Benutzeranleitung / Produktwartung 3165 des Produzenten Océ
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User Manual Océ 3165.
Copyright Océ-T echnologies B.V . V enlo, The Netherlands © 1998 All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ.
T rademarks 3 T rademarks All trademarks of third parties mentioned in this manual are the exclusive property of the respective parties and are hereby respected by Océ-T echnologies B.
4 Océ 3165 User Manual.
Contents 5 Contents Chapter 1 Introduction The Océ 3165 10 How is this manual organised? 11 Overview of the Océ 3165 12 Types of users 13 What’s new in this release? 15 The operating panel 16 Grap.
6 Océ 3165 User Manual Copying onto special material via the special feeder 64 Copying two originals onto one page side 66 Improving the copy quality 69 Chapter 4 Installing the Océ 3165 as a printe.
Contents 7 Printing reduced/enlarged documents (PS) 122 Printing onto special material 124 Mirrored image for overheads (PS) 129 Printing negative images (PS) 130 Creating an EPS file (PS) 131 Improvi.
8 Océ 3165 User Manual Overview of possible access limitations on Network Copiers 180 Appendix B Safety information Instructions for safe use 184 Safety data sheets 186 Safety data sheet Océ 3165 Di.
9 Océ 3165 User Manual Chapter 1 Introduction This chapter contains a general description of the Océ 3165 and the basic functioning of the operating panel. This chapter also pr ovides a graphical survey of the most common copy jobs and wher e to find them in this manual.
10 Océ 3165 User Manual The Océ 3165 The Océ 3165 is available in three configurations, the Océ 3165 Digital Copier , the Océ 3165 Network Copier and the Océ 3165 PRO. Océ 3165 Digital Copier The Océ 3165 Digital Copier uses digital techniques to reproduce an original.
Introduction 11 text and photos. Océ Image Logic intelligently identifies all information on an original for faultless reproduction. In most cases it will therefore not be necessary to manually select the photo or text mode or adjust the shading for lighter/darker copying.
12 Océ 3165 User Manual The second and third chapter review various basic and complicated copy jobs and apply to all configurations. Chapter 4 up to and including chapter 7 discuss matters which are related to printing using the Océ 3165. These chapters are mainly interesting for the Océ 3165 Network Copier and Océ 3165 PRO.
Introduction 13 original tray Scanned originals are deposited into the original tray to the right of the automatic feeder . output trays The Océ 3165 is equipped with three output trays: a finisher tray , an upper output tray and a lower output tray .
14 Océ 3165 User Manual The key user is an expert user of the printing part of the Océ 3165. The key user takes care of installing the printer driver on the workstations of the various PC-users and takes care of the user questions regarding the printing of files.
Introduction 15 What’ s new in this release? For those who upgraded their system from release 1.3 to 2.2 we include the following list of changes. New functionality in release 2.
16 Océ 3165 User Manual The operating panel The Océ 3165 operating panel is designed in such a way to perform both simple and complex copy and print jobs in a user-friendly manner . Note: An illustration of the Océ 3165 operating panel is pr esented on the inside back cover which can be folded out.
Introduction 17 [1] Initial mode of Océ 3165 Digital Copier [2] Initial mode of Océ 3165 Network Copier when set to copying [3] Initial mode of Océ 3165 Network Copier when set to printing Section and function buttons Pressing a section button gives you access to a field in which related settings are gathered.
18 Océ 3165 User Manual page 18). The function names belonging to each button is shown on the display . Each function offers two or more choices of a setting. The setting which is currently being used is indicated by a black bullet beside the name of the selection.
Introduction 19 [5] Card selection Dog ear When standard settings are changed for a new job, the involved section is marked with a ‘dog-ear ’ (see figure 6).
20 Océ 3165 User Manual [7] Copy job counter When operating the Océ 3165 Network Copier, you will also be informed on the running print job through the print job counter .
Introduction 21 set all settings to their standard value the first time. W e recommend that you press this button twice before copying as this insures that the standard values are active. When operating the Océ 3165 Network Copier, the key operator can also preset whether the machine is mainly used for printing or for copying.
22 Océ 3165 User Manual Graphical overview of copy jobs ■ 1-sided or 2-sided copies from 1-sided or 2-sided originals (see page 36). ■ Copy multiple sets (with or without staples) from a set of originals (see page 38). ■ Copying damaged or otherwise special originals from the glass platen (see page 43) .
Introduction 23 ■ Copies of books and magazines (see page 43). ■ Stopping a job (see page 33). ■ Finished reports with covers, separation sheets and/or appendices on different paper , with or without staples (see page 49).. ■ Blank (uncopied) pages (see page 55).
24 Océ 3165 User Manual ■ Copying calendar originals (see page 58). ■ Copies with extra margin (see page 59). ■ Copies on special material (see page 62). ■ Copying on pre-printed/punched material (see page 62). A B or A B A B ................
Introduction 25 ■ Copying multiple pages onto one page (see page 66). ■ Improving quality of copies with text and/or photographs (see page 69). ■ Copies of originals with photographs (see page 69). 34 4 3 2 12 1 two pages on one page side ......
26 Océ 3165 User Manual Switching the Océ 3165 on and of f Normally the key operator should ensure that the Océ 3165 is switched on in the morning and switched off at the end of the day . However, circumstances may arise in which you may have to switch the copier on or off yourself (e.
Introduction 27 Note: The Digital Access Contr oller which is part of the Océ 3165 Network Copier should r emain switched on. ▼ Switching off 1 Check that no job is in progress. 2 If available, insert the key into the key switch and turn it to the left.
28 Océ 3165 User Manual Gaining access to the Océ 3165 The Océ 3165 is equipped with an accounting system which makes it possible to control access and to register copies made by individual persons or departments.
Introduction 29 Copying and printing using a PIN code If access control for copying has been activated by the key operator , the copier is accessible only to those users who have been assigned a PIN code. This PIN code gives access to a specific account on which each copy or print made by the owner of the account is booked.
30 Océ 3165 User Manual ▼ Copying and printing using a PIN code 1 Enter your PIN code using the copy quantity buttons. Each time you enter a number , one bullet is filled to show how many digits have been entered.
Introduction 31 Claiming the Océ 3165 Network Copier Y ou can use the Océ 3165 Network Copier for both copying and printing. When using the Océ 3165 Network Copier for copying, you have to access t.
32 Océ 3165 User Manual Note: Settings for a copy job which ar e selected when a print job starts will still be selected when the print job is finished. These settings do not have any effect on the print job. 4 Press the start button ( ) to start copying.
Introduction 33 Stopping a job If the machine is processing a job, you can stop the process at two points: ■ during the scanning of a copy job (the job is aborted immediately) ■ during the printing of a copy or print job (the job is aborted after confirmation).
34 Océ 3165 User Manual ▼ Interrupting a series of print jobs 1 Press the claim button to switch to the copy mode, or place your originals into the automatic feeder . 2 As soon as the current print job is finished, the message ‘Ready to copy’ appears to indicate that you can start your copy job.
35 Océ 3165 User Manual Chapter 2 Basic copy jobs This chapter describes all the available functions needed for a typical range of copy jobs. However , the functions ar e not limited to the jobs described her e. If you have enter ed conflicting settings, a message will be displayed.
36 Océ 3165 User Manual Copying sets of A4 originals The quickest way to copy documents with multiple pages is to use the automatic feeder (see figure 14). Put the set of originals, with the first printed side facing down, in the automatic feeder .
Basic copy jobs 37 ‘Extended copy jobs’ on page 47) to retrieve a completed document from the finisher (see the inside of the front cover). When making 2-sided copies, it can be defined in which direction the copies are to be bound.
38 Océ 3165 User Manual Stapling copies The finisher of the Océ 3165 is provided with a stapler that can automatically staple up to 35 or 50 sheets of A4 paper weighing 80 g/m 2 (depending on the machine version). Copies in other sizes must be stapled by hand.
Basic copy jobs 39 2 Slide the set of copies to be stapled (face down with the top to the left) into the staple slot and move the set to the left as indicated in figure 15. [15] Stapling copies by hand 3 W ait until the staple has been inserted through the sheets.
40 Océ 3165 User Manual Copying standard original sizes The Océ 3165 can automatically process 1 and 2-sided originals of different sizes and print them either 1-sided or 2-sided. T o make a full-size copy (1:1) of an A4 , A4 or A3 original placed in the automatic feeder , you need only press the start button .
Basic copy jobs 41 The orientation of the original in the automatic feeder must correspond with the feed orientation of the paper in the paper tray (see figure 18).
42 Océ 3165 User Manual automatically selected, resulting in a reduced or enlarged copy . In that case, the automatically selected percentage is shown above the ‘Basic ‘section title. 2 Indicate whether the originals are 1 or 2-sided and choose 1 or 2-sided copies using the ‘Original’ and ‘Copy’ functions.
Basic copy jobs 43 Copying special originals Books and magazines, as well as originals smaller than 148.5x210 mm (A5) cannot be copied using the automatic feeder . Damaged originals, and originals with excessive curl, and some paste-up originals may also cause problems in the automatic feeder .
44 Océ 3165 User Manual [20] Selecting a zoom percentage Photographs For photographs, best results will probably be obtained by using the photo mode. Scanned pages which contain text and photographs are best automatically processed by the machine to produce optimum results.
Basic copy jobs 45 Use ‘ ’ or ‘ ’, to select one of the pre-set standard values. Use ‘ ’ or ‘ ’, to select a percentage between 25 and 400%. Note: The enlar gement or reduction per centage is measur ed fr om the upper left corner . 6 Define other settings as desired.
46 Océ 3165 User Manual.
47 Océ 3165 User Manual Chapter 3 Extended copy jobs Certain mor e complex jobs may not be carried out very fr equently . Options for these jobs ar e gr ouped in the sections ‘Paper ’ and ‘Extra’. This chapter describes settings available in these sections.
48 Océ 3165 User Manual Introduction The ‘Extra’ and ‘Paper ’ settings become visible in the graphic display when the corresponding section buttons are pressed. The ‘Extra’ settings apply to the entire copy job, whereas the ‘Paper ’ settings also give you the opportunity to make settings which apply to selected pages only .
Extended copy jobs 49 Making finished reports Document sets such as large reports and manuals usually consist of several parts. For example a report can consist of a title page, table of contents, several chapters, appendices and so on.
50 Océ 3165 User Manual Using covers Reports look more attractive and professional if they have a cover . The Océ 3165 can provide either a front or a back cover , or both a front and a back cover during the copying process. If none of these options is selected on the operating panel, copies will be delivered without covers.
Extended copy jobs 51 [23] Covers function 4 Select the ‘Covers’ settings. 5 Select a ‘Front cover ’ and/or ‘Back cover ’ using the corresponding function buttons.
52 Océ 3165 User Manual Using separation sheets Y ou can copy certain pages onto coloured or other material, using the ‘Separation sheet’ function within the ‘Paper ’ section. [24] Report with separation sheets When copying double-sided, both sides of the separation sheet will be printed.
Extended copy jobs 53 Note: Using the ‘Page settings’ is only possible when you ar e copying a set with one paper size. Fill the r equired trays with the r equired copy material (e.g. colour ed material) and/or different paper weight, but the material must be of one size.
54 Océ 3165 User Manual [26] A report with the appendix copied onto coloured material ▼ Copying reports with appendices 1 Before you start programming the copier , check from which page on you want appendices to start.
Extended copy jobs 55 Specifying blank pages Normally , when making double-sided copies of a set of originals consisting of both double-sided and single-sided pages, the blank sides of the original are copied too. Y ou can specify the blank page number(s) in the set, so these blank pages will not be charged for .
56 Océ 3165 User Manual Defining the location and size of the binding edge Reports are often bound or perforated. In some cases, the margin is not wide enough so text gets lost when binding or perforating. Y ou can prevent this by widening the margin using the ‘Mar gin shift’-function.
Extended copy jobs 57 The binding edge is either long or short. The position of the binding edge defines whether the information on the rear side of the copy is rotated 180 degrees or not (see figure 29).
58 Océ 3165 User Manual Copying calendar originals When making a 1-sided copy of a report in calendar form (in which even pages are rotated), the even pages will be delivered into the output tray upside down.
Extended copy jobs 59 Altering the mar gin (image shift) When using the margin shift, the space at the left mar gin or the upper margin of the page is either reduced or enlarged, depending on the chosen binding edge.
60 Océ 3165 User Manual 2-sided > 2-sided When making 2-sided copies of 2-sided originals, you may want to widen the margin for binding purposes. Using the function ‘Mar gin shift front’ and t.
Extended copy jobs 61 3 Open the section ‘Extra’. 4 Select the ‘Copy binding’ settings. 5 Press the function buttons ‘Margin shift front’ and/or ‘Margin shift back’ to specify a margin shift on the front pages and/or back pages of your copy .
62 Océ 3165 User Manual Copying onto special material (overhead sheets etc.) Y ou can make copies on various types and sizes of materials. These special materials include overhead sheets (paperbacked and non-paperbacked), pre-printed or punched paper , labels, adhesive film, transparent papers, etc.
Extended copy jobs 63 When printing onto heavy materials, you will find that certain heavy materials do not move into the finisher smoothly . In that case, you need to change the output location into upper tray . All copied output is then delivered into the upper output tray but automatic stapling is no longer possible.
64 Océ 3165 User Manual Note: For heavy materials, open the section ‘Extra’ and select ‘Special’ settings. Then pr ess the function button ‘Output tray’ and select the upper tray . 7 Make other selections as required. 8 Press the start button .
Extended copy jobs 65 6 Open the special feeder above the paper compartment door using the notched grip (see figure 37). [37] Opening the special feeder 7 Insert a sheet of copy material with the side to be copied face-down.
66 Océ 3165 User Manual Copying two originals onto one page side As the Océ 3165 works with scanned, digital images, it is possible to manipulate these images. Y ou can print two original pages (like two 1-sided originals or the front and rear side of a 2-sided original) on one side of the page.
Extended copy jobs 67 Note: Please be awar e that originals with landscape oriented information are printed onto copy material wher eas originals with portrait oriented information ar e printed onto material.
68 Océ 3165 User Manual 7 T o define the binding edge of the copy , select the ‘Copy binding’ settings within the ‘Extra’ section and press the function button ‘Binding’. Note: A short binding edge will r esult into a booklet form, a long binding edge will r esult into a calendar form.
Extended copy jobs 69 Improving the copy quality The Océ 3165 can detect photo’ s, rasters and fine lines on the original. The scanned original is processed automatically with a very high quality . Using the function ‘Optimize’ (in the section ‘Extra’) is only necessary for special originals.
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71 Océ 3165 User Manual Chapter 4 Installing the Océ 3165 as a printer This chapter describes how to install the Océ 3165 printer driver and the Océ 3165 PPD file on the differ ent operating systems. Furthermor e, this chapter provides details on setting up the printer driver and its options.
72 Océ 3165 User Manual Introduction T o print to the Océ 3165 Network Copier, you need the Océ 3165 printer driver or the Océ 3165 PPD (PostScript Printer Description).
Installing the Océ 3165 as a printer 73 Furthermore, a printer driver converts a document into printer commands and is therefore needed to print from an application to a printer . There are several printer command languages, for example HP-PCL and PostScript.
74 Océ 3165 User Manual SubmitIT application (see chapter 7, ‘Submitting jobs in a central printing environment’ on page 135). Installation Before you can print documents on the Océ 3165 you mus.
Installing the Océ 3165 as a printer 75 Installing the Océ 3165 printer driver The printer driver and/or the Postscript Printer Description software can either be installed directly from the floppy disk or from a directory on the network file server .
76 Océ 3165 User Manual After installation, the Océ 3165 printer driver is ready for use. If you are installing a new version of the driver , there is already a network port on your system to the Océ 3165.
Installing the Océ 3165 as a printer 77 The Ready to Start Copying window appears. 10 Press ‘Finish’ to continue the installation. Installation will start and a progress bar will inform you on the status of the installation.
78 Océ 3165 User Manual The End User License Agreement windows pops up. 9 Check the acceptance box to continue installation of the printer driver and click ‘Next’. The Ready to Start Copying window appears. 10 Press ‘Finish’ to continue the installation.
Installing the Océ 3165 as a printer 79 During installation you can directly connect the driver to a network port. If you select a local port, you need to connect the driver to the network afterwards (see ‘Connecting a local port to the Océ 3165 print queue’ on page 83).
80 Océ 3165 User Manual The Océ 3165 printer driver is now ready for use. 25 Move the icon of the floppy disk to the trash can to remove it from the drive. ▼ Installing the Océ 3165 PPD in Windows NT3.5x 1 Login to the network and start windows NT 3.
Installing the Océ 3165 as a printer 81 24 Close the Print Manager window . 25 Close the Control Panel window . The Océ 3165 printer driver is now ready for use. ▼ Installing the Océ 3165 PPD file in Windows 95 1 Login to the network and start W indows 95.
82 Océ 3165 User Manual 6 Select the option ‘Printers’ (and release the button). The Printers window appears. 7 Double click the ‘Add Printer ’ icon. The ‘Add Printer W izard’ window appears. 8 Select the option ‘Network printer server ’.
Installing the Océ 3165 as a printer 83 Connecting a local port to the Océ 3165 print queue If you connected the driver to a local port while installing, you must connect this port to the network printer queue configured for the Océ 3165 by the system administrator in order to be able to print.
84 Océ 3165 User Manual 9 Specify printer options. Make sure the number of copies remains specified as ‘1’ and enable banner pages to separate print jobs in the output tray of the Océ 3165. Note: The ‘Banner name ’ and ‘Banner text ’ fields may be left blank, as the information they may contain is not used.
Installing the Océ 3165 as a printer 85 Note: The name ‘ 3165q’ is an example of a name assigned to the print queue on the ‘ fs1’ server . Ask your system administrator the name of the print queue and of the server which you should select instead.
86 Océ 3165 User Manual T esting the printer driver installation When you have installed the (driver) software, it is advisable to test if it is functioning correctly . If you did not request to print a test page while installing the driver , print one now to see if the driver is connected correctly .
Installing the Océ 3165 as a printer 87 Setting up the Océ 3165 printer driver When printing a document to the Océ 3165 Network Copier, the Océ 3165 print window will pop up after selecting the print command in an application.
88 Océ 3165 User Manual Reset Océ default settings Having customized the printer driver , settings can be reset to their default value, being the factory settings as defined by Océ (see ‘Default settings of Océ 3165 printer drivers’ on page 176 for an overview).
Installing the Océ 3165 as a printer 89 Customizing general settings The most frequently used settings for printing a job are summarized in the Main tab. All settings which are available on this tab are also selectable in the Océ 3165 print window and can be overruled for specific jobs.
90 Océ 3165 User Manual application itself supports 2-sided printing). Or select 1-sided or 2-sided to overrule possible document settings and always print documents 1- or 2-sided.
Installing the Océ 3165 as a printer 91 [45] The ‘Layout’ tab of the setup window of the Océ 3165 Network Copier printer driver Note: The options ‘Scale’ and ‘Image settings’ ar e only available in the Océ 3165 PostScript printer driver .
92 Océ 3165 User Manual If you are less concerned about quality and more interested in speed, select the option ‘Raster ’. In this case, the graphics in the document are converted from the screen resolution to a raster file in the printer resultion of 600 dpi.
Installing the Océ 3165 as a printer 93 Customizing output settings Settings which apply to sending the document for printing, are assembled in the Output tab of the Océ 3165 printer driver (see figure 47). In this tab you can define whether your document is printed on paper or converted into a printer description language for future usage.
94 Océ 3165 User Manual ‘T o file’, the output is saved as a print file and the file can be printed on paper at a later time. This setting is selected when files are to be printed by the central repro department, and you must provide the CRD operator with print files.
Installing the Océ 3165 as a printer 95 ■ check the box to substitute the T rueT ype fonts on your PC by a next best printer font (if no reasonable alternative font is found, Courier will be used). This is the default setting. All T rueT ype fonts used in the document are substituted.
96 Océ 3165 User Manual ■ By default the option ‘T rueT ype [T ype 42]’ is selected to print fonts which are not available on the printer . In this case, all fonts are sent to the printer as outlines. ■ If you are not satisfied with the print quality (especially of large font sizes), select the option ‘Bitmap [T ype 3]’.
Installing the Océ 3165 as a printer 97 By default, the substitution table will not be used, which means that all fonts are sent to the printer as soft fonts and all font information is added to the PS file. The advantage of sending soft fonts with the print job is that the printed output looks the same as in the W indows application.
98 Océ 3165 User Manual Using online help In the Océ 3165 printer drivers for PCL5 and PS, functionality of the printer driver is also explained in the online help information. Y ou can access the online help information by clicking the ‘Help’ button, which is available on all tabs in your open printer driver window .
99 Océ 3165 User Manual Chapter 5 Basic print jobs This chapter describes the functions needed for a typical range of printing jobs using the Océ 3165 Network Copier.
100 Océ 3165 User Manual Introduction Having installed the Océ 3165 printer driver or the Océ 3165 PPD file, you can print directly to the Océ 3165 Network Copier (see chapter 4, ‘Installing the Océ 3165 as a printer ’ on page 71). The Océ 3165 Network Copier offers a very high print quality as it prints with a resolution of 600x600 dpi.
Basic print jobs 101 possibilities of access limitation. Please refer to the flow chart below to determine your specific access possibilities. The key operator has access to secured mailboxes, that is, he/she can print and delete documents from any user ’ s mailbox.
102 Océ 3165 User Manual Printing a document When printing a document from your application, two print windows will pop up. The first print window belongs to your application, the second print window is the Océ 3165 print window in which you can select the Océ 3165 settings.
Basic print jobs 103 ▼ Printing a document using the Océ 3165 printer driver (Windows3.x/95/NT4) 1 From the File menu of your application, select the option ‘Print’. Y ou are now in the print window of the application. Note: Options in your print window may differ , depending on the application you ar e using.
104 Océ 3165 User Manual ▼ Printing a document using the Océ 3165 PPD (Windows NT3.5) 1 Make sure the Océ 3165 has been selected as your current printer . 2 From the File menu of your application, select the option ‘Print’. Y ou are now in the print window of the application.
Basic print jobs 105 Creating a print file When you print a document using a printer driver , the document is converted into a print file (PostScript or PCL). All the information entered when you issued the print command (e.g.number of copies) is also included in the resulting print file.
106 Océ 3165 User Manual ▼ Printing a document to file 1 From the File menu of your application, select the option ‘Print’. Y ou are now in the print window of the application. Note: Leave the number of copies set to ‘1’ in this window . 2 Select the ‘Print to File’ option in this window .
Basic print jobs 107 Storing a document in your mailbox Y ou can specify in your print command window that the file is to be saved in your mailbox so it can be printed later . This is especially useful if you are not sure if the required paper size is available or if you want to print a test copy first.
108 Océ 3165 User Manual Printing jobs from your mailbox When you open your mailbox from the Océ 3165 operating panel (you may first have to enter your user PIN code or insert a coin or credit card.
Basic print jobs 109 Y ou are now in the print mode and the operating panel shows a list of mailboxes (see figure 54). [54] Mailbox section Note: If you enter ed a PIN code to access the Océ 3165, your own mailbox is alr eady opened and all jobs which have not yet been printed (new jobs) ar e selected.
110 Océ 3165 User Manual Printing confidential documents Sometimes you want to print a confidential document. T o ensure that this document is only printed in your presence (even if someone else knows your user PIN code), you can attach a PIN code to this specific document.
Basic print jobs 111 Note: The PIN code must contain at least one digit and can hold up to six digits. 6 Click ‘OK’. 7 Define other settings as required. Note: The job is automatically stor ed in the printer ’ s digital mailbox. 8 Click ‘OK’.
112 Océ 3165 User Manual Skipping the queue of direct print jobs Print jobs without specific settings which require user intervention are added to the print queue of the Océ 3165 and printed when they arrive at the top of the queue.
Basic print jobs 11 3 Removing jobs from your mailbox Y ou should delete your jobs from the mailbox regularly to prevent the copier ’ s memory from becoming full. For the same reason, it is also possible that all jobs in all mailboxes are automatically deleted at regular intervals (daily , weekly , etc.
114 Océ 3165 User Manual Printing multiple files with same settings When you are printing a range of documents, which require the same settings, you could temporarily standardize your printer driver from the application you are using.
Basic print jobs 11 5 Note: When setting up the printer driver fr om MS W or d, also the setup window within the Contr ol Panel of your W indows systems is changed. Hiding the print command window Each time you print, you first see a print window from the application.
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11 7 Océ 3165 User Manual Chapter 6 Extended print jobs Certain mor e complex print jobs may not be carried out very fr equently . This chapter describes all available print functions which can be carried out with the Océ 3165 Network Copier.
118 Océ 3165 User Manual Printing finished reports When you use the Océ 3165 printer driver , you can print a ready to distribute report with one simple print command. Y ou can for example combine double-sided printing with stapling, covers and a binding setting and print a document in booklet form or calendar form.
Extended print jobs 1 19 4 Select the paper tray from which the body of the print document is to be printed. Note: Do not select ‘Automatic’ as this setting does not allow you to select covers. 5 Check ‘Front’ and/or ‘Back’ in the Covers box to define covers.
120 Océ 3165 User Manual (tumbled) which will result in a legible report for the reader . Y ou can define these settings using the ‘Binding edge’ setting. When selecting ‘Long side’, for portrait documents this results in a document in booklet form, for landscape documents this results in calendar form.
Extended print jobs 121 4 Select ’Long side’ or ‘Short side’ in the ‘Binding edge’ box. [62] Defining location and size of binding edge 5 If required, change the settings ‘Front (mm)’ and/or ‘Back (mm)’ in the Margin shift box to specify a mar gin shift for the front and/or back of each printed sheet.
122 Océ 3165 User Manual Printing reduced/enlar ged documents (PS) When you have created a document for printing but the paper size for this document is not available in the Océ 3165 Network Copier, you might lose information as the image may not fit onto the paper .
Extended print jobs 123 4 Select ‘OK’ to close the setup window of the Océ 3165 printer driver . 5 Select ‘OK’ to close the Print Setup window . 6 Open the File menu from your application and select ‘Print’. Y ou are now in the print window of the application.
124 Océ 3165 User Manual Printing onto special material Y ou can make copies on various types and sizes of materials. These special materials include overhead sheets (paperbacked and non-paperbacked), pre-printed or punched paper , labels, adhesive film, transparent papers, etc.
Extended print jobs 125 3 If you want to load the material yourself, check ‘T o mailbox’. Y ou can then walk up to the Océ 3165, select your job in the mailbox and define the required settings on the operating panel. For loading the material yourself, see ‘Loading paper ’ on page 156.
126 Océ 3165 User Manual 2 Click ‘Print’ (in some applications you must select ‘OK’). The Océ 3165 printer driver window appears. [65] Print a document using the special feeder 3 Check ‘Special feeder ’. The job is then automatically stored in the printer ’ s digital mailbox (see figure 65).
Extended print jobs 127 11 Use the arrow buttons to select the job you want to print on special material (see figure 66). [66] Selecting a job in the mailbox section 12 If required, you can still make additional settings on the operating panel (see ‘Printing jobs stored in your mailbox’ on page 108).
128 Océ 3165 User Manual Note: The orientation of the copy material must match the orientation of the original to be copied. Y ou can insert A4 material in both orientations into the special feeder (see figur e 36 on page 64). 15 When ready , press the start button to start printing.
Extended print jobs 129 Mirrored image for overheads (PS) W ith the Océ 3165 PostScript printer driver, you can automatically mirror images on the copy material. For example, when you print overhead sheets in this way , you can still write on them on the front side without smearing the toner .
130 Océ 3165 User Manual Printing negative images (PS) The option ‘Negative image’ allows you to print negative copies, e.g. to use as originals for the production of offset plates. This setting is only possible when using the PostScript printer driver .
Extended print jobs 131 Creating an EPS file (PS) When selecting ‘T o EPS’ from the setup window , the output is saved as a file which can be included as a graphical image in another document as EPS. This setting is only available in the setup window of the PostScript printer driver .
132 Océ 3165 User Manual 5 Enter a name in the file name box and use the extension ‘.eps’. [72] Entering a name in the Print T o File box 6 Press ‘OK’. The file name and path is entered in the file name box. . [73] Creating an EPS file 7 Select ‘OK’ to close the setup window of the Océ 3165 printer driver .
Extended print jobs 133 Improving print quality of solid grey areas When a document contains large grey areas in pictures and these areas are not homogeneous in colour (stripes), you can optically improve this by filtering the image. The halftone setting selects a filter which is applied to the image.
134 Océ 3165 User Manual 3 Open the ‘Quality’ tab. [74] Adjusting filtering of the image 4 Move the halftone slide to ‘Fine’ or ‘Coarse’. The picture represents the influence of changing the halftone. Note: When stripes appear in the gr ey areas of your document, the filter may be too fine.
135 Océ 3165 User Manual Chapter 7 Submitting jobs in a central printing environment This chapter contains information for central operators of an in-house r epro department or copy shop who use the Job SubmitIT application to print files cr eated by others.
136 Océ 3165 User Manual Introduction In a central repro department or copy shop, a central operator takes care of the actual printing of files created by others. Files can be made available to the central operator in two ways: ■ as an application file (e.
Submitting jobs in a central printing environment 137 The Océ 3165 Job SubmitIT application software gives the central operator the possibility to retrieve and print files from a directory where the users have stored their print files. The necessary job information (also called job ticket) can be visualized in the Job SubmitIT application.
138 Océ 3165 User Manual Getting started T o install the Job SubmitIT application and the Job SubmitIT driver either W indows 3.x, Windows ‘95, W indows NT3.5x or W indows NT4.0 must be available. The Océ 3165 Job SubmitIT application software is delivered on 2 disks.
Submitting jobs in a central printing environment 139 7 W ait until the Job SubmitIT Setup window appears. Next you will be requested to select the required language (see figure 76 on page 139). [76] Language selection 8 Select a language and click the ‘OK’ button.
140 Océ 3165 User Manual 9 If required, click the ‘Change Directory’ button to change in the “Destination directory” field the directory in which the Océ 3165 Job SubmitIT will be installed. If not changed the application will be installed in the preset directory .
Submitting jobs in a central printing environment 141 The 'Job SubmitIT Setup' window shows the progress of the installation until the installation has been successfully completed. Note: If the installation is not completed successfully , follow the instructions displayed on your scr een.
142 Océ 3165 User Manual 4 Go to the Program Manager window . 5 Double click the Control Panel icon (often available in the Main group). The Control Panel window appears. 6 Click the Printers icon in the Control Panel window . The Printers window appears.
Submitting jobs in a central printing environment 143 Note: The selected port must be the same as the one selected for the Océ 3165 printer driver . The default setting is LTP1. 15 Click the ‘Next’ button. The printer name Océ Job SubmitIT appears, if required you can change it here.
144 Océ 3165 User Manual The Add Printer W izard appears. 8 Click the ‘My Computer ’option. 9 Click the ‘Next’ button. The A vailable ports box appears. 10 Select the port you want the printer to connect to. Note: The selected port must be the same as the one selected for the Océ 3165 printer driver .
Submitting jobs in a central printing environment 145 Starting and closing the application Before starting to use the application the output device has to be selected. ▼ Printer selection 1 Double click the Océ 3165 Job SubmitIT icon to open the application.
146 Océ 3165 User Manual Submitting a job for printing The users send all files to be printed to a directory on the file server . W ith the Océ 3165 Job SubmitIT application, you can browse to this directory and execute the print jobs. If necessary , you can overrule the settings defined by the user .
Submitting jobs in a central printing environment 147 2 T o make sure the Océ 3165 Job SubmitIT is selected on your current driver , click the ‘Output’ tab and select in the Printer pull down menu ‘Océ 3165 Network Copier *JSIT*’. 3 Click the ‘File’ button.
148 Océ 3165 User Manual 8 Select the document from the Selected files box. The settings done by the document creator appear . [82] Settings of the document creator appear 9 If required adjust the s.
Submitting jobs in a central printing environment 149 10 T o print a test copy before starting the print job, click the ‘T est copy’ button. If required, a banner page is printed with each job on which information like user name, host name, group name and file name are mentioned.
150 Océ 3165 User Manual ▼ Saving the print file for printing at a later time 1 Open the Océ 3165 Job SubmitIT application. 2 Import the file to be printed. 3 Define the required settings. 4 Open the ‘Output’ tab and check the ‘Print only to file’ option.
Submitting jobs in a central printing environment 151 Submitting a list of jobs for printing Y ou can also print a list of documents in one step. Such a list of input files can only be submitted to one and the same printer .
152 Océ 3165 User Manual The selected files are put in the Selected files box (see figure 85). [85] Selecting multiple files 6 T o select additional documents for printing, repeat steps 3, 4 and 5. 7 T o sort the listed files into the correct sequence, click a file.
Submitting jobs in a central printing environment 153 The files are now available in the Selected files pull down menu (see figure 86). [86] Multiple files available in the Input file pull down menu 11 Select the first document to be printed in the Selected files box.
154 Océ 3165 User Manual ▼ Saving the print files for printing at a later time 1 Open the Océ 3165 Job SubmitIT application. 2 Import the files to be printed. 3 Define the required settings. 4 Open the ‘Output’ tab and check the ‘Print only to file’ option.
155 Océ 3165 User Manual Chapter 8 Maintenance A message in the display indicates when the Océ 3165 r equir es maintenance, such as r efilling paper , staples, and so on.
156 Océ 3165 User Manual Loading paper The Océ 3165 has four paper trays. Paper trays 1, 2 and 3 can each hold 500 sheets of 80 g/m 2 paper in various sizes, between A5 and A3. Between jobs, tray 1 can be adjusted so that it can hold a different paper size (between A5 and A3) between jobs.
Maintenance 157 Loading special material When loading overhead transparencies, pre-printed paper or punched paper (or other copy material with a specific page orientation) take into consideration that the image is rotated 180˚ during the copying process.
158 Océ 3165 User Manual T ray 4 moves down automatically as soon as the door is opened. 2 T ake the paper out of the pack. In case of wrapped paper , remove the top and bottom sheets.
Maintenance 159 3 T ake the paper out of the pack. In case of wrapped paper , remove the top and bottom sheets. 4 Hold each pack of paper at the two short sides and bend it slightly . Then place it in the tray . 5 If you are filling paper tray 1, slide the two guides against the sides of the paper , as in figure 92.
160 Océ 3165 User Manual Refilling staples The staple unit of the Océ 3165 is located on the front of the finisher . When the staples run out, a message will appear in the display . There are two different types of staple units: a 35 sheet stapler and a 50 sheets stapler (depending on your machine version).
Maintenance 161 3 Open the top cover of the finisher . [94] Opening the top cover of the finisher 4 Open the stapler by lifting the lever . [95] Opening the 35 sheets stapler Note: If the key-operator is the only person authorized to r efill staples, you will not be able to open the stapler because it will have been latched.
162 Océ 3165 User Manual 5 Remove the empty staple-cassette by turning it over to the left in a single movement (see action 1 as shown in figure 96).
Maintenance 163 ▼ Refill staples (50 sheet stapler version) 1 Open the paper compartment door . 2 Slide the frame to the right with the blue handle marked ‘A ’. [98] Sliding the frame of the paper compartment to the right 3 Open the top cover of the finisher .
164 Océ 3165 User Manual 4 Open the stapler by pulling the lever to the left and then lifting it. [100] Opening the 50 sheet stapler Note: If the key operator is the only person authorized to r efill staples, you will not be able to open the stapler because it will have been latched.
Maintenance 165 12 Slide several sheets of paper into the stapling slot, as shown below . [102] Manual stapling By doing so, the strip of staples will move a bit towards the mouth of the stapler . 13 Repeat the manual stapling 4 to 6 times, until a staple is inserted through the set of paper .
166 Océ 3165 User Manual Cleaning the glass platen If the glass platen is soiled it must be cleaned in order to maintain good copy quality . ▼ Cleaning the glass platen Open the cover and wipe the glass platen with a soft, moist cloth.
167 Océ 3165 User Manual Chapter 9 Problem solving When a pr oblem occurs, the display pr ovides all the information r equir ed to r esolve it. Therefor e, this chapter simply pr ovides some general information about possible pr oblems which may arise.
168 Océ 3165 User Manual Introduction When a problem occurs, simply follow the instructions on the display panel. The display informs you about: ■ what the problem is ■ wher e it occurred ■ how.
Problem solving 169 Clearing paper jams If copy material or originals stop unexpectedly in the copier , a cover or door will be displayed with an arrow indicating in which part of the copier the sheets have stopped (see figure 103) for an example.
170 Océ 3165 User Manual Handles of doors and covers on the outside of the copier (which may be lifted, pressed or opened to remove sheets) are of a blue/green colour .
171 Océ 3165 User Manual Appendix A Overview and tables.
172 Océ 3165 User Manual Product specifications Note: Mor e information regar ding the pr oduct specifications can be found in the Océ 3165 safety information sheet in appendix B. Pr ocess Organic photo conductor Océ Copy Press technology , 600 dpi LED digital copying, Image Logic for copy quality .
Overview and tables 173 Originals that can be used Note: Do not use transpar ent originals in the automatic document feeder . Originals Specifications Original sizes Glass platen max. 297x431,8 mm Automatic document feeder min. 127x203 mm max. 297x432 mm Original weight Glass platen any weight (max.
174 Océ 3165 User Manual Copy materials that can be used Copy material Excellent Good Not r ecommended T ray 1 and tray2 size: min. A5 max. A3 capacity: 500 sheets of 80 g/m 2 - Océ brand paper , un.
Overview and tables 175 Considerations ■ Non-paperbacked overhead sheets (type MC 170) can be placed in the paper tray and the special feeder . Other types (like MC 1 10, 1 11 and 210) can only be used in the special feeder .
176 Océ 3165 User Manual Default settings of Océ 3165 printer drivers When setting up the printer driver , settings can be reset to their default value, being the factory settings of the driver , defined by Océ. There are also some differences between the Océ 3165 PostScript and PCL5 printer driver .
Overview and tables 177 Fonts tab not applicable - Send to printer as T rueT ype (T ype 42) - Font substitution Use printer fonts for all T rueT ype fonts Factory settings of Océ 3165 printer drivers.
178 Océ 3165 User Manual Functional overview copy mode Section Subsection Settings Basic Original Copy Staple Enlargement or reduction Paper Paper settings Separation sheet Appendix Blank page Cover .
Overview and tables 179 Functional overview print mode Section Subsection Settings Basic Print Staple Paper Covers Front cover Back cover Paper input Source Size Extra Special settings Banner page Out.
180 Océ 3165 User Manual Overview of possible access limitations on Network Copiers Note: “Y ou are allowed to print at all” means that ther e is an account with your user name in the accounting data base (or can be added automatically) and this account is not closed.
Overview and tables 181 Note: If you used a Copy Char ge Device to gain access to the Océ 3165 then all printed jobs will be accounted on the CCD and on the CCD entry in the accounting data base on the Océ 3165.
182 Océ 3165 User Manual For deleting jobs from a mailbox Copying is restricted Y ou can delete any job in the mailbox Buy more CCD credits Ask KO for PIN Choose CCD or PIN PIN is correct? Y ou have .
183 Océ 3165 User Manual Appendix B Safety information.
184 Océ 3165 User Manual Instructions for safe use Océ designed products have been tested in accordance with the strictest international safety standards. T o help assure safe working with these products it is important that you observe the following safety rules: Maintenance ■ Do not remove any screws from fixed panels.
Safety information 185 ■ Ensure there is sufficient space around the machine. This facilitates reloading materials as well as maintenance. ■ Do not place the machine in rooms which are subject to excessive vibration. ■ Do not place the copier in rooms which are too small or insufficiently ventilated.
186 Océ 3165 User Manual Safety data sheets The disclaimer below is valid for all safety data sheets in this manual. For questions about Océ products regarding health, safety and environment, please contact your Océ organisation; you can find the address in the last appendix of this manual.
Safety information 187 Safety data sheet Océ 3165 Digital Copier ©1997 Océ-T echnologies B.V . The content of this safety data sheet is subject to the disclaimer of liability on page 186 of this manual. Océ (UK) Ltd Langston Road telephone 0181.508.
188 Océ 3165 User Manual Safety data sheet Océ 3165 Network Copier ©1997 Océ-T echnologies B.V . The content of this safety data sheet is subject to the disclaimer of liability on page 186 of this manual. Océ (UK) Ltd Langston Road telephone 0181.
Safety information 189 Safety data sheet Océ Master continued on next page MA TERIAL SAFETY D A T A SHEET Number E-193-b-UK (93/112/EEC and ISO 11014-1) Date July 1997 Page 1 of 2 Océ Master , Part No. 2985808 1. Product and company identification Product name Océ Master, Part No.
190 Océ 3165 User Manual ©1997 Océ-T echnologies B.V . The content of this safety data sheet is subject to the disclaimer of liability on page 186 of this manual. MA TERIAL SAFETY D A T A SHEET Number E-193-b-UK (93/112/EEC and ISO 11014-1) Date July 1997 Page 2 of 2 Océ Master , Part No.
Safety information 191 Safety data sheet Océ F1 1 toner continued on the next page MA TERIAL SAFETY D A T A SHEET (93/112/EEC and ISO 11014-1) Océ F11 T oner 1. Product and company identification Product name Océ F11 Toner Packing Polyethylene bottle, contents 0,80 kg C ompany O cé ( UK ) Ltd.
192 Océ 3165 User Manual ©1997 Océ-T echnologies B.V . The content of this safety data sheet is subject to the disclaimer of liability on page 186 of this manual. MA TERIAL SAFETY D A T A SHEET (93/112/EEC and ISO 11014-1) Océ F11 T oner 9. Physical and chemical properties Explosion limits (dust explosion) LEL 60 g/m 3 .
Safety information 193 EP A Ener gy Star Océ-T echnologies B.V . has joined the Energy Star Program of the United States Environmental Protection Agency (EP A). The purpose of the Energy Star Program is to promote the manufacturing and marketing of energy-ef ficient equipment, thereby potentially reducing combustion-related pollution.
194 Océ 3165 User Manual recycled copier paper The use of recycled paper also benefits the environment. This copier is designed to use recycled paper . Product literature on recommended types of recycled copier paper can be obtained from your local Océ company or Océ Headquarters (Océ-T echnologies B.
Safety information 195 Removing the Nickel Cadmium battery This machine is fitted with one nickel-cadmium battery containing substances which may pollute the environment. After this battery has been dismounted from the machine, it must be disposed of in accordance with the local laws and regulations.
196 Océ 3165 User Manual 3 Loosen the cooling fan connectors which are located on the cover of the printed board under the operating panel (see figure 105). [105] Central processing unit (PBA) underneath the operating panel 4 Unscrew the printed board cover .
197 Océ 3165 User Manual Appendix C Miscellaneous.
198 Océ 3165 User Manual Notation conventions There are a number of notation conventions used in this manual. This consistent style enables you to quickly become conversant with the use of this manual and consequently the Océ 3165. Description Each section or subsection contains a description of the feature or operation identified in the title.
Miscellaneous 199 Reader ’ s comment sheet Have you found this manual to be accurate? ❏ Ye s ❏ No Could you operate the product after reading this manual? ❏ Ye s ❏ No Does this manual provid.
200 Océ 3165 User Manual Comments: -------------------------------------------------------------------------------------------- -----------------------------------------------------------------------.
Miscellaneous 201 Addresses of local Océ or ganisations Océ-Australia Ltd. P .O.Box 196 Cheltenham VIC 3192 Australia Océ-Österreich GesmbH Postfach 95 1233 V ienna Austria Océ-Belgium N.V ./S.A. A venue J.Bordet 32 1 140 Brussels Belgium Océ-Brasil Comércio e Industria Ltda.
202 Océ 3165 User Manual Océ Norge A/S Postboks 53, Grefsen 0409 Oslo Norway Océ-Poland Ltd. Lopuszanska 53 02-232 W arszawa Poland Océ-Lima Mayer S.A. A venue Infante D.Henrique Lote 309 - Cabo Ruivo 1900 Lisboa Portugal Océ (Far East) Pte. Ltd.
Index 203 Index 2-sided 36 2-up, see switch images 35 sheet stapler 160 50 sheet stapler 163 A a3 paper rest 13 access control 100 accounting system 28 adjusting paper tray 40 appendices 53 arrow butt.
204 Océ 3165 User Manual E end users 14 eps 131 error handling 169 extra margin when copying 59 when printing 121 F finished reports when copying 49 when printing 118 fonts 94 function button 17 G glass platen 12 cleaning 166 H handles 170 hiding print window 115 I installing jsit printer driver windows 3.
Index 205 O océ 3165 digitale copier 10 network copier 10 pro 10 online help 98 operating panel 16 operator 14 opf files 147 orientation 62 original counter 19 guide 36 tray 13 originals 173 jammed .
206 Océ 3165 User Manual when copying 49 when printing 118 S safe use 184 safety data sheets 186 safety information 184 scaling 122 section button 17 separation sheets 52 sets of documents 49 setup p.
Ein wichtiger Punkt beim Kauf des Geräts Océ 3165 (oder sogar vor seinem Kauf) ist das durchlesen seiner Bedienungsanleitung. Dies sollten wir wegen ein paar einfacher Gründe machen:
Wenn Sie Océ 3165 noch nicht gekauft haben, ist jetzt ein guter Moment, um sich mit den grundliegenden Daten des Produkts bekannt zu machen. Schauen Sie zuerst die ersten Seiten der Anleitung durch, die Sie oben finden. Dort finden Sie die wichtigsten technischen Daten für Océ 3165 - auf diese Weise prüfen Sie, ob das Gerät Ihren Wünschen entspricht. Wenn Sie tiefer in die Benutzeranleitung von Océ 3165 reinschauen, lernen Sie alle zugänglichen Produktfunktionen kennen, sowie erhalten Informationen über die Nutzung. Die Informationen, die Sie über Océ 3165 erhalten, werden Ihnen bestimmt bei der Kaufentscheidung helfen.
Wenn Sie aber schon Océ 3165 besitzen, und noch keine Gelegenheit dazu hatten, die Bedienungsanleitung zu lesen, sollten Sie es aufgrund der oben beschriebenen Gründe machen. Sie erfahren dann, ob Sie die zugänglichen Funktionen richtig genutzt haben, aber auch, ob Sie keine Fehler begangen haben, die den Nutzungszeitraum von Océ 3165 verkürzen könnten.
Jedoch ist die eine der wichtigsten Rollen, die eine Bedienungsanleitung für den Nutzer spielt, die Hilfe bei der Lösung von Problemen mit Océ 3165. Sie finden dort fast immer Troubleshooting, also die am häufigsten auftauchenden Störungen und Mängel bei Océ 3165 gemeinsam mit Hinweisen bezüglich der Arten ihrer Lösung. Sogar wenn es Ihnen nicht gelingen sollte das Problem alleine zu bewältigen, die Anleitung zeigt Ihnen die weitere Vorgehensweise – den Kontakt zur Kundenberatung oder dem naheliegenden Service.
