Benutzeranleitung / Produktwartung L380S des Produzenten Canon
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Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference..
F AX-L380S/L390 User’ s Guide About the Manuals f or the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manual s supplied with o ptional equipm ent are included in the list below . Guides with t his symbol are boo k manuals.
ii Copyri ght Copyright © 2005 by Canon Inc. All ri ghts reserved. No part of this publication may be r eproduced, transmitte d, transcribed, stor ed in a retrieval system, or translated into any lan.
iii T rademarks Canon ® is a register ed trademark, and UHQ ™ is a trademark of Canon Inc. IBM ® is a register ed trademark. Microsoft ® and W indows ® are r egistered trademarks of Microsoft Corporation. Other brand and product names may be trademarks or register ed trademarks of their respective companies.
iv Safety Inf ormation Laser Safety Inf ormation Laser radiation could be hazar dous to the human body . For this r eason, laser radiation emitted inside this product is hermetically sealed wi thin the protective housing and external cover . No radiation can leak from the pr oduct in the normal operation of the pr o duct by the user .
v Contents Chapter 1 Introducing F AX-L380S/L390 Welc ome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 The Main Features of the Machine . . . . . . .
vi Chapter 3 Registering Information in the Machine Guidelines f or Entering Inf ormation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Entering Numbers , Letters, and Symbols . . . . . . . . .
vii Canceling Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10 Canceling Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
viii Restricting Use of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4 Enabling Res tr iction of Y our Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ix Chapter 14 T roub lesh ooting Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1 Removing J ammed Paper from Inside the Ma chine . . . . . . . . .
x Appendix C Country-Specific Features United Kingdom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1 Connecting External De vice . . . . . . . . . . . . . . . . .
CHAPTER Welcome 1-1 1 Intr oducing F AX-L380S/L390 This chapter introduce s you to the main f eatures of the ma chin e. It also e xplains how to get the most out of the documentat ion that come s with the machin e, and giv es impor tant saf ety instructions.
The Main Feature s of the Machine 1-2 Introducing F AX-L380S/L390 1 The Main Features of the Machine The machine is a multifunction system f or your home or small office , and combines a plain paper f ax machine, a printer , a copier , and a telephone* into a single , convenient desktop machine.
The Main Fea tures of the M achine 1-3 Introducing F AX-L380S/L390 1 Printer Features ■ Excellent print quality The machine of fers 1,200 dpi enhanced × 60 0 dpi laser beam pr inting, pro viding y ou with high resolution t ext and graphics .
Using the Machine With the Printer Dr iver 1-4 Introducing F AX-L380S/L390 1 Using the Machine With the Printer Driver The printer driver that is included with y our machine allows you to use the machine’ s printing function directly from yo ur PC.
Using Your Do cumentation 1-5 Introducing F AX-L380S/L390 1 Using Y our Documentation Y our machine includes the f ollowing documentati on to help you learn how to use your machine: • Star ter Guide This Guide provides ba sic informa tion on how to set up and use the ma chine.
Safety Instructions 1-6 Introducing F AX-L380S/L390 1 Safety Instructions Read these saf ety instructions thoroughly bef ore using your mach ine, and k eep them handy in case you ne ed to refer to them later . CA UTION Except as specificall y described in this User’ s Guide , do not attempt to s ervice the machi ne yourself.
Safety Instructions 1-7 Introducing F AX-L380S/L390 1 • Alwa ys lift the machine as sho wn belo w . Nev er lift it by its paper cassette or othe r supports. CA UTION Unplug the machine and contact y our local authorized Canon dealer or the Canon help line in an y of these situat ions: - If the po wer cord or plug is d amaged or frayed.
CHAPTER Choosing a Loc ation for You r Machine 2-1 2 Setting Up Y our Mac hine This chapter t ells you how to u npack, assemble , and connect your machine, install the t oner car tridge, and load paper — ev e ryt hing you need t o know to get your mac hine ready to use.
Unpacking Your Machine 2-2 Setting Up Y our Machine 2 Unpac king Y our Machine Fo llow the dir ections below to unpack your machine properly , and to mak e sure you hav e all of its components and documentation.
Unpacking Your Machine 2-3 Setting Up Y our Machine 2 NO TE • The actual items ma y differ in shape and quantity from the ones shown on p . 2-2. • Note that the items included with your machine m ay vary depending on the country of purchase.
Unpacking Your Machine 2-4 Setting Up Y our Machine 2 Replaceable P ar ts The only component of the machine that need s regular service or replacement is the Cartr idge T . The Cartr idge T Starter comes with your machine but you should pur chase the regular Car tridge T for replacement.
Assembling the Machine 2-5 Setting Up Y our Machine 2 Assembling the Mac hine Use the f ollowing instructions to assemb le the main unit and its components. T o see how t he machine will look fully assembled, see “Getting Ac qua inted With Y our Machine, ” on p.
Assembling the Machine 2-6 Setting Up Y our Machine 2 Installing the P aper Cassette* 1 Pull out the paper cassette. 2 Attach the casset te extension to the cassette . 3 Attach the extension cover on the b ack of the machine. 4 Insert the paper cass ette into the machine.
Making Connect i ons 2-7 Setting Up Y our Machine 2 Making Connections NO TE • The use of the jacks ma y differ in cer tain countri es. See Appendix C , “Countr y-Specific Features. ” for details. • Be sure to connect an y external de vice before using y our machi ne.
Making Connections 2-8 Setting Up Y our Machine 2 Connecting the T elephone Line Connect the teleph one line to the jac k on the left side of the machine: If you connect an answ er ing machine to the machine, be sure to rea d your answering machine’ s manual.
Making Connect i ons 2-9 Setting Up Y our Machine 2 Connect the po wer cord as f ollows: 1 Plug the supplied power cor d into the powe r connector on the back of the machine . 2 Plug the other end of the power cord into the outlet. NO TE The machine has no pow er switch, so its power is on as long as it is plugged in.
Setting the Di splay Languag e and Country* 2-10 Setting Up Y our Machine 2 Setting the Displa y Language and Countr y* When you con nect the pow er cord to an AC out let f or the first time , you need to select the languag e for the LCD displa y . F or some countries, y ou also need to select the country where you are using the machine.
Getting Acqu ainted With Your Machine 2-11 Setting Up Y our Machine 2 Getting Acquainted With Y our Machine Bef ore using your machine, look ov er the diag rams on these pages to beco me familia r with the machine’ s components. Front Vie w a Document feeder tra y Place documents.
Getting Acquain ted With Your Machine 2-12 Setting Up Y our Machine 2 a Document feeder tray Place documents. b ADF (Automatic Document Feeder) Holds documents an d feeds them automatically into the s canning machine. c Document output tray Documents come out h ere.
Getting Acqu ainted With Your Machine 2-13 Setting Up Y our Machine 2 Rear View a USB port Connect the USB (Un iversal Serial Bus) c able. b Handset jack Connect the handset (optional). c Extension phone jack Connect an extension phone. d T elephone line jack Connect the telephon e cable.
Getting Acquain ted With Your Machine 2-14 Setting Up Y our Machine 2 The Operation P anel l a Menu button Use this button to customi ze the operation of the mach ine. b In Use/Memory indica tor Lights when the teleph one line is used or a document has b een received in memor y .
Getting Acqu ainted With Your Machine 2-15 Setting Up Y our Machine 2 Special Function Buttons (O ne-T ouch Speed Dial P anel Open) n Stop/Reset button Use this button to cancel sendi ng or receiving faxes and other operations, and bring back the standby display in the LCD.
Energy Saver Mo de 2-16 Setting Up Y our Machine 2 Energ y Sa ver Mode The machine provides an ener gy sav er function. When no oper ations are perf or med for a bout 5 minutes, the machine automat ically enters the energ y sav er mode.
The Toner Cartridge 2-17 Setting Up Y our Machine 2 The T oner Car tridge Handling and Storing Car tridges • Do not open the drum protectiv e shutter on the car tridge. If the drum surfa ce is exposed to light and damaged, print quality ma y deteriorate.
The Toner Cartridge 2-18 Setting Up Y our Machine 2 • Do not expose t he car tr idge to direct sunlight or bright light for longer t han 5 minutes. • Do not store the cartridge in direct sunlight. • A void locations subject to high temperature, high hum idity , or rapid changes in temperature.
The Toner Cartridge 2-19 Setting Up Y our Machine 2 4 Gently r ock the cartridge severa l times to e venly distrib ute the toner inside. NO TE Alwa ys hold the car tr idge as shown so that the side with t he ins tructions is facing upward. Do not f orcefull y mov e or push the protective shutte r of the d r um in any wa y .
The Toner Cartridge 2-20 Setting Up Y our Machine 2 7 Hold the car tridge and positi on the arrow mark on the cartr idge towards the inside of the machine as shown below . 8 Align the projections on both sid es of the cartridge to th e guides in the machine and slide the cartridge completely into the machine.
Loading Recordi ng Paper 2-21 Setting Up Y our Machine 2 Loading Recor ding P aper When the message <SUP PL Y REC. P APER> appears in the LCD displa y , y ou need to add paper to the paper cassette . Here are a few tips y ou should follow wh en you load paper into the paper cassette .
Loading Re cording Paper 2-22 Setting Up Y our Machine 2 Loading P aper in the Cassette 1 Pull out the cass ette completely . CA UTION Be sure to completel y remove the paper cass ette from the machine a nd place on a flat surface bef ore performing the f ollowing steps.
Loading Recordi ng Paper 2-23 Setting Up Y our Machine 2 4 Load the paper into the casset te. Mak e sure the paper stac k sits below the hooks for the F AX-L380S model . 5 Even out the edges of the paper stack. Make sure the height of the paper st ack does not exceed the load limit mark.
CHAPTER Guidelines for Entering Informat i on 3-1 3 Registering Inf ormation in the Machine This chapter describes how to enter inf or mation in y our machine . Guidelines f or Entering Information The follo wing section explain s how to enter use r information into the machine .
Guidelines for Entering Information 3-2 Registering Information in the Machine 3 F ollow this procedure when you come to a step that requires y ou to enter a name or number . 1 Press [ ] to switch to the uppercas e letter mode (:A), lo wercase letter mode (:a), or the number mode (:1).
Personalizing Your Machine 3-3 Registering Information in the Machine 3 P ersonalizing Y our Mac hine Identifying Y ou r Documents When sending documents , you can ha ve your fax number , you r name, an d the current d ate and time printed out by the receivi ng fax.
Personaliz ing Your Machine 3-4 Registering Information in the Machine 3 3 Use the numeric buttons to enter the date (month/da y/year) and ti me (in 24-hour format) ➞ press [OK]. Enter only the last 2 digits of the yea r. 4 Press [Stop/Reset] to return to standby mode.
Personalizing Your Machine 3-5 Registering Information in the Machine 3 Setting the T elephone Line T ype Use this procedure if you need t o change the telephone line setting. If you are unsure which setting to use , contact your local telephone compan y .
Personaliz ing Your Machine 3-6 Registering Information in the Machine 3 5 Press [OK] twic e. 6 Press [ (-) ] or [ (+)] to select the month in which the summer time starts ➞ press [OK] twice. 7 Press [ (-) ] or [ (+)] to select the week in which the summer time starts ➞ press [OK] twic e.
CHAPTER Print Media R equirements 4-1 4 P aper Handling This chapter describes how to select and prepare the print med i a f or the diff erent functions y our machine c an perform. Print Media Requirements For high-quality printing, we recommend using pape r and transparencies recommended by Canon.
Print Media Requ irements 4-2 P aper Ha ndling 4 ■ Acceptable P aper IMPOR T ANT Y ou cannnot use multi-pur pose feeder f or F AX. NO TE • The printing speed may become slower than usual depending on the paper si ze, the p aper type, and the numb er of sheets you specify .
Loading Pap er 4-3 P aper Ha ndling 4 Loading P aper This section describes how to load paper in the casset te and the multi-purpose feeder . CA UTION • When loading paper , take care not to cu t your hands on the edges of the paper .
Loading P aper 4-4 P aper Ha ndling 4 3 Adjust the width slide gui des or paper width guides to match the paper size. 4 Fan the paper stac k first, the n tap the ed ges on a flat surfac e to even th e stack. 5 Load the paper stac k in the cassette with th e print side do wn.
Loading Pap er 4-5 P aper Ha ndling 4 6 Insert the casse tte into the machine. NO TE If you do not co mpletely inser t the cassette into the machine, paper jams m ay occur. 7 Specify the paper size and type. ❑ Press [Menu ] ➞ [OK]. ❑ Press [ (-)] or [ (+)] to select <1.
Loading P aper 4-6 P aper Ha ndling 4 2 Remove any curling fr om the envelopes b y holding the edges diagonally and bending them gently . 3 Run a pen or other roun ded object along the bac k flaps to flatten them. The flaps should not bul ge more than 5 mm.
Loading Pap er 4-7 P aper Ha ndling 4 7 Load the envelopes with the pri nt side down and the right ed ge (i.e ., closer to the stamp) f irst. If the en velope to be loade d has a flap on t he shor t edge, this ed ge must enter the machine first. Not loading it this wa y will result in a paper jam.
Loading P aper 4-8 P aper Ha ndling 4 Loading P aper in t he Multi-Pu rpose Feeder Use the multi-purpose fe eder when you want to cop y or pr int on the diff erent paper which is in the cassette. Load paper one by one in the mu lti-pur pose feeder . NO TE The paper in the multi-purpose feeder is f ed prior to the paper in the cassette.
Loading Pap er 4-9 P aper Ha ndling 4 3 Specify the pa per size . ❑ Press [Menu ] ➞ press [OK]. ❑ Press [ (-)] or [ (+)] to select <2.MP TRA Y> ➞ press [OK] twice . ❑ Press [ (-)] or [ (+)] to se lect the appr opriate paper siz e ➞ press [OK] twice.
Loading P aper 4-10 P aper Ha ndling 4 IMPOR T ANT If the slide guides are not adjusted correctly for the size of the env elope, the quality of your printouts may be adversely aff ected. 2 Insert the envel ope straightly in the multi-purpose fe eder with the print side up and the right edge (i.
Loading Pap er 4-11 P aper Ha ndling 4 Orientation of the D ocument and the P aper Loading When you load a document in the ADF , the orientation of the document and the orientation of the pa per in the cassette or in the multi-purpose feeder are as shown below .
Selecting th e Paper Output Area 4-12 P aper Ha ndling 4 Selecting the P aper Output Area F ace down paper output deliv ers paper with the printed side down on the output tr ay . F ace up paper output deliv ers paper with the printed side up out of the f ace up paper output.
Selecting th e Paper Out put Area 4-13 P aper Ha ndling 4 Face Do wn P aper Output Area The paper is deliv ered with the printed side down on the output tra y . P aper is stacked in printed order . Close the rear cov er. IMPOR T ANT • Do not place the delivered pape r back on the output tr ay .
CHAPTER Speed Diali ng Methods 5-1 5 Speed Dialing This chapter describes how to register and u se the speed dial ing f eatures of the m achine. Speed Dialing Methods In addition to regular diali ng, the machine prov ides sev eral wa ys to dial fax/telephon e numbers automatically .
One-Touch Sp eed Dialing 5-2 Speed Dialing 5 One-T ouch Speed Dialing Storing Numbers f or One-T ouch Speed Dialing Y our machine can store up to 31 f ax numbers under One-T ouch Speed Dial butt ons. F ollow this procedure to st ore One-T ouch Speed Dialing numbers a nd names.
One-Touch Spe ed Dialing 5-3 Speed Dialing 5 Changing or Deleting a Nu mber/Name Stored Under a One-T ouch Speed Dial Button Fol low these steps if y ou want to change a number and/or name regist ered under a One-T ouch Speed Dial button, or if you w ant to delete all information stored under a b utton.
One-Touch Speed D ialing 5-4 Speed Dialing 5 6 Press the numeri c buttons to enter the new name ➞ press [OK]. For d etails on how to en ter or delete letters, see “E ntering Numbers , Letters, and Symb ols, ” on p. 3- 1. 7 T o change addit ional numbers and/o r names, repeat s teps 2 to 6.
Coded Spe ed Dialing 5-5 Speed Dialing 5 Coded Speed Dialing Storing Numbers f or Coded Speed Dialing Y ou can store up to 100 nu mbers (169 numbers f or the F AX-L390 model) f or Coded Speed Dialing. Fol low this procedure to store Coded Speed Dialing numbers and names .
Coded Speed Di aling 5-6 Speed Dialing 5 Changing or Deleting a Num ber/Name Stored under a Coded Speed Dialing Code F ollow these steps if y ou want to change the number and/or name reg istered under a Coded Speed Dialing code, or if y ou want to delete all inf or mation stored under a code.
Coded Speed Dialing 5-7 Speed Dialing 5 6 Press the n u meric but tons to enter the ne w name ➞ press [OK]. Fo r details on h ow to enter or delete l etters, see “Entering Number s, Letters , and Symbols, ” on p. 3- 1. 7 T o change ad ditional number s and/or names, repeat steps 2 to 6.
Coded Speed Di aling 5-8 Speed Dialing 5 5 Press [Star t]. • If you do not press [Star t] with in 5 seconds of enter ing the Code d Speed Dialing c ode, the machin e will begin sending aut omatically . If you do not want the machine to se nd automatical ly , y ou need to cha nge the <TIME OUT> setting.
Group Dialin g 5-9 Speed Dialing 5 Gr oup Dialing Group dialing allows y ou to store as many as 130 numbers (199 number s for the F AX-L390 model) under One-T ouch Speed Dial but tons or Coded Speed Dialing codes.
Group Dialing 5-10 Speed Dialing 5 NO TE • Each One-T ouch Speed Dial button or Coded Speed Diali ng code can store either a name and number f or speed dialing, or a group. Be careful not to o verride speed dialing numbers and names when creating groups.
Group Dialin g 5-11 Speed Dialing 5 4 Press [OK] t wice. 5 If you delete all the n umbers registered under the group, press [Clear] to delete the name ➞ press [OK]. 6 Press [Stop/Reset] to return to standby mode . ● T o change the number and/or name: 2 Press [ (-)] or [ (+)] to select the number you want to change ➞ press [OK ] twice.
Group Dialing 5-12 Speed Dialing 5 Using Gr oup Dialing T o send a document to a group of numbers , follow these instructions. 1 Load the document in the ADF . For d etails on the types of docume nts you can f ax, their requ irements, and how to load documents, see “Document Re quirements , ” on p.
Directory Diali ng 5-13 Speed Dialing 5 Directory Dialing Directory dialing allows you to l ook up the other party’s name y ou registered and retriev e the number for dia ling.
CHAPTER Preparing to Send a Fax 6-1 6 Sending F axes This chapter des cr ibes how to use your m achine to send f axes. Preparing to Send a F ax Document Requirements The documents you load into the machine must meet the f ollowing requirements . When loading a m ulti-page document: When loading a sing le-page document: Size: Max.
Preparing to Send a Fax 6-2 Sending F axes 6 ■ Problem documents • T o prev ent paper jams in the Automatic Docu ment Feede r (ADF), do not use any of the f ollowing paper in the machine: • Remov e all staples, pape r clips, or any other f asteners bef ore loading the document into the Aut omatic Document Fee der (ADF).
Preparing to Send a Fax 6-3 Sending F axes 6 Loading Documents in the ADF 1 Fan the edges tha t will feed into the machine first, th e n tap the edges of multiple page documents on a flat surface to even the s tack. 2 Adjust the document guides to the width of the document.
Preparing to Send a Fax 6-4 Sending F axes 6 ● T roub le With Multipage Documents ❑ If you hav e any trouble in f eeding a multipage d ocument, do the f ollowi ng: 1 Remove the stack and tap it on a flat surf ace to even the edg es. 2 Gently inse r t the stack into the Automatic Document Feeder (ADF) until it stops.
Preparing to Send a Fax 6-5 Sending F axes 6 Set the resolution as follo ws: 1 Press [F AX]. If you are alread y in the Fax standby mode, you can ski p this step. 2 Press [Ima ge Quality]. The LCD displa y shows the current resolution sett ing. 3 Press [Image Quality] repeatedly until the resolution you want i s display ed ➞ press [OK].
Preparing to Send a Fax 6-6 Sending F axes 6 3 Press [Exposure] re peatedly unti l the scanning density you want is displayed ➞ pres s [OK]. 4 Continue the operation you wish to com plete. If you do not proceed with any o ther operation, the LC D display returns to standb y mode.
Preparing to Send a Fax 6-7 Sending F axes 6 Dialing Methods There are se veral w ays of di aling the nu mber of the pa r ty you w ant to send to: ■ Regular Dialing Use the numer ic buttons to di al the recipi ent’s f a x number.
Sending Docu ments 6-8 Sending F axes 6 Sending Documents This section describes the diff erent wa ys to send fax es with the machine. Memory Sending Y ou should normally use memory sending to send documents efficiently . If <MEMOR Y FULL> is display ed, the machine cannot scan the documents.
Sending Docume nts 6-9 Sending F axes 6 Manual Sending Via the Handset* Use manual sending wh en you w ant to talk to the other party before sending a d ocument, or if the othe r party does not have a f ax machine that can receive automatically .
Canceling Sending 6-10 Sending F axes 6 Canceling Sending Canceling Memory Sending While Documents Are Bei ng Scanned Using the ADF 1 Press [Stop/Re set]. Scanning is canceled. 2 Remove the document from the ADF . Fo r details o n how to r emov e documents, see “Remov ing Ja mmed Paper from the ADF , ” on p .
Redialing 6-11 Sending F axes 6 Redialing Manual Redialing T o redial the last n umber dialed with the numeric b uttons, press [Redial/P ause]. T o cancel manual r edialing, press [Stop/Reset] ➞ [ (-)].
Redialin g 6-12 Sending F axes 6 F ollow the procedure belo w to adjust the automatic redialing settings. 1 Press [Menu] . 2 Press [ (-) ] or [ (+)] to select <4.F AX SETTINGS> ➞ press [OK]. 3 Press [ (-) ] or [ (+)] to select <3.TX SETTINGS> ➞ press [O K].
Sequent ial Bro adcasti ng 6-13 Sending F axes 6 Sequential Br oadcasting Sending a Document to Mo re Than One Destination The machine’ s sequential broadcasting f eature allows y ou to send a fa x .
Sequential Br oadcasting 6-14 Sending F axes 6 4 Enter up to 141 destinations (210 destinations for the F AX-L390 model) using any of the f ollowing methods: ● One-T ouch Speed Dialing: ❑ Press the desire d One-T ouch Speed Dial button(s).
Delayed Sending 6-15 Sending F axes 6 Dela yed Sending Y our machine allo ws you to scan a docu ment into its memory and send it automatically at a preset time. By using th is feature, y ou can take advantag e of lower lon g distance rates at night, f or example .
Delayed Sendin g 6-16 Sending F axes 6 6 Enter the destination(s) using any of the following 4 methods. ● One-T ouch Speed Dialing: ❑ Press the desire d One-T ouch Speed Dial button(s). ● Coded Speed Dialing: ❑ Press [Coded Dial] ➞ enter the tw o-digit code (00-99)* usi ng the numeric b uttons.
CHAPTER Different Ways to Receive a Fax 7-1 7 Receiving F axes This chapter des cr ibes how to use your machine to receiv e fax es. Different W ays to Receive a F ax The machine provides y ou with 4 different modes f or receiving fax es.
Different Ways to Receive a Fax 7-2 Receiving F axes 7 Setting the Receive Mode Set the machine re ceive mode as f ollows: 1 Open One-T ouch Speed Dial panel ➞ press [Receive Mode].
Different Ways to Receive a Fax 7-3 Receiving F axes 7 What Happens When F axT el Mode is Selected Set the F axT el Mode options as follows: 1 Press [Menu]. 2 Press [ (-)] or [ (+)] to select <4.F AX SETTINGS> ➞ press [OK]. 3 Press [ (-)] or [ (+)] to select <4.
Different Ways to Receive a Fax 7-4 Receiving F axes 7 6 Press [ (-) ] or [ (+)] to set the time the machin e ri ngs while waiting for someone to pick up the handset ➞ press [OK] twice. Y ou can use the numeric buttons instead of using [ (-)] o r [ (+)] to set the time.
Different Ways to Receive a Fax 7-5 Receiving F axes 7 • The machine t hen begins recei ving the docum ent. (This is particularly conve nient if your teleph one is located awa y from the ma chine.) • If you do not hang up af ter pressing [Star t] or the two-d igit ID code, the machine beeps intermittently after you receiv e the documen t.
Receiving Faxes in Memory When a Proble m Occurs 7-6 Receiving F axes 7 Receiving F axes in Memory When a Pr oblem Occur s The machine will automatically receiv e incoming fax es into its memor y if it encounters a problem that prev ents it from printing normally .
Receiving Faxes in Memory When a Prob l em Occurs 7-7 Receiving F axes 7 Receiving While P erforming Other T asks Since the machine is a m ultitasking device , it can receiv e fax es and phone calls while y ou are entering your user inf o rmation, making copies, or pr inting.
CHAPTER What’s Polling? 8-1 8 Setting Up and Using P olling This chapter sh ows y ou how to set up and use polling sending a nd receiving. P olling is us eful when the sen ding par ty cannot be in th e office at the same time.
Polling Other Fax Machines to Rece ive Documents 8-2 Setting Up and Using P olling 8 P olling Other F ax Machines to Receive Documents The machine polling f eature allows y ou to request a document to be fax ed to you from another f ax machine.
Setting Up Polling Sending 8-3 Setting Up and Using P olling 8 Setting Up P olling Sending This section shows y ou how to set up y our fax to st ore and hold a document until it is polled b y another fax to send it.
Setting Up Polling Sending 8-4 Setting Up and Using P olling 8 NO TE • This passw ord protects your polling box settings from unauthorized access. T o change thes e settings later, you will hav e to enter this password. • For details on ho w to enter or delete numbers, see “Entering Numbers, Letters , and Symbols, ” on p.
Setting Up Polling Sending 8-5 Setting Up and Using P olling 8 Changing the P olling Bo x Settings Fol low this procedure to change th e s ettings of a polling bo x. 1 Press [Menu]. 2 Press [ (-)] or [ (+)] to select <4.F AX SETTINGS> ➞ press [OK].
Setting Up Polling Sending 8-6 Setting Up and Using P olling 8 Deleting a P olling Bo x F ollow this procedure to cancel a polling bo x. NO TE Y ou cannot cancel a polling box when the polli ng bo x is holding a document for polling sending. 1 Press [Menu] .
CHAPTER Setting and Using the System Administra tor’s ID and Pa ssword 9-1 9 Restricting the Use of the Machine This chapter describes how to protect the machi ne from unaut horized access.
Setting and Usi ng the System Adm inistrator’s ID an d Password 9-2 Restricting the Use of the Machine 9 Setting the System Administrator’ s ID and Pass wor d F ollow this procedure to set the System Administrator’ s ID and pass word. 1 Press [Menu] .
Setting and Using the System Administra tor’s ID and Pa ssword 9-3 Restricting the Use of the Machine 9 3 Enter the current Sy stem Administ rato r’s passw o rd using the numeric keys ➞ press [OK] three tim es. The pass word you entere d is displaye d with asteriscs.
Restricting Ma chine Oper ation (Dep artment ID Ma nagement) 9-4 Restricting the Use of the Machine 9 Restricting Machine Operation (Department ID Management) This section describes how to restrict the oper ation s of the machine.
Restricting Ma chine Oper ation (Dep artment ID Ma nagement) 9-5 Restricting the Use of the Machine 9 3 If the pr ompt <P ASSW ORD> is displaye d , enter the Syst em Administrator’ s passw ord using the numeric keys ➞ press [OK]. 4 Press [ (-)] or [ (+)] until <2.
Restricting Ma chine Oper ation (Dep artment ID Ma nagement) 9-6 Restricting the Use of the Machine 9 12 If you want to set the transmission limits, pr ess [ (-)] or [ (+)] until <3. TX LIMITS> appears ➞ press [OK]. 13 Enter the maximum number of pages that can be sent b y the registered depa r tment using the numeric keys ➞ press [OK].
Restricting Ma chine Oper ation (Dep artment ID Ma nagement) 9-7 Restricting the Use of the Machine 9 T urning Restrictions OFF or ON Fol low this procedu re to turn ‘OFF’ or ‘ON’ the pr inting, cop ying and sending restrictions temporarily without changing the Department ID Management settings .
Restricting Ma chine Oper ation (Dep artment ID Ma nagement) 9-8 Restricting the Use of the Machine 9 Operating the Machine with Restrictions ON This section describes how to opera t e the machine with the opera tion restriction f eatures set up and turned ‘ON’.
Restricting Ma chine Oper ation (Dep artment ID Ma nagement) 9-9 Restricting the Use of the Machine 9 Checking and Clearing the Counter Inf ormation This section describes how to chec k and clear the counter inf ormation for each department. 1 Press [Menu].
Restricting Ma chine Oper ation (Dep artment ID Ma nagement) 9-10 Restricting the Use of the Machine 9 NO TE If you ha ve not set the TX limit, nothing will be displayed as “Limit. ” (See “Setting Operation Restrictions, ” on p. 9-4.) ❑ Press [ (-)] or [ (+)] to scroll through the De partment IDs.
CHAPTER Special Di aling 10-1 10 Special Features This chapter des cr ibes the special f eatures of the machine . Special Dialing This section explain s special dialing f eatures, su ch as dialing through a switchboard an d dialing international numbers .
Special Dialing 10-2 Special F eatures 10 4 Press [ (-) ] or [ (+)] to select <PBX> ➞ press [OK]. 5 Press [ (-) ] or [ (+)] to sel ect the access t ype of your switching system ➞ press [OK].
Special Di aling 10-3 Special F eatures 10 2 T o enter a pause within a number, press [Redial/Pause]. • T o enter a pause at the end of a number , press [Redial/P ause] ➞ press [OK]. • A pause ent ered within a numb er (p) is 4 sec onds long. • If necessary , y ou can adjust the length o f a pause within a num ber .
Restricting Use of the Machine 10-4 Special F eatures 10 Restricting Use of the Machine If you do not w ant unauthorized people to be ab le to make calls , set the <LOCK PHONE> feature to ‘ON’. Calls are restricted when you mak e calls using the handset or [Hook].
Restricting Use of the Mach ine 10-5 Special F eatures 10 Canceling Restriction of Y our Machine Fol low this procedure to can cel restriction o f your machine. 1 Follow steps 1 to 4 of “Enabling Restri ction of Y our Machine, ” on p. 10-4. 2 Press [ (-)] or [ (+)] to select <OFF> ➞ press [OK].
Using Memory Lock 10-6 Special F eatures 10 Using Memory Lock Normally , a document prints as soon as y ou receiv e it. Howe ver , there may be o c casions when yo u want the machine to sto re all documents in memory until you are ready to print them.
Using Memory Lock 10-7 Special F eatures 10 The MEMOR Y LOCK RX menu includes the following items: The facto r y default setting is in bold f ace. 7 Press [Stop/Reset] to return to standby mode . T urning Memor y Lock OFF and Printing Documents Fol low this procedure to turn the Memory Lock ‘OFF’ and print the documents receiv ed in memor y .
CHAPTER Making Copies 11-1 11 Making Copies This chapter des cr ibes how to make copie s with y our machine. Making Copies One of the machine’ s conveni ent featu r es is its ability to make up to 99 high-quality copies of a document. T o make copies , do the following: 1 Load the document in the ADF .
Specifying the P aper Size and Type (Common for Cassette and Mu lti-Purpose Feeder) 11-2 Making Copies 11 Specifying the P aper Size and T ype (Common f or Cassette and Multi-Purpose Feeder) NO TE • When making copies on A4-size paper after having contin uously copied on paper smaller than A4-size pa per, th e copies may be di r ty .
Specifying the Paper Size and Type (Common for Cassette an d Multi-Purpose Feeder ) 11-3 Making Copies 11 ● When <FREE SIZE> is selected: ❑ Press [ (-)] or [ (+)] to select <V ERTI CAL SIZE> or <HORIZONT AL SIZE> ➞ press [OK].
Setting Enlarging/Reducing 11-4 Making Copies 11 Setting Enlarging/Reducing Y ou can enlarge or redu ce the cop y size using pres et cop y ratios or using custom cop y ratios. Enlarging/Reducing Using Preset Cop y Ratios 1 Press [COP Y]. If yo u are already in th e Copy standby m ode, you can sk ip this step .
Setting E nlarging/Reducing 11-5 Making Copies 11 Enlarging/Reducing Using Custom Cop y Ratios 1 Press [COPY ]. If you are alread y in the Copy standby mode, you can s kip this ste p. 2 Press [Enlar ge/Reduce] twice. 3 Use the numeric buttons to enter the copy ratio ➞ press [OK].
Improving Copi ed Image 11-6 Making Copies 11 Impr oving Copied Ima ge Adjusting the Image Quality (Resolution) Y ou can adjust image quality to the appropriate le vel best suited f or a document with text or photos. 3 modes are av ailable f or adjusting the image quality .
Improving C opied Image 11-7 Making Copies 11 Adjusting Man ually 1 Press [COPY ]. If you are alread y in the Copy standby mode, you can s kip this ste p. 2 Press [Exposure ] twice to sel ect the manua l mode . 3 Press [ (-)] or [ (+)] to adjust the copy exposure ➞ press [OK].
Special Featur es 11-8 Making Copies 11 Special Features The machine can perf orm the Collate Copy and Reserve Cop y . Collate Copy The collate cop y allows you t o sor t copies in page order . It is convenient when y ou make multiple copies of multiple page documents .
Special Featur es 11-9 Making Copies 11 Reserve Copy This feat ure allows you t o reserve the ne xt job while the machine is printing out a current job . 1 Load the document to be reserved in the ADF . Fo r details on h ow to load documents , see “Loading Documents in t he ADF , ” on p .
Special Featur es 11-10 Making Copies 11 Confirming the Co py Job Y o u Reserved 1 Press [Stop/Reset] while the machine is printing out. 2 Press [ (-) ] or [ (+)] to confirm the rese rvation number and number of documents. NO TE T o finis h confirming, press [Stop/Reset].
CHAPTER Checking the S tatus of Copy, Fax, Print and Report Jo bs 12-1 12 System Monitor Chec king the Status of Copy , F ax, Print and Repor t Jobs Use [System Monitor] to confirm and delete the jobs . When using [System Monitor], the LCD displa ys the jobs in the follo wing order in each mode.
Checking the Status of Copy, Fax, Print and Report Jobs 12-2 System Monitor 12 Confirming T ransmissi on Results and Sending Reservation F ollow the procedure belo w to confir m the sending or receiving results and sending reserv ation (automatic redialing and del ayed sending ).
Checking the S tatus of Copy, Fax, Print and Report Jo bs 12-3 System Monitor 12 Confirming and Deleting a Copy Job 1 Press [System Monitor] re peatedly until <COPY ST A TUS> is displa yed. NO TE If there is no job , <NO COPY JOBS EXIS T > is display ed.
Checking the Status of Copy, Fax, Print and Report Jobs 12-4 System Monitor 12 4 If you decide to delete the print job, press [ (-)] for <YES>. NO TE • T o cancel deleting the job, press [ (+)] for <NO >. Once the job is deleted, the job cannot be restored.
CHAPTER Activity Report 13-1 13 Repor ts and Lists This chapter describes how to print reports and lists. Activity Repor t The Activity Report is printed out automatically b y the machine after ev er y 20 transactions .
Activity Report 13-2 Repor ts and Lists 13 Depar tment ID Report If you set up Depar tment ID Mana gement, and th e acti vity repor t feature is turned ON, transactions are listed b y depar tment in the Department ID report shown below . (See Chapter 9, “Restricting the Use of the Machine.
Transmission (TX) Reports 13-3 Repor ts and Lists 13 T ransmission (TX) Repor ts The machine normally prints a repor t only when an error occurs during sending (ERROR TX REPORT ). Howe ver , you can set the machine to print a report ev er y time you send a document (TX REPORT ).
Transmission (TX) Reports 13-4 Repor ts and Lists 13 TX Repor t DEPT ID is listed only while th e department ID manageme nt is ON. Multi TX/RX Report If yo u used sequential broadcasting to sen d a document, the MUL TI TX/RX REPOR T is printed.
Reception (RX) Report 13-5 Repor ts and Lists 13 Reception (RX) Repor t Normally the machine does not print a reception report (RX REPORT) unless you se t it to do so . Y ou can set the machine to print the RX REP ORT ev er y time you receiv e a document or only if an error occurs du ring r eceiving.
Memory Clear Report 13-6 Repor ts and Lists 13 Memory Clear Repor t If you e xperience a power f ailure, all document s stored in memory can be saved f or up to approx. 1 hour . If power is not restored to the f ax w ithin 1 h our , the documents in memory will be lost.
Speed Dialing Lists 13-7 Repor ts and Lists 13 Speed Dialing Lists Y our machine can print speed dialing lists. These lists allow you to re view the numbers an d names registered unde r One-T ouch S peed Dial b uttons and Coded Speed Dialing codes ( including Group Dialing numbers).
Speed Dialing Lists 13-8 Repor ts and Lists 13 One-T ouch Speed Dial List NO. DESTINA TION TEL # DESTINA TION ID [ 01] 1 914 438 3619 SEYMOUR GREEN [ 02] 722 2655 ROBERT STUAR T [ 03] 1 516 91 1 4411 NA TALIE SMITH [ 06] 761 1298 JOHN BARRISTER [ 08] 732 2233 ADAM BOOKS.
Speed Dialing Lists 13-9 Repor ts and Lists 13 Coded Speed Dial List NO. DESTINA TION TEL # DESTINATION ID [ ❉ 01] 555 1234 BILL [ ❉ 02] 1 914 438 3619 SEYMOUR GREEN [ ❉ 03] 1 516 91 1 4411 NA TALIE SMITH [ ❉ 04] 1 617222322 HUNT INVESTMENTS [ ❉ 08] 732 2233 ADAM BOOKS.
Speed Dialing Lists 13-10 Repor ts and Lists 13 Gr oup Dial List [ 05] CANON GROUP [ ❉ 01] 225 7823 CANON NY [ ❉ 10] 233 7766 CANON CA [ 01] 876 2398 CANON TX [ 02] 613 9076 CANON CA GROUP DIAL TE.
User’s Da ta List 13-11 Repor ts and Lists 13 User’ s Data List Y ou can print a list of the data register ed in your machine . This list is useful when y ou want to re view the user data inf or mation you ma y hav e entered (s uch as y our name and number , the date and time) and all other set tings currently selecte d.
User’s Data List 13-12 Repor ts and Lists 13 NO TE When you set the System Administrator’ s ID and passw ord, System Administrator’s ID , contents of the department ID management settings are prin ted on the USER’S D A T A LIST . 1.P APER SETTINGS CASSETTE P APER SIZE A4 P APER TYPE PLAIN P APER MP TRA Y P APER SIZE A4 SCANNING C 7.
Department I nformation List 13-13 Repor ts and Lists 13 Depar tment Inf ormation List When yo u set the department ID manageme nt, you can chec k the print count and send count b y printing the DEPT . INFO LIST . 1 Press [Menu]. 2 Press [ (-)] or [ (+)] to select <9.
Document Memory List 13-14 Repor ts and Lists 13 Document Memory List The machine can print a list of documents sto red in memory , along with the transacti on number (TX/ RX NO .) of each document. 1 Press [F AX]. If you a r e already in th e F ax standby mode, y ou can skip this step .
Cancel Repor t Printing 13-15 Repor ts and Lists 13 Cancel Repor t Printing Y ou can cancel report printing using the CANCEL REPORT item from the REPOR T menu. 1 Press [Menu]. 2 Press [ (-)] or [ (+)] to select <9.PRINT LISTS> ➞ press [OK] . 3 Press [ (-)] or [ (+)] to select <4.
CHAPTER Clearing Jams 14-1 14 T roub leshooting This chapter describe s the problems you might enc ounter when us ing the mach ine and their remedies. It al so expl ains what to do if yo u cannot solv e the problem b y yourself . Clearing Jams This section describes how to remov e jammed paper .
Clearing Jams 14-2 T roubleshooting 14 1 Open the printer co ver. If the re is any pa per left in the cassette or on the output tray , remove it first. 2 Remove t he cartridge. IMPOR T ANT • Remov e watches and any bracelets or r ings when touchi ng the inside of the machine.
Clearing Jams 14-3 T roubleshooting 14 3 Open the rear co ver and push down the green paper release levers on both side s of the face up paper output. 4 Hold both sides of the j ammed paper and carefully mo ve it inward, then gently pull it out.
Clearing Jams 14-4 T roubleshooting 14 6 If the leading edge of the paper is visi ble but has not entered the imaging are a (marked with yellow labe l), pull the paper forw ards and ro ll it inwards.
Clearing Jams 14-5 T roubleshooting 14 7 Gently pull the jammed paper between the output ro ller s until the leading edge emer ges from the machine . 8 Carefully pull the jamme d paper straight out through the r ollers.
Clearing Jams 14-6 T roubleshooting 14 10 Insert the cartridge back int o the machi ne , then clos e the printer cover . For details, see “Installing/Replacing the T oner Car tridg e, ” on p. 2-18. IMPOR T ANT After you replace the cartridge and close the pri nter cover , the machine should be ready for operating.
Clearing Jams 14-7 T roubleshooting 14 Remo ving Jammed P aper from the ADF When the document jams in the ADF , the LCD displays <CHECK DOCUMENT>. 1 Widen the slide guides until they stop, and rem ove the paper so as no t to be ca ught by the slide guides.
LCD Messages 14-8 T roubleshooting 14 LCD Messages The foll owing messages are display ed in the LCD when the machine perf orms a function or if it encounters an error . Message Cau se Action CHANGE P APERSIZE When the machine prints the reports or lists, the pape r size setting is set to a size other than <L TR>, or <A4>.
LCD Messages 14-9 T roubleshooting 14 Message Cau se Action MEM IN USE nn % Shows the percentag e of memory currently in use. This message is displa yed when you s et the documen t in ADF . W ait for the machin e to send any fax es in memory . Also, print or delete any documents in memor y you no longer need.
LCD Messages 14-10 T roubleshooting 14 * xxx stands for a nu m ber . ** The identifi cation numbe r does not app ear in the st andby mode. I t appears when scanning documents, oper ating [System Monitor], receiving f axes in Manual mode or memory , or after t ran smission is completed.
Error Codes 14-11 T roubleshooting 14 Err or Codes Errors in reports are recorded as error code nu mbe rs because there is not enough space to print a detailed description of the error in the repor t.
Paper Feedin g Problems 14-12 T roubleshooting 14 P aper Feeding Pr oblems Pa per does not f eed correctly . Q Does the cassette or multi-pu rpose feeder con tain an appropriate quantity of sh eets? A.
Paper Feed ing Problems 14-13 T roubleshooting 14 Q Does the casse tte or multi- purpose feeder contain an appr opriate quantity of she ets? A Make sure the paper stack in the cassette or the paper in the m ulti-purpose f eeder does not exce ed the capacity o f the cassette or multi-purpose feeder .
Paper Feedin g Problems 14-14 T roubleshooting 14 Repeated p aper jams occur . Q Is the proper paper loaded? A Check tha t the size , thickness and type of the paper you are usin g. (See “Print Media Requir ements, ” on p. 4-1.) Q Is the proper paper load ed correctly? A Be sure to f an the paper stack bef ore loading it in the cassette .
Faxing Prob lems 14-15 T roubleshooting 14 F axing Problems Sending Prob lems Y ou cannot send a f ax. Q Is the machine overheated? A Unplug the m achine and le t it cool f or approxim ate 3 minute s to 5 minutes. Then plug in the mach ine and tr y sendi ng again.
Faxing Problems 14-16 T roubleshooting 14 Q Did an error oc cur dur ing sending? A Print an ACTIVITY REPORT and check for an error . (See “Act ivity Repor t, ” on p. 13-1.) Q Is the telepho ne line working properly? A Make sur e there is a di al tone when y ou pick up the h andset of the telephone conn ected to the machine .
Faxing Prob lems 14-17 T roubleshooting 14 Cannot send using ECM (Error Correction Mode ). Q Does the re ceiving f ax machine support ECM? A If the receivi ng fax m achine does not supp or t ECM, the document is sent in th e normal mode without error checki ng.
Faxing Problems 14-18 T roubleshooting 14 The machine do es not s witch automatically betw een telephone and fax receptions . Q Is the machin e set to s witch automatically betwe en telephone and f ax receptions? A For the mach ine to switch au tomatically , the receiv e mode must be set t o <AnsMod e>.
Faxing Prob lems 14-19 T roubleshooting 14 Q Is any t oner left in the cartr idge? A Replace the ca r tridge with a ne w one. Fo r more information, see “Inst alling/Replacin g the T oner Cartridge, ” on p. 2-18. A Select <KEEP PRINTING> in < TONER SUPP L Y LO W> in <F AX SETTINGS> of the Menu.
Telephone Prob lems 14-20 T roubleshooting 14 T elephone Pr oblems Y ou cannot dial. Q Is the telephone l ine connected p roperly? A Make sur e all line connections are secu re.
Copying Problem s 14-21 T roubleshooting 14 Copy ing Pr oblems The machine will not make a copy . Q Is the cartridge installed correctly? A Make su re the car tridge is installed cor rectly . (S ee “Installing/Re placing the T oner Cartridge, ” on p.
Print Quality Problems 14-22 T roubleshooting 14 Print Quality Pr oblems The print quality is not what y ou expect; print is not clear, has missing dots or white streaks .
Print Quality Problems 14-23 T roubleshooting 14 Q Is the machine installed in a stable location? A Install the machine in a p roper location. (See “Choosing a Location f or Y our Machine, ” on p. 2-1.) Copies are t oo dark or too light. Q Is the e xposure adjusted correctl y? A Adjust the e xposure correctly using [Exposure ].
Printing Problems 14-24 T roubleshooting 14 Printing Pr oblems The Alarm indicator comes on. Q Does the machi ne fe ed paper correctly , or is there paper in t he cassette or multi-purpose f eeder? A Clear the pa per jam, or l oad paper in the cassette or multi-pur pose feeder.
If You Cann ot Solve the Problem 14-25 T roubleshooting 14 If Y ou Cannot Solve the Prob lem If you ha ve a problem with y our machine and cannot solve it using the inf ormation in this chapter , contact your local authorized Canon dealer or th e Canon help line.
CHAPTER Cleaning the Ma chine 15-1 15 Maint aining Y our Machine Y our machi ne requires n o maintenan ce other than periodic cl eaning, and replacing o f the toner car tridge as ne eded. Cleaning the Machine Clean your machine regularly to keep it in good o perating condition.
Cleaning t he Machine 15-2 Maintaining Y our Machine 15 Cleaning the Machine’ s Exterior 1 Disconnect the power cord. 2 Wipe the machine’ s exterior with a clean, soft, lint -f ree cloth moistened with water or diluted dishwashing detergent solution.
Cleaning the Ma chine 15-3 Maintaining Y our Machine 15 1 Disconnect the power cord. 2 Open the operation p a nel by gently pulling it up. 3 Use a sof t, dry , clean cloth to clean the scanning glass and rollers (shaded areas). • If the document scanning glass and ro llers are dirty , the documen ts you send or print will also be dirty .
Cleaning t he Machine 15-4 Maintaining Y our Machine 15 5 When you finished, close the opera tion panel by pressi ng it down from the center . NOTE Be sure to close the operation panel until it locks into place . Otherwise the machine will not function properly .
Transporting the machine 15-5 Maintaining Y our Machine 15 T ransporting the machine Be sure to disconnect the power cord bef ore transporting the machine. If the machine is likely to be subjected to vibration (e.g., when tran sporting over long distances), the following precau tions should be taken.
CHAPTER Accessing the Menu 16-1 16 The Menu System The Menu allo ws you to specify or re gister various settings . This chapter e xplains the procedure to acce ss the menus and their co ntents. Accessing the Menu 1 Press [Menu]. 2 Press [ (-)] or [ (+)] to select the menu you want to change ➞ press [OK].
Menu Descriptions 16-2 The Menu System 16 Menu Descriptions 1. P APER SETTINGS (The f actor y defaul t setting is in bold fac e . ) Name Descriptions 1.CASSETTE 1.P APER SIZE Sets the paper siz e for the paper cassett e. F AX-L380S: A4 , B5, A5, L TR, EXECUTIV , ENVELOPE (Y ou can select from COM10, MONARCH, DL, or ISO-C5.
Menu Descriptions 16-3 The Menu System 16 2. COMMON SETTINGS Name Descriptions 1.DEF A UL T SETTINGS Selects which mode is displa yed in the LCD when the pow er cord is connected, or the A UTO CLEAR function activ ates. COPY The Copy mode is se lected.
Menu Descriptions 16-4 The Menu System 16 (The facto r y defa u lt setting is in bold face .) 4.RX DONE T ONE Adjusts the v olume of the done tone sounded when the machine h as finished receiving f axes. ON 1 to 3 ERROR ONL Y 1 to 3 OFF The v olume is tur ned off .
Menu Descriptions 16-5 The Menu System 16 3. COPY SETTINGS (The f actor y defaul t setting is in bold f ace.) *1 ST AND ARD EXPOSURE automatically changes to MA NUAL when TEXT/PHO TO or PHO TO is selected. *2 STD . IMAGEQU ALITY automatically changes to TE XT ORIGINAL when AUT O is selected.
Menu Descriptions 16-6 The Menu System 16 4. F AX SETTINGS Name Descriptions 1.USER SETTINGS Specifies the basic oper ation settings in t he Fax mode. 1.TEL LINE SETTINGS Specifies the teleph one line settings . 1.USER TEL NO . Y our telephone and fa x number can be registered within 20 digi ts, including spaces .
Menu Descriptions 16-7 The Menu System 16 4.DENSITY CONTRO L Adjusts the scannin g density . 1. LI GH T Sets for dark docum ents. ( 3 ) 2.ST AND A RD Sets for standard documents . ( 5 ) 3.D ARK Sets f or light documents. ( 7 ) 5.OFFHOOK ALARM Enables/disab les the offhook alarm that aler ts you when the hand set is not in the handset cradle .
Menu Descriptions 16-8 The Menu System 16 OUTPUT YES Prints a repor t every time you send a document. REPOR T WITH TX IMAGE Enab les/disables printing of the first page of the fax unde r the report. ON Prin ts the first pa ge. OFF No first page is printed.
Menu Descriptions 16-9 The Menu System 16 3.A UTO REDIAL Sets whether to perf orm automatic redial when the oth er line is busy or no an swer . ON Customizes the redial operation. 1.REDIAL TIMES Sets the number of retries . 01 to 10TIMES ( 02 TIMES ) 2.
Menu Descriptions 16-10 The Menu System 16 2.F/T RING TIME Sets the length of time th e machine rings to alert you of an inco ming call. 010 to 060SEC ( 022 SEC ) 3.
Menu Descriptions 16-11 The Menu System 16 5.REMO TE RX Enables/disables remot e receiving. ON The machine enab les remote receiving. REMO TE RX ID Y ou can dial code on the remote extension to start receiving a document. A combination of tw o characters using [0] to [9], [ ] and [# ] is possible.
Menu Descriptions 16-12 The Menu System 16 6.POLLING BO X Sets the functions of SETUP FILE, CHANGE D A T A and DELETE FILE. 1.SETUP FILE Registers a polling box. 1.FILE NAME Enters a name f or poling box (Max. 24 characters , including spaces). 2.P ASSWORD Enters a pass word to protect the polling bo x settings (Max.
Menu Descriptions 16-13 The Menu System 16 * This setting is only a vailable f o r some countries. OUTPUT NO No report pr ints while in the Memory Lock mode. OUTPUT YES A report prints while the machi ne is in the Memory Lock mode. 2.F AX DEF A UL T Sets the F AX DEF AUL T functions.
Menu Descriptions 16-14 The Menu System 16 5. ADD . REGIS TRA T ION 6. PRINTER SETTINGS Name Descriptions 1.1-T OUCH SPD DIAL Registers the information on One-T ouch Speed Dialing. Up to 31 destin ations can be registered. 1-T OUCH SPD DIAL Selects a One-T ouch Speed Dial button.
Menu Descriptions 16-15 The Menu System 16 7. TIMER SETTINGS ON The auto error skip is on. The error is skipped and shifted to the ne xt job automatically without indicating an error code. OFF The auto error skip is off. Skip the er ror and shift to the ne xt job manually .
Menu Descriptions 16-16 The Menu System 16 8. SYSTEM SETTINGS 5.SUMMER TIME Sets the summer time. OFF The summer time setting is disab led. ON The summer time setting is enab led. 1.BEGIN DA TE/TIME Sets the MONTH, WEEK, DA Y and TIME when the summer time starts.
Menu Descriptions 16-17 The Menu System 16 1.DEPT . ID ENTR Y Set the Depar tment ID number from 00 to 99, and enter the Department ID from 1 to 9999999. Y ou cannot set the Department ID and passw ord to 0. 1.P ASSWORD 1-9999999 2.COPY LIMITS 0-999999 3.
Menu Descriptions 16-18 The Menu System 16 9. PRINT LISTS Name Descriptions 1.USER D A T A Pr ints out a list of items set or registered in t he Menu. 2.SPEED DIAL LIST Prints the list of the f ax/telephone n umbers registered f or One-T ouch Speed Dial buttons, Coded Speed Dialing codes or gr oup dialing.
APPENDIX General A-1 A Specifications The specificati ons for the machine ar e listed in thi s section. General Applicable line: Public Switched T elepho ne Network Compatibility: G3 Data compression .
Plain Paper Fax A-2 Specifications A Plain P aper Fa x Automatic document f eeder capacity:* 50 A4- or L TR-size sheets 20 LGL-siz e sheets 1 sheet f or sizes other than A4-, L TR, or LGL-siz e sheets. Document size: Multi-page document: M a x.: 216 × 356 mm/ Min.
Plain Paper F ax A-3 A Specifications * Based on 75 g /m 2 pa per ** Based on C a non F AX Standa rd Chart No.1, A 4, standard mode.
Copier A-4 Specifications A Copier T elephone • Automatic F A X/TEL switcho ver • Ans wering machine co nnection (CNG detecting signal) • T elephone connection • Optional handset con nection* .
Printer A-5 Specifications A Printer Printi ng method: Laser beam pr inting Printing resolution: 1,200 dpi enha nced × 600 dpi Paper handling: Automati c feed Acceptab le recording paper stoc k Casse.
Printer A-6 A Specifications Printable Area: P apers The shaded area i n the follo wing figure shows the printab le area for p apers. ■ Printable area: A4-size L TR-size LGL-size a: b: c: d: e: f: 210 mm Max. 5.0 mm Max. 5.0 mm 297 mm Max. 5.0 mm Max.
Printer A-7 A Specifications Printable Area: En velopes The shaded por tion in the f ollowing figure shows the printabl e area f or env elopes. ■ Printable area: CA UTION For some en velope types, the ed ges of the en velope can not be printed on. European DL U.
Document Sizes A-8 Specifications A Document Sizes The foll owing illustrations sho w the largest and sm allest documents you can f eed into the machine. The figure below sho ws how much of a A4-, L TR-, or LGL-size document the machin e scans when faxing or scanning.
Printer Driver A-9 Specifications A Printer Driver System requirement s: IBM or compatible comp uter with the following Pentium processor : Microsoft Window s® 98, Windows® Me , Windows® 2000, or W.
APPENDIX Handset B-1 B Attaching the Optional Handset to the Machine This section describes h ow to attach the optional handset to y our machine. Handset The optional handset is av ailable in certain countr ies. Contact you r local authorized Canon dealer f or more inf or mation on purchasing this opt ion.
Handset B-2 Attaching the Optional Handset to the Machine B Attaching the Handset to Y our Machine T o attach the handset to y our machine, foll ow these steps: 1 Remove the screws from the plugs and insert the plugs into th e holes on the handset cradle.
Handset B-3 Attaching the Optional Handset t o the Machine B 3 Insert the screws into the plugs and push them in with y our fing er . 4 Connect the handset cord to the input jack marked at the bac k of the machine. CA UTION When carrying the mac h ine, do not lift i t by the handset cradle as it may break.
Handset B-4 Attaching the Optional Handset to the Machine B Adjusting the Ringer V olume Switch The ringer volume s witch allows you t o select the ring volume of the handset f or incoming calls. Use a pen or other pointed object to adjust the s witch to high or low .
APPENDIX United King dom C-1 C Country-Specific Features United Kingdom Connecting External Device If the connectors of the e xter nal de vices cannot be connected to the jacks on the mach ine, yo u will need to purchase one or more B .T . adaptors to connect them as follo ws: Ringer Equivalence Number (R.
Germany C-2 Countr y-Specific F eatures C German y This product is de signed for use f or residential, commercial and light-industrial purposes . Applicable Standar ds Electr ical Safety: CE, GS Radia.
Germany C-3 Countr y-Specific F eatures C Connecting a T elephone Y ou can connect both th e machine and a telephone to the same telephone lin e jack on the wall using a single telephone li ne cord. Purchase a telephon e licensed in Germany . For th e telephone connection, yo u need a T AE connection box wit h NF-code.
APPENDIX G-1 Glossary A AC Alternating current . The type of electr ical cur rent available from a wall outlet . Activity report A journal of the m achine’ s fax tran sactions, both sent and received. Application program Softwar e prepared f or a specific functi on or set of f unctions.
G-2 Glossary G B bps Bits per second. Ref ers to the speed with whic h a f ax machine sends and receiv es data. Broadcasting T ransmitting documents to more than one location (through the m achine’s me mor y). C CCITT/ITU-T Formerly know n as CCITT , Consultativ e Committee f or International T elegraph and T elephone.
G-3 Glossary G E ECM Error Correctio n Mode. The ability of your machine to reduce system and line errors when sending or receiving from another fax with ECM capability . ECM is most effective in areas where th e telephone lin es are in poor condi tion or ther e is frequen t interference on the line.
G-4 Glossary G I Interface The connection be tween two de vices that makes it po ssible f or them to communic ate with each other . The machine f eatures a USB interf ace, which mak es it compatib le with IBM a nd similar pers onal comput ers. Interface cab le The cabl e used to create the interf ace between a printer an d a computer.
G-5 Glossary G O One-T ouch Speed Dialing An automatic d ialing metho d that allo ws you to dial a fax or tele phone number by pr essing a single One-T ouch Speed Dial button .
G-6 Glossary G Reception See Receiving . Redialing-automatic See A utom atic Redialing. Redialing-manual See Man ual Redialing. Reduction mode The machine’ s automatic f eature that slightly red uces the receiv ed image to allow r oom at the top of the page for t he sender’ s ID inf orm ation.
G-7 Glossary G Sending A fa x document that has been scanned by a fax mach ine and sent over telephone lines, in the form of electrical puls es, to another f ax machine. Also called TX or T ransmit. Sending speed The rate a t which f axes are tran smitted through the phone line.
APPENDIX I-1 Inde x Numerics ( (-), ) (+) buttons , 2-15 A Activity Report, 13-1 ADD . REGISTRA TION, 16-14 ADF (Automatic Document Feeder), 2-11, 2- 12 Alar m indicator, 2- 14 AnsMode, 7-1, 7-5 Ans wering machine using, 7-5 Attaching co mponents document output tr ay, 2-5 output tra y, 2-5 B B.
I-2 Index I DOCUMENT A TION, 2-2 E Energ y Saver b utton, 2-14 Energy sav er mo de restor ing from, 2- 16 setting m anually, 2- 16 Enlarge/Redu ce button, 2-14 Enter ing date and time , 3-3 method, 3-.
I-3 Index I One-T ouch Speed Dial ing, 5-1, 6-7 changing or de leting numbers, 5-3 storin g numbers, 5-2 using, 5-4 Operati on panel, 2-11, 2-12, 2-14 Orientation, 4-11 Output tra y, 2-11, 2-12 P P a .
I-4 Index I System Administrator’ s ID changing /cancell ing, 9-2 setting, 9-2 SYSTEM ERROR , 14-10 System Monitor b utton, 2-14 SYSTEM SET TINGS, 16-1 6 T T elephone line connecti ng, 2-8 T elephon.
FA7-8589 (000) CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB EG Amstelveen, The Netherlands CANON FRANCE S.
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