • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. Enter the fax number within 30 seconds. If the fax numbers do not match, go back to step 3.
• When in Memory Transmission mode, the machine's memory may become full while scanning the originals. In this case, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully.
1. Press the [Facsimile] key. CES176 2. Press the [Clear/Stop] key. CES173 • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. • For details about the broadcasting function, see p.
Specifying the destination using the One Touch buttons This section describes how to select a destination registered as a Quick Dial entry using One Touch buttons. 1. Press the [Facsimile] key. CES176 2. Press the One Touch button to which the desired Quick Dial entry is registered.
1. Press the [Facsimile] key. CES176 2. Press the [Address Book] key. CES180 If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, and then enter the number using the number keys.
Specifying the destination using the broadcast function You can send a fax to multiple destinations simultaneously. You can broadcast faxes to a maximum of 100 destinations (including both normal fax destinations and Internet Fax destinations). Faxes are sent to destinations in the order they were specified.
1. Press the [Facsimile] key. CES176 2. Press the [Pause/Redial] key. CES171 Useful Sending Functions This section explains some useful fax functions. You can confirm the status of the other party's machine easily before sending a fax by using the On Hook Dial function.
3. Press the [On Hook Dial] key. CES181 "On Hook" appears on the screen. 4. Specify the destination using the number keys. 5. If you hear a high pitched tone, press the [B&W Start] key. CES172 6. Press [TX], and then press the [B&W Start] key.
5. If you hear a high pitched tone, press the [B&W Start] key. CES172 6. Press [TX], and then press the [B&W Start] key. 7. Replace the handset. • For details about connecting an external telephone, see p.71 "Connecting to a Telephone Line".
• Press the [Escape] key to discard the current change and return to the initial screen. • You can change the machine's default [Density] setting to always scan with a specific density level.
• Press the [Escape] key to discard the current change and return to the initial screen. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. • The "Photo" resolution is not available for Internet Faxes.
Using the Fax Function from a Computer (LAN- Fax) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document.
4. Click the [Address Book] tab. • From the [View:] list, you can select the type of destinations to display. • [All]: Displays all destinations. • [Group]: Displays groups only. • [User]: Displays individual destinations only. Registering destinations This section describes how to register destinations in the LAN-Fax Address Book.
Setting LAN-Fax destinations Item Setting Description Name Required Name of the destination. Can contain up to 32 characters. Company Optional Company name of the destination. Can contain up to 64 characters. You can select from registered data. Department Optional Department name of the destination.
1. Open the LAN-Fax Address Book, select the destination you want to modify from the [User List:], and then click [Edit]. 2. Modify information as necessary, and then click [OK]. Click [Save as new User] if you want to register a new destination with similar information.
3. Select the destination you want to include in the group from [User List:], and then click [Add]. To delete a destination from a group, select the destination you want to delete from [List of Group Members:], and then click [Delete from List]. 4. Click [OK].
1. Open the LAN-Fax Address Book, select the destination you want to delete from [User List:], and then click [Delete]. A confirmation message appears. 2. Click [Yes]. • A destination is automatically deleted from a group if that destination is deleted from the LAN-Fax Address Book.
3. For each field, select an appropriate item from the list. Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot be selected for [Name] or [Fax].
• Group data cannot be exported or imported. • Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceeded during importing, the remaining destinations will not be imported. Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer.
6. If you want to attach a fax cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then select the [Attach a Cover Sheet] check box. Edit the cover sheet as necessary, and then click [OK]. 7. Click [Send]. • A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.
2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Canceling while sending a fax Cancel the fax using the control panel.
Settings you can configure for the fax cover sheets This section describes the settings you can configure for the fax cover sheets. CES253 3 8 7 6 12 4 5 1. Attach a Cover Sheet Check this to send a fax with a cover sheet. 2. From Enter the sender information.
4. User Template Select the template for the cover sheet. There are three templates. 5. Buttons • Preview... Click to preview the cover sheet before sending the fax. • Clear All Click to clear all information you entered. • OK Click to finish editing the fax cover sheet.
• For details about settings, see p.193 p.235 "Settings you can configure in the LAN-Fax driver's properties". Settings you can configure in the LAN-Fax driver's properties This section describes the settings you can configure in the LAN-Fax driver's properties.
• Fine Select this for a document with small print. • Photo Select this for a document with images such as photographs or shaded drawings. 4. User Code If sending faxes via LAN-Fax is restricted, select this check box and enter a user code before sending a fax.
Receiving a Fax This section describes fax reception functions. • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low.
In this mode, you can use the machine with an external telephone answering device. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. 3. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key.
4. Press the [B&W Start] key. 5. Replace the handset. Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode.
• For details about manually receiving a fax, see p.238 "Receiving a fax in FAX/TEL Manual mode". Receiving a fax in FAX/TAD mode When the reception mode is set to FAX/TAD mode, the external telephone answering device answers and records messages when the machine receives telephone calls.
Manual reception When [Automatic POP] is disabled, use the control panel to manually connect to the POP3 server and check for new e-mails. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key.
Configuring the forwarding conditions To specify the forwarding conditions for received faxes, configure the machine as follows: 1. Select [Forward] for [Reception File Setting] under fax feature settings to forward received faxes.
Forwardi ng [Print Forwarded File] [Print Received File] Results Failure On Off The machine prints out a forwarding failure report and stores the fax in memory for later manual printing.
Printing Out Faxes Stored in Memory This section describes how to print out received faxes stored in the machine’s memory. • If the machine remains turned off for a certain period of time (for example, when the power switch is turned off or when there is a power failure), all documents stored in memory will be lost.
• For details about [Paper Tray Priority], see p.274 "System Settings" Receiving or Rejecting Faxes from Special Senders You can set the machine to receive (or reject) faxes only from the registered Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper.
5. Enter the Special Sender’s fax number (up to 20 characters). 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser.
7. Configuring the Machine Using the Control Panel This chapter describes how to configure and adjust the machine's operational settings using the control panel. The machine can be operated using its default, but the configuration can be changed depending on the needs of the user.
4. Press the [ ][ ] keys to select the document type of the original, and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen.
Menu Chart This section lists the parameters included in each menu. • Some items might not appear depending on the model type or machine's configuration.
Pause Time Auto Redial Print Fax Header Fax Feature Settings ([User Tools] key setting) Reception Settings Select Paper Tray Delete TX Standby File Communication Settings Report Print Settings Fax Address Book Settings ([User Tools] key setting) Quick Dial Dest.
Network Settings ([User Tools] key setting) Ethernet IPv4 Configuration IPv6 Configuration Printing Lists/Reports ([User Tools] key setting) Configuration Page Fax Journal TX/RX Standby File List Quick Dial Dest. List Fax Speed Dial Dest. List Scanner Dest.
Admin. Tools Lock IPsec Fax Number Confirmation Printer Feature Settings ([User Tools] key setting) List/Test Print System PCL Menu PS Menu • For details about configuring the machine using Web Image Monitor, see p.305 "Using Web Image Monitor".
Copy Settings This section describes how to configure the copy settings. Changing Copy Settings The procedure for changing the sort copy setting is provided as an example. 1. Press the [Copy] key. CES174 2. Press the [ ][ ] keys. CES168 3. Press the [ ][ ] keys to select [Sort], and then press the [OK] key.
Copy Setting Parameters This section describes the copy setting parameters. Select Paper Specifies the paper size used for printing copies. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine prints from the trays that contain the paper of the specified size, except the bypass tray.
Select this when the original contains both text and photographs or pictures. Density Specifies the image density for photocopying. Default: • (Lightest) • • • • (Darkest) Reduce/Enlarge Specifies a combined copy, or the percentage by which copies are enlarged or reduced.
Select this to photocopy four pages of an original onto a single sheet of paper. When selecting this option, also select the orientation and layout. • Portrait: L to R CES035 • Portrait: T to B CE.
Sets the machine to copy the front and back sides of an ID card, or other small document, onto the front of a single sheet of paper. Note that enabling this setting automatically disables the [2 Sided Copy] setting. • Zoom 25-400% Colour Adjustment Specify the color balance of red, green and blue.
CES125 • Top to Top CES126 • Top to Bottom CES127 • Top to Bottom CES128 7. Configuring the Machine Using the Control Panel 258 7.
Scanner Settings This section describes how to configure the scanner settings. Changing Scanner Settings The procedure for changing the file type setting is provided as an example. 1. Press the [Scanner] key. CES175 2. Press the [ ][ ] keys. CES168 3.
Scanner Setting Parameters This section describes the scanner setting parameters. Scan Size Specifies the scanning size according to the size of the original.
Resolution Specifies the resolution for scanning the original. Default: [300 × 300dpi] • 100 × 100dpi • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Compression (Colour) Specifies the color compression ratio for JPEG files.
Fax Transmission Settings This section describes how to configure the fax transmission settings. Changing Fax Transmission Settings The procedure for setting the resolution for scanning the original is provided as an example. 1. Press the [Facsimile] key.
Fax Transmission Setting Parameters This section describes fax transmission setting parameters. Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission.
Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin.
Fax Feature Settings This section describes how to configure the fax feature settings. Changing Fax Feature Settings The procedure for setting the tray for printing faxes is provided as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key.
• Fax Only The machine automatically answers all incoming calls in fax reception mode. • FAX/TEL(Mnl.) The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received.
• Authorized Reception Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. Default: [Inactive] • Active • Inactive • Auth.
Sets the machine to store the faxes in memory for printing or delete them after forwarding. This setting appears only for the Type 2 model. Default: [Off] • On Store the faxes in memory for printing after forwarding. • Off Delete the faxes from memory after forwarding.
To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. • Delete All Files To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job.
Specifies the reception speed for the fax modem. Default: [33.6 Kbps] • 33.6 Kbps • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps • JBIG Enables transmission and reception of JBIG-compressed images, which require less communication time than MMR-/MR-/MH-compressed images.
• Do not Print • Print Fax Journal Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and received). The fax journal will be printed using the tray set for [Facsimile] under [Paper Tray Priority] in system settings, on A4 or Letter size paper.
Fax Address Book Settings This section describes the fax Quick Dial/Speed Dial settings. Registering Fax Destinations in Fax Quick Dial/Speed Dial Register fax destinations in the Address Book using this menu. • A password for accessing the [Address Book] menu can be specified in [Admin.
Specifies the name for Speed Dial entries. The name can contain up to 20 characters. Fax Address Book Settings 273 7.
System Settings This section describes the machine's operational settings. Changing System Settings The procedure for changing the volume of the panel key sound is provided as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [System Settings], and then press the [OK] key.
Specifies the volume of the beep that sounds when a key is pressed. • Off • Low • Middle • High • Ring Volume Specifies the volume of the ring when a call is received. • Off • Low • Middle • High • On Hook Mode Specifies the volume of the sound from the speaker during on hook mode.
• Middle • High Tray Paper Settings • Paper Type: Tray 1 Specifies the paper type for tray 1. Default: [Middle Thick Paper] Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled P.
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 x 14, 8 1/2 x 11, 5 1/2 x 8 1/2, 7 1/4x10 1/2, 8 x 13, 8 1/2 x 13, 8 1/4 x 13, 16K, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5 Env, C6 Env, DL Env, Custom Size • Bypass Tray Priority Specifies how print jobs using the bypass tray are handled.
If [Auto] is selected for [Select Paper Tray] under fax feature settings, and both tray 1 and tray 2 contain paper of the same size, the machine starts to print from the specified tray. I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB.
Default: 30 seconds • 5 to 60 seconds, in increments of 1 second • Fixed USB Port Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB connection.
(New), , , , , (Needs replacing) • Cyan: (New), , , , , (Needs replacing) • Yellow: (New), , , , , (Needs replacing) • Other Supplies Displays the remaining life of the waste toner bottle, fusing unit, transfer belt, and second transfer roller.
• Off • Lvl.1: Weak Select this mode if printouts are blurred. • Lvl.2: Medium Select this mode if printouts are curled and/or blurred. Note that if you select this mode, the first print takes longer than subsequent prints to complete.
Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 300. • Normal Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 200.
Network Settings This section describes the network settings. Changing Network Settings The procedure for changing the network speed is provided as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Network Settings], and then press the [OK] key.
Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. • 100Mbps Full Duplex • 100Mbps Half Duplex • 10Mbps Full Duplex • 10Mbps Half Duplex • Ethernet Unavailable Appears when a network cable is not connected.
Specifies the machine's subnet mask when DHCP is not used. Use this menu to check the current subnet mask when DHCP is used. Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • Gateway Address Specifies the machine's default gateway address when DHCP is not used.
• Prefix Length Specifies the prefix length, using a value between 0 and 128. • Gateway Address Specifies the IPv6 address of the default gateway. Can contain up to 39 characters. • Stateless Address Displays the IPv6 stateless addresses obtained from a Router Advertisement.
Printing Lists/Reports This section describes the types of reports that can be printed. Printing the Configuration Page Follow the procedure below to print the configuration page. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Print List/Report], and then press the [OK] key.
Fax Speed Dial Dest. List Prints a list of Speed Dial entries. • Sort by Speed Dial No. Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name. Scanner Dest. List Prints a list of scan destinations.
Shows the version of the machine's bootloader. • Firmware Version Shows the version of the machine's firmware. • Engine FW Version Shows the version of firmware for the machine engine. Paper Input Information about tray 2 appears only when it is installed.
• Total Counter • Printer • Coverage • Economy Color Prints • Scanner • Facsimile • Copier • Duplex • No.of Toner (High Yield /Low Yield) System Settings Shows the system settings. Admin Tools Shows the administrator settings. Copy Settings Shows the copy settings.
• Manual Address • Prefix Length • DNS Method • Primary DNS Server • Secondary DNS Server • Domain Name • Default Gateway • Gateway (Manual Addr.) Internet Fax (T.37) Shows the Internet Fax settings. • SMTP Server Address • E-mail Address • POP Server Address • POP Account • Admin.
Communication Type Shows the following information: • Transmission: a fax was sent. • Reception: a fax was received. • LAN-Fax: a fax was sent by LAN-Fax. • Internet Fax TX: a fax was sent via Internet Fax. • Internet Fax RX: a fax was received via Internet Fax.
Type Shows the following information: • Redial: sending was done by automatic redial. • Broadcast: sending was done by broadcast. • LAN-Fax: sending was done by LAN-Fax. • Forwarding: sending was done by forwarding. • Memory TX: sending was done by any other method.
Color B&W Shows whether scanning was performed in color or black and white. File Format Shows the file format. Results Shows whether the transmission successfully ended or failed.
Administrator Settings This section describes administrator settings. Changing Administrator Settings The procedure for changing the start-up mode after power-on is provided as an example. 1. Press the [User Tools] key. CES184 2. Press the [ ][ ] keys to select [Admin.
Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused.
Default: [PSTN] • PSTN • PBX PBX Access Number Specifies the dial number to access the outside line when the machine is connected to a PBX. Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send faxes to outside destinations.
• On (30 seconds) • EnergySaverMode 2 The machine enters Energy Saver mode 2 after the period of time specified for this setting is passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.
Admin. Tools Lock Specifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin. Tools] menus. Do not forget this password. • On (0000 to 9999) • Off IPsec Selects whether to enable or disable IPsec. This function appears only when a password is specified under [Admin.
Printer Feature Settings This section describes the printer feature settings. • Printer feature settings are only available for the Type 2 model. Changing Printer Feature Settings The procedure for changing the setting for duplex printing is described as an example.
• Config. Page Prints general information and the current configurations of the machine. • Menu List Prints the machine's function menus. • Test Page Prints a test page to check the current color settings. • PCL Font List Prints installed PCL font list.
• Short Edge Bind • Blank Page Print Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off]. Default: [On] • On • Off • B&W Page Detect Sets the machine to print all monochrome pages in monochrome mode even if color printing is specified.
• Point Size Specifies the point size for the default font. This setting is effective only for a variable-space font. Default: 12.00 points • 4.00 to 999.75, in 0.01 increments • Font Pitch Specifies the number of characters per inch for the default font.
• Resolution Specifies the print resolution in dots per inch. Default: [600 × 600 1bit] • 600 × 600 1bit • 600 × 600 2bit • 600 × 600 4bit PS Menu Specifies conditions when using PostScript for printing. • Resolution Specifies the print resolution in dots per inch.
8. Configuring the Machine Using Web Image Monitor You can check the machine's status or change its settings by accessing the machine directly using Web Image Monitor. Using Web Image Monitor • Some items might not appear, depending on the model type you are using.
• For details about configuring the machine using the control panel, see p.247 "Basic Operation Using the Menu Screen". • For details about TCP/IP settings, see p.
Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. 1. Launch the Web browser. 2. In the Web browser’s address bar, enter “http://(machine’s IP address)/” to access the machine.
4. Main area Displays the contents of the item selected in the menu area. Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen.
Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information].
Item Description Cyan Shows the amount of cyan toner remaining. Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "Almost Full" or "Full".
Page Counter Item Description Printer Shows the following for pages printed using the printer function: • Total number of pages • Number of color pages • Number of black-and-white pages Scanner .
Item Description Fax Shows the following for public telephone line faxes: • Total number of pages sent and received • Number of pages sent • Number of pages received Machine Counter Item Descrip.
Economy Color Prints Item Description Economy Color Prints (Color) Shows the number of pages printed in Economy Color Printing mode using the printer function.
Checking the Machine Information Click the [Machine Information] tab on the main page to display machine information. Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine.
Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Saving], [I/O Timeout], and [B&W Print Priority].
Configuring the Paper Settings Click the [Tray Paper Settings] tab on the system settings page to configure the paper settings. Tray 1 Item Description Paper Size Select the paper size for tray 1 from.
Bypass Tray Item Description Paper Size Select the paper size for the bypass tray from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 × 13, 8 .
• The information about tray 2 appears only when it is installed. Specifying the Size of Paper for Printing Copies Click the [Copier] tab on the system settings page to specify the size of paper for printing copies.
Select Paper Tray Item Description Select Paper Tray Select the tray for printing faxes from the following: [Auto], [Tray 1], or [Tray 2]. If [Auto] is selected, the machine uses tray 1 and tray 2 if they contain paper of the same size.
Item Description Print Automatically Select whether the faxes received into the machine’s memory are printed automatically or stored for later manual printing. Print Forwarded File Select whether the forwarded faxes are printed or not. Notify Forward Status Select whether e-mail notifications are sent after forwarding faxes or not.
Item Description Receive Conditions Specifies whether to receive or reject faxes from the programmed Special Senders. • Special Sender Receive faxes from the Special Senders and reject faxes from all other senders. • Other Than Special Sender Reject faxes from the Special Senders and receive faxes from all other senders.
Priority Tray Item Description Printer Select the tray that the machine uses first for printer jobs from tray 1 or tray 2. If automatic tray selection is specified for the print job and both tray 1 and tray 2 contain paper that matches the print job, the machine starts to print from the specified tray.
Toner Saving Item Description Toner Saving Enable this setting to print using a reduced amount of toner when printing out copies. Configuring the I/O Timeout Settings Click the [I/O Timeout] tab on the system settings page to configure the I/O timeout settings.
Item Description Locked Print Timeout (seconds) Specifies how many seconds the machine holds a new Locked Print file, when the machine cannot store any more Locked Print files (0 to 300 seconds). Within this time, you can print or delete the new Locked Print file.
Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. A maximum of 100 scan destinations and 200 fax destinations can be registered. See the scan and fax sections for more information on registering destinations.
Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. A maximum of 30 Special Senders be registered. • For details about registering Special Senders, see p.245 "Receiving or Rejecting Faxes from Special Senders".
Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. • This function is available for the Type 2 model only. • When print jobs are restricted, you can only authenticate through the PCL printer driver.
Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Internet Fax].
Item Description Gateway Enter the IPv4 address of the network gateway. Configuring the IPv6 Settings Click the [IPv6 Configuration] tab on the network settings page to configure the IPv6 settings. IPv6 Item Description IPv6 Select whether to enable or disable IPv6.
Item Description Link-local Address Displays the link local address of the machine. The link local address is an address that is valid only inside the local network (local segment). Manual Configuration Address Enter the machine's IPv6 address. Can contain up to 39 characters.
Network Print Setting Item Description IPP Select to enable network printing using Internet Print Protocol (via TCP port 631/80). FTP Select to enable network printing using an embedded FTP server in the machine (via TCP port 20/21). RAW Select to enable network raw printing.
DNS Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto-Obtain (DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain Name] below become unavailable.
E-mail Notification 1/E-mail Notification 2 Item Description Display Name Enter a sender name for notification e-mail. Can contain up to 32 characters. E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64 characters.
SNMP Item Description SNMP Select whether to enable the machine to use SNMP services. Trap Item Description Target Trap Select whether to enable the machine to send traps to the management host (NMS). When disabled, [SNMP Management Host 1] and [SNMP Management Host 2] below become unavailable.
Item Description Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page. Can contain up to 64 characters. Configuring the SMTP Settings Click the [SMTP] tab on the network settings page to configure the SMTP settings.
Item Description Device E-mail Address Enter the machine’s e-mail address. This address is used as the sender's address of e-mail messages sent from this machine, such as notification e-mails and Internet Faxes. Can contain up to 64 characters.
Item Description Authentication Select an authentication method from the following: [None]: Password will not be encrypted. [APOP Authentication]: Password will be encrypted. [Auto]: Password will be encrypted or not encrypted according to the POP3 server’s settings.
Item Description POP Server: E-mail Reception Setting Select whether to leave or delete e-mails in the POP3 server after receiving them. [No]: Delete e-mails from the server after receiving them. [Save E-mail]: Leave e-mails on the server after receiving them.
Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified.
• For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to [Inactive], see Web Image Monitor Help. Configuring the IPsec Policy Click the [IPsec Policy List] tab on the IP security settings page to display the list of registered IPsec policies.
IP Policy Settings Item Description No. Specify a number between 1 and 10 for the IPsec policy. The number you specify will determine the position of the policy in the IPsec Policy List. Policy searching is performed according to the order of the list.
Item Description Action Specify how the IP packets are processed from the following: • [Allow]: IP packets are both sent and received without IPsec applied to them. • [Drop]: IP packets are discarded. • [Require Security]: IPsec is applied to IP packets that are both sent and received.
Item Description Authentication Algorithm for ESP Specify the authentication algorithm to be applied when [ESP] is selected for [Security Protocol] from the following: [MD5], [SHA1] Life Time Specify the life time of the IPsec SA (Security Association) as a time period or data volume.
• For details about IPsec, see p.427 "Transmission Using IPsec". 8. Configuring the Machine Using Web Image Monitor 344 8.
Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration.
• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray before printing reports. • For details about automatic fax journal printing, see p.265 "Fax Feature Settings". • For details about priority tray settings, see p.
Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], and [Energy Saver Mode].
• For details about the SMTP settings, see p.335 "Configuring the SMTP Settings". Resetting the Machine’s Settings Click the [Reset Settings] tab on the administrator settings page to reset the machine's settings. Reset Settings Item Description Reset Network Settings Select to restore network settings to their defaults.
• When sending the machine for repair, it is important that you create backup files in advance. The machine's settings are returned to the default after repair. Backup Setting Item Description Back up Network Settings Backs up settings configured under the [Network Settings] and [Administrator Tools].
• [Back up IPsec Settings] appears only when a password is specified in [Administrator Password]. Restoring the Machine's Settings from a Backup File Click the [Restore Setting] tab on the administrator settings page to restore the machine's settings from a previously created backup file.
Configuring the Date and Time Settings Click the [Set Date/Time] tab on the administrator settings page to configure the date and time settings. Set Date Item Description Year Enter the current year (2000 to 2099). Month Enter the current month (1 to 12).
Energy Saver Mode Item Description Energy Saver Mode 1 Select [Active] to set the machine to enter Energy Saver mode 1 if the machine has been idle for about 30 seconds.
9. Troubleshooting This chapter provides a guide for solving problems in operating the machine. Overview Troubleshooting is divided into the following sections: • p.354 "Common Problems" • p.356 "Paper Feed Problems" • p.369 "Print Quality Problems" • p.
Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution The machine does not turn on. The power cord is not connected properly. • Make sure that the power plug is firmly inserted into the wall outlet.
• If any of these problems persist, turn off the power, pull out the power cord, and contact your sales or service representative. Common Problems 355 9.
Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution Paper does not feed smoothly. • Use supported types of paper. See p.86 "Supported Paper for Each Tray".
Problem Solution Multiple sheets of paper are fed at one time. • Fan the paper well before loading. Also make sure that the edges are even by tapping the stack on a flat surface such as a desk. • Make sure that the paper guides are in the right position.
Problem Solution Images are printed diagonally to the pages. CER091 If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. Removing Printing Jams If a paper jam occurs, one of the following messages appears on the screen: • “Misfeed: Dup.
CES150 1 2 3 1. Fusing Unit If paper is jammed in the fusing unit, see p.359 "If paper jams inside the fusing unit". 2. Tray If paper is jammed in the tray, see p.361 "If paper jams inside a tray". 3. Transfer Unit If paper is jammed in the transfer unit, see p.
1. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 2. Lower the fusing unit lever, and pull out the jammed paper carefully. CES257 Pull the paper downward to remove it. Do not pull it upward. CES144 If you cannot find the jammed paper, check for it by pulling down the guide.
CES145 3. Pull up the fusing unit levers. CES258 4. Using both hands, carefully push up the front cover until it closes. CES142 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
1. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 2. Pull out the jammed paper carefully. CES083 If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper carefully forward and out.
3. Using both hands, carefully push up the front cover until it closes. CES142 • Do not pull out the paper tray (Tray 1). • If paper is jammed in tray 2 but is difficult to locate, pull out tray 2 to remove it. After removing the paper, carefully push tray 2 all the way back inside the machine.
2. Carefully remove any paper that is jammed under the transfer unit. CER046 If you cannot find the jammed paper, look inside the machine. 3. Using both hands, carefully push up the front cover until it closes. CES142 • When closing the front cover, push the upper area of the cover firmly.
1. Open the ADF cover. CES100 2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. CES101 3. If you cannot pull out the jammed original easily, move the lever slightly to the machine rear, and then pull it up to unlock the paper feed roller.
4. Lift the paper feed roller slightly and pull it out toward you. CES113 5. Gently pull the jammed original to remove it. CES114 6. If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area.
7. Gently pull the jammed original to remove it. CES121 8. Put the paper feed roller back in with the roller part facing downwards. CES115 9. Lower the lever until it clicks into place.
10. Close the ADF cover. CES102 11. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. CES153 12. Close the ADF.
Print Quality Problems This section describes likely causes of and possible solutions for problems with print quality. Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the machine's location.
Printer Problems This section describes printing problems and possible solutions. Problem Solution An error occurs. If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters.
Problem Solution A Locked Print file is canceled. • The machine already has 5 jobs or 5 MB of Locked Print data. Print or delete an existing Locked Print file. For details, see p.144 "Printing a Locked Print file" or p.145 "Deleting a Locked Print file".
Problem Solution The whole printout is blurred. • Paper is damp. Use paper that has been stored properly. See p.86 "Paper and Other Media". • Select [Lvl.1: Weak], [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-Humidity Level] under [System Settings].
Printed Colors Do Not Match Displayed Colors If the colors of images displayed on the computer screen do not match print results, the cause may be one of the following. Possible Cause Solution Color printing was not specified for the data. Check that both the application and the driver are configured for color printing.
Copier Problems This section describes photocopy problems and possible solutions. Problem Solution Photocopied pages are not in correct order. On the control panel, change the [Sort] setting under copy settings to collate pages as you require. For details about [Sort], see p.
Problem Solution Photocopied paper is dirty. • Image density is too high. Adjust the image density. See p.172 "Adjusting Image Density". • Toner on the printed surface is not dry. Do not touch printed surfaces immediately after copying. Remove freshly printed sheets one by one, taking care not to touch printed areas.
Scanner Problems This section describes scanner problems and possible solutions. Problem Solution The machine does not start scanning. The ADF or ADF cover is open. If the ADF or ADF cover is open, you cannot scan using the ADF. Close the ADF or ADF cover.
Fax Problems This section describes fax problems and possible solutions. When an error code appears on the fax journal or transmission status report The table below describes the meaning of error codes that appear under "Results" on the fax journal or transmission status report, and what to do when a particular error code appears.
Error Code Solution 1XXX32 to 1XXX84 An error occurred while sending a fax. • Confirm that the telephone line is properly connected to the machine. • Disconnect the telephone line from the machine, and connect a standard telephone in its place. Confirm that you can make calls using the telephone.
Error Code Solution 3XXX11 Connection to the server failed while sending an Internet Fax. • Confirm that the network cable is properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and SMTP settings have been configured properly (make sure that no double-byte character is used).
Error Code Solution 4XXX21 Connection to the server failed while receiving an Internet Fax. • Confirm that the network cable is properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and POP3 settings have been configured properly (make sure that no double-byte character is used).
Error Code Solution 4XXX43 A TIFF file could not be received via Internet Fax properly. • The compression method of the received TIFF file was other than MH/MR/MMR. Ask the sender to check the TIFF file. 4XXX44 A TIFF file could not be received via Internet Fax properly.
Problem Solution Cannot print received faxes. • The paper tray is empty. Load paper in the paper tray. See p.99 "Loading Paper". • The paper tray does not contain paper of the right size. Load paper of the right size in the paper tray. Faxes you sent appear spotty or dirty when received.
Error and Status Messages on the Screen This section describes the meaning of messages that appear on the screen and what to do when a particular message appears.
Message Causes Solutions ADF Original Misfeed Open ADF Cover and Remove paper. An original has been jammed inside the ADF. • Remove jammed originals, and then place them again. See p.364 "Removing Scanning Jams". • Check the originals are suitable for scanning.
Message Causes Solutions Cannot copy. Set Original to ADF 2-in-1, 4-in-1, or 2-sided copy could not be performed because the originals were not placed in the ADF. • Use the ADF, even when copying a single sheet. • If you need to use the exposure glass, turn off [Comb.
Message Causes Solutions Dial Failed The fax could not be sent. • Confirm that the fax number you dialed is correct. • Confirm that the destination is a fax machine. • Confirm that the line is not busy. • You may need to insert a pause between dial digits.
Message Causes Solutions Indep.Sply.Toner: X A non-supported print cartridge is installed for the indicated color. Remove and replace it with a print cartridge specified by an authorized dealer. Internal Misfeed Paper has been jammed in the machine. Remove the jammed paper.
Message Causes Solutions Memory Overflow • The machine's memory reached capacity while scanning the first page of the original to store a fax job in memory before transmission. • The machine's memory reached capacity while sending a fax via LAN-Fax.
Message Causes Solutions Out of Paper: X The indicated tray has run out of paper. Load paper to the indicated tray. See p.99 "Loading Paper". Out of Toner: X Continue printing? The machine has run out of the indicated toner. • Press [No] to cancel the job and replace the indicated print cartridge.
Message Causes Solutions Server Connection Failed A scanned file could not be sent because the destination could not be reached. Confirm that the destination is registered correctly, and then try the operation again. Server Response Error An error occurred in communication with the server before beginning transmission.
Message Causes Solutions Toner Set Error: X The print cartridge has not been installed or has not been installed correctly. Reinstall the print cartridge. See p.393 "Replacing Print Cartridges". TX Comm. Error A transmission error occurred, and the fax could not be transmitted correctly.
Message Causes Solutions USB Memory Overflow Press Clear key The Scan to USB function failed because there was not enough memory on the USB flash disk. Use a USB flash disk with enough memory. Write Protect Press Clear key The Scan to USB function failed because the machine could not access the USB flash disk properly.
Replacing Print Cartridges • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns.
• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • Store print cartridges in a cool dark place.
CER088 • Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below. CES032 • When removing print cartridges, be careful not to touch the Laser Scanning Unit on the underside of the upper cover (the position shown by the arrow in the illustration below).
CES138 2. Carefully lift out the print cartridge vertically, holding its center. From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y), and black (K). CES139 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
4. Hold the print cartridge and shake it from side to side five or six times. CER236 Even distribution of toner within the bottle improves print quality. 5. Remove the cover from the print cartridge. CER010 6. Check the toner color and corresponding location, and then carefully insert the print cartridge vertically.
CES140 8. Put the cover that you removed in step 5 on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box. CER055 • Make sure to cover the old print cartridge with the protective cover for recycling and environmental purposes.
Replacing the Waste Toner Bottle • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. • Wait at least 30 minutes after disconnecting the power plug before removing the transfer unit. • Do not incinerate toner (new or used) or toner containers.
• Make sure the transfer unit is installed. If the transfer unit is not installed, install it before turning on the power. • Comply with the waste toner bottle Recycling Program, whereby used waste toner bottles are collected for processing. For details, ask your sales or service representative.
4. Hold the center of the waste toner bottle, and then carefully pull it partially out without tilting it. CES073 5. Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out.
CES076 6. Close the bottle cap. CER039 CER089 7. Hold the center of the new waste toner bottle, and then carefully insert it halfway into the machine body.
CES078 To prevent the waste toner bottle touching the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while inserting it. CES079 8. Push in the waste toner bottle until it clicks into place.
9. Place the transfer unit down on the front cover. CES081 10. Slide the transfer unit along the guide rails into the machine. When it stops, push on the PUSH mark until it clicks into place. CER017 11. Using both hands, carefully push up the front cover until it closes.
10. Maintenance This chapter describes how to maintain the machine. Cleaning Cautions to Take When Cleaning • Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness.
Cleaning the Toner Density Sensor Clean the machine when the error message instructing you to do so appears. This procedure explains how to clean the toner density sensor of the yellow print cartridge as an example of how to clean a sensor. • The inside of this machine becomes very hot.
3. Slide the toner density sensor lever once to the left. CER056 Slide the lever only once. 4. Carefully insert the print cartridge removed in step 2 vertically. CES088 5. Using both hands, hold the center of the top cover and close the cover carefully.
Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or jam might occur. In this case, clean the friction pad and paper feed roller as follows: • Unplug the power cord from the wall outlet before you move the machine.
4. Wipe the friction pad with a damp cloth. CER058 5. Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry cloth to remove the moisture.
7. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place. CES062 8. Insert the plug of the power cord into the wall socket securely. Connect all the interface cables that were removed. 9. Turn on the power.
• Do not put your hands inside the machine when the input tray is removed. Some internal parts become hot and are a burn hazard. • Do not use chemical cleaning fluids or organic solvents such as thinner or benzine. • Do not touch the transcription roller (shown in the illustration below).
4. Wipe the inside of the paper tray with a cloth. CER217 5. Push the metal plate down until it clicks into place to lock it. CER031 6. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place.
7. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 Be sure to set the registration roller in the position shown by the arrow in the illustration below. CES089 Clean the registration roller if prints are smeared after a paper jam is cleared.
Cleaning the Exposure Glass The following procedure describes how to clean the exposure glass. 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
Moving the Machine This section provides cautions that you must follow when moving the machine both short and long distances. • If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section.
Moving over a Short Distance • Do not remove the print cartridges when moving the machine. 1. Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. • All other cables are unplugged from the machine.
1. Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. • All other cables are unplugged from the machine. • All paper trays are empty. 2. If tray 2 is installed, remove it.
Disposal Ask your sales or service representative for information about correct disposal of this machine. 10. Maintenance 418 10.
If the Machine is Not Going to Be Used for a Long Time If the machine is going to be inactive for a long time, follow the procedure shown here. • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock. • The inside of this machine becomes very hot.
3. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 4. Lower the fusing unit lever. CES257 5. Close the front cover with both hands carefully. CES142 • This step is not necessary if the machine's power switch is on but the machine has been inactive for a long time.
1. Plug in the power cable. 2. Pull the opening lever on the front cover, and then carefully lower the front cover. CES141 3. Pull up the fusing unit lever. CES258 4. Close the front cover with both hands carefully. CES142 5. Turn the power switch to “ On”.
Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to inquire about topics not covered in this manual.
Consumables • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer.
• The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used, and environmental conditions such as temperature and humidity. • Print cartridges may need to be changed sooner than indicated above due to deterioration over the period of use.
11. Appendix Functions and Network Settings Available in an IPv6 Environment The functions and network settings of this machine that are available in an IPv6 environment differ from those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6 environment, and then configure the necessary network settings.
Web Image Monitor Allows you to check the machine's status and configure its settings using a Web browser. Configuration Page Prints a configuration page that shows you the machine's configuration, IP address, and other details. Internet Fax Transmission and reception of Internet Faxes.
Transmission Using IPsec For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The machine uses encryption key exchange to create a shared key for both sender and receiver.
AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically.
Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Machine PC 1. Set the IPsec settings on Web Image Monitor. 1. Set the same IPsec settings as the machine on PC. 2.
Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the machine. Setting methods differ according to the computer's operating system. The following procedure is based on Windows XP in an IPv4 environment as an example.
22. Select "My IP Address" in "Source address", and then click [Next]. 23. Select "A specific IP Address" in "Destination address", enter the machine's IP address, and then click [Next]. 24. For the IPsec protocol type, select "Any", and then click [Next].
[58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security] to [Permit]. 38. Click [OK]. 39. Click [Close]. The new IP security policy (IPsec settings) is specified. 40. Select the security policy that you have just created, right click on it, and then click [Assign].
Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size .
• Tray 2 (option) 500 sheets (80 g/m 2 , 20 lb.) • Bypass tray One sheet (80 g/m 2 , 20 lb.) ADF capacity 35 sheets (80 g/m 2 , 20 lb.) Paper weight • Tray 1 60 to 160 g/m 2 (16 to 42 lb.) • Tray 2 (option) 60 to 105 g/m 2 (16 to 28 lb.) • Bypass tray 60 to 160 g/m 2 (16 to 42 lb.
Printer Function Specifications Printing speed • Type 1 model Black and white: 16 pages per minute (A4/Letter) Color: 16 pages per minute (A4/Letter) • Type 2 model Black and white: 20 pages per m.
Printing: 600 × 600 dpi • ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi Gradation Scanning: 256 levels (1 dot) Printing: Two-value (1 dot) First copy speed (A4/Letter, at 25 °C, 77 °F) 30.
600 × 600 dpi Maximum resolution when scanning from a computer (TWAIN) • Exposure glass 19200 × 19200 dpi • ADF 600 × 600 dpi Maximum resolution when scanning from a computer (WIA) • Exposure.
Fax Function Specifications Fax transmission and reception Access line • Public switched telephone networks (PSTN) • Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.
SMTP, TCP/IP • Reception POP3, TCP/IP Transmission function E-mail E-mail format Single/Multi-part, MIME Conversion Attached file forms (transmission): TIFF-S (MH encoding) Attached file forms (rece.
• Original size A4 • Resolution (dpi) 200 × 100, 200 × 200 11. Appendix 440 11.
Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 Paper capacity 500 sheets Paper size A4, Letter (8 1 / 2 ” × 11”) Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.
Electromagnetic Interference If this machine is located close to another electronic device, both devices may malfunction due electromagnetic interference. Televisions and radios may produce noise if located too close to this machine. If this happens, do the following: • Move the television or radio as far as possible from the machine.
Copyright Information about Installed Applications expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Copyright (c) 2001, 2002 Expat maintainers.
11. Appendix 444 11.
INDEX 2 in 1 ............................................................. 25, 164 2-sided copy ................................................. 26, 169 4 in 1 ............................................................. 25, 164 A About originals ..
E E-mail notification 1 ............................................ 332 E-mail notification 2 ............................................ 332 Economy color prints .......................................... 310 Electromagnetic interference ..........
L Label paper............................................................ 90 LAN-Fax ....................................... 32, 223, 230, 234 LAN-Fax driver properties .................................. 235 Language ..................................
Power on ................................................................ 56 Power socket .......................................................... 35 Power switch.................................................... 35, 56 Preprinted paper ..........
System ......................................................... 300, 333 System auto reset timer ....................................... 295 System information .............................................. 309 System settings .......................
MEMO 450.
MEMO 451.
MEMO 452 EN GB EN US M1008604A.
© 2011.
Operating Instructions User Guide M100-8604A EN GB EN US.
Ein wichtiger Punkt beim Kauf des Geräts Ricoh C242SF (oder sogar vor seinem Kauf) ist das durchlesen seiner Bedienungsanleitung. Dies sollten wir wegen ein paar einfacher Gründe machen:
Wenn Sie Ricoh C242SF noch nicht gekauft haben, ist jetzt ein guter Moment, um sich mit den grundliegenden Daten des Produkts bekannt zu machen. Schauen Sie zuerst die ersten Seiten der Anleitung durch, die Sie oben finden. Dort finden Sie die wichtigsten technischen Daten für Ricoh C242SF - auf diese Weise prüfen Sie, ob das Gerät Ihren Wünschen entspricht. Wenn Sie tiefer in die Benutzeranleitung von Ricoh C242SF reinschauen, lernen Sie alle zugänglichen Produktfunktionen kennen, sowie erhalten Informationen über die Nutzung. Die Informationen, die Sie über Ricoh C242SF erhalten, werden Ihnen bestimmt bei der Kaufentscheidung helfen.
Wenn Sie aber schon Ricoh C242SF besitzen, und noch keine Gelegenheit dazu hatten, die Bedienungsanleitung zu lesen, sollten Sie es aufgrund der oben beschriebenen Gründe machen. Sie erfahren dann, ob Sie die zugänglichen Funktionen richtig genutzt haben, aber auch, ob Sie keine Fehler begangen haben, die den Nutzungszeitraum von Ricoh C242SF verkürzen könnten.
Jedoch ist die eine der wichtigsten Rollen, die eine Bedienungsanleitung für den Nutzer spielt, die Hilfe bei der Lösung von Problemen mit Ricoh C242SF. Sie finden dort fast immer Troubleshooting, also die am häufigsten auftauchenden Störungen und Mängel bei Ricoh C242SF gemeinsam mit Hinweisen bezüglich der Arten ihrer Lösung. Sogar wenn es Ihnen nicht gelingen sollte das Problem alleine zu bewältigen, die Anleitung zeigt Ihnen die weitere Vorgehensweise – den Kontakt zur Kundenberatung oder dem naheliegenden Service.
