Benutzeranleitung / Produktwartung X940E des Produzenten Lexmark
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X940e, X945e User's Guide April 2007 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark Inter national, Inc., registered in the United States and/or o ther countries. All other trademarks are the pr oper ty of their respective ow ners.
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Contents Safety information .......... .................................................. ....................... ....................15 Learning abou t the printer.. .................... ...................... ................ .................. ....
Selecting preprinted fo rm s and letterh ead.................. .............................. .............. ............. ........... ... ......... 44 Using recycled paper .... ................ .............. ................ ............... ........
Copying multiple pages onto a single sheet ............ ................. ................. ................ ................. ...... .... ...... 60 Creating a custom job (job build) ......... ................. ................ ................. .....
Orientation . .............. ................ ................. ................. ............ ................ ................. ...... ........... ............. ...... 72 Binding....... ................. ................. ............. .............
Darkness .......... ................. ............. ................. ................ ............ ................. ................. ............. ............. ... 88 Advanced Options ........... ................. ............. ................. .
Printing.............. ................................................................. ........................................ ..99 Installing printer software........................................................................... .............
Understanding printer menus.... ..................................... ............... ................. ..........124 Menus list.................. ................. .................... ................ ...................... ................... .....
Maintaining th e printer........ ................... ......................................................... ..........2 03 Storing supplies............................................. ..................................... .........................
Troubleshooting....... ...................... .................... ...................... ...................... ............231 Checking an unresponsive printer................................ ........................... .............................
Error message about reading USB drive appears ...... .............. ................. ................ .............. ............... .. 232 Jobs do not print .... ................. ................ ................. ............. ................ ...
Characters have jagged or uneven edges..... ................. ................ ................. ................. ................. ....... 246 Clipped images .............. .............. ................ ................. ............... ..........
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Safety information Connect the power supply cord to a pro perly grounded el ectric al outl et that is near the product and easily accessible. Refer service or rep airs, other than those described in the user docume ntation, to a professional s ervice person.
This product uses a ground fau lt circuit interrupter (GFCI). Monthly testi ng of the GFCI is recommended. CAUTION: If you ar e installing memory or option cards sometime after setting up the printer, turn the printer off and unplug the power cord from the wall outlet b e fore continuing.
Learning about the printer Printer configurations Basic models 1 Automatic Documen t Feeder (ADF) 2 Control panel 3 Standard exit bin 4 Standard 520-sheet tray (Tray 1) 5 Cabinet or high capacity fee der.
Understanding the ADF and scanner glass ADF Scanner glass Use the ADF for multiple -page documents. Use the scanner glass for single pa ges, small items (such as postcards or photos), tran sparencies, photo paper, or thin med ia (such as magazine clippings).
Understanding the control panel ABC DEF GHI JKL MNO PQRS TUV WXYZ 1 2 3 4 5 6 7 8 Control panel item Description 1 Display View scanning, copyi ng, faxing, and printing opt ions as wel l as status and error messages. 2 Indicator light Indicates the pr inte r status: • Off —The power is off.
Control panel item Description 6 Start • Press to initiate the current jo b indicate d on the display. • From the home scre en, press to start a copy job wi th the default settings. • If pressed while a job is scannin g, the button ha s no effect.
Display item Descripti on 4 Status message bar • Shows the current prin ter status such as Ready or Busy . • Shows printe r cond itions such as Toner Lo w . • Shows interven tion messages to g ive instructions on w hat the user shou ld do so the printer can continue processing , such as Close doo r or Insert print cartridge .
Button Button name Functio n Unlock Device This button appears o n the screen when the printer is locked. The control p anel buttons and shortcuts cannot be used while it appears. Touching this button opens a PIN entry screen. Entering the correct PIN unlocks the control panel (touch screen and hard butto ns).
Sample screen one Button Butt on name Function Scroll down Opens a drop-down list Left scroll decrease button Scrolls to another value in decreasing order Right scroll in crease button Scrolls to anot.
Button Butt on name Function Back When the button is shaped like this , no other navigation is possible from this screen ex cept to go back. Back When the button is sha ped like this, both forwa rd and backward navigation is possi ble from this screen.
Button Butt on name Function Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print, Fax, and Network. The following ite ms are available under the Print, Fax, and Network headings: • Print job • Copy job • Fax profile • FTP • E-mail send Each heading ha s a list of jobs shown in a column under it.
Features Feature Feature name Description Menus Settings Copy Settings Number of Copies Menu trail line A Menu trail line is located at the top of each menu screen. This feature acts as a trail, showing the path taken to arrive at the current menu.
Installing options Installing internal options CAUTION: If you ar e installing memory or option cards sometime after setting up the printer, turn the printer off and unplug the power cord from the wall outlet b e fore continuing.
b Gently pull the cover and system board away from the printer, and then remove it. 2 Use the illustration below to lo cate the approp riate connector. Warning: System board electrical comp onents are ea sily damaged by static electricity. Touch something metal on the printer before touching any s ystem board electronic co m ponents or connectors.
An optional memory card can be purcha sed separately and attached to the system board. To install the memory card: 1 Access the system board. 2 Unpack the me mory card. Note: Avoid touching the connection po ints along the edge of the card. 3 Open the memory card con nector latches.
1 Plastic pins 2 Metal pins 4 Push the card firm ly into place . Notes: • The entire length of the connector on the card must tou ch and be flush against the system board.
An internal print server allows con nection from the printer to the lo cal area network (LAN). An optional port interface card expands the ways the printer can co nnect to a computer or external print server. 1 Access the system board. 2 Unpack the in ternal print serv er or port interface c ard.
Note: This operation requires a #2 Phillips screwdriver. 1 Gently insert the system board into the printer. 2 Replace the co ver screws, and then turn them clockw ise. 3 Tighten the screws firmly. Attaching cables Connect the printer to the computer using a USB cable or Ethernet cable.
1 USB port 2 Ethernet port 3 Scanner connector 4 Scanner connector 33.
Loading paper and specialty media This section explains ho w to load the 520-, 850-, and 1 1 50 -sheet trays, and the multipurpose feeder. It also includes information ab out paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.
2 Squeeze the width gui de tabs together as shown, and move the wid th guide to the correct position for the pap e r size being loaded. 3 Squeeze the length g uide tab inward as sh own, and sli de the guide to the correct position for the paper size being loaded.
Long-edge orien t ation Short-edge or ientation 6 Make sure the pape r guides are secure agai nst the edges of the pa per. 7 Align the tray, and insert it. 8 If a different type of pa per was loaded than the type previously l oaded in the tray, change the Paper Type setting for the tray fro m the control panel.
Loading the 867- and 1133-sheet trays Although the 867-sheet tray and the 1 133 -sheet tray are different in appearance, they suppo rt the same paper sizes and types and require th e same process for loading paper. Use these instructions to load paper in either tray: 1 Grasp the han dle, and op en the tray.
4 Load the paper stack with the re commended print side fa ceup. 5 Make sure the pape r guides are secure agai nst the edges of the pa per. 6 Insert the tray into the printer. 7 If a different type of pa per was loaded than the type previously l oaded in the tray, change the Paper Type setting for the tray fro m the control panel.
3 Stack height limiter 1 Pull the multipurpose feeder tray down. 2 Grasp the exte nsion, and g ently pull it out until it is fully extended. 3 Prepare the paper for loadin g. • Flex sheets of paper back and forth to loosen them, a nd then fan them. Do not fold or crease the pa per.
4 Load the pape r, and then adjust the paper guid es so that they lightly touch the edg es of the paper sta ck. • Load letter, A4, and transpare n cies with the reco mmended print side facedown and the long edge of the paper entering the printer first.
Configuring Universal paper settings The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer menus. Set th e Paper Size for the spec if ied tray to Universal when the size you want is not availab le from the Paper Size menu.
Changing a Custom Type <x> name You can use the Embed ded Web Server or MarkVision TM to define a name ot her than Custom Type <x> fo r each of the custom paper types that are l oaded. When a Custom Type <x> name is changed, the menus di splay the new name instead of Custom Type <x>.
Paper and specialty media guide Paper guidelines Paper characteristics The following paper characteristics affect pr int quality and re liability. Consider these char acteristics when eval uating new paper stock. Weight The printer can automatica lly feed paper weights from 60 to 220 g/m 2 (16 to 58 lb bond) grain long .
Unacceptable paper The following pape r types are not recommen ded for use with the printe r: • Chemically treated pape rs used to make copies wi thout carbon pa per, also known as carbonless papers.
Lexmark consistently tests its printers with recycled pa per (20–100% post-consumer wa ste) and a variet y of test paper from arou nd the world, using cha mber tests for diff erent temperature and humidi ty conditions.
Short-edge orientation Without finisher With finisher installed Loading letterhead in the 867-sheet tray Without finisher With finisher installed Loading letterhead in the 1133-sheet tray Without finisher With finisher installed Using transparencies Print samples on the tran sparencies being consid ered for use before buying larg e quantities.
• Use transparencies that a re 0.12–0.14 mm (4 .8–5.4 mil) in thickn ess or 161–179 g/m 2 in weight. Print quality and durability depend on the transparencies used. • To prevent print quality problems, a void getting fingerprints on the transparencies.
• Use full label sheets. Part ial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets also contaminate the printer and the ca rtridge with adhesive, and could vo id the printer and cartridge warra n ties. • Do not use labels with exposed adhesive.
For information on ca rd stock and labels, see the Card Stock & Label Guide . Paper sizes supported by the printer Paper size Dimensions 520-sheet trays (standar d or optiona l) High capacity feeder Multipurpose feeder Duplex unit A3 297 x 420 mm (11.
Paper size Dimensions 520-sheet trays (standar d or optiona l) High capacity feeder Multipurpose feeder Duplex unit 9 Envelope 98 x 225 mm (3.9 x 8.9 in.) X X X 10 Envelope 105 x 241 mm (4.1 x 9.5 in.) X X X DL Envelope 110 x 220 mm (4.3 x 8.7 in.) X X X 1 The printer ca nnot simultaneously sense A5 and statement paper sizes.
The Finisher standa rd bin and Bin 1 support 60–220 g /m 2 (16–60 lb) paper weights. Bi n 2 (booklet-maker) supports 60–90 g/m 2 (16– 24 lb) paper weights plus one additional cover weighted up to 220 g/m 2 (60 lb).
3 Finisher bin 1 4 Finisher bin 2 (boo klet-maker) Notes: • The finisher shown above, is the booklet fini sher. Bin 2 is available only when the bo oklet finisher is installed. • All paper capacities are based on 75 g/m 2 (20 lb) paper. Horizonal transport unit • The paper capacity is 5 0 sheets.
Size Punch * Offset Single/double staple Double dual staple Statement X X X Tabloid X Universal Envelopes (any size) X X X X * For the Un iversal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3-hole punch and 10 in. (254 mm) for a 4-hole punch.
Size Bi fold Booklet fold Saddle staple Envelopes (any size) X X X SEF —The pape r is loaded in the shor t edge orienta tion. The short edge of the paper enters the p rinter first. Bi fold —Each page is individually folded and stacked separately. Booklet fo ld —A multiple-page job is folded along the center into a single booklet.
Copying ADF Scanner glass Use the ADF for multiple -page documents. Use the scanner glass for single pa ges, small items (such as postcards or photos), tran sparencies, photo paper, or thin med ia (such as magazine clippings).
Copying using the scan ner glass (flatbed) 1 Place an original do cument facedown on the scanner g lass in the upper left corne r. 2 On the home scree n, touch Copy , or use the keypad to enter the number of copies. The copy screen appears. 3 Change the co py settings as needed.
3 On the home scree n, touch Copy . 4 Touch Copy fro m , and then identify the size of the orig inal document. 5 Touch Copy to , and then touch the tray that contains letterhe ad. Note: If you do not see Letter head as an option, load letterhead in the multipurpose feeder, and then touch Multipurpose Feeder.
Copying a document that co ntains mixed paper sizes Use the ADF to copy an original docu ment that contains mixed paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is ei th er printed on mixed paper size s (Example 1) or scaled to fit a single paper size (Example 2).
4 From the Sides (Dup lex) area, t ouch the button that looks the way you wa nt your copies duplexed. The first number represents sides of the or iginal docum ents; the second number repr esents sides of th e copy. For example, select 1-sided to 2-sided if you have 1- sided original documents and yo u want 2-side d copies.
Collating copies If you print multiple cop ies of a document, yo u can choose to print ea ch copy as a set (co llated) or to print th e copies as groups of pages (not collated). Collated Not collated By default, Collate is set to On. If you do not want to collate your copies, change the setting to Off.
Notes: • The Pap er Size must be set to Le tter, Legal, A4, o r B5 JIS. • The Copy Size must be set to 100%. 1 Load an original document faceup and short edge fi rst into the ADF or facedown on the scanner glass.
9 Load the next document faceup, sh ort-edge first into th e ADF or facedown on the scanner gl ass, and then touch Scan the Automatic Document Feede r or Scan the flatbed .
Placing an overlay message on each page An overlay message can be placed on ea ch page. The me ssag e choices are Urgen t, Confidential, Cop y, or Draft. To place a messa ge on the copies: 1 Load an original document faceup , short-edg e first into the ADF or facedown on the scanner glass.
Copy to This option opens a screen where you ca n enter the size and type of paper on which yo ur copies will be p rinted. • Touch a paper size button to select it as the “Cop y to ” setting. The copy screen appea rs with your new setting displayed.
Paper Saver This option lets you prin t two or more sheets of an original do cument together on the same pa ge. Paper Saver is also called N-up printing. Th e N stands for Number. For ex a mple, 2-up would print two pages of your document on a single page , and 4-up would print four pages o f your document on a single page.
• Color —Use this setting to copy the original document in colo r. • Gray —Use this setting to copy the original document in grayscale. Advanced Duplex This option controls whether the documents are one-side d or two-sided, what orientati on your original d ocuments have, and how your docu ments are bound.
E-mailing ADF Scanner glass Use the ADF for multiple -page documents. Use the scanner glass for single pa ges, small items (such as postcards or photos), tran sparencies, photo paper, or thin med ia (such as magazine clippings). You can use the pr inter to e-mail scanned documents to one o r more recipients.
5 Click Manage E-mail Shortcuts . 6 Fill in the fields with the appropriate information. 7 Click Submit . Creating an e-mail shortcut Creating an e-mail shortcut using the Embedded Web Server 1 Open a Web b rowser. 2 In the addre ss bar, type the IP addr ess of the printer, and th en press Enter .
4 Enter the e-mail address or shortcut number. To enter additi onal recipients, press Next Ad dress , and then enter the address or shortcut number you want to add. 5 Touch E-mail It . Sending an e-mail using a shortcut number For information on creating shortcuts, see the section in this chapter on creating shortcuts.
6 Touch Colo r . 7 Touch E-mail It . Using profiles Creating an e-mail profile 1 Open a Web b rowser. 2 In the addre ss bar, type the IP addr ess of the printer, and th en press Enter . 3 Click Configur ation . 4 Click E-mail/FTP Settings . 5 Click Manage E-mail Shortcuts .
9 Touch Message . 10 Type an e-mail message . 11 Touch Done . 12 Touch E-mail It . Changing the output file type 1 Load an original document faceup, short edge firs t into the ADF or facedown on th e scanner glass.
Orientation This option tells the printer whether the o riginal document is in po rtrait or landscape orientation and then changes the Sides and Bin ding settings to matc h the original document orientation. Binding Tells the printer whether the original d ocument is bound on the long -edge or short-edge side.
• Edge Erase —Eliminates smudges or in formation around the e dges of a document. You can choose to elimina te an equal area a round all four sides o f the paper, or pi ck a particular edge. Edg e Erase will erase whatever is within the a rea selected, leaving nothing printed on that portion of the paper.
Faxing ADF Scanner glass Use the ADF for multiple -page documents. Use the scanner glass for single pa ges, small items (such as postcards or photos), tran sparencies, photo paper, or thin med ia (such as magazine clippings). Getting the printer ready to fax The following connection me thods may not be applicable in all countries or regio n s.
Equipment Benefits • The printer • A telephone • An answering machine • Three telephone cords Receive both incoming vo ice messages and faxes. • The printer • A telephone • A computer modem • Three telephone cords Send faxes using th e computer or the printer.
If your telecommunicatio n s equipment uses a US-style (R J11) telephone line, follow these steps to connect the equipment: 1 Remove the plug from the EXT port on the back of th e printer.
Country/region • Saudi Arabia • United Arab Emirates • Egypt • Bulgaria • Czech Republic • Belgium • Australia • South Africa • Greece • Israel • Hungary • Poland • Romania .
Country/region • Germany • Austria • Switzerland There is a plug in stalled in the EXT port of the printer. This plug is n e cessa ry for the prop er functioning of the printer. Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (su ch as telephones or answering machines ) may not work.
4 If you would like to use the same line for both fax an d telephone communication, connect a se cond telephone line (not provided) betwe en the telephone and t he F slot of an active telephone wall jack.
3 Remove the protective plug from the EXT port of the printer. 4 Connect the other te lephone cord to a telephone, and then plug it into the EXT port of the printer. Connecting to an answering machine Connect an answering m achine to the printer to receive both incom ing voice messages and faxes.
3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the answering machine. 5 Connect a third telephone cord from the answering machine to the EXT port of the printer.
2 Connect a telephon e cord into the LINE port of the printer, and the n plug it into an active tele phone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the computer mod em.
Setting the outgoing fax name and number To have the design ated fax name and fax n umber printed on outgoing faxes: 1 Open a Web b rowser. 2 In the addre ss bar, type the IP addr ess of the printer, and th en press Enter . 3 Click Configur ation . 4 Click Fax Settings .
Sending a fax Sending a fax using the control panel 1 Load an original document faceup , short-edg e first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, sma ll items, transparencies, photo paper, or thin media (such as magazin e clippings) into th e ADF.
5 Click Fax Shortcu t Setup . 6 Type a unique name for the shortcut, and then enter the fax number. To create a multiple-number shor tcut, enter the fax numbers for the group. Note: Separate each fax number in the gr oup with a semicolon (; ). 7 Assign a shortcut number.
Using the address book Note: If the address book feature is not enabl ed, contact your syst em support person. 1 Load an original document faceup , short-edg e first into the ADF or facedown on the scanner glass.
5 Touch Options . 6 From the Darkness area , touch to reduce the darkness of the fax, or touch to in crease the darkness of the fax. 7 Touch Fax It . Sending a fax at a scheduled time 1 Load an original document faceup, short edge firs t into the ADF or facedown on th e scanner glass.
Canceling a fax after the original documents have been scanned to memory 1 On the home scree n, touch Cancel Jobs . The Cancel Jobs screen app ears. 2 Touch the job or jobs you want to cancel. Only three jobs appea r on the screen; touch the down a r row until the job you want appears, and then touch the job you want to cance l.
Advanced Options Touching this bu tton opens a screen where you can change Delayed Send, Advanced Imagi ng, Custom Job, Transmission Log, Scan Preview, Edge Erase, and Advanced Duplex settings. • Delayed Send —Lets you send a fax at a later time or date.
5 Click Anal og Fax Setup . 6 Click Ho lding Faxes . 7 Enter a password in the Prin t Faxes Password box. 8 In the Held Fax Mode box, click one of the following: • Off • Always On • Manual • Scheduled 9 If you selected Sched uled, continue with the following steps.
Scanning to an FTP address ADF Scanner glass Use the ADF for multiple -page documents. Use the scanner glass for single pa ges, small items (such as postcards or photos), tran sparencies, photo paper, or thin med ia (such as magazine clippings). The scanner lets yo u scan documents directly to a File Transfer Prot ocol (FTP) server.
Scanning to an FTP address using a shortcut number For information on creating shortcuts, see the section in this chapter on creating shortcuts. 1 Load an original document faceup, short edge firs t into the ADF or facedown on th e scanner glass.
Creating an FTP dest ination shortcut using the touch screen 1 On the home scree n, touch FTP . 2 Type the address of the F TP site. 3 Touch Save as Shortcut . 4 Type a unique name for the shortcut. Understanding FTP options Original Size This option opens a screen where yo u can choose the size of the documents you are goin g to copy.
Advanced Options Touching this bu tton opens a screen where you can chan ge Advanced Imaging, Custom Job, Transmission Log, Scan Preview, Edge Erase, and Darkness settings.
Scanning to a computer or USB flash memory device ADF Scanner glass Use the ADF for multiple -page documents. Use the scanner glass for single pa ges, small items (such as postcards or photos), tran sparencies, photo paper, or thin med ia (such as magazine clippings).
A shortcut numbe r was automatically assign ed when you clicked Submit. You can use this shortcut numb er when you are re ady to scan your documents. a Load an original document faceup, short edge firs t into the ADF or facedown on th e scanner glass.
• JPEG —Each page of th e output is saved in a separate one-page fi le. When multiple pages are scanned, the output is a series of on e-page files. Compression This option sets the fo rmat used to compress the scann ed output file. Default Content This option tells the printe r the original document type.
• Contrast —Touch to increase t he contrast, or touch to decrease the contrast. • Shadow Detail —Touch to increase the visible detail in the shadows, or touch to decrease the visible detail in the shado ws.
Printing This chapter covers printing, printer reports, and job c ancellation. Selection and handli ng of paper and specialty media can affect how reliably documents print. For more info rmation, see "Avoiding jams" and "Storing print media.
Job type Descrip tion Confidential When you send a Confiden tial print job to the printe r, you must crea te a PIN in Print Properties. The PIN must be fo ur digits using the nu mbers 0–9. The job is held in printer memory until you enter the PIN from the control panel and choose to print or d elete the job.
3 From the radio grou p, select your job type (Confidential, Reserve, Re pea t, or Verify), and then assign a user name. For a confidentia l job, also enter a four-digit PIN. 4 On the home scree n, touch Held jobs . 5 Touch your user name. Note: A maximum of 500 results ca n be displayed for he ld jobs.
Notes: • Hi-Speed USB devices must su pport the Full-spee d standa rd. Devices supporting only USB Low-speed capabilities are not supported. • USB devices must suppor t the FAT ( File Allocation Tables ) system. Devices formatted with NTFS ( New Technology File System ) or any other file system are not supported.
Printing information pages Printing a menu settings page Print a menu settings p age to review the curre nt menu se ttings and to verify printer options are installed correctly. 1 Make sure the printe r is on and Ready app ears. 2 On the home scree n, touch .
Canceling a print job There are several method s for canceling a print job. The fo llowin g sections explain how to cancel a print jo b from the control panel or from a computer (dependin g on the operating system ).
Printing in black and white To print all te xt and graphics using on ly the black toner cartridge, set the printer to Black Only. Note: The printer driver is capable of overriding this setting. 1 Make sure the printe r is on and Ready app ears. 2 On the home scree n, touch .
Clearing jams Avoiding jams The following hints can help you avoid jams: • Use only recommended pa per or specialty media. For more information, see the Card Stock & Label Guide available on the Lexma rk Web site at www.lexmark.com/public ations .
Jam numbers Area name Instructions 1 200–203 Do or A Open Door A, and then remove the jam. 2 230–231 Do or B Open Doors A an d B, and then remove an y jams. 3 241 Door C Open Door C, and then remove the jam. Open Tray 1, and th en remove any jams.
200–203 paper jams 1 Open Door A by lifting the release latch and lowe ring the door. CAUTION: The inside of the printer might be hot. To reduce the risk of injury fr om a hot component, allow the surface to coo l before touching. 2 Lift the gre e n lever, and then pull the paper up and toward you.
2 Lift the gre e n lever, and then pull the paper up and toward you. Note: Make sure all paper fragments are remove d. 3 Push the green lever down. 4 Close Door A.
5 Pull the multipurpose feed er down, and then open Door B. 6 Remove the jammed paper. 7 Close Door B. 8 Touch Continu e . 110.
241 paper jam 1 Open Door C. 2 Pull the paper d own and towa rd you. Note: Make sure all paper fragments are remove d. 3 Close Door C. 4 Open Tray 1, and the n remove any crum pled paper from t he tray.
242–244 paper jams 1 Open Door D. 2 Pull the paper down and away from the printer. Note: Make sure all paper fragments are remove d. 3 Close Door D. 112.
4 Clear crumpled pape r from Trays 2–4. a Open Tray 2, and the n remove any crumpled pap er. b Close Tray 2. c Open Tray 3, and the n remove any crumpled pap er.
e Open Tray 4, and the n remove any crumpled pap er. f Open the inside cov er, and then remov e any jammed paper. g Close the inside cover, and then close Tray 4. 5 Touch Continu e . 250 paper jam 1 Remove the paper from th e multipurpose feeder. 2 Flex the sheets of paper back and fort h to loosen them, and then fan them .
3 Load the paper in to the multipurpose feeder. 4 Slide the paper guide toward the inside of the tray un til it lightly rests against the edge of the paper. 5 Touch Continu e . 280–282 paper jams 1 Open Cover F. 2 Remove the jammed paper. Note: If the pape r jam on the right is diff ic ult to remove, rotate the knob clockwise.
283–284 and 287–288 paper jams Covers, knobs, and handles located behind finisher Door G Cover, knob, or handle name 1 Cover G1 2 Cover G2 3 Knob G3 4 Cover G4 5 Cover G7 6 Knob G8 116.
Cover, knob, or handle name 7 Handle G9 1 Open Door G . 2 Lift both Cover G1 levers, and the n remove any jammed p aper. 3 Move Cover G2 to the right, and then remove any jamme d paper. Note: If the paper is jammed in the rollers , rotate Knob G3 counterclockwise.
7 Lift the inside cover. If th e paper is jammed in the rolle rs, rotate Knob G8 clockwise, and then remove the jammed paper. 8 Close Door G. 9 Touch Continu e . 284–286 paper jams 1 Open Door H. 2 Remove the jammed paper. 3 Close Door H. 4 Touch Continu e .
289 staple jam 1 Open Door G . 2 Slide the G5 stapler toward the front o f the finisher. 3 Lift the lever, an d then remove the staple cartridg e. 119.
4 Open the staple cove r. 5 Remove the jammed stap le, and then close the cover. 6 Place the staple cartr idge into the upper staple r. 120.
7 Open the lower staple drawer. 8 Remove the staple ca rtridge identified on the display. 9 Remove the jammed stap les, and then pla c e the staple cartri dge into the stapler.
10 Close the staple drawer. 11 Close Door G. 12 Touch Continu e . 290–295 paper jams 1 Remove all origi nal documents from the ADF. 2 Open the ADF cover, an d then remove any jammed paper. 3 Raise the sheet g uard, and then remove a ny jammed paper.
4 Close the ADF cover. 5 Open the scann er cover, and then remove any jamme d pages. 6 Close the scann e r cover. 7 Touch Continu e . 123.
Understanding printer menus Menus list A number of menus are available to make it easy fo r you to change pr inter settings. To acce ss the menus, touch on the ho me screen.
Supplies menu Menu item Descript ion Cyan, Magent a, Yell ow, or Black Toner Low Replace Missing or Defective OK Unsupported Shows the statu s of the toner car tridges Cyan, Magenta, Ye llow, or Black.
Paper menu Default Source menu Menu item Descrip tion Default Source Tray <x> MP Feeder Manual Paper Manual Env Sets a default paper source for all print jobs Notes: • From the Paper menu, Configure MP must be set to Cassette in order for MP Feeder to appear as a menu setting.
Menu item Description MP Feeder Size 11 x 17 A3 A4 A5 Executive Folio JIS B4 JIS B5 Legal Letter Statement Universal 7 3/4 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Specifies the paper .
Menu item Description Manual Paper Type Plain Paper Card Stoc k Transparency Glossy Labels Bond Letterhead Preprinted Colored Paper Custom Type <x> Specifies the type of pape r being manually loade d Note: Plain Paper is the factory default setting.
Substitute Size menu Menu item Descrip tion Substitute Size Off Statement/A5 Letter/A4 11 x 17/A3 All Listed Substitutes a specified pa per size if the requested paper si ze is not available Notes: • All Listed is the factory d efault setting. All available substitutions are allowed.
Menu item Description Envelope Te xture Smooth Normal Rough Specifies the rela tive texture of the en velopes loaded in a specific tray Note: Normal is the facto ry default sett ing. Letterhead Texture Smooth Normal Rough Specifies the rela tive texture of the pa per loaded in a spe cific tray Note: Normal is the facto ry default sett ing.
Menu item Description Preprinted Loading Duplex Off Determines wh ether 2-sided printing occurs for all jobs that specify Preprinted as th e paper type Note: Off is the factory default setting.
Custom Bin Names menu Menu Item Description Standard Bin <none> Specifies a custom name for the Stand ard Bin Bin 1 <none> Specifies a custom name for Bin 1 Universal Setup menu These menu items are used to spe c ify the height, width, and feed dire ction of the Universal Paper Size.
Bin Setup menu Menu Item Description Output Bin Standard Bin Bin 1 Bin 2 Identifies installed output bins Note: Standard Bin is the facto ry default setting. Configure Bins Mailbox Link Link Optional Type Assignment Specifies configuration options for output bins Notes: • Mailbox is the fact ory default setting.
Reports menu Reports menu Menu item Descripti on Menu Setti ngs Page <none> Prints a report contain ing information about paper loaded in to trays, installed memory, the total page co unt, alarm.
Menu item Descripti on Print Fonts <none> Prints a report of all th e fonts available for the printer language currently set in the printer Print Directory <none> Prints a list of all the resources stored on an optional fla sh memory card or printer hard disk Notes: • Job Buffer Size must be set to 100% .
Settings menu General Settings menu Menu item Description Display Language English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Simplified Chinese Korean Japanese Sets the languag e of the text app earing on the display Note: All languag es may not be availabl e for all pr inters.
Menu item Description Keyboard Accents/Symbols Tab Russian/Polish Tab Korean Tab Enables access to accent marks and symbols from the printer control panel keyboard Available selections fo r each menu item are: On Off General Defaults U.
Menu item Description Allow Background Removal On Off Specifies whether image backgr ound removal is allowed during copy, fax , e-mail, FTP, or scan to U SB Note: On is the fa ctory default setting.
Menu item Description Timeouts Standby Mode Disabled 2–240 Specifies the numbe r of minutes of inacti vity before the system enters a lower power state Note: 15 minutes is the factory default setting.
Menu item Description Print Recovery Auto Continue Disabled 5–255 Lets the printer automaticall y continue printing from certain offline situations when not resolved within the specified time period Notes: • Disabled is the factory default setting.
Copy Settings menu Menu item Descrip tion Content Text/Photo Photograp h Printed Image Text Specifies the type of conten t contained in the co py job Notes: • Text/Photo is the factory defa ult se tting. Text/Phot o is used when the original documents are a mixture of text and grap hics or pictur es.
Menu item Descrip tion Punch On Off Enables hole punching Note: On is the factory default setting. Staple On Off Enables stapling Note: On is the factory default setting.
Menu item Descrip tion Number of Copies <none> Specifies the number of copies for the copy job Overlay Off Urgent Confidential Copy Draft Custom Specifies overlay text that is printed on each page of the cop y job Note: Off is the factory default setting.
Menu item De scriptio n Enable Manual Fax On Off Sets the printer to fax manually only , which requires a li ne splitter and a telephone hand set Notes: • Use a regular te lephone to an swer an incoming fax job and to dial a fax number. • Touch # 0 on the numeric keypad to go directly to the Manual Fax function.
Fax Send Settings Menu item De scriptio n Resolution Standard Fine Super Fine Ultra Fine Specifies quality in dots per inch (dpi). A higher resolution gi ves greater print quality, but it increa ses the fax tr ansmission time for outgoing faxes. Note: Stand ard is the factory default setting.
Menu item De scriptio n Automatic Redial 0–9 Specifies the number of times th e printer tries to send the fax to a specif ied number Note: 5 is the factory default setting.
Menu item De scriptio n Scan edge to edge On Off Specifies if the original docume nt is scanned ed ge-to-edge Note: Off is the factory default setting. Fax Receive Settings Menu item De scriptio n Enable Fax Receiv e On Off Allows fax jobs to be received by the printer Note: On is the factory default setting.
Menu item De scriptio n Forward to Fax E-mail FTP LDSS Specifies the type of recipient to which faxes will be forwarded Note: Th is item is available only from the printer embedded Web pages.
Menu item De scriptio n Logs Display Remote Station Nam e Dialed Number Specifies whether printed logs display th e dialed number or the stati on name returned Enable Job Log On Off Enables access th .
Fax Mode (Fax Server) menu Fax Server mode sends the fax job to a fax server for transm ission. Fax Server Setup Menu item De scriptio n To Format Reply Address Subject Message Lets you enter the info.
Menu item De scriptio n Original Size Letter Legal Executive Tabloid Folio Statement A3 A4 A5 JIS B4 JIS B5 Book Original Auto Size Sense Mixed Sizes Specifies the paper size of the document that is being scanned Note: Le tter is the US factory default sett ing.
Menu item Descrip tion Resolution 75 150 200 300 400 600 Specifies how many dots per inch are scanned Note: 150 dpi is the fac tory default set ting. Darkness -5 to +5 Lightens or darkens the output Note: 5 is the factor y default settin g.
Menu item Descrip tion JPEG Quality 5–90 Sets the quality of a JPEG text or text/photo image in relation to file size and the quality of the image Notes: • 75 is the factory default setting. • 5 reduces the file size, b ut the quality of the image is lesse ned.
Menu item Descrip tion Allow Save as Shortcut On Off Lets you save e-mail a ddresses as shortcuts at the device Notes: • Off is the factory default setting. • When set to No, the Save as Shortcut butt on does not ap pear on the E- mail Destination screen.
Menu item Descrip tion E-mail Server Setup Send me a copy Never appears On by default Off by default Always On Sends a copy of the e-mail ba ck to the creator of the e-mail E-mail Server Setup Max e-mail size 0–65535 kB Specifies the maximum e-mail size in kilobytes Note: E-mail above the specified size is not sent.
Menu item Description Content Text/Photo Photograp h Text Specifies the type of content that w ill be scanned to FTP Notes: • Text/Photo is the factory default se tting.
Menu item Description Duplex Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes: • Off is the factory default setting . • Long edge assum es binding along the long edge of the page (left edge for portrait orientati on and top edge for lan dscape orientation).
Menu item Description FTP bit Depth 8 bit 1 bit Enables the Text/Photo mode to h ave smaller fil e sizes by using 1-bit image s when Color is set to Off Note: 8 bit is the factory default setting.
Menu item Descrip tion Content Text/Photo Photograp h Text Specifies the type of conte nt that will be scanned to USB Notes: • Text/Photo is the factory defa ult se tting.
Menu item Descrip tion Duplex Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes: • Off is the factory default setting. • Long edge assumes bindi ng along the long edge of the page (left ed ge for portrait orientation and top edg e for landscape orien tation).
Menu item Descrip tion Backgr ound Rem oval -4 to +4 Adjusts the amount of backgrou nd visible on a copy Note: 0 is the factor y default settin g. Contrast Best for content 0–5 Specifies the contrast of the output Note: “Best for content” is the factory default setting.
Menu item Descrip tion Collati on On Off Stacks the pages o f a print job in sequence when printing multiple copies Notes: • Off is the factory default setting. No pa ges will be collated. • The On setting stacks the print job sequentially. • Both settings print the entire job the number of times specified by the Copy menu setting.
Menu item Descrip tion Multipage View Auto Long Edge Short Edge Specifies the orientation of a multiple-page sheet Notes: • Auto is the factor y default settin g. The printe r chooses be tween portr ait and landscape . • Long Edge uses landscap e.
Quality menu Menu item Desc ription Print Mode Color Black Only Specifies whether images a r e printed in graysca le or in color Note: Color is the factory default setting. Color Correction Auto Off Manual Adjusts the color outp ut on the printed page Notes: • Auto is the facto ry default setting.
Menu item Desc ription RGB Saturat ion 0–5 Adjusts saturation in color outputs Notes: • 0 is the factory default setting. • This does not affect files wh ere CMYK color specificatio ns are being used.
Menu item Desc ription Manual Color CMYK Image US CMYK Euro CMYK Vivid CMYK Off CMYK Text US CMYK Euro CMYK Vivid CMYK Off CMYK Graphics US CMYK Euro CMYK Vivid CMYK Off Customizes the CMYK color conversions Notes: • US CMYK is the US factory default setting.
Menu item Descrip tion Job Acct Stat Print Clear Prints a list of all stored job statistics or deletes the information from the printer hard disk Notes: • A printer hard disk must be installed in the printer and operating proper ly for this menu item to be avai lable.
Menu item Description Black Only Mode Off On Prints all text and graphics using only the bla ck toner cartridge Printer Usage Max Speed Max Yield Specifies how the printer p rocesses jobs with black and white and color information Notes: • Max Speed prints in a black only mode until it receives a pag e with color content.
Menu item Description Factory Defaults Do Not Restore Restore Now Returns the printer settings to the factory default set tings Notes: • Do Not Restore is the factory defaul t setting. Do Not Restore keeps th e user-defined settings. • Restore returns all printer settings to the factory default se ttings except Network/Ports menu settings.
PCL Emul menu Menu item Description Font Source Resident Disk Flash Download All Specifies the set of fonts used by the Font Name menu item Notes: • Resident is the factory default setti ng. It shows the factory default set of fonts download ed into RAM.
Menu item Description PCL Emulation Settings Orientation Portrait Landscape Specifies the orientation of text and graphics on the pa ge Notes: • Portrait is the factory default setting. • Portrait prints text and graphics para llel to the short edge of the p age.
Menu item Description Tray Renumber Assign MP Feeder Off None 0–199 Assign Tray <x> Off None 0–199 Assign Manual Paper Off None 0–199 Assign Man Env Off None 0–199 Configures the printer.
HTML menu Menu item Description Font Name Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Gen.
Menu item Descrip tion Backgrounds Do Not Print Print Specifies whether to prin t backgrounds on HTML documents Note: Print is the factory default set ting. Image menu Menu item Descrip tion Auto Fit On Off Selects the optimal paper size, scaling, and orie ntation Notes: • On is the factory default setti ng.
Security menu Menu item Description Authentication Mode Authentication disabled NTLM LDAP LDAP and GSSAPI Internal Kerberos 5 Specifies the auth entication method Notes: • Authentication disabled is the factory default settin g.
Menu item Description Function Access FTP Access No authenti cation required Require User ID on ly Require User ID and Password Function disabled Enables access to the scan to FTP functions Function A.
Menu item Description Function Access Profile Access No authentication required Require User ID on ly Require User ID and Password Function disabled Enables access to profiles Confidential Print Max I.
Menu item Description Password Protect Settings Accept Advanced Password only Accept Advanced and User Passw ords Not Protected Protects access to the Settings menu Notes: • “Accept Advanced Password only” is the fact ory default setting. • Protection is not applied unle ss a valid password is set.
Menu item Description Password Protect NTLM Authentication Setup Register with NT Domain Domain Name Domain PDC Allows registration or registration re mo val for prin ters with an NT do main Notes: • Domain Name—Enter the text entr y for the domain nam e.
Menu item Descrip tion Month January February March April May June July August Septembe r October November December Specifies the month Day 0–31 Specifies the day Hour 0–23 Specifies the hour Minu.
Menu item Descrip tion TCP/IP Set Hostname Address Netmask Gateway Specifies the current TCP/IP address information Note: This is a four-field IP address.
Menu item Descrip tion TCP/IP WINS Server Address DNS Server Address Backup DNS Server Address Domain Search Order Restricted Server List MTU Default TT L DDNS mDNS Zero Configurat ion Name SLP Broadc.
Menu item Descrip tion IPv6 Enable DHCPv6 Yes No Enables DHCPv6 in the printer Note: No is the factory default setting. E-mail Server Setup menu Use the fo llowing menu to conf i gure the SMTP e-mail server.
Menu item Descrip tion E-mail Server Setup Limit destinations Sends an e-mail onl y when the address contains the domain name, such as a company domain name Notes: • E-mail can only be sent to th e specified domain.
Menu item Descrip tion NPA Mode Off Auto Sets the printer to perform the special processing required for bidirectional communication following the conven tions defined by the NPA protocol Notes: • Auto is the f actory defa ult setting. • Changing this setting from th e control panel and then exiting the me nus causes the printer to resta r t.
Standard USB menu Menu item De scriptio n PCL SmartSwitch On Off Sets the printer to automatically swit ch to PCL emulatio n when a print job received through a USB port re quires it, regardless of the default printe r language Notes: • On is the factory default setting.
Menu item De scriptio n Job Buffering On Off Auto Temporarily store s jobs on the printer ha rd disk before printing Notes: • Off is the factory default setting. • The On setting buffe rs jobs on the printer hard disk. • The Auto setting buffers print j obs only if the printe r is busy processing data from another inp ut port.
Menu item Description Packet Burst On Off Reduces network traffic by allowing the transfer and a cknowledgement of multiple data packets to and from the NetWare server Note: Off is the factory default setting. NSQ/GSQ Mode On Off Sets the NSQ/GSQ Mode setting Note: Off is the factory default setting.
Menu item Descrip tion E-mail guide Provides information about sending e -mails using addresses, shortcut numbers, or the address book, and cha nging settings Fax guide Provides information abo ut sen.
Understanding printer messages List of status and error messages Answering The printer is answering a fax call. Wait for the messag e to clear. Bin <x> Full Remove the stack of paper from the sp ecified exit bin to clear the message. Busy Wait for the message to clear.
Close door <x> Close the specified do or. Connect <x>bps The fax is connected . Wait for the messag e to clear. Note: <x> is the baud rate per se cond. Copies Enter the desired number of copi es. Defragmenting Flash DO NOT POWER OFF Wait for the message to clear.
Enter PIN Enter the PIN you created in Prin t Properties whe n the confidenti al job was sent for printing. Enter PIN to lock Enter the PIN you created to lock the control panel and prevent m enu changes. Error reading USB drive Remove the device and w ait for the message to clea r.
Invalid file format A file stored on the USB drive is invalid . The file exten sion is correct, b ut the file conte nts are not pr operly formatt ed. Convert files to any of the following supported file types: .pdf, .gif, .jpeg, .jpg, .bmp, .p ng, .tiff, .
No answer A fax number i s dialed, but no co nnection is made. Wait for the message to clear. No dial tone The printer does not have a dial tone . Wait for the message to clear. No held jobs Wait for the message to clear. No jobs to cancel Wait for the message to clear.
Ready The printer is ready to receive print jobs. Receive complete The printer has rece ived an entire fax job. Wait for the me ssage to clear. Receiving page <n> The printer receives page <n> of the fax job, where <n> is the number of th e page received.
Restoring Factory Defaults Wait for the message to clear. When factory default settings are restored: • All downloaded re sources in the printer memory are dele ted.
System busy, preparing resources for job. Not all resources needed for the job are available. Wait for the me ssage to clear. System busy, preparing resources for job. Deleting held job(s). Not all resources need ed for the job a re available. Some he ld jobs are delete d to free system memory.
• Check tray length and width gui des and make sure the paper is pro perly loaded in the tray. • Check the Print Properties setting s to make sure th e pr int job is requesting the correct paper size and type. • Check that the paper size is corr ectly set.
50 PPDS font error • Touch Continu e to clear th e message and continue printing. • The printer cannot find a requested font. Fr om the PPDS menu, select Best Fit , and then select On . The printer will find a similar font an d reformat the affected text.
56 Parallel port <x> disabled • Touch Continu e to clear the message. The printer discard s any data rece ived throug h the paralle l port. • Make sure the Parallel Buffer menu item is not set to Disabled. 56 Serial port <x> disabled • Touch Continu e to clear the message.
4 Connect the power cord to a properly g rounded outlet. 5 Turn the printer power back on. 61 Remove defective hard disk • Touch Continu e to clear th e message and continue printing. • Install a different h ard disk before per formi ng any operations that require a ha rd disk.
84 Replace black pc unit The black photoc onductor is exhau sted. Install a new photoco nductor. 84 Replace color pc units One or more of the color photoconductors are exhausted. Install new cyan, magenta, and yellow photoconductors. 84 Unsupported <color> pc unit Replace the specified photoconductor(s).
Maintaining the printer Periodically, certain tasks are required to maintain optimum print quality. Storing supplies Choose a cool, clean storage area for the prin ter supplies. St ore su pplies right side up in their origi nal packing until you are ready to use them.
Conserving supplies There are some settings you can change from the control panel that will help you conserve tone r and paper. For more information, see “Supp lies menu,” “Quality menu,” and “F inishing menu.
See the illustrations inside the stapler fini sh er door for mo re information. Part name Part number Staple Cartridges–3 pack (Staples G5) 25A0013 Advanced Booklet Staples (Staples G11 and Stap les G12) 21Z0357 Ordering a waste toner box When 8 2 Waste toner box nearly full appears, order a replacement waste toner box.
5 E6 Door tab 1 Unpack the rep lacement waste toner box an d accessories. 2 Open Door E (front printer d oor). Warning: To avoid overexposing the photocond uctors, do no t leave the door open for more than 10 minutes.
3 Grasp the E6 Door ta b, and then push the door down. 4 Remove the old printh ead lens cleaner from Door E, an d then discard it. 5 Remove the waste toner box.
6 Place the plastic cover over the waste toner box. 7 Place the waste tone r box in the recycling bag . 8 Use the new pri nthead lens cleaner to clean the printhead lenses.
9 Insert the new waste toner box. 10 Place the new pri nthead lens clean er in the notche s of Door E. 11 Close Door E6. 209.
12 Close Door E. 13 Remove all paper from the printer paper path. Visit www.lexmark.com/recycling to learn how to recycl e the waste toner box. Cleaning the printhead lenses Clean the printhead lenses when you replace the waste toner box or when you enco unt er print quality problems.
5 E6 Door tab 1 Open Door E (front door). Warning: To avoid overexposing the photocond uctors, do no t leave the door open for more than 10 minutes. 2 Grasp the E6 Door ta b, and then push the door down. 3 Remove the waste toner box. 4 Locate and remove the printhe ad lens cleaner from Door E.
5 Insert the padded tip of the printhead lens cl eaner into the first printhea d lens opening. 6 Push the printhead lens cleaner all th e way to the back of th e lens, and then pul l it out.
8 Insert the waste toner box. 9 Place the printhead lens cleaner in the notches of Door E. 10 Close Door E6. 213.
11 Close Door E. Replacing a photoconductor Replace the black ph otoconductor when 84 Replace black pc unit appears. Replace the cyan, magenta, and yellow photoconductors when 84 Replace color pc units appears.
3 Remove the photoconductor (s) specified on the display. Photocond uctor color Opening name Black E1 Cyan E2 Magenta E3 Yellow E4 4 Unpack the replacement pho toconductor.
6 Remove the tape from the top of the photoconductor. 7 Press the button forward to i n sert the photoconductor while remo ving the casing. 8 Lift the ba r up, and then press latch E5 down so that it holds the bar in positio n .
9 Close Door E. Replacing a toner cartridge Replace the specifi ed toner cartridge (cyan, magenta, yellow, or black) when 88 Repla ce <color> toner appears. The prin ter will not continue prin ti ng until th e specified cartridge is replaced. 1 Make sure the printe r is on and Ready or 88 Replace <color> toner appears.
5 Remove the cartri dge by gently pulling it away from the printer. 6 Align the arrow-shaped handle with the unlock symbo l, and then insert the toner cartridge a ll the way into the opening. 7 Lock the cartridge by turning the arrow-shap ed cartridge handle clockwise until it po ints toward the lock symbol.
8 Close Door E. Cleaning the exterior of the printer 1 Make sure that the p r inter is turned off and unplugged from the wall outlet. CAUTION: To avoid the risk of electric shock, unplug th e power cord from the wall ou tlet and disconnect all cables to the printer before proceedin g.
Cleaning the scanner glass Clean the scanner gl ass if you encounte r print qua lity problems, such as streaks on copied or scanned images. 1 Slightly dampen a soft, lint-free cloth or paper to wel with water. 2 Open the scanner cover. 3 Wipe the scanner gla ss until it is clean and dry.
Follow these guidelin es to avoid personal injury or printe r damage: • Use two people to roll the printer. • Use two people to roll the scanner wh ile it is on its scanner shelf. • Before moving the printer: – Turn off the p rinter using the p ower switch, and then unplug the power cord from the wall outlet.
2 Unplug the printer po wer cord. 3 Remove the conn ector bracket . 4 Disconnect all cabl es from the back of the printer and scanner. 5 Remove any paper or specialty me dia from the standard exit bin.
6 Remove any paper or specialty medi a from the multip urpose feede r. 7 Grasp the ex tension on t he multipurpose feeder, and then fully collapse it. 8 Push the multipurpose feed er up to close it. 9 Move the printer from under the scanne r shelf. CAUTION: The printer weighs 91.
1 50 mm (2 in.) 2 825 mm (2.7 ft) 3 418 mm (1.4 ft) 4 100 mm (4 in.) 5 1750 mm (5.8 ft) 3 Complete the setup of the printer and scanner b y completing the “Setting up the printer” chapter in the Setup Guide . 4 Verify that the printer and scanner are functioning properly by printing a menu settings pag e.
Administrative support Adjusting the brightness of the display If you are having trouble reading your display, the LCD brigh tness can be adjusted through the Settings menu. 1 Make sure the printe r is on and Ready app ears. 2 On the home scree n, touch .
6 Touch repeatedly until Power Saver appears. 7 Touch to decrease the time, or touch to increase the time. The settings availab le range from 2–240 minutes. 8 Touch Submit . 9 Touch . Restoring the factory default settings 1 Make sure the printe r is on and Ready app ears.
Locking the control panel menus using the Embedded Web Server You can use the contro l panel lockout functionality to create a PIN and choose specific menus to lock. Each time a locked menu is select ed, the user will be prompted to enter the correct PIN.
Supporting IPSec Internet Protocol Security (IPSec) provides authentication and encryption at the network layer a llowing all application and network connections ove r the IP pr otocol to be se cure. IPSec can be set up between the printer an d up to five hosts, using both IPv4 and IPv6.
To install and us e certificates as pa rt of the credentials: 1 Open a Web browser. In th e address bar, type the IP addr ess of th e printer or print se rver to be protected using the format: http://ip_address/ . 2 Click Configur ation . 3 Under Other Settings, click Network/Ports .
5 Click TCP/IP Port Access . 6 Select th e Secure Mode Acti ve check box. Note: If Secure Mode Active is gray or not selectabl e, create an administrative password and try ag ain.
Troubleshooting Checking an unresponsive printer If your printer is not respondi ng, make sure: • The power cord is plugged into the printer and a p r operly grounded electrical outle t. • The electrical outlet is not turned off by any switch or breaker.
2 Press the A1 green lever down to its normal position. 3 Close Door A. Solving printing problems Multiple-language PDFs do not print The documents contain unavailable fonts. 1 Open the documen t you want to print in Adobe Acrob at. 2 Click the pr inter icon.
Check to see if the paper tray is empty Load paper in the tray. Make sure the correct printer software is installed • Verify that you ar e using the correct printer softwa re. • If you are usi ng a USB port, make sure you are ru nning Windows Vista, Windows XP, Windows Server 2003, or Windows 2000/Me/98 and using compatible printer software.
5 Touch repeatedly until Print Recovery appea rs. 6 Touch until Of f appears. 7 Touch Submit . 8 Touch . Job prints from the wrong tray or on the wrong paper Check the Paper Type setting Make sure the Paper T ype setting matches the paper loaded in the tray.
3 Touch Settings . 4 Touch General Settings . 5 Touch repeatedly until Timeouts appears. 6 Touch Timeouts . 7 Touch the next to Print Timeou t repeatedly until the desired value appears. 8 Touch Submit . 9 Touch . Solving copy problems Copier does not respond These are possible so lutions.
Is the toner low? When 88 <color> Toner Low appears or when the print becomes faded, replace the toner cartridge(s). Is the scanner glass dirty? Clean the scanner gl ass with a clean, lint-free clo th dampened with water. Is the copy too light or too dark? Adjust the dens ity of the co py.
Solving scanner problems Checking an unresponsive scanner If your scanner is not responding, make sure: • The three cables located on the back of the scanner are att ached to the pr inter secure ly.
Check the document placement Make sure the docume nt or photo is loaded facedown on the scan ner glass in the uppe r left corner. Partial document or photo scans These are possible so lutions.
Check the telephone wall jack 1 Plug a telephone into the wall jack. 2 Listen for a dial ton e . 3 If you do not hear a dial tone, plug a different telephone into the wall jack. 4 If you still do not hear a dial tone, plug a telephone into a different wall jack.
Can send but not receive faxes These are possible so lutions. Try one or more of th e following: Is there paper in the paper tray(s)? Make sure paper is loaded in the tray(s). Check the ring count delay settings The ring count delay sets th e number of times the phone lin e rings before the printe r answers in Fax On ly or Fax Tel modes.
• Increase the fax scan resolution, if possible. Is the toner low? When 88 <color> toner low appears or when you experience faded print, replace th e cartridge(s). Make sure the fax transmission speed is not set too high Decrease the in coming fax transmission speed: 1 Open a Web b rowser.
Check to see if the option is connected to the printer 1 Turn the printer of f. 2 Unplug the printer. 3 Check the connection betwe en the option and the printer. Make sure the option is installed Print a menu setting s page and check to see if the option is listed in the Installed Opti ons list.
Internal print server If the internal print server does not o perate correctly, these are possible solu ti ons. Try one or more of the following: Check the print server connections • Make sure the internal print server is se curely attached to th e printer syst em board.
Note: Do not load A4- or letter-size pa per in the multipurp ose feeder. Is the letter- or A4-size paper loaded in a 520-sheet tray? The finisher will not ac cept letter- or A4-size paper from the multipurpose feeder. Lo ad letter- or A4-size paper in the short-edge orientatio n in a 52 0-sheet tray.
Solving print quality problems The information in the following topics may help you solve print quality proble ms. If these su ggestions still do not correct the pro blem, contact Cust omer Support. You may have a printer part that requires adjustm ent or replacement.
Characters have jagged or uneven edges If you are u sing downloaded fonts, verify that the fonts are supported by the printer, the h ost computer, and the software progra m.
Incorrect margins Check the paper guides Move the guides in the tray to the correct positions for the paper size loade d. Check the Paper Size setting Make sure the Paper Si ze setting ma tches the paper loaded i n the tray.
Paper curl These are possible so lutions. Try one or more of th e following: Check the Paper Type setting Make sure the Paper T ype setting matches the paper loaded in the tray. Has the paper absorbed moisture due to high humidity? • Load paper from a fresh pa ckage.
Repeating defects Do marks occur repeatedly only in one color and multiple times on a page? Replace the photocondu ctor(s) if the defects occur every: • 44 mm (1.7 in.) • 94 mm (3.7 in.) Note: The printer has four photocon ductors: cyan, magenta, yellow, and black.
Check the paper Avoid textured paper with rough finishes. Check the Paper Type setting Make sure the Paper T ype setting matches the paper loaded in the tray. Make sure Color Saver is set to Off Color Saver may be set to On. Is the toner low? When 88 <color> toner low appears order a new cartridge.
Toner fog or backg round shading appears on the page A toner cartridge may be defective Replace the to ner cartridge. Are the photoconductors worn or defective? Replace th e photocondu ctor(s). Note: The printer has four photocon ductors: cyan, magenta, yellow, and black.
Transparency print quality is poor Check the transparencies Use only transparencies recommend ed by the printer manufacturer. Check the Paper Type setting Load transparencies, and make sure the Paper Type setting is set to Transparency. Uneven print density A B C D E A B C D E A B C D E Replace th e photocondu ctor(s).
Should I use PostScript or PCL emulation printer so ft ware? What settings should I use for the best color? The PostScript drive r is strongly recomme nded for best color qu ality. The default settin gs in the PostScript driver provide the preferred color quality for the majority of printouts.
Manual Color menu Object typ e Color conv ersion tables RGB Image RGB Text RGB Graphics • Vivid —Produces brighter, more saturated co lors and may be applied to all incoming color formats. • sRGB Display —Produces an output that approxima tes the colors displayed o n a computer monitor.
To access a d etailed Color Samples set from the Embedded Web Server: 1 Open a Web browser. 2 In the address bar, type the network printer IP address. 3 Click Configuration . 4 Click Color Samples . 5 Click Detailed Options to narrow the s et to one color r ange.
Notices Product name: Lexmark X940e, Lexmark X945e Machine type: 7510 Model(s): 030, 230 Edition notice April 2007 The following paragraph do es not apply to any country whe r e such provisions are inconsis tent with local law: LEXMARK INTERNATION AL, INC.
Conventions Note: A Note identifies something that could help you. Warning: A Warning identifies something that could damage your product hardware or software. CAUTION: A CAUTION identifies something that could cause y ou harm. CAUTION: This type of CA UTION indicates that you should not touch the marked area.
This device has been designed to operate only with the antenna provided. Use of any ot her antenna is strictly prohibited per re gulations of Industry Canada. To prevent radio interference to the licensed service, this dev ice is intended to be operated indoors and away from windows to provide maximum shielding.
English Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance wi th the essential requirements and other re levant provisi ons of Directive 1999/5/EC.
Note: Some modes may not apply to your product. 1-meter average sound pressure, dBA Printing 52 dBA Scanning 54 dBA Copying 53 dBA Ready 32 dBA Values are subject to change. See www.lexmark.com for current values. Temperature information Ambient temperature 15.
The telephone company may make changes in its facilities, equipmen t, operations or procedures that could affect the operation o f this equipment. If this happens, the telephone company will provide advance notice in ord er for you to make necessary modifications to maintain uninterrupted service.
Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of terminal eq uipment indicates only that Telecom has accepted t hat the item complies with minimum conditi ons for connection to its network.
Laser notice The printer is certified in the U.S. to conform to the requirements of DHHS 21 CF R Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requ irements of IE C 60825-1. Class I laser products are not considered to be hazardous.
Total energy usage It is sometimes helpful to calc ulate the total product energy usage. Since power consumption claims are provided in power units of Watts, the power consumption should be mu ltiplied by the time the produ ct spends in each mode in order to calculate en ergy usage.
—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer —Operation of a product beyond the limit of its duty cycle —Use of printing media outsi de of Lexmark specifications .
Index Numerics 1133-sheet tr ay loading 37 1565 Emul Error Load Emul Option 197 200–289.yy paper jam 202 289 Staple error <x> 202 290-295.yy scanne r jam 202 31 Missing or defect ive <color.
poor scanned ima ge quality 237 scanner unit does not close 235 copying adding a date and t ime stamp 62 adding an over lay message 63 adjusting qual ity 59 canceling a copy j ob 63 collating copie s .
labels 47 letterhead 45 transparencie s 46 H hard disk disabling en cryption 226 enabling encryp tion 226 hard disk with adapter troubleshooting 242 held jobs 99 printing from Macin tosh computer 100 .
memory cards 27 port interf ace card 30 options, touch-screen copy 63, 64 e-mail 71, 72 fax 88, 89 FTP 93, 94 scan to computer 96, 97 ordering photoconductors 204 staple cartridges 204 toner cartridge.
Clearing job a ccounting statistics 190 Close cover<x> 190 Close door <x> 191 Connect <x>bps 191 Copies 191 Defragmenting F lash 191 Delete 191 Delete all 191 Delete all conf idential jo bs 191 Deleting 191 Dialing 191 Disk Corrupted.
partial docume nt or photo scans 238 scan was not successf ul 237 scanner unit does not close 235 scanning takes too l ong or freezes the computer 237 scanner Automatic Document Feede r (ADF) 18 funct.
troubleshootin g, printer options drawers 242 finisher 242 flash memory card 242 hard disk wit h adapter 242 internal print server 243 memory card 243 option not working 241 USB/parallel interf ace ca.
Ein wichtiger Punkt beim Kauf des Geräts Lexmark X940E (oder sogar vor seinem Kauf) ist das durchlesen seiner Bedienungsanleitung. Dies sollten wir wegen ein paar einfacher Gründe machen:
Wenn Sie Lexmark X940E noch nicht gekauft haben, ist jetzt ein guter Moment, um sich mit den grundliegenden Daten des Produkts bekannt zu machen. Schauen Sie zuerst die ersten Seiten der Anleitung durch, die Sie oben finden. Dort finden Sie die wichtigsten technischen Daten für Lexmark X940E - auf diese Weise prüfen Sie, ob das Gerät Ihren Wünschen entspricht. Wenn Sie tiefer in die Benutzeranleitung von Lexmark X940E reinschauen, lernen Sie alle zugänglichen Produktfunktionen kennen, sowie erhalten Informationen über die Nutzung. Die Informationen, die Sie über Lexmark X940E erhalten, werden Ihnen bestimmt bei der Kaufentscheidung helfen.
Wenn Sie aber schon Lexmark X940E besitzen, und noch keine Gelegenheit dazu hatten, die Bedienungsanleitung zu lesen, sollten Sie es aufgrund der oben beschriebenen Gründe machen. Sie erfahren dann, ob Sie die zugänglichen Funktionen richtig genutzt haben, aber auch, ob Sie keine Fehler begangen haben, die den Nutzungszeitraum von Lexmark X940E verkürzen könnten.
Jedoch ist die eine der wichtigsten Rollen, die eine Bedienungsanleitung für den Nutzer spielt, die Hilfe bei der Lösung von Problemen mit Lexmark X940E. Sie finden dort fast immer Troubleshooting, also die am häufigsten auftauchenden Störungen und Mängel bei Lexmark X940E gemeinsam mit Hinweisen bezüglich der Arten ihrer Lösung. Sogar wenn es Ihnen nicht gelingen sollte das Problem alleine zu bewältigen, die Anleitung zeigt Ihnen die weitere Vorgehensweise – den Kontakt zur Kundenberatung oder dem naheliegenden Service.
