Benutzeranleitung / Produktwartung Readiris Pro 12 des Produzenten I.R.I.S.
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Readiris TM Pro 12 User Guide.
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Readiris TM Pro 12 – User Guide iii Table of Contents Copyright s ........................................................................................... 1 Chapter 1 In troduci ng Readi ris ................................................ 3 Save time, av oi d retypi ng .
Table of Contents iv Scanning paper doc ument s .............................................. 26 Chapter 6 Adjusting scan ned docume nts ............................... 33 Chapter 7 Saving d ocumen ts as image files ..........................
Readiris TM Pro 12 – User Guide v Creating XPS docum ents ................................................ 75 Selecting the XP S options ............................................... 77 iHQC compressi ng XP S documents ....................
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Readiris TM Pro 12 – User Guide 1 Copyrights ReadirisPro12-dgi-110209-0 4 Copyrights © 1987-2009 I.R.I.S. All Righ ts Reserved. I.R.I.S. owns the copyrights to the Readiris software, to the online help system and to this publication. The information contained in this document is the property of I.
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Readiris TM Pro 12 – User Guide 3 C HAPTER 1 I NTRODUCING R EADIRIS S AVE TIME , AVOID RET YPING Congratulations on acquiring Readiris. This sof tware package will undoubtedly be of great help in reca pturing your texts, tables, graphics, barcodes and handprinted texts.
Chapter 1 – Introducing Readiris 4 spreadsheet, archive them a s PDF or XPS f iles, etc. To recognize faxes and convert PDF docum ents, drag their image files from Windows Explorer to the Readiri s application wind ow. Or send an image promptl y to Readiris via the context m enu.
Readiris TM Pro 12 – User Guide 5 solutions you confirm are memorized, increasing the system speed and confidence and renderi ng the system more intelligent as you g o along. This powerful learning tool also allows y ou to train Readiris on special characters such as mathematical symbols and dingbats and to handle distorted fonts.
Chapter 1 – Introducing Readiris 6 T HE R EADIRIS SERIES The table below gives an overvi ew of the available vers ions: Readiris Home 12 Limited f eatures 25 recogn ition language s Supports PDF, DC.
Readiris TM Pro 12 – User Guide 7 Readiris P ro 12 Asian Readiris C orporate 12 Asian Basic features Basic feature s 128 recognition languages 128 recognition l anguage s Supports PDF, DCX, DJV, D JVU, JPG, JPEG, J2C, J2K, JP2, PNG, TI F, TIFF, BMP, PCX.
Chapter 1 – Introducing Readiris 8 BMP, PCX. Generates fo ur types of PDF files, PD F- iHQC ( l evel I), four types o f XPS, XPS- iHQC (lev el I), DOCX, ODT, X LS, WordML , Spread sheetML , RTF, HT M, XML, TXT, TI FF, etc. Arabic a nd Farsi reco gnition Hebrew recogni tion BMP, PCX.
Readiris TM Pro 12 – User Guide 9 C HAPTER 2 I NSTALLING R EADIRIS S YSTEM REQUIREM ENTS This is the minimal system configuration required to use Readiris: a 486-based Intel PC or co mpatible. A Pentium-based PC is recommended. 256 MB RAM. 120 MB free disk space.
Chapter 2 – Installing Readiris 10 S OFTWARE INSTALLATION To install the software: Log on to Windo ws as administrator or make sure you have the necessary administration rights. Connect your scanner to y our PC and install the corres ponding software.
Readiris TM 12 Pro – User Guide 11 Repeat the installation process to install any ad ditional software from the CD-ROM . U NINSTALLING THE SOF TWARE There is only one correct way to uninstall Readiris: by using th e Windows (un)install wizard.
Chapter 2 – Installing Readiris 12 be entitled to special offers on I.R.I.S. products. To register: Use the Registration wizard on the Regi ster menu. Follow the on- screen instructions. P RODUCT SUPPORT Once you have registered your product , you are entitled to product support from I.
Readiris TM Pro 12 – User Guide 13 C HAPTER 3 G ETTING STARTED R UNNING R EA DIRIS To run Readiris: Start Readiris from the Windows Start m enu or double-click the shortcut on your desktop. Click anywhere in the startup scree n to launch Readiris.
Chapter 3 – Getting started 14 Step 1 Select the image source . You can capture im ages using your scanner or open image files . Select the rotation and deskewing options you want to use. For more information, see the section Selecting the options .
Readiris TM Pro 12 – User Guide 15 Select the required output form at or application in the Send to or External file list. Click the various tabs and select t he options of your choice. Options that are unavailable for the chos en format/application appear dimmed.
Chapter 3 – Getting started 16 The Readiris interface is com posed of: the SmartTasks (in the middle) The SmartTasks are pre defined commands that allow you to use the most frequent Readiris functi ons at the touch of a b utton.
Readiris TM Pro 12 – User Guide 17 The document panel displays statistical information about the documents that are open in Readiris, such as the scan and OCR time, the resolution, width and height of the documents etc. C HANGING THE USE R INTERFACE LA NGUAGE The user interface of Readiris is available in a wide range of languages.
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Readiris TM Pro 12 – User Guide 19 C HAPTER 4 T HE R EADIRIS S MART T ASKS U SING THE R EADIRIS S MART T ASKS When starting Readiris, click anywhere in the Re adiris startup screen and click Cancel when the OCR W izard launches. The Readiris SmartTasks will be displayed.
Chapter 4 – The Readiris SmartTasks 20 The various Sm artTask buttons allow you to: 1. Scan and recognize docum ents and send them directly to Word for text processing; Microsoft Word is the default target application. See the section Formatting text documents to learn more about the other available applications.
Readiris TM Pro 12 – User Guide 21 The documents will be sent as PDF Im age-Text by default via your default e-mail application. See the section Formatting documents to learn more about the other available formats. Note that the SmartTasks appl y predefined settings but can be configured easily to fit m ore particular needs.
Chapter 4 – The Readiris SmartTasks 22 o When you select Image files and click the SmartTask, Readiris opens the Input dialog box in which you can select the image files you want to process . For more information on opening image f iles, see the section Opening image files .
Readiris TM Pro 12 – User Guide 23 C HAPTER 5 S CANNING DOCUMENTS S ELECTING THE OPTIONS Before scanning paper documents or opening image files, you can select several image enha ncement options. When enabled, these options will be applied during the opening and scanning of documents.
Chapter 5 – Scanning documents 24 This way, scanned or opened images will be split up in windows automatically. You can also use the windowing tools on the image toolbar to modify the page analysis results or to wi ndow documents manually. For more information, see the chapter Windo wing documents .
Readiris TM Pro 12 – User Guide 25 Tip : you can also drag image files to the Readiris im age win dow to open them. Tip : Right-click any im age file you want to open, point to Ope n With and click IOCR application . The Readiris software will open and display the image.
Chapter 5 – Scanning documents 26 Select the image file of y our choice and click Open . Note: the options of the Input dialog box also apply to document scanning and are discussed in the Scanning paper documents section. Note that you can specif y other settings before opening (or scanning) documents.
Readiris TM Pro 12 – User Guide 27 When you process paper docum ents, Readiris will start your scanner as soon as you click the Scan button and display the scanned document in the in terface. To scan documents: Click the Scanner button to set the scanner settings.
Chapter 5 – Scanning documents 28 Format and Resolution Readiris supports a wide ra nge of paper formats and resolutions. Note that it is recomm ended to use a scan resolution of 300 dpi. Use a resolution of 400 d pi when recognizing business cards, Asian text or very sm all print.
Readiris TM Pro 12 – User Guide 29 Note that this option never increases the resolution of images scanned with too little detail. Scanning multipage docu ments When scanning m ultipage documents and using a scanner equipped with a docum ent feeder, select the ADF (auto matic document feeder ) option.
Chapter 5 – Scanning documents 30 Using a digital camera Select Digital camera when you ar e using a camera as scan source. Readiris uses special recognition routines to process digital camera images. Tips for using a digital cam er a as scan source: Calibrate the camera by photographing a white docum ent.
Readiris TM Pro 12 – User Guide 31 When you are done d e fining all the settings ( Scanner settings , Options ), click Scan to scan docum ents. Note : pay attention to line skew.
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Readiris TM Pro 12 – User Guide 33 C HAPTER 6 A DJUSTING SCANNED DOCUMENTS When opening or scanning extremely light or extremely dark grayscale and color images, it ma y be necessary to adjust those images before executing the recognition, in order to obtain satisfactory OCR results.
Chapter 6 – Adjusting scanned documents 34 o Select Smoothen color image to even out the image. This option renders grayscale and color images more homogeneous by smoothening out differences in intensity. A s a result, a stronger contrast is created between the foreground (text) and background (artwork).
Readiris TM Pro 12 – User Guide 35 Example 1: lighten a dark im age to eliminate the page background. (Color image) (Binarized image. The default binarization settings yield a black image) (The ligh.
Chapter 6 – Adjusting scanned documents 36 (Binarized image. The default brightness settings yield fragmented characters) (The darkened image yields satisfactory recognition results) o Use the slider to increase or decrease the Contrast . The Contrast settings determine the contrast between darker and lighter zones of an image.
Readiris TM Pro 12 – User Guide 37 Despeckling removes small spots from black-and-white im ages . Click Apply to preview the results. If the results are satisfactor y , click OK . If not, change the settings again. Click Recognize + Save to recognize the document.
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Readiris TM Pro 12 – User Guide 39 C HAPTER 7 S AVING DOCUMENTS AS IMAGE FILES Paper documents you scan do not need to be OCRed right away. They can be s aved as image files. To do so: Scan the docum ent. On the File menu, click the commands Save Full Page as Image or Save All Pages as Image .
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Readiris TM Pro 12 – User Guide 41 C HAPTER 8 W INDOWING DOCUMENTS W INDOWING DOCU MENTS AUTOMATI CALLY When scanning or opening docum ents, Readiris will auto matically apply Pa ge Analysis to split up the documents in different windows. The Page Analysis option is selected by default.
Chapter 8 – Windowing documents 42 Page analysis detects text, graphic and table zones automaticall y . Barcode zones and ha ndprinted zones need to be drawn m anually.
Readiris TM Pro 12 – User Guide 43 The part of the page you select will be analyzed automatically. You will be prompted whether you want to e xclude the same outer zone from page analysis on every page of the do cu ment.
Chapter 8 – Windowing documents 44 Draw a frame around the text blocks, graphics, tables, barcodes and handprinting zones you want to window. For more information on recognizing barcodes and handprinting, see the sections Recognizing barcodes and Recognizing handprinted text , respectively.
Readiris TM Pro 12 – User Guide 45 ones. Whenever two win dows of the same type intersect, they become a polygon automatically. Automatic page analysis Should the current page be too comp lex to windo w manually, click the Analyze page button on the image toolbar to window the pag e automatically.
Chapter 8 – Windowing documents 46 Right-click any of the se lected windows, point to Window , then to Type and then click the required window type. Modifying the window size Click the window you want to modify. Place the mouse pointer o ver a marker (on the sides and in the corners of the window) .
Readiris TM Pro 12 – User Guide 47 or Right-click the selected windows, poi nt to Window , then click Delete . Deleting small windows Some documents, faxes for instance, of ten have "stray" dots on pages, causing Readiris to create superfluous windows that do not contain text.
Chapter 8 – Windowing documents 48 On the File menu, click the command Load Layout . Select the layout file you saved. To apply the la y out to all opened or scanned pages, select Apply Layout to All Pages in the Layout file dialog box. Click Open to load the layout f ile.
Readiris TM Pro 12 – User Guide 49 Click Recognize + Save to execute the OCR..
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Readiris TM Pro 12 – User Guide 51 C HAPTER 9 R ECOGNIZING DOCUMENTS I NTRODUCTIO N To recognize docum ents, Readiris applies linguistics during the recognition phase. As a result, Readiris recognizes text, tables , graphics, barcodes and handprinted text in all kinds of documents.
Chapter 9 – Recognizing documents 52 sure of but also allows to increase the system's accuracy. All solutions you confirm are memorized temporarily during recognition, increasing the system speed and confidence and rendering the system more intelligent as you go along.
Readiris TM Pro 12 – User Guide 53 The 5 most recently selected languages are moved to the top of the language list. Important : select the document language before executing page analysis when you are dealing with Asian, Hebrew and Arabic documents.
Chapter 9 – Recognizing documents 54 Recognizing documents with mixed languages Readiris also allows you to enable mixed character se ts. That way Readiris switches languages in the middle of a sentence automatically and recognizes English words (prope r names etc.
Readiris TM Pro 12 – User Guide 55 Font type Readiris distinguishes between "r e gular" and dot matrix printed documents. Dot matrix symbols (of the type 9 pin) are made up of isolated, separate dots. Special segmentation and recogniti on techniques are required to recognize dot m atrix documents and need to be activated.
Chapter 9 – Recognizing documents 56 Click Fixed if all characters of the typeface have the same width. This is often the case in old typewriter documents. Click Proportional if the characters of the typeface have a different width. Virtually all f onts in newspapers, magazines and books are proportional.
Readiris TM Pro 12 – User Guide 57 At the end of the reco gnition, Readiris enters the interactive learning phase. The characters the recognition system isn't sure of are displayed. If the results are correct: o Click t he Learn button to save the result as sure.
Chapter 9 – Recognizing documents 58 Use this command for dam aged characters which could be confused with other characters if learned. E.g. the number 1 and the letter I , which have an identical form in many fonts. o Click Delete to delete character s from the output.
Readiris TM Pro 12 – User Guide 59 Click Recognize + Save to recognize the document. Readiris enters the interactive learning p hase. Use the buttons of the dialog box to save chara cters in the font dictionary. To use an exi sting font dictionary: On the Learn menu click Font Dictionary .
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Readiris TM Pro 12 – User Guide 61 C HAPTER 10 F ORMATTING AND SAVING DOCUMENTS F ORMATTING DOCUMENTS The documents y ou OCR in Readiris can be saved in v arious output formats.
Chapter 10 – Formatting and saving document s 62 o sends documents to an a pplication, which will open automatically, or; o saves documents as an external file. The option Send by e-mail creates a new e-ma il message and inserts the recognized document as e-mail attachment.
Readiris TM Pro 12 – User Guide 63 Note that when saving a multipage document as external file , you can create a separate output file for each page in Readiris or save all pages that belong to the same document to a single output file.
Chapter 10 – Formatting and saving document s 64 Layout options The option Create body text avoids text f ormatting by Readiris. Readiris generates a continuous, running text. The option Retain word and paragraph formatting takes an intermediate position between b ody text and autoformatting.
Readiris TM Pro 12 – User Guide 65 o The optio n Use columns inst ead of frames creates columnized docum ents. Columnized texts are easier to edit than docum ents containing multiple frames: the text f l ows naturally from one colum n to the next.
Chapter 10 – Formatting and saving document s 66 The option Merge lines into paragraphs ena bles automatic paragraph detection. Readiris wordwraps the recognized text until a new paragraph starts, and "reglues” hyphenated words at the end of a line.
Readiris TM Pro 12 – User Guide 67 Click the Paper size tab and use the arrow buttons to apply and exclude paper sizes. Readiris will go through the active paper sizes in the indicated order and will use the first paper size that is sufficiently large to hold the scanned docum ent.
Chapter 10 – Formatting and saving document s 68 For more information on form atting options, see the section Formatting text documents . SpreadsheetML options When selecting Microsoft Excel 2002/ 2003 as target application, specific SpreadsheetML options are available.
Readiris TM Pro 12 – User Guide 69 The option Convert figures into numbers encodes recognized figures as num bers. As a result, you can execute arithmetical operations on those cells. The text cells (in any table) remain text. Note that only figures inside tables are encoded as num bers.
Chapter 10 – Formatting and saving document s 70 The option Merge lines into pa ragraphs enables automatic paragraph detection. Readiris wordwraps the recognized text until a new paragraph starts, and "reglues” hyphenated words at the end of a line.
Readiris TM Pro 12 – User Guide 71 C REATING PDF DOCUME NTS Readiris generates four types of PDF output: Text , Text-Image , Image-Text and Image . To generate PDF output: Click the Format button on.
Chapter 10 – Formatting and saving document s 72 PDF Text-Image When you select P D F Text-Image , Readiris recognize s text and creates searchable PDF doc u ments that contain the page image and the recognized text. The page image is containe d beneath the text.
Readiris TM Pro 12 – User Guide 73 Create bookmarks The option Create bookmarks creates bookm arks for each text block, graphic and table in Adobe Acrobat PDF files. Embed fonts Select the option Embed fonts to embed fonts in Adobe Acroba t PDF files.
Chapter 10 – Formatting and saving document s 74 On the PDF Options tab, select the requi red compression level. Readiris Pro supports Level I - Good size and Level I - Good quality compression. Readiris Corporate also supports both Level II and III Good size and Good quality compression as well as Custom compression.
Readiris TM Pro 12 – User Guide 75 R EPURPOSING PDF DO CUMENTS Next to generating PDF docum ents, Readiris can also repurpose PDF files: Readiris converts image PDFs into text PDFs or a ny other supported text form at and unlocks read-onl y PDF content.
Chapter 10 – Formatting and saving document s 76 XPS stands for XML Paper Specifi cation and is a fixed-layout format developed by Microsof t. To generate XPS output: Click the Format button on the .
Readiris TM Pro 12 – User Guide 77 XPS Text-Image When you select XPS Text-Image , Readiris recognizes text an d creates searchable XPS do cuments that contain the page im age and the recognized text.
Chapter 10 – Formatting and saving document s 78 I HQC COMPRESSIN G XPS DOCUME NTS Besides four types of "regular" XPS output, Readiris offers iHQC compressed XPS output. XPS docum ents of the ty pes Image-Text and Image can be hyper-co mpressed by means of iHQC.
Readiris TM Pro 12 – User Guide 79 S ELECTING THE GRAPHICS OPTIONS Depending on the output f ormat and target application you select, advanced graphics options m ay be available. The graphics options can be used to alter the image quality and resolution.
Chapter 10 – Formatting and saving document s 80 Tip : When saving docum ents as HTML files to post on a web site, reduce the resolution to 70 dpi (screen resolution). JPEG quality Graphics stored inside PDF, XPS, W ord and RTF documents are saved in the JPEG f ormat.
Readiris TM Pro 12 – User Guide 81 C HAPTER 11 S AVING AND LOADING SETTINGS Any settings you specify in Readiris are saved automatically for future use after you close the application. To restore the factory settings, click the command Restore Factory Settings on the File menu.
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Readiris TM Pro 12 – User Guide 83 C HAPTER 12 R ECOGNIZING MULTIPAG E DOCUMENTS O PENING AND RECOGNIZING MULTIPLE IMAGE FILES Readiris is designed to process m ultiple image files at a time. To open multiple image files: Click Open on the main toolbar.
Chapter 12 – Recognizing multipage document s 84 Note that you can also drag-and-drop image files from Windows Explorer to the Readiris image window to open them. The page toolbar will display the opened image f iles. Tip : hold the mouse cursor over the page thumbnails to display the settings information per page.
Readiris TM Pro 12 – User Guide 85 S CANNING AND RECOG NIZING MULTIPAGE DOCUMEN TS Readiris is designed to process documents consisting of m u ltiple pages. Readiris Pro processes documents of up to 50 pages. Readiris Corporate processes documents of an unlimited number of pages.
Chapter 12 – Recognizing multipage document s 86 The scanner will automatically scan another page after the indicated number of seconds without you having to click the Scan button every time. Click Abort in the interval scanning dialog box to end the automatic scanning or press ESC on the ke yboard.
Readiris TM Pro 12 – User Guide 87 Drag the page to the correct position. Or right-click a page and click Move Page Up or Down . Deleting a page: Right-click the page you want to delete and click Delete pag e . Or select the page and hit the Delete button on y our keyboard.
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Readiris TM Pro 12 – User Guide 89 C HAPTER 13 R ECOGNIZING HANDPRINTED TEXT Next to typed text, tables, graphics and barcodes, Readiris recognizes handprinte d text. Handprinting consists of separated block letters. It takes highly specialized ICR software (intelligent character recognition) to recognize handprinted characters.
Chapter 13 – Recognizing handprinted text 90 Recognized symbols Handprinting recognition is limited to the Latin alphabet and supports numerals (0-9), uppercase letters (A-Z) and t he punctuation symbols comma, period , plus sign and hyphen. Accents, umlauts and other special characters are not supported.
Readiris TM Pro 12 – User Guide 91 Use a sufficiently thick ballpoint. Black pens yield better results than blue pens. Do not use pencils. Don't stylize too m uch. Excessively stylized characters increase the risk of OCR errors. Don't open loops which should be closed, don't close loops which should be open .
Chapter 13 – Recognizing handprinted text 92 The horizontal underlining bar does not have to touch the rest of the font form . Tip : when less than optimal results are obtained, use the I.R.I.S. writing form and adapt your writing style. The bla nk I.
Readiris TM Pro 12 – User Guide 93 C HAPTER 14 R ECOGNIZING BARCODES I NTRODUCING BARCO DE READING Next to optical character recogn ition of 128 languages, Readiris also offers barcode reading.
Chapter 14 – Recognizing barcodes 94 o Select the symbologies you want Readiris to recognize. o Determine whether you wan t Readiris to verify or remove the check digits. Click the barcode button on the image toolbar and draw a f ra me around the barcodes zones in the document.
Readiris TM Pro 12 – User Guide 95 I NDEX A accuracy vs. speed................ 54 ADF ..................................... 85 adjusting scanned documents 33 Arabic docum ents ............ 4, 52 Asian documen ts .............. 6, 52 Asian editio n .
Index 96 G graphics options ................... 79 grayscale im age ................... 26 H handprintin g ................... 89, 90 Hebrew docum ents .......4, 7, 52 HTML output ....................... 61 I image toolbar ................
Readiris TM Pro 12 – User Guide 97 PDF options ......................... 72 PDF output ..................... 61, 71 product support .................... 12 R recreating source documents 64 registrati on ........................... 11 repurposing PDF documents 75 resolution .
Ein wichtiger Punkt beim Kauf des Geräts I.R.I.S. Readiris Pro 12 (oder sogar vor seinem Kauf) ist das durchlesen seiner Bedienungsanleitung. Dies sollten wir wegen ein paar einfacher Gründe machen:
Wenn Sie I.R.I.S. Readiris Pro 12 noch nicht gekauft haben, ist jetzt ein guter Moment, um sich mit den grundliegenden Daten des Produkts bekannt zu machen. Schauen Sie zuerst die ersten Seiten der Anleitung durch, die Sie oben finden. Dort finden Sie die wichtigsten technischen Daten für I.R.I.S. Readiris Pro 12 - auf diese Weise prüfen Sie, ob das Gerät Ihren Wünschen entspricht. Wenn Sie tiefer in die Benutzeranleitung von I.R.I.S. Readiris Pro 12 reinschauen, lernen Sie alle zugänglichen Produktfunktionen kennen, sowie erhalten Informationen über die Nutzung. Die Informationen, die Sie über I.R.I.S. Readiris Pro 12 erhalten, werden Ihnen bestimmt bei der Kaufentscheidung helfen.
Wenn Sie aber schon I.R.I.S. Readiris Pro 12 besitzen, und noch keine Gelegenheit dazu hatten, die Bedienungsanleitung zu lesen, sollten Sie es aufgrund der oben beschriebenen Gründe machen. Sie erfahren dann, ob Sie die zugänglichen Funktionen richtig genutzt haben, aber auch, ob Sie keine Fehler begangen haben, die den Nutzungszeitraum von I.R.I.S. Readiris Pro 12 verkürzen könnten.
Jedoch ist die eine der wichtigsten Rollen, die eine Bedienungsanleitung für den Nutzer spielt, die Hilfe bei der Lösung von Problemen mit I.R.I.S. Readiris Pro 12. Sie finden dort fast immer Troubleshooting, also die am häufigsten auftauchenden Störungen und Mängel bei I.R.I.S. Readiris Pro 12 gemeinsam mit Hinweisen bezüglich der Arten ihrer Lösung. Sogar wenn es Ihnen nicht gelingen sollte das Problem alleine zu bewältigen, die Anleitung zeigt Ihnen die weitere Vorgehensweise – den Kontakt zur Kundenberatung oder dem naheliegenden Service.
