Benutzeranleitung / Produktwartung C3200 des Produzenten Canon
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Color imageRUNNER C3200 Sending Guide.
Manuals for the Machine The manuals f or this machine are divided as f ollows. Please ref er to them for detailed inf ormation. The manuals supplied with optional equipment are included in the list below . Depending on the system configuration and product purchased, some manuals ma y not be needed.
• Fax Driver Installation and Instructions Fax Driver Guide CD-ROM The machine illustration on the cov er may diff er slightly from your machine..
How This Manual Is Organized Introduction to Sending Functions Basic Sending Methods Basic Scanning Features Special Scanning Features Sending Documents Receiving Documents Checking/Changing the Send/.
v Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi How T o Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Symbols Used in This Manual .
vi Specifying a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13 Specifying a User Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32 Using the One-T ouch Buttons . . . . . . .
vii Erasing Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40 Chapter 5 Sending Documents Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
viii JPEG Compression Ratio for Color Send Jobs . . . . . . . . . . . . . . . . . . . . . . . 8-6 Handling Documents That Fail to Be Forwarded . . . . . . . . . . . . . . . . . . . . . . 8-8 Number of Retry Attempts . . . . . . . . . . . . . . . . . .
ix Storing Received I-Fax Documents in Memory . . . . . . . . . . . . . . . . . . . 10-13 Memory Lock Star t Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-14 Memory Lock End Time Settings . . . . . . . . . . . . . . . . . .
x Send TX Repor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3 Activity Repor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5 F orwarding Conditions List .
xi Preface Thank you f or purchasing the Canon Color imageRUNNER C3200. Please read this manual thoroughly bef ore operating the machine in order to f amiliarize yourself with its capabilities , and to make the most of its man y functions. After reading this manual, store it in a saf e place f or future reference .
xii Displays Used in This Manual Screen shots of the touch panel displa y used in this manual are those taken when the Color imageR UNNER C3200 has the f ollowing optional equipment attached to it: th.
xiii Illustrations Used in This Manual Illustrations used in this manual are those displa yed when the Color imageR UNNER C3200 has the f ollowing optional equipment attached to it: the F eeder (D ADF-K1), and Cassette F eeding Unit-X1.
xiv Legal Notices T rademarks Canon, the Canon logo , and imageR UNNER are trademarks of Canon Inc. Adobe and Acrobat are trademarks of Adobe Systems Incor porated. Mac OS is a trademark of Apple Computer , Inc. IBM and OS/2 are trademarks of Inter national Business Machines Corporation.
xv Copyright Cop yright 2003 by Canon Inc. All r ights reserved. No par t of this publication ma y be reproduced or transmitted in an y f or m or by an y means, electronic or mechanical, including photocop ying and recording, or b y any inf or mation storage or retrie val system without the prior written per mission of Canon Inc.
xvi.
CHAPTER 1-1 1 Introduction to Sending Functions This chapter is an introduction to the Send function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the Color imageR UNNER C3200 .
What This Machine Can Do 1-2 Introduction to Sending Functions 1 What This Machine Can Do The Color imageR UNNER C3200 is pack ed with v arious send functions.
What This Machine Can Do 1-3 Introduction to Sending Functions 1 Flexib le Scan Features This machine off ers a variety of conv enient scanning f eatures, such as the scanning of two-sided and book originals, as well as the ability to merge and send documents that are scanned separately .
What This Machine Can Do 1-4 Introduction to Sending Functions 1 Receiving I-Fax es in Memory Received I-f ax documents can be stored in the Memor y RX Inbo x instead of being printed out. Y ou can check the sender inf or mation and the number of pages that each document contains bef ore printing it or f orwarding it to another destination.
Overview of the Color imageRUNNER C3200 1-5 Introduction to Sending Functions 1 Over view of the Color imageRUNNER C3200 If you press [Send], the Send Basic F eatures screen appears.
Overview of the Color imageRUNNER C3200 1-6 Introduction to Sending Functions 1 IMPOR T ANT • Y ou can use the sending functions of the Color imageR UNNER C3200 only if the optional Color Image Reader-C1 is attached.
Overview of the Color imageRUNNER C3200 1-7 Introduction to Sending Functions 1 ➞ See p. 5-41 Press to recall pre viously set send jobs including the destinations, scan settings, and send settings. (See "Job Recall," on p . 5-41.) ➞ See p.
Overview of the Color imageRUNNER C3200 1-8 Introduction to Sending Functions 1 ➞ See p. 2-34 Press to recall the destinations stored in a one-touch button. (See "Using the One-T ouch Buttons," on p . 2-34.) ➞ See p. 2-2 Press to specify addresses not stored in the Address Book.
Overview of the Color imageRUNNER C3200 1-9 Introduction to Sending Functions 1 ➞ See p. 4-34 Press to store or erase a scan mode. (See "User Preset K eys ," on p . 4-34.) Press [ ] or [ ] to manually control the scan e xposure. Press [A] to select or cancel the automatic e xposure control.
Things You Must Do Before Using This Machine 1-10 Introduction to Sending Functions 1 Things Y ou Must Do Before Using This Machine This section describes the impor tant setting registrations and procedures that must be done bef ore the machine is used for sending oper ations.
Things You Must Do Before Using This Machine 1-11 Introduction to Sending Functions 1 • Destination Name - If you send an original and select a destination from the Address Book, the stored destination's name appears on the sending record. (See "Stor ing New Addresses ," on p .
Things You Must Do Before Using This Machine 1-12 Introduction to Sending Functions 1 1 Press (Additional Functions) ➞ [Timer Settings]. 2 Press [Date & Time Settings].
Things You Must Do Before Using This Machine 1-13 Introduction to Sending Functions 1 3 Enter the current date (month, da y , y ear) and time using - (numeric ke ys). Enter the month and the day using four digits. Enter all four digits of the year , and the time in 24-hour notation as four digits without a space.
Things You Must Do Before Using This Machine 1-14 Introduction to Sending Functions 1 NO TE • The def ault setting is 'GMT -5:00'. • Eastern Time (US/Canada): GMT -5:00 • Central Time .
Things You Must Do Before Using This Machine 1-15 Introduction to Sending Functions 1 ❑ Press [End Date] ➞ make the settings in the same w a y as [Star t Date] ➞ press [OK]. NO TE • If you set Da ylight Saving Time, the machine automatically sets the standard time of the machine one hour f orward at the specifi ed date and time.
Things You Must Do Before Using This Machine 1-16 Introduction to Sending Functions 1 Registering Sender Names Y ou can register any name as the sender's name, such as the section or depar tment's name, or an individual's name .
Things You Must Do Before Using This Machine 1-17 Introduction to Sending Functions 1 2 Press [TX Settings] under <Common Settings>. 3 Press [Sender's Names (TTI)]. NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting.
Things You Must Do Before Using This Machine 1-18 Introduction to Sending Functions 1 4 Select the number under which y ou want to register the sender's name ➞ press [Register/Edit]. Y ou can store up to 99 sender names (01 to 99). If the desired number is not displayed, pr ess [ ▼ ] or [ ▲ ].
Things You Must Do Before Using This Machine 1-19 Introduction to Sending Functions 1 NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • T o delete all of the entered char acters, press (Clear).
Things You Must Do Before Using This Machine 1-20 Introduction to Sending Functions 1 2 Press [Unit Name]. NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Enter a name ➞ press [OK]. Y ou can enter up to 24 characters for the unit's name.
Things You Must Do Before Using This Machine 1-21 Introduction to Sending Functions 1 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Flow of Sending Operations 1-22 Introduction to Sending Functions 1 Flow of Sending Operations This section describes the flow of basic sending operations .
Flow of Sending Operations 1-23 Introduction to Sending Functions 1 NO TE F or instructions on using the optional Card Reader-D1, see Chapter 3, "Optional Equipment," in the Ref erence Guide . ● If the message <Enter the Department ID and Pass wor d using the numeric ke ys.
Flow of Sending Operations 1-24 Introduction to Sending Functions 1 3 Place y our originals. NO TE F or instructions on placing your originals, see "Placing Originals ," on p . 1-35. 4 Specify the destinations. NO TE • A maximum of 256 destinations can be specifi ed at the same time .
Flow of Sending Operations 1-25 Introduction to Sending Functions 1 ● If a destination is stored in the Address Book: ❑ Press [Address Book/Ser v er] ➞ select the desired destination.
Flow of Sending Operations 1-26 Introduction to Sending Functions 1 ● If a destination is stored in a One-T ouch Button: ❑ Press [One-touch Buttons] ➞ select the one-touch button that contains the desired destination. (See "Using the One-T ouch Buttons," on p .
Flow of Sending Operations 1-27 Introduction to Sending Functions 1 ● If y ou want to specify a destination using a server: ❑ Press [Address Book/Ser v er] ➞ search through the director y listing on the ser v er (LD AP) to specify the destination.
Flow of Sending Operations 1-28 Introduction to Sending Functions 1 5 Press the Scan Settings drop-do wn list ➞ select a scan setting. If you do not see the desired scan setting, pr ess [ ▼ ] or [ ▲ ] to scroll thr ough the list. T o change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings.
Flow of Sending Operations 1-29 Introduction to Sending Functions 1 6 Press [Send Settings] ➞ enter the send settings ➞ press [Done]. NO TE F or instructions on specifying the Send Settings, see "Sending Methods ," on p .
Flow of Sending Operations 1-30 Introduction to Sending Functions 1 7 Press the File Format drop-do wn list ➞ select a file format. This part of the procedure is not necessary if any one of the fol.
Flow of Sending Operations 1-31 Introduction to Sending Functions 1 NO TE • F or more inf or mation on the diff erent file f ormats, see "File F or mats," in the Glossary on p.
Flow of Sending Operations 1-32 Introduction to Sending Functions 1 NO TE • T o displa y [Access Number], set the Access Number Management to 'On'. T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management].
Flow of Sending Operations 1-33 Introduction to Sending Functions 1 10 If y ou want to cancel sending, press (Stop). NO TE • Y ou can press the (Stop) button to cancel a send job that is being scanned. • F or instructions on canceling a send job , see "Canceling a Job ," on p.
Flow of Sending Operations 1-34 Introduction to Sending Functions 1 13 If Department ID Management is set, press (ID). NO TE F or instructions on using Depar tment ID Management, see Chapter 6, "System Manager Settings," in the Reference Guide .
Placing Originals 1-35 Introduction to Sending Functions 1 Placing Originals Y ou can use the Color imageR UNNER C3200 to scan originals only if the optional Color Image Reader-C1 and Platen Cov er T ype G are attached, or if the optional Color Image Reader-C1 and F eeder (D ADF-K1) are attached.
Placing Originals 1-36 Introduction to Sending Functions 1 Orientation Y ou can place an original either ver tically or horizontally . Alwa ys align the top edge of your original with the bac k edge of the platen glass (by the arrow in the top left corner), or the back edge of the f eeder .
Placing Originals 1-37 Introduction to Sending Functions 1 Platen Glass Y ou should use the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper , and transparencies into memor y .
Placing Originals 1-38 Introduction to Sending Functions 1 The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way .
Placing Originals 1-39 Introduction to Sending Functions 1 IMPOR T ANT • If you are placing the original on the platen glass , the size of the original is detected after the f eeder/platen cov er is closed. Be sure to close the f eeder/platen co ver bef ore scanning.
Placing Originals 1-40 Introduction to Sending Functions 1 Feeder (DADF-K1) (Optional) Y ou should use the feeder when y ou want to scan se veral originals at the same time. Place the originals in the feeder and press (Start). The machine automatically f eeds the originals onto the platen glass and scans them into memor y .
Placing Originals 1-41 Introduction to Sending Functions 1 2 Neatly place y our originals with the side to be scanned face up in the original supply tra y . Place your originals as far into the feeder as they will go, until the Original Set indicator is lit.
Canceling a Job 1-42 Introduction to Sending Functions 1 Canceling a Job This section e xplains how to cancel a send job in se v eral wa ys. Using the T ouch Panel Display Y ou can cancel a send job by pressing [Cancel], when the job has been scanned with the optional Color Image Reader-C1 attached.
Canceling a Job 1-43 Introduction to Sending Functions 1 Using the Stop Key Y ou can cancel a send job by pressing (Stop), when the job has been scanned with the optional Color Image Reader-C1 attached. NO TE Y ou can press (Stop) only to cancel a send job that is being scanned.
Canceling a Job 1-44 Introduction to Sending Functions 1 Using the System Monitor Screen Y ou can cancel a send job while it is waiting to be processed, or while it is being sent.
Canceling a Job 1-45 Introduction to Sending Functions 1 3 Press [Status]. 4 Select the job to be canceled ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [ ▼ ] or [ ▲ ] to scroll through the list. Y ou cannot select multiple jobs and cancel them all at once.
Canceling a Job 1-46 Introduction to Sending Functions 1 5 Press [Y es]. If you do not want to cancel the send job, press [No]. The message <Canceling...> appears f or approximately tw o seconds on the touch panel displa y . The send job is canceled.
CHAPTER 2-1 2 Basic Sending Methods This chapter describes how to specify , check, change, and er ase destinations. Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Using the Address Book .
Specifying Destinations 2-2 Basic Sending Methods 2 Specifying Destinations This section describes how to specify a destination f or a send job . Y ou can select a destination stored in the Address Book or a one-touch button, or specify a ne w address altogether .
Specifying Destinations 2-3 Basic Sending Methods 2 2 Select the desired destination from the Ad dress Book. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number].
Specifying Destinations 2-4 Basic Sending Methods 2 ❑ Select the destination ➞ press [OK]. ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK].
Specifying Destinations 2-5 Basic Sending Methods 2 The selected destination appears on the Send Basic F eatures screen. NO TE • T o displa y [Access Number], set Access Number Management to 'On'.
Specifying Destinations 2-6 Basic Sending Methods 2 Specifying an E-Mail Address This mode enables y ou to specify a new e-mail address . Y ou can enter an e-mail address directly from the ke yboard on the touch panel displa y . 1 Press [New Ad dress] ➞ [E-mail].
Specifying Destinations 2-7 Basic Sending Methods 2 3 Enter the e-mail address ➞ press [OK]. Y ou can enter up to 128 characters for the e-mail address.
Specifying Destinations 2-8 Basic Sending Methods 2 Specifying an I-Fax Address This mode enables y ou to specify a new I-f ax address. Regardless of the distance and area, I-f ax helps you to reduce transmission cost b y making transactions via the Internet.
Specifying Destinations 2-9 Basic Sending Methods 2 2 Press the Mode drop-do wn list ➞ select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully .
Specifying Destinations 2-10 Basic Sending Methods 2 4 Enter the I-Fax ad dress ➞ press [OK]. Y ou can enter up to 128 characters for the I-Fax address.
Specifying Destinations 2-11 Basic Sending Methods 2 6 Specify the receiving conditions of the destination ➞ press [OK]. The following conditions are always selected: - Paper Size: A4/L TR - Compression Method: MH (Modified Huffman) - Resolution: 200 x 100 dpi and 200 x 200 dpi The paper sizes L TR, LGL, and STMT are included in [L TR].
Specifying Destinations 2-12 Basic Sending Methods 2 7 Select [On] or [Off] for <Send Via Server>. [On]: Sends your I-fax documents via a mail server . This enables you to send documents to destinations via the Internet in the same way that you send an e-mail.
Specifying Destinations 2-13 Basic Sending Methods 2 8 Press [OK]. The selected modes are set, and the specified I-f ax address appears on the Send Basic F eatures screen. IMPOR T ANT The I-f ax address you just specifi ed is not stored in the Address Book.
Specifying Destinations 2-14 Basic Sending Methods 2 ■ Using the Ke yboard Y ou can specify a file ser ver as the destination directly from the k eyboard displa yed on the touch panel displa y . Press [Host Name], [File P ath], [User], and [P assw ord] to specify the file ser v er settings.
Specifying Destinations 2-15 Basic Sending Methods 2 The following server protocols may be used: [FTP]: Select this protocol if you ar e sending documents to a computer running Sun Solaris 2.6 or later , Mac OS X or later , Internet Infor mation Server 4.
Specifying Destinations 2-16 Basic Sending Methods 2 4 Enter the host name ➞ press [OK]. When FTP is selected as the server protocol, you can also specify a port number after the host name address by entering a colon (:) and the port number . Example: 192.
Specifying Destinations 2-17 Basic Sending Methods 2 6 Enter the fi le path ➞ press [OK]. Y ou can enter up to 128 characters for the file path. NO TE If you are sending to an imageW ARE Document Manager folder , enter the f older name set in imageW ARE Gatewa y .
Specifying Destinations 2-18 Basic Sending Methods 2 8 Enter the user name ➞ press [OK]. Y ou can enter up to 24 characters when FTP or NetWar e (IPX) is selected as the server protocol for the user name.
Specifying Destinations 2-19 Basic Sending Methods 2 9 Press [P assw ord]. Setting the password is optional. 10 Enter a passw ord ➞ press [OK]. Y ou can enter up to 24 characters (14 characters when Windows (SMB) is selected as the server protocol) for the passwor d.
Specifying Destinations 2-20 Basic Sending Methods 2 11 Con fi rm y our settings ➞ press [OK]. The specified file ser v er address appears on the Send Basic Features screen. IMPOR T ANT The file server that you just specifi ed is not stored in the Address Book.
Specifying Destinations 2-21 Basic Sending Methods 2 ■ Using the Bro wse Ke y (Windows (SMB)) 1 Press [New Ad dress] ➞ [File]. 2 Press the Protocol dr op-down list ➞ select [Windows (SMB)].
Specifying Destinations 2-22 Basic Sending Methods 2 3 Press [Bro wse]. IMPOR T ANT After turning the main power ON, y ou must w ait f or the time set in Star tup Time Settings to elapse bef ore pressing [Bro wse]. Network transmission is not possible until this star tup time has elapsed.
Specifying Destinations 2-23 Basic Sending Methods 2 5 Select the desired fi le server ➞ press [Down]. T o move up one level, press [Up]. If the desired file server is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desir ed file server .
Specifying Destinations 2-24 Basic Sending Methods 2 ❑ Enter your user name ➞ press [OK]. Y ou can enter up to 128 characters for the user name. ❑ Press [P ass word] ➞ enter your netw ork password ➞ press [OK]. Y ou can enter up to 14 characters for the password.
Specifying Destinations 2-25 Basic Sending Methods 2 ❑ Confirm your settings ➞ press [OK]. 7 Press [Down] ➞ select the f older on the speci fi ed server to which y ou want to send y our documents ➞ press [OK]. T o go down one level, press [Down].
Specifying Destinations 2-26 Basic Sending Methods 2 8 Con fi rm y our settings ➞ press [OK]. The file ser v er destination appears on the Send Basic Features screen. IMPOR T ANT The file server that you just specifi ed is not stored in the Address Book.
Specifying Destinations 2-27 Basic Sending Methods 2 2 Press the Protocol dr op-down list ➞ select [NetW are (IPX)]. 3 Press [Bro wse]. IMPOR T ANT After turning the main power ON, y ou must w ait f or the time set in Star tup Time Settings to elapse bef ore pressing [Bro wse].
Specifying Destinations 2-28 Basic Sending Methods 2 4 Press the drop-do wn list ➞ select [NDS] or [Bindery] from the drop-do wn list. [NDS]: One of the directory services provided by Novell for managing the information of user and server names. Select [NDS] when you are using Novell NetW are V .
Specifying Destinations 2-29 Basic Sending Methods 2 6 Select a folder on the speci fi ed server in which y ou want to log into ➞ press [Log In]. If you do not want to log into a folder , press [Log In] to log into the Novell server . T o go down one level, press [Down].
Specifying Destinations 2-30 Basic Sending Methods 2 ❑ Enter your user name ➞ press [OK]. Y ou can enter up to 24 characters for the user name. ❑ Press [P ass word] ➞ enter your netw ork password ➞ press [OK]. Y ou can enter up to 24 characters for the password.
Specifying Destinations 2-31 Basic Sending Methods 2 8 Con fi rm y our settings ➞ press [OK]. 9 Press [Down] ➞ select the f older to where you want to send y our fi le ➞ press [OK]. T o move up one level, press [Up]. If the desired folder is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desir ed folder .
Specifying Destinations 2-32 Basic Sending Methods 2 10 Con fi rm y our settings ➞ press [OK]. The file ser v er destination appears on the Send Basic Features screen. IMPOR T ANT The file server that you just specifi ed is not stored in the Address Book.
Specifying Destinations 2-33 Basic Sending Methods 2 1 Press [New Ad dress] ➞ [Store In Usr Inbox]. 2 Select the desired User Inbo x ➞ press [OK]. User Inboxes specified as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function.
Specifying Destinations 2-34 Basic Sending Methods 2 Using the One-T ouch Buttons Y ou can specify up to 200 destinations in one-touch buttons . F ollow this procedure to star t a transmission and send a document with the press of a one-touch button.
Specifying Destinations 2-35 Basic Sending Methods 2 2 Select the desired One-touch Button. Each one-touch button is assigned a three digit number . If you know the one-touch button's three digit number , you can press (One-T ouch Button Number) ➞ enter the number for the desired one-touch button using - (numeric keys).
Specifying Destinations 2-36 Basic Sending Methods 2 Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a f av orites button.
Specifying Destinations 2-37 Basic Sending Methods 2 2 Select the desired Fa v orites Button. The specified destination(s) appear in the destination list on the Send Basic F eatures screen, and the stored document settings are recalled.
Specifying Destinations 2-38 Basic Sending Methods 2 Using a Ser ver Y ou can specify a destination by searching the directory listings on the network using LD AP (Lightweight Directory Access Protocol) ser vers .
Specifying Destinations 2-39 Basic Sending Methods 2 2 Press the Address Book/Server drop-do wn list ➞ press [Searc h on Server]. 3 Press the Server to Search dr op-do wn list ➞ select the desired server to search.
Specifying Destinations 2-40 Basic Sending Methods 2 ● T o use Simple Search: ❑ Press [Name], [E-mail], or [F ax] ➞ enter the name , e-mail address, or f ax number f or which to search ➞ press [OK]. Y ou can enter up to 128 characters for the name, e-mail address, or fax number .
Specifying Destinations 2-41 Basic Sending Methods 2 ❑ Press the search categor y drop-down list ➞ select the desired search categor y . The available search categories ar e: [Name]: Search by name. [E-mail]: Search by e-mail addr ess. [Fax]: Search by fax number .
Specifying Destinations 2-42 Basic Sending Methods 2 ❑ Press the search condition drop-down list ➞ select the desired search condition ➞ press [Settings]. Y ou can select from the following search conditions: [contains]: The result must contain the enter ed name, e-mail address, fax number , organization, or organizational unit.
Specifying Destinations 2-43 Basic Sending Methods 2 Y ou can enter up to 128 characters for the search criteria. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . ❑ Press [Add]. T o continue adding more sear ch criteria, press [or] or [and] ➞ r epeat step 4.
Specifying Destinations 2-44 Basic Sending Methods 2 5 Press [Start Searching]. T o cancel searching, pr ess [Cancel]. T o cancel searching while the machine is sear ching for your criteria, press [Cancel]. If the machine finds some results befor e you press [Cancel], these search r esults are displayed.
Specifying Destinations 2-45 Basic Sending Methods 2 ● If the screen below is displa yed: ❑ Press [User] ➞ enter the user name ➞ press [OK]. Y ou can enter up to 128 characters for the user name.
Specifying Destinations 2-46 Basic Sending Methods 2 ❑ V erify the settings ➞ press [OK]. The search results are displa yed. IMPOR T ANT The number of search results displa yed will not e xceed the maximum limit set in Register LD AP Server in System Settings (from the Additional Functions screen).
Specifying Destinations 2-47 Basic Sending Methods 2 If the optional Super G3 F AX Board is installed, you can also display fax numbers that match the conditions. If the optional Super G3 F AX Board is installed, you can sort and limit the view of the displayed addresses by using the T ype drop-down list.
Specifying Destinations 2-48 Basic Sending Methods 2 NO TE • T o vie w the detailed inf or mation of a selected destination, select the destination ➞ press [Details]. • Y ou can edit a destination from the Details screen bef ore you scan y our documents.
Checking/Changing a Destination 2-49 Basic Sending Methods 2 Checking/Changing a Destination Y ou can check and change a specified destination bef ore y ou scan your documents. NO TE • Only the destinations specified using the Ne w Address tab and destinations obtained through a server can be changed.
Checking/Changing a Destination 2-50 Basic Sending Methods 2 2 If necessary , check or change the destination's inf ormation. ● If the screen below is displa yed: ❑ Check the destination's inf ormation ➞ press [Done].
Checking/Changing a Destination 2-51 Basic Sending Methods 2 ● If the destination is obtained via a server: ❑ Check or change the destination's inf ormation ➞ press [OK]. Change the destination's information in the same way that you specified a new address.
Erasing a Destination 2-52 Basic Sending Methods 2 Erasing a Destination Y ou can erase a specified destination from the destination list bef ore you scan y our documents. 1 Select the destination to be erased. If the destination that you want to erase is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the desir ed destination.
CHAPTER 3-1 3 Basic Scanning Features This chapter describes the basic scanning features . Selecting a Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Scan Settings . . . . . . . . . .
Selecting a Scan Mode 3-2 Basic Scanning F eatures 3 Selecting a Scan Mode Y ou can set the scan mode that a document is scanned in. The machine has six preset scan modes: ACS 200 x 200 dpi, A CS 300 x 300 dpi, Black 200 x 200 dpi, Black 300 x 300 dpi, A CS 600 x 600 dpi, and Black 600 x 600 dpi.
Selecting a Scan Mode 3-3 Basic Scanning F eatures 3 2 Press the Scan Settings drop-do wn list ➞ select a scan mode . If you do not see the desired scan setting, pr ess [ ▼ ] or [ ▲ ] to scroll thr ough the list.
Selecting a Scan Mode 3-4 Basic Scanning F eatures 3 3 Press (Start). When [PDF (Compct)] is selected as the File Format, if you select a scan mode that has not been register ed for ACS, Full Color , .
Scan Settings 3-5 Basic Scanning F eatures 3 Scan Settings T o match the original you are sending, set the document siz e, resolution, e xposure, and original type. NO TE Changed scan settings are not sa v ed. F or instructions on saving settings , see "User Preset K eys ," on p .
Scan Settings 3-6 Basic Scanning F eatures 3 2 Select the type of original ➞ press [OK]. [Book T ype]: The front and back sides of the original have the same top-bottom orientation. [Calendar T ype]: The front and back sides of the original have opposite top-bottom orientations.
Scan Settings 3-7 Basic Scanning F eatures 3 Document Size Y ou can specify the document size bef ore scanning originals whose size you need to manually specify , such as transparencies .
Scan Settings 3-8 Basic Scanning F eatures 3 3 Press [Document Size Select]. 4 Select the document size . ● If y ou want to scan a standard document size: ❑ Select the desired document size .
Scan Settings 3-9 Basic Scanning F eatures 3 ● If y ou want to scan a nonstandard document size: ❑ Press [Other Size]. ❑ Enter the size of the document using the numeric k eys on the touch panel displa y . ❑ Press [X] (width) ➞ enter a v alue.
Scan Settings 3-10 Basic Scanning F eatures 3 If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the scr een.
Scan Settings 3-11 Basic Scanning F eatures 3 NO TE • T o select a registered siz e, y ou need to register the document siz e bef orehand. (See "Registering the Specified Document Size ," on p . 3-12.) • The registered document siz e is displa yed on top of the k ey in which it is registered.
Scan Settings 3-12 Basic Scanning F eatures 3 Registering the Specified Document Size 1 Press the Scan Settings drop-do wn list ➞ press [Option]. 2 Press [Document Size Select].
Scan Settings 3-13 Basic Scanning F eatures 3 3 Press [Other Size]. 4 Press [Register Size]..
Scan Settings 3-14 Basic Scanning F eatures 3 5 Press [Registered Size 1] or [Registered Size 2] ➞ enter the document size using the numeric keys on the touc h panel display . ❑ Press [X] (width) ➞ enter a v alue. ❑ Press [Y] (length) ➞ enter a v alue.
Scan Settings 3-15 Basic Scanning F eatures 3 NO TE Pressing [Cancel] ➞ [Done] ➞ [Cancel] only stores the ne w document sizes in the selected ke y ([Registered Siz e 1] or [Registered Size 2]), b ut does not activ ate them.
Scan Settings 3-16 Basic Scanning F eatures 3 3 Press the Resolution drop-do wn list ➞ select a resolution ➞ press [OK]. When [PDF (Compct)] is selected as the File Format, if you specify the resolution as other than [300x300 dpi] and press [OK], a message asking for your confirmation to change the File For mat appears on the screen.
Scan Settings 3-17 Basic Scanning F eatures 3 Scan Exposure and Original T ype Settings Y ou can set the scan exposure and select the original type bef ore scanning the original. Manual Exposure Adjustment Y ou can manually adjust the scan e xposure to the most appropriate lev el f or the original.
Scan Settings 3-18 Basic Scanning F eatures 3 3 Press [ ] or [ ] to adjust the scanning exposure ➞ press [OK]. Press [ ] to move the indicator to the left to make the exposur e lighter , or press [ ] to move it to the right to make the exposure darker .
Scan Settings 3-19 Basic Scanning F eatures 3 Original T ype Selection Y ou can manually select the original type according to the type of image that you are scanning. The f ollowing three original type modes are av ailab le for adjusting the image quality .
Scan Settings 3-20 Basic Scanning F eatures 3 1 Place y our originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-do wn list ➞ press [Option].
Scan Settings 3-21 Basic Scanning F eatures 3 ● If y ou want to adjust the text/photo processing priority le vel for [T ext/Photo]: ❑ Press the original type drop-down list ➞ press [Priority Lev el]. ❑ Adjust to give the deg ree of prior ity to te xt or photo ➞ press [OK] ➞ [OK].
Scan Settings 3-22 Basic Scanning F eatures 3 NO TE • T o cancel the scan settings , press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Cancel]. • If the Pre view k ey is lit, the Pre view displa y setting is turned on, and you can v erify the images from the Pre vie w screen bef ore sending your document.
Scan Settings 3-23 Basic Scanning F eatures 3 3 Press [A] ➞ [OK]. The scanning e xposure is automatically adjusted to the lev el best suited to the quality of the original. The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen.
Changing Color Modes 3-24 Basic Scanning F eatures 3 Changing Color Modes This machine comes with two A utomatic Color Selection f eatures. A utomatic Color Selection (Full Color/Gra yscale) detects a.
Changing Color Modes 3-25 Basic Scanning F eatures 3 2 Press the Scan Settings drop-do wn list ➞ press [Option]. 3 Press the color selection drop-do wn list ➞ press [Auto-Color Select (Full Color/Grayscale)] ➞ [OK]. The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen.
Changing Color Modes 3-26 Basic Scanning F eatures 3 NO TE • T o cancel the scan settings , press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Cancel]. • If the Pre view k ey is lit, the Pre view displa y setting is turned on, and you can v erify the images from the Pre vie w screen bef ore sending your document.
Changing Color Modes 3-27 Basic Scanning F eatures 3 3 Press the color selection drop-do wn list ➞ press [Auto-Color Select (Full Color/Black-and-White)] ➞ [OK].
Changing Color Modes 3-28 Basic Scanning F eatures 3 Full Color The Full Color mode alwa ys scans in color regardless of whether the original is in color or blac k-and-white.
Changing Color Modes 3-29 Basic Scanning F eatures 3 3 Press the color selection drop-do wn list ➞ press [Full Color] ➞ [OK]. The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen.
Changing Color Modes 3-30 Basic Scanning F eatures 3 Grayscale The Gra yscale mode alwa ys scans in gra yscale regardless of whether the original is in color or blac k-and-white. 1 Place y our originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods.
Changing Color Modes 3-31 Basic Scanning F eatures 3 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Changing Color Modes 3-32 Basic Scanning F eatures 3 3 Press the color selection drop-do wn list ➞ press [Black and White] ➞ [OK]. When [PDF (Compct)] is selected as the File Format, if you specify [Black and White] as the color mode and press [OK], a message asking for your confirmation to change the File For mat appears on the screen.
CHAPTER 4-1 4 Special Scanning Features This chapter describes how to set special scanning f eatures. T wo-P age Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 F rame Erase . . . .
Two-Page Separation 4-2 Special Scanning F eatures 4 T wo-Page Separation This mode enables y ou to scan f acing pages in a book or bound original to fit onto separate pages .
Two-Page Separation 4-3 Special Scanning F eatures 4 3 Press [Special Features]. 4 Press [T wo-pa ge Separation]. The selected mode is set. 5 Press [Done] ➞ [OK].
Two-Page Separation 4-4 Special Scanning F eatures 4 6 Press (Start). Follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts. The scanned data is sent to the specified destination when scanning is complete.
Frame Erase 4-5 Special Scanning F eatures 4 Frame Erase This mode enables y ou to erase shado ws and lines that appear when scanning v ar ious types of originals. The f ollowing three F rame Erase modes are av ailab le. IMPOR T ANT A combination of the three F rame Erase modes cannot be set.
Frame Erase 4-6 Special Scanning F eatures 4 Original Frame Erase IMPOR T ANT The Original F rame Erase mode cannot be used together with the Document Siz e Select (11x17+, A uto , and Other Size) or Diff erent Size Originals modes. 1 Place y our originals ➞ specify the destination.
Frame Erase 4-7 Special Scanning F eatures 4 4 Press [Original Frame Erase]. 5 Press [-] or [+] to set the frame erase width. NO TE • T o enter v alues in millimeters, press [mm]. • When entering values in millimeters , y ou can also use - (numeric ke ys), and (Clear) to clear y our entries.
Frame Erase 4-8 Special Scanning F eatures 4 ● If y ou want to set the top, left, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the frame erase border(s) ➞ press [-] or [+] to set the respectiv e frame erase width(s) ➞ press [Ne xt].
Frame Erase 4-9 Special Scanning F eatures 4 7 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen. 8 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Frame Erase 4-10 Special Scanning F eatures 4 Book Frame Erase IMPOR T ANT The Book F rame Erase mode cannot be used together with the Document Siz e Select (11x17+, A uto , and Other Size) or Diff erent Size Originals modes. 1 Place y our original on the platen glass ➞ specify the destination.
Frame Erase 4-11 Special Scanning F eatures 4 4 Press [Book Frame Erase]. 5 Press [-] or [+] to set the frame erase widths. NO TE • T o enter v alues in millimeters, press [mm]. • When entering values in millimeters , y ou can also use - (numeric ke ys), and (Clear) to clear y our entries.
Frame Erase 4-12 Special Scanning F eatures 4 ● If y ou want to set the top, left, center , right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the frame erase border(s) ➞ press [-] or [+] to set their respectiv e frame erase width(s) ➞ press [Ne xt].
Frame Erase 4-13 Special Scanning F eatures 4 7 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen. 8 Press (Start). Scanning star ts.
Frame Erase 4-14 Special Scanning F eatures 4 2 Press the Scan Settings drop-do wn list ➞ press [Option]. 3 Press [Special Features] ➞ [Frame Erase]. If necessary , see the screen shot in step 3 of "Original Frame Erase," on p. 4-6. 4 Press [Binding Erase] ➞ select the border where the binding holes are located.
Frame Erase 4-15 Special Scanning F eatures 4 5 Press [-] or [+] to set the frame erase width ➞ press [OK]. The selected mode is set, and the displa y retur ns to the Special F eatures screen.
Frame Erase 4-16 Special Scanning F eatures 4 NO TE • T o cancel this setting, press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Special F eatures] ➞ [F rame Er ase] ➞ [Cancel]. • T o cancel the scan settings , press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Cancel].
Different Size Originals 4-17 Special Scanning F eatures 4 Different Size Originals This mode enables y ou to scan diff erent size originals together . How ev er , the length (v er tical direction) of the different paper siz es must be the same. For e xample, L TR and 11" x 17", or STMT and L TRR paper sizes can be scanned together .
Different Size Originals 4-18 Special Scanning F eatures 4 3 Press [Special Features] ➞ [Different Size Originals]. The selected mode is set. 4 Press [Done] ➞ [OK].
Job Build 4-19 Special Scanning F eatures 4 Job Build This mode enables y ou to scan originals that are too many to be placed at once, b y dividing them into multiple batches . Y ou can use both the feeder and the platen glass f or scanning. The originals are sent as one document, after all the batches hav e been scanned.
Job Build 4-20 Special Scanning F eatures 4 2 Press the Scan Settings drop-do wn list ➞ [Option]. 3 Press Special Features ➞ [Job Build]. The selected mode is set.
Job Build 4-21 Special Scanning F eatures 4 5 Press (Start). Scanning star ts. NO TE • T o cancel scanning, press [Cancel] or (Stop). • T o cancel this setting, press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Special F eatures] ➞ [Job Build].
Job Build 4-22 Special Scanning F eatures 4 ● If the original is two-sided: ❑ Press [2-Sided Original]. ❑ Select the type of two-sided original ➞ press [OK]. [Book T ype]: The front and back sides of the original have the same top-bottom orientation.
Job Build 4-23 Special Scanning F eatures 4 7 After the last batch of originals is scanned, press [Done]. The scanned data is sent to the specified destination. NO TE If the Pre view k ey is lit, the Pre view displa y setting is turned on, and you can v erify the images from the Pre vie w screen bef ore sending your document.
Adjusting the Contrast (Sharpness) 4-24 Special Scanning F eatures 4 Adjusting the Contrast (Sharpness) This mode enables y ou to scan original images with a shar per or softer contrast. T o scan te xt or lines shar ply , use the [High] setting. T o scan originals containing printed photographs or other halftones, use the [Lo w] setting.
Adjusting the Contrast (Sharpness) 4-25 Special Scanning F eatures 4 3 Press [Special Features] ➞ [Sharpness]. 4 Press [Low] or [High] to adjust the sharpness ➞ press [OK]. T o scan text or lines clearly , use the [High] setting. T o scan originals containing printed photographs or other halftones, use the [Low] setting.
Adjusting the Contrast (Sharpness) 4-26 Special Scanning F eatures 4 6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Image Quality Adjustment 4-27 Special Scanning F eatures 4 Image Quality Adjustment Y ou can make settings that adjust the scan e xposure. If you select [A] (A uto) as the scan e xposure on the Scan Settings screen, the scan exposure is automatically adjusted.
Image Quality Adjustment 4-28 Special Scanning F eatures 4 2 Press the Scan Settings drop-do wn list ➞ press [Option]. 3 Press [A] ➞ [Special Features].
Image Quality Adjustment 4-29 Special Scanning F eatures 4 5 Press [Remove Bac kgr ound]. If the background color r emains or if you want to make the background color darker when the original is scanned in the Remove Background mode, make fine adjustment to the density of the background color .
Image Quality Adjustment 4-30 Special Scanning F eatures 4 6 Press [OK] ➞ [Done] ➞ [OK]. The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen. 7 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Image Quality Adjustment 4-31 Special Scanning F eatures 4 Prevent Bleeding This mode enables y ou to scan originals by pre v enting the original image on the re verse side of thin originals from bleeding through and being scanned as w ell. 1 Place y our originals ➞ specify the destination.
Image Quality Adjustment 4-32 Special Scanning F eatures 4 4 Press [Prevent Bleed-thru]. If you want to make fine adjustments to the density , press [Fine Adjustment] ➞ press [-] or [+] to specify the amount of bleeding that you want to pr event ➞ press [OK].
Image Quality Adjustment 4-33 Special Scanning F eatures 4 6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
User Preset Keys 4-34 Special Scanning F eatures 4 User Preset Keys Y ou can set any possib le combination of scan settings and store them in a user preset ke y in memor y . There are eight user preset k eys , six of which hav e preset scan modes already set from the f actor y .
User Preset Keys 4-35 Special Scanning F eatures 4 2 Specify the scan settings that y ou want to store . NO TE In the e xample abov e, the Document Siz e Select and the Job Build modes are specified.
User Preset Keys 4-36 Special Scanning F eatures 4 4 Select a user preset key f or storing the scan settings ➞ press [Store]. The icons that are displayed ar e explained below: NO TE • K eys that already ha ve settings stored in them are displa yed with a colored triangle ( ) in the low er right cor ner of the k ey .
User Preset Keys 4-37 Special Scanning F eatures 4 ● If y ou select a key without settings: ❑ A screen appears, asking f or your confirmation to store the settings. Press [Y es]. T o cancel storing the settings, press [No]. Once the settings are stored, the message <Stored in memor y .
User Preset Keys 4-38 Special Scanning F eatures 4 5 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen. NO TE Y ou can also assign a name to a user preset k ey b y pressing [Register Name]. Naming a User Preset Key 1 Press the Scan Settings drop-do wn list ➞ press [Option].
User Preset Keys 4-39 Special Scanning F eatures 4 3 Select a user preset key to name ➞ press [Register Name]. NO TE • K eys that already ha ve settings stored in them are displa yed with a colored triangle ( ) in the low er right cor ner of the k ey .
User Preset Keys 4-40 Special Scanning F eatures 4 NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • If you press [OK] without entering an y characters , the ke y name re verts to its current name (def ault P1 to P8).
User Preset Keys 4-41 Special Scanning F eatures 4 3 Select the user preset key with the scan settings that y ou want to erase ➞ press [Erase]. A screen appears, asking f or your confirmation to erase the settings. IMPOR T ANT Make sure to chec k the settings before er asing them.
User Preset Keys 4-42 Special Scanning F eatures 4 The message <Erased.> appears f or appro ximately two seconds on the touch panel displa y . The stored scan settings are erased. NO TE K ey names are not er ased. For instructions on changing a k ey name , see "Naming a User Preset K e y ," on p.
CHAPTER 5-1 5 Sending Documents This chapter describes the fundamental procedures for sending documents , how to configure send settings, and other useful f eatures. Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending Methods 5-2 Sending Documents 5 Sending Methods Y ou can enter a subject line, message body te xt, and an e-mail, I-f ax, or file ser v er address to which to send documents. Documents can be sent without changing any of the send settings, or y ou can configure them to suit your needs .
Sending Methods 5-3 Sending Documents 5 NO TE • F or instructions on placing your originals, see "Placing Originals ," on p . 1-35. • F or instructions on specifying an e-mail address, see "Specifying an E-Mail Address," on p .
Sending Methods 5-4 Sending Documents 5 3 Enter the name of the document that y ou want to send ➞ press [OK]. Y ou can enter up to 24 characters for the document's name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
Sending Methods 5-5 Sending Documents 5 4 Press [Subject]. 5 Enter the subject of the e-mail message ➞ press [OK]. Y ou can enter up to 40 characters for the subject. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
Sending Methods 5-6 Sending Documents 5 6 Press [Message]. 7 Enter the message body te xt ➞ press [OK]. Y ou can enter up to 140 characters for the e-mail message. A hard return is counted as one character . Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
Sending Methods 5-7 Sending Documents 5 8 Press [Reply-to]. 9 Select the reply-to ad dress. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number].
Sending Methods 5-8 Sending Documents 5 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed.
Sending Methods 5-9 Sending Documents 5 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. If the desired r eply-to address is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired r eply-to address.
Sending Methods 5-10 Sending Documents 5 10 Press [Sender's Names (TTI)]. 11 Select a sender's name ➞ press [OK]. The name register ed under <00> is selected by default. If the desired sender's name is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired sender's name.
Sending Methods 5-11 Sending Documents 5 12 Press the E-mail Priority drop-do wn list ➞ select a priority for y our e-mail message . 13 Press [Done].
Sending Methods 5-12 Sending Documents 5 14 Press the File Format drop-do wn list ➞ select a fi le format. File Formats: [TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. [MTIFF/PDF]: Enables you to insert multiple images into a single MTIFF or PDF file.
Sending Methods 5-13 Sending Documents 5 NO TE • In order to vie w a JPEG file, a softw are application that supports the JPEG file f or mat is required. • In order to vie w a TIFF or MTIFF file , a software application that supports TIFF or MTIFF file f ormats (such as Imaging for Windows) is required.
Sending Methods 5-14 Sending Documents 5 Sending an I-Fax Y ou can scan a document, and send it to a destination via the Inter net as an I-f ax. An I-f ax can only be sent to machines that can receive f axes through the Internet.
Sending Methods 5-15 Sending Documents 5 2 Press [Send Doc. Name]. 3 Enter the name of the document that y ou want to send ➞ press [OK]. Y ou can enter up to 24 characters for the document's name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
Sending Methods 5-16 Sending Documents 5 - If you do not set the document's name: The file name prefix is generated b y the job number (0001 to 4999) and three digits that signify the page n umber of the image. Example: 1042_002.tif 4 Press [Subject].
Sending Methods 5-17 Sending Documents 5 6 Press [Message]. 7 Enter the message body te xt ➞ press [OK]. Y ou can enter up to 140 characters for the message. A hard return is counted as one character . Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
Sending Methods 5-18 Sending Documents 5 8 Press [Reply-to]. 9 Select the reply-to ad dress. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number].
Sending Methods 5-19 Sending Documents 5 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed.
Sending Methods 5-20 Sending Documents 5 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. If the desired r eply-to address is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired r eply-to address.
Sending Methods 5-21 Sending Documents 5 10 Press [Sender's Names (TTI)]. 11 Select a sender's name ➞ press [OK]. The name register ed under <00> is selected by default. If the desired sender's name is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired sender's name.
Sending Methods 5-22 Sending Documents 5 NO TE • T o use this f eature, y ou must store sender names bef orehand. (See "Register ing Sender Names," on p . 1-16.) • If you set the unit's name in TX Settings, the unit's name is automatically registered as <00>.
Sending Methods 5-23 Sending Documents 5 Sending a Job to a File Ser ver Y ou can send a job to any computer that acts as a file server on the network. The f ollowing procedure e xplains how to specify the document's name and the file f or mat of the image y ou are sending.
Sending Methods 5-24 Sending Documents 5 2 Press [Send Doc. Name]. 3 Enter the name of the document that y ou want to send ➞ press [OK]. Y ou can enter up to 24 characters for the document's name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
Sending Methods 5-25 Sending Documents 5 NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • When you are sending documents , each page is sent as a separate image and stored in a file server .
Sending Methods 5-26 Sending Documents 5 5 Press the File Format drop-do wn list ➞ select a fi le format. File Formats: [TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. [MTIFF/PDF]: Enables you to insert multiple images into a single MTIFF or PDF file.
Sending Methods 5-27 Sending Documents 5 NO TE • In order to vie w a JPEG file, a softw are application that supports the JPEG file f or mat is required. • In order to vie w a TIFF or MTIFF file , a software application that supports the TIFF or MTIFF file f ormats (such as Imaging for Windows) is required.
Sending Methods 5-28 Sending Documents 5 Sending a Job to a User Inbox Y ou can scan a document and store it in a User Inbox. If you include a User Inbo x as one of the destinations to which you are sending y our document, the document is stored in the selected User Inbo x for later use .
Sending Methods 5-29 Sending Documents 5 NO TE • F or instructions on placing your originals, see "Placing Originals ," on p . 1-35. • F or instructions on specifying a User Inbo x as a destination, see "Specifying a User Inbo x," on p .
Sending Methods 5-30 Sending Documents 5 NO TE F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . 4 Press [Done]. The displa y retur ns to the Send Basic F eatures screen. 5 Press (Start).
Sending Methods 5-31 Sending Documents 5 Delaying a Send Job The Dela yed Send mode enab les you to store a send job in memory , and hav e it sent at a later time.
Sending Methods 5-32 Sending Documents 5 2 Press [Delay ed Send]. 3 Enter the send time using - (numeric ke ys). Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you set a time earlier than the current time, the document will be sent at that time on the next day .
Sending Methods 5-33 Sending Documents 5 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts.
Previewing Originals 5-34 Sending Documents 5 Previewing Originals This f eature enables y ou to pre view the scanned data of y our originals before sending it. Y ou can verify the scanned data of y our originals on the Previe w screen. NO TE The def ault setting is Off .
Previewing Originals 5-35 Sending Documents 5 NO TE • F or instructions on placing your original, see "Placing Originals," on p . 1-35. • F or instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p .
Previewing Originals 5-36 Sending Documents 5 T o preview a specific page number , enter the page number using - (numeric keys) ➞ press [OK]. Y ou can also press [ ] or [ ] to scroll through and pr eview the previous and next pages of your document.
Job Done Notice 5-37 Sending Documents 5 Job Done Notice Y ou can send a job done notice to a specified e-mail address to notify you when a send job is complete. IMPOR T ANT T o send a job done notice , you need to store e-mail addresses in the Address Book bef orehand.
Job Done Notice 5-38 Sending Documents 5 2 Select the destination where the job done notice is to be sent. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number].
Job Done Notice 5-39 Sending Documents 5 ❑ Select the destination ➞ press [OK]. ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK].
Job Done Notice 5-40 Sending Documents 5 NO TE • Y ou cannot select multiple destinations . • T o displa y [Access Number], set the Access Number Management to 'On'. T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management].
Job Recall 5-41 Sending Documents 5 Job Recall Y ou can recall the last three addresses, scan settings, and send settings which hav e been set, and then send y our documents.
Job Recall 5-42 Sending Documents 5 2 Select [1 Before], [2 Before], or [3 Before] ➞ con fi rm the settings ➞ press [OK]. The displa y retur ns to the Send Basic F eatures screen. NO TE • Y ou can also check which send jobs are stored in memory other than the currently displa yed send job b y pressing [ ▼ ] or [ ▲ ].
CHAPTER 6-1 6 Receiving Documents This chapter describes the basic reception features . Y ou can receiv e document transmissions automatically , forw ard received documents to a specified destination, or print a received document from memor y . Receiving Print, F ax, and I-F ax Documents .
Receiving Print, Fax, and I-Fax Documents 6-2 Receiving Documents 6 Receiving Print, Fax, and I-Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer . ■ Receiving I-Fax and F ax Documents The I-f ax function is similar to e-mail.
Receiving Print, Fax, and I-Fax Documents 6-3 Receiving Documents 6 Receiving Documents 1 When documents are being received, the Pr ocessing/Data indicator on the control panel fl ashes a green light. NO TE During reception, the transaction n umber and inf or mation related to the sender are displa yed on the touch panel displa y .
Receiving Print, Fax, and I-Fax Documents 6-4 Receiving Documents 6 3 The document is printed. The Processing/Data indicator goes out when documents stored in memor y are printed. NO TE • If there is no paper on which the receiv ed documents can be printed, the received documents are stored in memory .
Receiving Print, Fax, and I-Fax Documents 6-5 Receiving Documents 6 Memor y RX Inbox Settings There ma y be occasions when you w ant the I-fax to store all incoming documents in memor y until y ou are ready to print or send them. Locking the I-f ax to receive and store all documents in memor y is called Memory Lock.
Receiving Print, Fax, and I-Fax Documents 6-6 Receiving Documents 6 2 Press [Communications Settings]. NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting.
Receiving Print, Fax, and I-Fax Documents 6-7 Receiving Documents 6 4 Press [Memory RX Inbox P asswor d]. 5 Enter the desired passw ord using - (n umeric keys) ➞ press [OK]. If you do not want to set the Memory RX Inbox with a password, do not enter any number .
Receiving Print, Fax, and I-Fax Documents 6-8 Receiving Documents 6 Storing Received I-Fax Documents in Memory Y ou can set the machine to store documents received b y I-f ax into memor y without printing them. This is referred to as Memory Lock. Y ou can later chec k the receiv ed documents in the Memor y RX Inbo x and print or send them.
Receiving Print, Fax, and I-Fax Documents 6-9 Receiving Documents 6 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. IMPOR T ANT If the message <I-F ax Memor y RX is on.> does not appear , set the I-F ax Memory Lock setting on the Memory RX Inbo x screen to 'On'.
Receiving Print, Fax, and I-Fax Documents 6-10 Receiving Documents 6 2 Press [Memory RX Inbox Settings] ➞ [Memory Lock Start Time]. 3 Select [Everyday], [Select Days], or [Off].
Receiving Print, Fax, and I-Fax Documents 6-11 Receiving Documents 6 ● If y ou select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using - (numer ic ke ys) ➞ press [OK]. Y ou can store up to five differ ent star t times. Enter all four digits of the time (including zeros), using 24-hour notation.
Receiving Print, Fax, and I-Fax Documents 6-12 Receiving Documents 6 ● If y ou select [Select Days]: ❑ Select a da y ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the star t time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent star t times.
Receiving Print, Fax, and I-Fax Documents 6-13 Receiving Documents 6 ● If y ou select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock is not automatically turned 'On' at a specified time. Y ou can tur n Memory Lock 'On' or 'Off' manually using the I-Fax Memory Lock setting on the Memory RX Inbox screen.
Receiving Print, Fax, and I-Fax Documents 6-14 Receiving Documents 6 Memory Lock End Time Settings Y ou can set Memor y Lock to end automatically at a specified time . NO TE The def ault setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings].
Receiving Print, Fax, and I-Fax Documents 6-15 Receiving Documents 6 3 Select [Everyday], [Select Days], or [Off]. ● If y ou select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the end time using - (numeric k eys) ➞ press [OK]. Y ou can store up to five differ ent end times.
Receiving Print, Fax, and I-Fax Documents 6-16 Receiving Documents 6 ● If y ou select [Select Days]: ❑ Select a da y ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the end time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent end times.
Receiving Print, Fax, and I-Fax Documents 6-17 Receiving Documents 6 ● If y ou select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock is not automatically turned 'Off' at a specified time. Y ou can tur n Memory Lock 'On' or 'Off' manually using the I-Fax Memory Lock setting on the Memory RX Inbox screen.
Receiving Print, Fax, and I-Fax Documents 6-18 Receiving Documents 6 For warding Received Documents If you receiv e an I-f ax document, and it conf or ms to the specified f orwarding conditions, the document is automatically f orwarded to the specified destination.
Receiving Print, Fax, and I-Fax Documents 6-19 Receiving Documents 6 3 Select the desired forwar ding setting ➞ press [V alidate/ In v alidate]. [V alidate]: The received document is forwarded to the specified destination if it matches the forwarding conditions.
Receiving Print, Fax, and I-Fax Documents 6-20 Receiving Documents 6 1 Press [Mail Bo x]. 2 Select [Memory RX Inbox] or [Conf . F ax Inbox]. [Memory RX Inbox]: T o select a received document that has been stor ed in the Memory RX Inbox. [Conf. Fax Inbox]: T o select a received document that has been forwar ded to the Confidential Fax Inbox.
Receiving Print, Fax, and I-Fax Documents 6-21 Receiving Documents 6 3 Select the desired inbo x ➞ select the document that you want to erase ➞ press [Erase]. In the example above, [Memory RX Inbox] in Memor y RX Inbox is selected. Memory RX Inbox contains only one inbox.
Receiving Print, Fax, and I-Fax Documents 6-22 Receiving Documents 6 4 Press [Y es]. T o cancel erasing the selected document, press [No]. The message <Erased.> appears f or appro ximately two seconds on the touch panel displa y . The selected document is erased.
Available Paper Sizes 6-23 Receiving Documents 6 A vailable Paper Sizes When receiv ed documents are pr inted, the y are printed from the paper drawer that has the same size paper as the receiv ed document. If paper of the correct size is not av ailab le, the machine automatically selects a diff erent paper size in the f ollowing order .
Available Paper Sizes 6-24 Receiving Documents 6.
CHAPTER 7-1 7 Checking/Changing the Send/Receive Status This chapter describes how you can chec k/change the status of send and receive jobs . Checking/Changing the Status of Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking/Changing the Status of Send Jobs 7-2 Checking/Changing the Send/Receiv e Status 7 Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs . For more inf or mation, see Chapter 5, "Checking Job and De vice Status," in the Ref erence Guide .
Checking/Changing the Status of Send Jobs 7-3 Checking/Changing the Send/Receiv e Status 7 2 Press [Send]. 3 Select [Status] or [Log]..
Checking/Changing the Status of Send Jobs 7-4 Checking/Changing the Send/Receiv e Status 7 4 Select a job whose detailed information y ou want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ]to scroll to the job.
Checking/Changing the Status of Send Jobs 7-5 Checking/Changing the Send/Receiv e Status 7 ● If y ou select a job with only one destination in [Status]: ❑ Check the details . T o change the destination, press [Change Destination]. (See "Changing the Destination," on p.
Checking/Changing the Status of Send Jobs 7-6 Checking/Changing the Send/Receiv e Status 7 ❑ Check the status f or each destination. T o change the destination, press [Change Destination]. (See "Changing the Destination," on p. 7-7.) T o resend the job, pr ess [Resend].
Checking/Changing the Status of Send Jobs 7-7 Checking/Changing the Send/Receiv e Status 7 Changing the Destination Y ou can change the destination of a send job from the System Monitor screen.
Checking/Changing the Status of Send Jobs 7-8 Checking/Changing the Send/Receiv e Status 7 2 Press [Status]. 3 Select the job whose destination y ou want to change ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the job.
Checking/Changing the Status of Send Jobs 7-9 Checking/Changing the Send/Receiv e Status 7 4 Select the destination that y ou want to change . ● If there is only one destination: ❑ Press [Change Destination]. ● If there are multiple destinations: ❑ Press [Broadcast List].
Checking/Changing the Status of Send Jobs 7-10 Checking/Changing the Send/Receiv e Status 7 ❑ Select the destination that you w ant to change ➞ press [Change Destination]. If the destination that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the destination.
Checking/Changing the Status of Send Jobs 7-11 Checking/Changing the Send/Receiv e Status 7 6 Press [OK]. The job is sent to the specified destination. 7 Press [Done] repeatedly until the Send Basic Features screen appears. Resending a Job Y ou can resend jobs that are canceled due to transmission errors.
Checking/Changing the Status of Send Jobs 7-12 Checking/Changing the Send/Receiv e Status 7 2 Press [Status]. 3 Select the job that y ou want to resend ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the job.
Checking/Changing the Status of Send Jobs 7-13 Checking/Changing the Send/Receiv e Status 7 4 Select the destination to resend the job to. ● If there is only one destination: ❑ Press [Resend]. ● If there are multiple destinations f or same sending method: ❑ Press [Broadcast List].
Checking/Changing the Status of Send Jobs 7-14 Checking/Changing the Send/Receiv e Status 7 ❑ Select the destination to resend the job to ➞ press [Resend]. If the destination that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the destination.
Checking/Changing the Status of Send Jobs 7-15 Checking/Changing the Send/Receiv e Status 7 2 Select [Status] or [Log]. [Status]: Pr ess this key if you want to print the send job list (TX Reserve List). [Log]: Press this key if you want to print the send job log (Activity Report).
Checking/Changing the Status of Send Jobs 7-16 Checking/Changing the Send/Receiv e Status 7 4 Press [Y es]. T o cancel printing, press [No]. If you selected [Status], the TX Reser ve List is printed. If you selected [Log], the Activity Repor t (TX) is printed.
Checking/Changing the Status of Receive Jobs 7-17 Checking/Changing the Send/Receiv e Status 7 Checking/Changing the Status of Receive Jobs Y ou can check the contents of receiv ed documents stored in memor y as well as the status of f orwarding jobs and documents receiv ed through I-f ax.
Checking/Changing the Status of Receive Jobs 7-18 Checking/Changing the Send/Receiv e Status 7 2 Press [Receive]. 3 Select a job whose detailed information y ou want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the job.
Checking/Changing the Status of Receive Jobs 7-19 Checking/Changing the Send/Receiv e Status 7 4 Check the details of the selected job. 5 Press [Done] repeatedly until the Send Basic Features screen appears. Printing the Receive Job Log Y ou can print the receive job log (Activity Repor t (RX)).
Checking/Changing the Status of Receive Jobs 7-20 Checking/Changing the Send/Receiv e Status 7 2 Press [Print List]. NO TE • The icons that are displa y ed on the left side of the list are e xplained below: - : A job for which an Activity Report has already been printed.
Checking/Changing the Status of Receive Jobs 7-21 Checking/Changing the Send/Receiv e Status 7 4 Press [Done]. The displa y retur ns to the Send Basic F eatures screen. Checking the Arrival of an I-Fax The machine regularly checks f or the arrival of an I-f ax.
Checking/Changing the Status of Receive Jobs 7-22 Checking/Changing the Send/Receiv e Status 7 NO TE T o be ab le to use [Checking RX of I-F ax Jobs], y ou must first set the POP setting in E-mail/I-F ax in Network Settings in System Settings (from the Additional Functions screen) to 'On' so that y ou can receiv e documents using POP .
Checking/Changing the Status of Receive Jobs 7-23 Checking/Changing the Send/Receiv e Status 7 3 Select a job whose detailed information y ou want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the job.
Checking/Changing the Status of Receive Jobs 7-24 Checking/Changing the Send/Receiv e Status 7.
CHAPTER 8-1 8 Customizing Communications Settings This chapter describes how to store and change the def ault settings of the Send/Receive function to suit your needs . Communications Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . .
Communications Settings Table 8-2 Customizing Communications Settings 8 Communications Settings T able The f ollowing items can be stored or set in Communications Settings , from the Additional Functions screen. ■ Common Settings An asterisk (*) indicates the default setting.
Communications Settings Table 8-3 Customizing Communications Settings 8 ■ Common Settings T able Continued An asterisk (*) indicates the default settings. NO TE F or instructions on how to set the modes not described in this man ual, refer to the other manuals listed in the front of this Sending Guide .
Automatic Document Deletion 8-4 Customizing Communications Settings 8 Automatic Document Deletion If transmission of a document has f ailed, this mode automatically erases that document from memor y . NO TE The def ault setting is 'On'. 1 Press (Additional Functions) ➞ [Communications Settings].
Automatic Document Deletion 8-5 Customizing Communications Settings 8 3 Press [Erase Failed TX]. NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 4 Select [On] or [Off] ➞ press [OK]. [On]: Erases jobs after sending, whether the transmission ends successfully or with an error .
JPEG Compression Ratio for Color Send Jobs 8-6 Customizing Communications Settings 8 JPEG Compression Ratio for Color Send Jobs Y ou can set the compression ratio f or color scanned data. A high compression ratio reduces the amount of memor y used f or the document, but results in lo w quality images.
JPEG Compression Ratio for Color Send Jobs 8-7 Customizing Communications Settings 8 NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Select [High Ratio], [Normal], or [Low Ratio] ➞ press [OK].
Handling Documents That Fail to Be Forwarded 8-8 Customizing Communications Settings 8 Handling Documents That Fail to Be For warded Y ou can set how the machine handles the documents that f ail to be f orwarded. NO TE • The def ault setting is 'Off'.
Handling Documents That Fail to Be Forwarded 8-9 Customizing Communications Settings 8 3 Select [Alwa ys Print], [Store/Print], or [Off] ➞ press [OK]. [Always Print]: Documents that fail to be forwarded are printed. [Store/Print]: Documents that fail to be forwarded are stor ed in the Memory RX Inbox.
Number of Retry Attempts 8-10 Customizing Communications Settings 8 Number of Retr y Attempts Retr y Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiv er is busy sending or receiving, or when an error occurs.
Number of Retry Attempts 8-11 Customizing Communications Settings 8 3 Press [-] or [+] to set the number of Retry Times ➞ press [OK]. If the number of retry times is set to '0', the machine will not resend the data which cannot be sent. NO TE • Y ou can also use - (numeric ke ys), and (Clear) to clear y our entries.
Standard Send Settings 8-12 Customizing Communications Settings 8 Standard Send Settings This mode enables y ou to change the standard settings f or the Send function, including the scan mode and the file f or mat. (See "Selecting a Scan Mode," on p .
Standard Send Settings 8-13 Customizing Communications Settings 8 3 Press the Scanning Mode drop-do wn list ➞ select a scan mode. If the desired scan mode is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired scan mode. Y ou can also select a scan mode that you have already stored.
Standard Send Settings 8-14 Customizing Communications Settings 8 [PDF (Compct)]: Enables you to send files containing text originals or text/photo originals using a high compression ratio. Y ou can also send multiple images together as one PDF file.
Favorites Buttons 8-15 Customizing Communications Settings 8 Favorites Buttons Y ou can set any possib le combination of send settings and register them in a f av orites button in memory . There are nine f av orites buttons and the y can be assigned names f or increased conv enience.
Favorites Buttons 8-16 Customizing Communications Settings 8 3 Press [ ▼ ] or [ ▲ ] until [Register Fa v orites Button] appears ➞ press [Register Fa v orites Button]. 4 Select a Fa v orites Button ([M1] to [M9]) for registering the send settings ➞ press [Register/Edit].
Favorites Buttons 8-17 Customizing Communications Settings 8 5 Press [Store]. NO TE • If you select a k e y that already has settings stored in it, the settings are displa yed. • If there are more stored send settings than are currently displa yed, y ou can scroll through the list b y pressing [ ▼ ] or [ ▲ ].
Favorites Buttons 8-18 Customizing Communications Settings 8 ● If y ou select a key that already has settings stored in it: ❑ A screen appears, asking f or your confirmation to ov erwrite the previous settings. Press [Y es]. T o cancel storing the settings, press [No].
Favorites Buttons 8-19 Customizing Communications Settings 8 3 Select a Fa v orites Button ([M1] to [M9]) to name ➞ press [Register/Edit]. NO TE K eys that already ha ve settings stored in them are displa yed with a colored triangle ( ) in the low er right cor ner of the k ey .
Favorites Buttons 8-20 Customizing Communications Settings 8 5 Enter a name ➞ press [OK]. T wo lines can be used for a favorites button key name. Y ou can enter up to 10 characters per line.
Favorites Buttons 8-21 Customizing Communications Settings 8 3 Select the Fa v orites Button with the send settings that y ou want to erase ➞ press [Erase]. A screen appears, asking f or your confirmation to erase the settings. IMPOR T ANT Make sure to chec k the settings before er asing them.
Favorites Buttons 8-22 Customizing Communications Settings 8 The message <Erased.> appears f or appro ximately two seconds on the touch panel displa y . The stored send settings are erased. NO TE K ey names are not er ased. For instructions on changing a k ey name , see "Naming a F a vorites Button," on p .
PDF Compression Priority 8-23 Customizing Communications Settings 8 PDF Compression Priority If PDF (Compct) is selected as the File F or mat, you can set the image quality le vel of the document. NO TE • If the optional Super G3 F AX Board is installed, and you are sending documents b y fax, this setting is disab led.
PDF Compression Priority 8-24 Customizing Communications Settings 8 3 Select [Data Size Priority], [Normal], or [Image Priority]. [Data Size Priority]: The data size is small, but the image quality is low . [Normal]: The data size and image quality are between the Data Size Priority and Image Priority settings.
PDF Compression Priority 8-25 Customizing Communications Settings 8 NO TE If an original with many colors is scanned, the compression le vel is determined by taking into consideration the data siz e and the n umber of colors, according to the selected image le v el.
Initial Send Screen Display 8-26 Customizing Communications Settings 8 Initial Send Screen Display This mode enables y ou to set whether the [F av orites Buttons], [One-touch Buttons], or [New Address] tabs will be displa yed on the initial Send Basic F eatures screen when the pow er is tur ned ON, or the A uto Clear mode is activated.
Initial Send Screen Display 8-27 Customizing Communications Settings 8 3 Select [Fa v orites Buttons], [One-touch Buttons], or [New Address] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Printing the TX Terminal ID 8-28 Customizing Communications Settings 8 Printing the TX T erminal ID The TX T erminal ID setting enables you to specify whether the T erminal ID inf or mation is printed at the top of documents that you send through I-f ax.
Printing the TX Terminal ID 8-29 Customizing Communications Settings 8 3 Select [On] or [Off]. ● If y ou select [On] and the optional Super G3 F AX Board is not installed: ❑ Select the printing position of the T erminal ID information ➞ press [OK].
Printing the TX Terminal ID 8-30 Customizing Communications Settings 8 Example: If you set the TX T erminal ID setting to 'On', the T er minal ID information is printed on the recipient's paper as follows: The selected mode is set. ● If y ou select [On] and the optional Super G3 F AX Board is installed: ❑ Press [Option].
Printing the TX Terminal ID 8-31 Customizing Communications Settings 8 ❑ Specify the <Printing P osition> of the T ransmission T er minal ID and the <T elephone # Mark> ➞ press [OK] ➞ [OK]. Printing Position [Inside]: The T erminal ID infor mation is printed inside the image area on the recipient's paper .
Printing the TX Terminal ID 8-32 Customizing Communications Settings 8 ● If y ou select [Off]: ❑ Press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Gamma Value for Color Send Jobs 8-33 Customizing Communications Settings 8 Gamma V alue for Color Send Jobs Y ou can set the Gamma value f or color scanned data.
Gamma Value for Color Send Jobs 8-34 Customizing Communications Settings 8 3 Select the Gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2]), ➞ press [OK]. [Gamma 1.0]: Although light output results can be obtained, the overall color impression is pale.
Initializing TX Settings 8-35 Customizing Communications Settings 8 Initializing TX Settings Y ou can restore almost all of the TX settings to their def ault settings. IMPOR T ANT Y ou cannot initialize the Sender's Names (TTI), Unit Name , and TX T erminal ID settings.
Initializing TX Settings 8-36 Customizing Communications Settings 8 3 Press [Y es]. T o cancel initializing the TX Settings, press [No]. The message <Initialized.> appears f or appro ximately two seconds on the touch panel displa y . The TX settings are initialized.
Two-Sided Printing 8-37 Customizing Communications Settings 8 T wo-Sided Printing Y ou can print received documents on both sides of the paper you select. This enables y ou to sav e paper . NO TE The def ault setting is 'Off'. 1 Press (Additional Functions) ➞ [Communications Settings].
Two-Sided Printing 8-38 Customizing Communications Settings 8 3 Press [T wo-sided Print]. 4 Select [On] or [Off] ➞ press [OK]. The selected mode is set.
Paper Drawer Selection 8-39 Customizing Communications Settings 8 Paper Drawer Selection Y ou can set how the machine prints documents when there is no paper matching the size of the receiv ed document.
Paper Drawer Selection 8-40 Customizing Communications Settings 8 • Switch C: The image is reduced and printed on paper that differs in width from the receiv ed document. • Switch D: The image is printed on paper that is larger in size than the received document.
Paper Drawer Selection 8-41 Customizing Communications Settings 8 2 Press [Select Cassette]. 3 Select [On] or [Off] for the respective s witches ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Reducing a Received Document 8-42 Customizing Communications Settings 8 Reducing a Received Document Y ou can set the machine to automatically reduce received documents so that the whole document is printed within the pr intab le area of the paper .
Reducing a Received Document 8-43 Customizing Communications Settings 8 3 Select [On] or [Off]. IMPOR T ANT If you select [Off], the receiv ed document is not automatically reduced to fit the siz e of the paper .
Reducing a Received Document 8-44 Customizing Communications Settings 8 ❑ Press the Reduce % drop-down list ➞ select [97%], [95%], [90%], or [75%]. ❑ Select [V er tical & Horizontal] or [V er tical Only] ➞ press [OK]. [V er tical & Horizontal]: The image is reduced in both the vertical and horizontal directions.
Reducing a Received Document 8-45 Customizing Communications Settings 8 ● If y ou select [Off]: ❑ Press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Printing Footer Information on a Received Document 8-46 Customizing Communications Settings 8 Printing Footer Information on a Received Document Y ou can set whether the machine prints the date received, da y received, time receiv ed, transaction number , and page number at the bottom of the received document.
Printing Footer Information on a Received Document 8-47 Customizing Communications Settings 8 2 Press [Received P age Footer]. 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
2 On 1 Log 8-48 Customizing Communications Settings 8 2 On 1 Log This mode enables y ou to print two received documents of the same paper siz e onto a single sheet of paper .
2 On 1 Log 8-49 Customizing Communications Settings 8 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
2 On 1 Log 8-50 Customizing Communications Settings 8.
CHAPTER 9-1 9 Storing/Editing Address Book Settings This chapter describes how to register various addresses in the Address Book and how to edit and erase registered inf ormation. Address Book Settings T ab le . . . . . . . . . . . . . . . . . . . . .
Address Book Settings Table 9-2 Storing/Editing Address Book Settings 9 Address Book Settings T able The f ollowing items can be stored or set in Address Book Settings, from the Additional Functions screen.
About the Address Book 9-3 Storing/Editing Address Book Settings 9 About the Address Book The Address Book is a f eature used for storing destinations of e-mail, I-f ax, and file ser v ers. The Address Book is divided into 10 subaddress books and one-touch buttons .
About the Address Book 9-4 Storing/Editing Address Book Settings 9 ■ Group Y ou can register multiple destinations of various types in the group address. Y ou can group and use these registered destinations according to y our needs. NO TE • Y ou cannot register new destinations in a g roup address.
Storing New Addresses 9-5 Storing/Editing Address Book Settings 9 Storing New Addresses If you register a destination in the Address Book, y ou can sav e yourself the eff or t of entering the destination ev er y time it is used. That destination can also be selected from the Address Book f or use in any other customized setting.
Storing New Addresses 9-6 Storing/Editing Address Book Settings 9 2 Press [Register Address]. 3 Press [Register New Ad dress]. 4 Press [E-mail]..
Storing New Addresses 9-7 Storing/Editing Address Book Settings 9 5 Press [Name]. 6 Enter a name for the e-mail ad dress ➞ press [OK]. Y ou can enter up to 24 characters for the name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.
Storing New Addresses 9-8 Storing/Editing Address Book Settings 9 7 Press the Address Book dr op-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 ar e used to divide the Address Book into 10 parts, called subaddress books.
Storing New Addresses 9-9 Storing/Editing Address Book Settings 9 9 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Ne xt].
Storing New Addresses 9-10 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off': ❑ Press [OK]. The displa y retur ns to the Register New Address screen.
Storing New Addresses 9-11 Storing/Editing Address Book Settings 9 2 Press [Register New Ad dress]. 3 Press [I-Fax]. 4 Press [Name]..
Storing New Addresses 9-12 Storing/Editing Address Book Settings 9 5 Enter a name for the I-fax ad dress ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide .
Storing New Addresses 9-13 Storing/Editing Address Book Settings 9 7 Press the Mode drop-do wn list ➞ select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet.
Storing New Addresses 9-14 Storing/Editing Address Book Settings 9 8 Press [I-Fax Ad dress] ➞ enter the I-fax address ➞ press [OK]. Y ou can enter up to 128 characters for the I-fax address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.
Storing New Addresses 9-15 Storing/Editing Address Book Settings 9 NO TE After pressing [OK], the standard field that y ou entered appears as asterisks (********) on the I-f ax settings screen. 10 Select [On] or [Off] for <Send Via Server>. [On]: Sends documents via a server .
Storing New Addresses 9-16 Storing/Editing Address Book Settings 9 11 Press [Destination Conditions] ➞ specify the receiving conditions of the destination ➞ press [OK].
Storing New Addresses 9-17 Storing/Editing Address Book Settings 9 12 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Ne xt].
Storing New Addresses 9-18 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off': ❑ Press [OK]. The displa y retur ns to the Register New Address screen.
Storing New Addresses 9-19 Storing/Editing Address Book Settings 9 File Ser ver Addresses NO TE • F or examples of the settings needed to send to a fi le ser ver , see the Network Guide . • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide .
Storing New Addresses 9-20 Storing/Editing Address Book Settings 9 2 Press [Register New Ad dress]. 3 Press [File]. 4 Press [Name]..
Storing New Addresses 9-21 Storing/Editing Address Book Settings 9 5 Enter a name for the fi le server address ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide .
Storing New Addresses 9-22 Storing/Editing Address Book Settings 9 7 Press the Protocol dr op-down list ➞ select the desired protocol. The following protocols may be used: [FTP]: Select this protocol if you ar e sending documents to a computer running Sun Solaris 2.
Storing New Addresses 9-23 Storing/Editing Address Book Settings 9 8 Set [Host Name], [File P ath], [User], and [P asswor d]. NO TE F or instructions on specifying each of the settings f or FTP , Windows (SMB), and NetW are (IPX), see "Specifying a File Server ," on p .
Storing New Addresses 9-24 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the addr ess book.
Storing New Addresses 9-25 Storing/Editing Address Book Settings 9 NO TE • T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p .
Storing New Addresses 9-26 Storing/Editing Address Book Settings 9 2 Press [Register New Ad dress]. 3 Press [Group]. 4 Press [Name]..
Storing New Addresses 9-27 Storing/Editing Address Book Settings 9 5 Enter a name for the gr oup address ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE • F or instructions on entering characters on the touch panel displa y , see Chapter 2, "Basic Operations ," in the Ref erence Guide .
Storing New Addresses 9-28 Storing/Editing Address Book Settings 9 7 Select [Address Book] or [Store In Usr Inbo x]. T o store destinations in a gr oup address, those destinations must be stored in the subaddress book that contains the gr oup address.
Storing New Addresses 9-29 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed.
Storing New Addresses 9-30 Storing/Editing Address Book Settings 9 ● If y ou select [Address Book], and Access Number Management is set to 'Off', and the destination is not stored with an access number or in a private ad dress book: ❑ Select the destination ➞ press [OK].
Storing New Addresses 9-31 Storing/Editing Address Book Settings 9 Y ou can select a destination and press [Details] to display the screen shown below . This enables you to confir m the detailed information related to the selected destinations. Press [Done] to r eturn to the previous screen.
Storing New Addresses 9-32 Storing/Editing Address Book Settings 9 The selected User Inbo x is display ed and listed. NO TE Only one User Inbo x can be stored in a g roup address. ● T o erase a destination: ❑ Select an address in the group ➞ press [Erase].
Storing New Addresses 9-33 Storing/Editing Address Book Settings 9 8 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Ne xt].
Storing New Addresses 9-34 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off': ❑ Press [OK]. The displa y retur ns to the Register New Address screen.
Storing New Addresses 9-35 Storing/Editing Address Book Settings 9 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary , see the screen shots in steps 1 and 2 of "E-Mail Addr esses," on p.
Storing New Addresses 9-36 Storing/Editing Address Book Settings 9 4 Press the Server to Search dr op-do wn list ➞ select the desired server to search. 5 Specify the searc h criteria. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide .
Storing New Addresses 9-37 Storing/Editing Address Book Settings 9 The search criteria boxes that ar e not filled out, are not sear ched. T o make a more detailed sear ch with multiple search conditions, press [Detailed Search], and follow the dir ections below .
Storing New Addresses 9-38 Storing/Editing Address Book Settings 9 For example, if you want to enter the location to start searching on the directory tree of the LDAP Server , and ou=salesdept, o=cano.
Storing New Addresses 9-39 Storing/Editing Address Book Settings 9 ❑ Enter the search criter ia ➞ press [OK]. Y ou can enter up to 128 characters for the search criteria. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entries.
Storing New Addresses 9-40 Storing/Editing Address Book Settings 9 NO TE • Y ou can specify up to four diff erent search criter ia at a time . • If you specify three or more search cr iteria, you cannot use both [or] and [and] together .
Storing New Addresses 9-41 Storing/Editing Address Book Settings 9 ● If the screen below is displa yed: ❑ Press [User] ➞ enter the user name ➞ press [OK].
Storing New Addresses 9-42 Storing/Editing Address Book Settings 9 NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • Y ou can also use - (numeric ke ys) to enter numbers , and (Clear) to clear your entries .
Storing New Addresses 9-43 Storing/Editing Address Book Settings 9 T o continue searching, pr ess [Back]. Y ou can select multiple destinations. If the desired destination is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired destination.
Storing New Addresses 9-44 Storing/Editing Address Book Settings 9 8 Store the selected destination. ● If only one destination is selected: ❑ V erify the address ➞ press [OK].
Storing New Addresses 9-45 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the addr ess book.
Storing New Addresses 9-46 Storing/Editing Address Book Settings 9 ● If multiple destinations are selected: ❑ Select the subaddress book to store the addresses in ➞ press [OK].
Storing New Addresses 9-47 Storing/Editing Address Book Settings 9 ❑ Read the displa yed message ➞ press [OK]. The displa y retur ns to the Register New Address screen. NO TE • The maximum n umber of destinations that can be selected at one time is 64.
Storing New Addresses 9-48 Storing/Editing Address Book Settings 9 ● If y ou want to store the destination with an access number , and the Access Number Management setting is set to 'On': ❑ Press [Ne xt]. ❑ Enter the access number using - (numeric ke ys) ➞ press [OK].
Storing New Addresses 9-49 Storing/Editing Address Book Settings 9 NO TE T o displa y [Access Number], set Access Number Management to 'On'. T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management].
Editing Address Details 9-50 Storing/Editing Address Book Settings 9 Editing Address Details Y ou can change destination details as necessar y . 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary , see the screen shots in steps 1 and 2 of "E-Mail Addr esses," on p.
Editing Address Details 9-51 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed.
Editing Address Details 9-52 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination to be changed ➞ press [Edit].
Editing Address Details 9-53 Storing/Editing Address Book Settings 9 3 Edit the address details ➞ press [OK]. The screen dif fers depending on the address type you select in step 2. Y ou cannot change the address book of a group addr ess, or change a destination register ed as a group addr ess.
Erasing Addresses 9-54 Storing/Editing Address Book Settings 9 Erasing Addresses Y ou can erase destinations stored in the address book. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary , see the screen shots in steps 1 and 2 of "E-Mail Addr esses," on p.
Erasing Addresses 9-55 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed.
Erasing Addresses 9-56 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination to be erased ➞ press [Erase].
Erasing Addresses 9-57 Storing/Editing Address Book Settings 9 3 Press [Y es]. T o cancel erasing, press [No]. The message <Erased.> appears f or appro ximately two seconds on the touch panel displa y . The selected destination is erased. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Naming an Address Book 9-58 Storing/Editing Address Book Settings 9 Naming an Address Book Y ou can assign a name to any subaddress book. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address Book Name]. If a password has been set for the Addr ess Book, enter the password using - (numeric keys) ➞ press [OK].
Naming an Address Book 9-59 Storing/Editing Address Book Settings 9 3 Enter a name ➞ press [OK]. Y ou can enter up to 16 characters for a name. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide .
Storing/Editing One-Touch Buttons 9-60 Storing/Editing Address Book Settings 9 Storing/Editing One-T ouch Buttons Y ou can store up to 200 destinations in the one-touch buttons f eature. This section describes how to store/edit the destinations with the one-touch buttons f eature.
Storing/Editing One-Touch Buttons 9-61 Storing/Editing Address Book Settings 9 2 Select a one-touch b utton to store or change ➞ press [Register/Edit]. If the one-touch button to be selected is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the one-touch button.
Storing/Editing One-Touch Buttons 9-62 Storing/Editing Address Book Settings 9 3 Select [E-mail], [I-F ax], [File], [Gr oup], or [Sear ch on Server]. ● If y ou select [E-mail]: ❑ Press [Name]. ❑ Enter a name f or the e-mail address ➞ press [OK].
Storing/Editing One-Touch Buttons 9-63 Storing/Editing Address Book Settings 9 NO TE The first character that y ou enter f or the name is used f or sor ting the address list when you press k e ys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
Storing/Editing One-Touch Buttons 9-64 Storing/Editing Address Book Settings 9 ❑ Press [E-mail Address] ➞ enter the e-mail address ➞ press [OK]. Y ou can enter up to 128 characters for the e-mail address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.
Storing/Editing One-Touch Buttons 9-65 Storing/Editing Address Book Settings 9 ❑ Enter a name f or the I-fax address ➞ press [OK]. Y ou can enter up to 24 characters for the name.
Storing/Editing One-Touch Buttons 9-66 Storing/Editing Address Book Settings 9 ❑ Enter a name f or the one-touch button ➞ press [OK]. Y ou can enter up to 12 characters for the one-touch button's name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.
Storing/Editing One-Touch Buttons 9-67 Storing/Editing Address Book Settings 9 NO TE • In order f or you to receiv e a confir mation message telling y ou the delivery status of your I-f ax document, the recipient's machine must ha ve I-f ax capabilities and be compatible with the Full mode .
Storing/Editing One-Touch Buttons 9-68 Storing/Editing Address Book Settings 9 ❑ Press [Standard Field 1] and [Standard Field 2] ➞ enter their respectiv e standard fields ➞ press [OK]. Standard Field 1 and Standar d Field 2 are settings r equired for using an Internet fax service.
Storing/Editing One-Touch Buttons 9-69 Storing/Editing Address Book Settings 9 ❑ Select [On] or [Off] f or <Send Via Ser v er>. [On]: Sends documents via a server . Y ou can send documents to destinations via the Internet in the same way as e-mail.
Storing/Editing One-Touch Buttons 9-70 Storing/Editing Address Book Settings 9 ❑ Press [Destination Conditions] ➞ specify the receiving conditions of the destination ➞ press [OK].
Storing/Editing One-Touch Buttons 9-71 Storing/Editing Address Book Settings 9 ● If y ou select [File]: ❑ Press [Name]. ❑ Enter a name f or the file ser ver address ➞ press [OK].
Storing/Editing One-Touch Buttons 9-72 Storing/Editing Address Book Settings 9 ❑ Press [One-touch Button Name]. ❑ Enter a name f or the one-touch button ➞ press [OK]. Y ou can enter up to 12 characters for the one-touch button's name. ❑ Press the Protocol drop-down list ➞ select the protocol.
Storing/Editing One-Touch Buttons 9-73 Storing/Editing Address Book Settings 9 The following protocols may be used: [FTP]: Select this protocol if you ar e sending documents to a computer running Sun Solaris 2.6 or later , Mac OS X or later , Inter net Information Server 4.
Storing/Editing One-Touch Buttons 9-74 Storing/Editing Address Book Settings 9 ❑ Enter a name f or the group address ➞ press [OK]. Y ou can enter up to 24 characters for the name.
Storing/Editing One-Touch Buttons 9-75 Storing/Editing Address Book Settings 9 ❑ Enter a name f or the one-touch button ➞ press [OK]. Y ou can enter up to 12 characters for the name.
Storing/Editing One-Touch Buttons 9-76 Storing/Editing Address Book Settings 9 If you know the one-touch button's three digit number , press [ ] (One-T ouch Button Number) ➞ enter the three-digit number of the desir ed one-touch button using - (numeric keys).
Storing/Editing One-Touch Buttons 9-77 Storing/Editing Address Book Settings 9 ❑ Specify the search criter ia. T o use Simple Search: • Press [Name], [E-mail], or [Fax] ➞ enter the name, e-mail addr ess, or fax number for which to search ➞ pr ess [OK].
Storing/Editing One-Touch Buttons 9-78 Storing/Editing Address Book Settings 9 • Press the sear ch category drop-down list ➞ select the desired sear ch category . The available search categories ar e: [Name]: Search by name. [E-mail]: Search by e-mail address.
Storing/Editing One-Touch Buttons 9-79 Storing/Editing Address Book Settings 9 Y ou can select from the following search conditions: [contains]: The result must contain the enter ed name, e-mail address, fax number , organization, or organizational unit.
Storing/Editing One-Touch Buttons 9-80 Storing/Editing Address Book Settings 9 • Press [Add]. T o continue adding more sear ch criteria, press [or] or [and] ➞ specify the search criteria as on p. 9-77. [or]: The machine searches and r eturns a result for either of the specified search criteria.
Storing/Editing One-Touch Buttons 9-81 Storing/Editing Address Book Settings 9 ❑ Press [Star t Searching]. T o cancel searching, pr ess [Cancel]. T o cancel searching while the machine is sear ching for your criteria, press [Cancel]. If the machine finds some results befor e you press [Cancel], these search r esults are displayed.
Storing/Editing One-Touch Buttons 9-82 Storing/Editing Address Book Settings 9 • Press [Passwor d] ➞ enter the password ➞ pr ess [OK]. Y ou can enter up to 24 characters for the password. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entries.
Storing/Editing One-Touch Buttons 9-83 Storing/Editing Address Book Settings 9 IMPOR T ANT The number of search results displa yed will not e xceed the maximum limit set in Register LD AP Server in System Settings (from the Additional Functions screen).
Storing/Editing One-Touch Buttons 9-84 Storing/Editing Address Book Settings 9 NO TE T o cancel a selected destination, select the destination again. ❑ Store the selected destination. If you want to store the selected addr ess as an e-mail address: • V erify the destination.
Storing/Editing One-Touch Buttons 9-85 Storing/Editing Address Book Settings 9 • Press [One-touch Button Name] ➞ enter a name for the one-touch button ➞ press [OK]. If you want to register the selected addr ess for an I-fax address: • V erify the address.
Storing/Editing One-Touch Buttons 9-86 Storing/Editing Address Book Settings 9 Y ou can enter up to 12 characters for the one-touch button's name. The information that can be obtained from the LDAP server consists of only names and e-mail addresses.
Erasing One-Touch Buttons 9-87 Storing/Editing Address Book Settings 9 Erasing One-T ouch Buttons Y ou can erase the destinations that you ha v e stored in one-touch buttons . 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [One-touch Buttons].
Erasing One-Touch Buttons 9-88 Storing/Editing Address Book Settings 9 If you know the one-touch button's three digit number , press [ ] (One-T ouch Button Number) ➞ enter the three digit number of the desir ed one-touch button using - (numeric keys).
Erasing One-Touch Buttons 9-89 Storing/Editing Address Book Settings 9 4 Press [Done] repeatedly until the Send Basic Features screen appears..
Erasing One-Touch Buttons 9-90 Storing/Editing Address Book Settings 9.
CHAPTER 10-1 10 System Manager Settings This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings T ab le . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Settings Table 10-2 System Manager Settings 10 System Settings T able The f ollowing settings can be selected, stored or changed in System Settings from the Additional Functions screen. ■ System Settings An asterisk (*) indicates the default settings.
System Settings Table 10-3 System Manager Settings 10 ■ System Settings T able Continued An asterisk (*) indicates the default settings. NO TE F or instructions on how to set the modes or settings not described in this man ual, ref er to the other manuals listed in the front this Sending Guide .
Communications Settings 10-4 System Manager Settings 10 Communications Settings This section describes the e-mail, I-fax, and Memory RX Inbox settings .
Communications Settings 10-5 System Manager Settings 10 NO TE The def ault settings are: - Maxim um Data Size F or Sending: 3 MB - Def ault Subject: Attached Image - Full Mode TX Timeout: 24 hours - P.
Communications Settings 10-6 System Manager Settings 10 NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Press [E-mail/I-Fax Settings]. 4 Set the Maximum Data Size For Sending. ❑ Press [Maximum Data Size F or Sending].
Communications Settings 10-7 System Manager Settings 10 IMPOR T ANT The maximum data siz e f or sending must not be g reater than the maximum data size of the mail server . NO TE • If you enter '0' MB as the data siz e, there is no size limit on the data that is sent.
Communications Settings 10-8 System Manager Settings 10 7 Set the Full Mode TX Timeout. ❑ Press [Full Mode TX Timeout]. ❑ Press [-] or [+] to specify the Full Mode TX Timeout time. Y ou can set the Full Mode TX Timeout time from 0 to 99 hours, in 1 hour increments.
Communications Settings 10-9 System Manager Settings 10 9 Select [On] or [Off] for <Al ways send notice f or RX err ors>. [On]: If an err or occurs, the sender is always infor med of the details of the error . [Off]: If an err or occurs, the sender is not infor med of the details of the err or .
Communications Settings 10-10 System Manager Settings 10 Memor y RX Inbox Settings There ma y be occasions when you w ant to store all incoming documents into memor y until y ou are ready to print or send them. Locking the machine to receiv e and store all documents in memor y is called Memory Lock.
Communications Settings 10-11 System Manager Settings 10 2 Press [Memory RX Inbox Settings]. 3 Press [Memory RX Inbox P asswor d]..
Communications Settings 10-12 System Manager Settings 10 4 Enter the desired passw ord using - (n umeric keys) ➞ press [OK]. If you do not want to set the Memory RX Inbox with a password, do not enter any number . Y ou cannot store a password with only zer os as the number , such as <0000000>.
Communications Settings 10-13 System Manager Settings 10 Storing Received I-Fax Documents in Memory Y ou can set the machine to store received I-f ax documents in memor y without printing them. This is referred to as I-f ax Memory Lock. Y ou can later chec k the receiv ed documents in the Memor y RX Inbo x, and pr int or send them.
Communications Settings 10-14 System Manager Settings 10 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. IMPOR T ANT If the message <I-F ax Memor y RX is on.> does not appear , set the I-F ax Memory Lock setting on the Memory RX Inbo x screen from the Inbo x Selection screen of the Mail Bo x function to 'On'.
Communications Settings 10-15 System Manager Settings 10 NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 2 Press [Memory RX Inbox Settings] ➞ [Memory Lock Start Time]. 3 Select [Everyday], [Select Days], or [Off].
Communications Settings 10-16 System Manager Settings 10 ● If y ou select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using - (numer ic ke ys) ➞ press [OK]. Y ou can store up to five differ ent star t times. Enter all four digits of the time (including zeros), using 24-hour notation.
Communications Settings 10-17 System Manager Settings 10 Y ou can store up to five differ ent star t times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number .
Communications Settings 10-18 System Manager Settings 10 Memory Lock End Time Settings Y ou can set Memor y Lock to end automatically at a specified time .
Communications Settings 10-19 System Manager Settings 10 3 Select [Everyday], [Select Days], or [Off]. ● If y ou select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the end time using - (numeric k eys) ➞ press [OK]. Y ou can store up to five differ ent end times.
Communications Settings 10-20 System Manager Settings 10 ● If y ou select [Select Days]: ❑ Select a da y of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the end time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent end times for each day of the week.
Communications Settings 10-21 System Manager Settings 10 ● If y ou select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock will not automatically turn on at a specified time.
Manage/Access to Address Book 10-22 System Manager Settings 10 Manage/Access to Address Book Y ou can set the Address Book with a passw ord and set access numbers to restrict its use. Address Book Password Y ou can set a passw ord f or the Address Book.
Manage/Access to Address Book 10-23 System Manager Settings 10 2 Press [Address Book P assw or d]. 3 Enter the desired passw ord using - (n umeric keys) ➞ press [OK]. If you do not want to set the Address Book with a passwor d, do not enter a number .
Manage/Access to Address Book 10-24 System Manager Settings 10 Access Number Management Y ou can set up a private address book using an access number . This feature enables y ou to restrict other users from viewing and utilizing these special addresses.
Manage/Access to Address Book 10-25 System Manager Settings 10 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Forwarding Settings 10-26 System Manager Settings 10 For warding Settings Y ou can set the machine to store received I-f ax documents in Confidential F ax Inbo xes , or f orward them to other machines or file servers. If a received document matches the f orwarding conditions, it is f orwarded to the specified destination.
Forwarding Settings 10-27 System Manager Settings 10 2 Press [Register]. 3 T o recall the forwar ding settings of a received document that y ou have stored, press [1 Before], [2 Bef ore], or [3 Bef ore]. Y ou can recall the last three forwar ding settings.
Forwarding Settings 10-28 System Manager Settings 10 4 Press [Condition Name]. 5 Enter a name for the f orwar ding condition ➞ press [OK]. Y ou can enter up to 50 characters for the condition name. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide .
Forwarding Settings 10-29 System Manager Settings 10 6 Press [Forwarding Conditions]. 7 Press the Receive T ype drop-do wn list ➞ select [Fax] or [I-Fax]. If the optional Super G3 F AX Board is not installed, this step is not necessary . Super G3 F AX Board is installed.
Forwarding Settings 10-30 System Manager Settings 10 8 Set the forwar ding conditions. ● If the optional Super G3 F AX Board is not installed, or [I-Fax] is selected as the receive type: ❑ Press the T o , From, or Subject drop-do wn list.
Forwarding Settings 10-31 System Manager Settings 10 ❑ Select the f orwarding condition ➞ press [Set.]. ❑ Enter the f orwarding criteria ➞ press [OK].
Forwarding Settings 10-32 System Manager Settings 10 ● If the optional Super G3 F AX Board is installed, and [Fax] is selected as the receive type: ❑ Select the F ax Number , Subaddress, or P assw ord drop-down list. The available forwarding conditions ar e: [disregar ded]: Disregar ds the Fax Number information as a forwarding condition.
Forwarding Settings 10-33 System Manager Settings 10 ❑ Select the f orwarding condition ➞ press [Set.] ➞ enter the f orwarding criteria using - (numeric ke ys). [ ] [ ]: Use to move the position of the cursor . [Backspace]: Press when you enter an incorrect number .
Forwarding Settings 10-34 System Manager Settings 10 9 Press [Done]. 10 Press [Forwarding Destination] ➞ select [Address Book] or [Conf. Fax Inbo x]. [Address Book]: Select to forward the r eceived document to another machine (relay function). [Conf.
Forwarding Settings 10-35 System Manager Settings 10 NO TE • Documents receiv ed by I-f ax, fax, and e-mail cannot be f orwarded into User Inbo xes . • If the selected destination is a g roup address which contains a User Inbo x, as a destination the document is not sent and stored in that User Inbo x.
Forwarding Settings 10-36 System Manager Settings 10 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed.
Forwarding Settings 10-37 System Manager Settings 10 ● If y ou select [Address Book], and Access Number Management is set to 'Off', and the destination is not stored with an access number or in a private ad dress book: ❑ Select the f orwarding destination ➞ press [OK].
Forwarding Settings 10-38 System Manager Settings 10 ● If y ou select [Conf. Fax Inbo x]: ❑ Select the desired Confidential F ax Inbo x ➞ press [OK]. If the desired Confidential Fax Inbox is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the Confidential Fax Inbox.
Forwarding Settings 10-39 System Manager Settings 10 11 Press [Send Doc. Name]. If you selected a Confidential Fax Inbox as the forwarding destination, pr oceed to step 13. 12 Enter the name of the document ➞ press [OK]. The condition name is automatically entered as the document's name by default.
Forwarding Settings 10-40 System Manager Settings 10 13 Press [Forwarding Time]. 14 Select [Everyday], [Select Days], or [Off]. IMPOR T ANT The star t time and end time cannot be set with the same time .
Forwarding Settings 10-41 System Manager Settings 10 ● If y ou select [Everyday]. ❑ Enter the star t time and the end time using - (numeric ke ys) ➞ press [OK]. Y ou can set the star t time and end time from 00:00 to 23:59. Enter all four digits of the time (including zeros), using 24-hour notation.
Forwarding Settings 10-42 System Manager Settings 10 ● If y ou select [Select Days]. ❑ Select a da y of the week ([Sun] to [Sat]). ❑ Enter the star t time and end time f or the selected day using - (numeric ke ys) ➞ press [OK]. Y ou can set the star t time and end time from 00:00 to 23:59.
Forwarding Settings 10-43 System Manager Settings 10 ● If y ou select [Off]. ❑ Press [OK]. The f orwarding time is set. 15 Press the File Format drop-do wn list ➞ select the fi le format of the document y ou want to forwar d. The user can select the file format only in the case of sending e-mail or to a file server .
Forwarding Settings 10-44 System Manager Settings 10 File Formats: [TIFF]: Forwar ds images in the TIFF (Black-and-White) format. [MTIFF]: Enables you to insert multiple images into a single MTIFF file. Forwards the file in the MTIFF (Black-and-White) format.
Forwarding Settings 10-45 System Manager Settings 10 17 Press [Forwarding Done Notice]. 18 Select the destination where the forwar ding done notice is to be sent.
Forwarding Settings 10-46 System Manager Settings 10 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed.
Forwarding Settings 10-47 System Manager Settings 10 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. Y ou cannot select multiple destinations.
Forwarding Settings 10-48 System Manager Settings 10 19 Select whether to chec k [Notice Only f or Error s]. If you want the forwarding done notice to be sent only when an err or occurs, press [Notice Only for Err ors].
Forwarding Settings 10-49 System Manager Settings 10 21 If necessary , press the E-mail Priority drop-down list ➞ select a priority for y our forwarded e-mail messa ges. This setting is necessary only if the forwarding destination is an e-mail address.
Forwarding Settings 10-50 System Manager Settings 10 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary , see the screen shot in step 1 of "Storing Forwar ding Settings," on p.
Forwarding Settings 10-51 System Manager Settings 10 3 Press the Receive T ype drop-do wn list ➞ select [Fax] or [I-Fax]. If the optional Super G3 F AX Board is not installed, this step is not necessary . 4 Press [Forwarding Destination]. Super G3 F AX Board is installed.
Forwarding Settings 10-52 System Manager Settings 10 5 Select the forwar ding destination. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number].
Forwarding Settings 10-53 System Manager Settings 10 ❑ Select the f orwarding destination ➞ press [OK]. ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the f orwarding destination ➞ press [OK].
Forwarding Settings 10-54 System Manager Settings 10 If the optional Super G3 F AX Board is installed, you can also specify fax numbers as forwarding destinations. NO TE • T o displa y [Access Number], set Access Number Management to 'On'.
Forwarding Settings 10-55 System Manager Settings 10 7 Enter the name of the document ➞ press [OK]. Y ou can enter up to 24 characters for the document's name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
Forwarding Settings 10-56 System Manager Settings 10 File Formats: [TIFF]: Forwards images in the TIFF (Black-and-White) format. [MTIFF]: Enables you to inser t multiple images into a single MTIFF file. Forwards the file in the MTIFF (Black-and-White) format.
Forwarding Settings 10-57 System Manager Settings 10 10 Press [Forwarding Done Notice]. 11 Select the destination where the forwar ding done notice is to be sent.
Forwarding Settings 10-58 System Manager Settings 10 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed.
Forwarding Settings 10-59 System Manager Settings 10 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. Y ou cannot select multiple destinations.
Forwarding Settings 10-60 System Manager Settings 10 12 Select whether to chec k [Notice Only f or Error s] ➞ press [OK]. If you want the forwarding done notice to be sent only when an err or occurs, press [Notice Only for Err ors].
Forwarding Settings 10-61 System Manager Settings 10 2 Select the forwar ding setting whose details y ou want to chec k ➞ press [Edit]. If the desired forwar ding setting is not displayed, press [ ▼ ] or [ ▲ ] to scr oll to the desired forwar ding setting.
Forwarding Settings 10-62 System Manager Settings 10 For warding Received Documents Y ou can set whether received documents are f orwarded. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary , see the screen shot in step 1 of "Storing Forwar ding Settings," on p.
Forwarding Settings 10-63 System Manager Settings 10 3 Press [Done] repeatedly until the Send Basic Features screen appears. Erasing For warding Settings Y ou can erase f orwarding settings that ha ve been stored. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings].
Forwarding Settings 10-64 System Manager Settings 10 3 Press [Y es]. T o cancel erasing the forwarding setting, pr ess [No]. The selected f orwarding setting is erased. 4 Press [Done] repeatedly until the Send Basic Features screen appears. Printing For warding Settings Y ou can print a list of the stored forwarding settings .
Forwarding Settings 10-65 System Manager Settings 10 2 Press [Print List]. NO TE The f orwarding settings can be printed only if 11" x 17", LGL, L TR, or L TRR (plain, recycled, or color pap.
LDAP Server Settings 10-66 System Manager Settings 10 LDAP Ser ver Settings If the inf or mation f or an LD AP (Lightweight Directory Access Protocol) ser ver is registered in the machine, y ou can search f or e-mail addresses through the LD AP ser v er .
LDAP Server Settings 10-67 System Manager Settings 10 2 Press [ ▼ ] or [ ▲ ] until [Register LD AP Server] appears ➞ press [Register LD AP Server].
LDAP Server Settings 10-68 System Manager Settings 10 5 Enter the server name ➞ press [OK]. Y ou can enter up to 24 characters for the server name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
LDAP Server Settings 10-69 System Manager Settings 10 7 Enter the server's address ➞ press [OK]. Y ou can enter up to 48 characters for the server's address. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry .
LDAP Server Settings 10-70 System Manager Settings 10 9 Enter the location to start searching ➞ press [OK]. Enter the location to start searching according to the type of LDAP server you ar e using, or as described below .
LDAP Server Settings 10-71 System Manager Settings 10 10 Select [On] or [Off] for <Use SSL> (Secure Soc ket La yer). [On]: SSL is used. Using SSL encodes the content of the communication and ensures gr eater security . [Off]: SSL is not used. 11 Press [P ort Number] ➞ enter the port number using - (numeric ke ys).
LDAP Server Settings 10-72 System Manager Settings 10 12 Press [Max. No. of Addresses to Search] ➞ enter the maximum n umber of address to sear ch using - (numeric ke ys). Y ou can enter any number from 1 to 1,000. If you make a mistake when entering the number , press (Clear) ➞ enter the correct number .
LDAP Server Settings 10-73 System Manager Settings 10 14 Select [Do not use], [Use], or [Use (security auth.)]. IMPOR T ANT • [Use (security auth.)] can be selected only if the LD AP ser ver is running on Windows 2000 Server with Activ e Director y .
LDAP Server Settings 10-74 System Manager Settings 10 EUC: Extended Unix Code JIS: Japan Industrial Standard ISO: Inter national Organization for Standardization Select the LDAP version and character code according to the LDAP server's environment.
LDAP Server Settings 10-75 System Manager Settings 10 • If you are using Novell NetW are 5.1 (NDS) or later: Press [User] ➞ add the corr esponding object class "o=", "ou=", or "c=" to each dot-separated series of characters that configure the distinguished name, and separate each series of characters by a comma.
LDAP Server Settings 10-76 System Manager Settings 10 ❑ Select [On] or [Off] f or <Display authentication dialog when searching>. [On]: When searching for information on the server , a login infor mation dialog box is displayed even if a password is not r equired.
LDAP Server Settings 10-77 System Manager Settings 10 ● If [Use (security auth.)] is selected: ❑ Press [User]. ❑ Enter the Windows user name ➞ press [OK].
LDAP Server Settings 10-78 System Manager Settings 10 ❑ Press [P ass word]. ❑ Enter the pass word ➞ press [OK]. Y ou can enter up to 24 characters for the password. After pressing [OK], the passwor d that you entered appears as asterisks (*****).
LDAP Server Settings 10-79 System Manager Settings 10 ❑ Enter the domain name ➞ press [OK]. Enter the directory tree name of the Active Dir ectory , such as <team1.salesdept.canon.co.jp>. Y ou can enter up to 128 characters for the domain name.
LDAP Server Settings 10-80 System Manager Settings 10 Changing an LDAP Ser ver Setting Y ou can change the settings for a stored LD AP (Lightweight Director y Access Protocol) ser v er . 1 Press (Additional Functions) ➞ [System Settings]. If necessary , see the screen shot in step 1 of "E-Mail/I-Fax Settings," on p.
LDAP Server Settings 10-81 System Manager Settings 10 4 Change the necessary settings ➞ press [Next]. NO TE F or instructions on changing the LD AP server settings, See "Registering an LD AP Server ," on p . 10-66. 5 Select [Do not use], [Use], or [Use (security auth.
LDAP Server Settings 10-82 System Manager Settings 10 Deleting an LDAP Ser ver Y ou can delete a stored LD AP ser v er . 1 Press (Additional Functions) ➞ [System Settings]. If necessary , see the screen shot in step 1 of "E-Mail/I-Fax Settings," on p.
LDAP Server Settings 10-83 System Manager Settings 10 4 Press [Y es]. T o cancel erasing the LDAP server , press [No]. The selected LD AP ser v er is erased. 5 Press [Done] repeatedly until the Send Basic Features screen appears. Printing LDAP Ser ver Settings Y ou can print out the LDAP server settings .
LDAP Server Settings 10-84 System Manager Settings 10 3 Press [Print List]. NO TE The Registered LD AP Ser ver List can be printed only if 11" x 17", L TR, or L TRR (plain, recycled, or colo.
CHAPTER 11-1 11 Printing Communication Reports This chapter e xplains the method of setting the contents of a communications repor t and printing lists of the Send function. Repor t Settings T ab le . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Settings Table 11-2 Printing Communication Repor ts 11 Report Settings T able The f ollowing items can be stored or set in Repor t Settings from the Additional Functions screen. ■ Settings An asterisk (*) indicates the default setting. ■ Print List An asterisk (*) indicates the default setting.
Specifying Report Settings 11-3 Printing Communication Repor ts 11 Specifying Report Settings Y ou can specify how the Send TX Repor t and the Activity Repor t are pr inted. Send TX Report The Send TX Repor t enab les you to chec k whether the documents were sent correctly to the intended destination.
Specifying Report Settings 11-4 Printing Communication Repor ts 11 2 Press [Send] under <Settings>. 3 Press [TX Report]. 4 Select [For Error Onl y], [On], or [Off].
Specifying Report Settings 11-5 Printing Communication Repor ts 11 ● If y ou select [For Error Only] or [On]: ❑ Select [On] or [Off] f or <Error Copy Print (Black Only)> ➞ press [OK]. [On]: Part of the sent document is printed on the report.
Specifying Report Settings 11-6 Printing Communication Repor ts 11 1 Press (Additional Functions) ➞ [Repor t Settings] ➞ [Send] under <Settings>. If necessary , see the screen shots in steps 1 and 2 of "Send TX Report," on p. 11-3.
Specifying Report Settings 11-7 Printing Communication Repor ts 11 4 Select [On] or [Off] for <Dail y Activity Report Time>. [On]: The Daily Activity Report is printed at the specified time. [Off]: The Daily Activity Report Time setting is not specified.
Specifying Report Settings 11-8 Printing Communication Repor ts 11 5 Select whether the send and receive logs should be printed separately ➞ press [OK].
Printing Lists 11-9 Printing Communication Repor ts 11 Printing Lists Y ou can print the contents of the Address Book or the Send settings specified from the Additional Functions screen.
Printing Lists 11-10 Printing Communication Repor ts 11 2 Press [Send] under <Print List>. 3 Press [Address Book List]. 4 Select one of the subaddress books or [One-touch Buttons] ➞ press [Print List].
Printing Lists 11-11 Printing Communication Repor ts 11 5 Press [Y es]. T o cancel printing, press [No]. The Address Book List is printed. 6 Press [Done] repeatedly until the Send Basic Features screen appears. User's Data List Y ou can print the contents of the Send settings specified from the Additional Functions screen.
Printing Lists 11-12 Printing Communication Repor ts 11 2 Press [User's Data List]. 3 Press [Y es]. T o cancel printing, press [No]. The User's Data List is printed.
CHAPTER 12-1 12 T roubleshooting This chapter describes procedures for taking correctiv e action in the e vent that troub le occurs. The end of the chapter shows y ou how to respond to error messages and contains a list of frequently asked questions and ans wers .
When Problems Occur 12-2 T roub leshooting 12 When Problems Occur Sending Documents T o cancel transmissions . Q Do you w ant to cancel while the document is being scanned? A Press (Stop) from the control panel, or press [Cancel] on the touch panel displa y .
When Problems Occur 12-3 T roub leshooting 12 Document cannot be sent (if the optional Super G3 F AX Board is installed). Q Is the telephone line type set correctly? A Check the type of telephone line that has been set. (See Chapter 1, "Introduction to F ax Functions," in the F acsimile Guide .
When Problems Occur 12-4 T roub leshooting 12 The machine will not transmit using a subaddress (if the optional Super G3 F AX Board is installed). Q Are the subaddress and pass word of the remote machine specified correctly? A Check to see if the machine has a subaddress function.
When Problems Occur 12-5 T roub leshooting 12 Receiving Documents The machine does not receive documents . Q Does the machine hav e sufficient memory? A Erase unwanted documents and documents with errors from memory in order to increase the amount of av ailable memory .
When Problems Occur 12-6 T roub leshooting 12 Documents cannot be received in the Confidential F ax Inbox es. Q Are the f orwarding conditions in F orwarding Settings in System Settings (from the Additional Functions screen) set correctly? A Check the F orwarding Conditions and inf orm the sender of those settings.
When Problems Occur 12-7 T roub leshooting 12 Other Situations T ransmissions are slo w . Q Are documents being sent at a high resolution? A It is recommended that you send te xt only documents at a low resolution. T ransmissions are slo w (if the optional Super G3 F AX Board is installed).
Error Messages 12-8 T roub leshooting 12 Error Messages This section e xplains the various messages that appear on the touch panel displa y , along with possible causes and remedies . F or explanations of messages that are not listed here , see the Ref erence Guide , F acsimile Guide , and Network Guide .
Error Messages 12-9 T roub leshooting 12 No response from the ser v er . Check the settings. Cause The specified ser ver settings are incorrect, or the server is not turned ON. Alternatively , the machine's TCP/IP resources may be lo w . Remedy W ait f or a while, and try browsing again.
Error Messages 12-10 T roub leshooting 12 Cannot find the selected ser v er . Check the setting. Cause 1 The IP address that the machine should connect to cannot be determined. Remedy 1 Chec k the DNS (Domain Name System) Ser v er Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen).
Error Messages 12-11 T roub leshooting 12 Check the user name and pass word or chec k settings. Cause 1 When setting the Login Information of the LDAP server to 'Use' or 'Use (security auth.)', the user name or pass word is incorrect.
Error Messages 12-12 T roub leshooting 12 List of Error Codes without Messages If an error occurs while a document is being sent or receiv ed, an error code is displa yed on the job log on the System Monitor screen, as well as being included in the v ar ious repor ts.
Error Messages 12-13 T roub leshooting 12 # 011 Cause The document that you are sending is not placed correctly . Remedy Repeat the whole procedure from the beginning. # 012 Cause The document could not be sent because the receiving fax machine w as out of paper .
Error Messages 12-14 T roub leshooting 12 # 037 Cause Documents could not be received because there w as insufficient memor y av ailable . Remedy Erase unwanted documents and documents with errors from memory in order to increase the amount of av ailable memory .
Error Messages 12-15 T roub leshooting 12 # 701 Cause The specified Depar tment ID does not exist, or the pass word has changed. Remedy Enter the correct Depar tment ID or pass word using - (numeric ke ys) on the control panel, and tr y sending again.
Error Messages 12-16 T roub leshooting 12 # 706 Cause The Address Book is being impor ted or exported from the Remote UI, or it is being used by another sending component. Remedy T ry sending again. # 711 Cause The inbox memory is full. Remedy Erase the unnecessary documents stored in the inbox.
Error Messages 12-17 T roub leshooting 12 # 753 Cause A TCP/IP error occurred while sending e-mail. (Socket, Select error , etc.) Remedy Check the netw ork cables and connectors. If the machine still does not operate normally , tur n the main pow er OFF and then back ON again.
Error Messages 12-18 T roub leshooting 12 # 801 Cause 1 A timeout error occurred while the machine is communicating with the SMTP ser v er to send e-mail or send/receive an I-f ax. Remedy 1 Chec k that the SMTP ser v er is functioning nor mally . Remedy 2 Chec k the network status.
Error Messages 12-19 T roub leshooting 12 # 803 Cause The connection was interrupted due to reasons on the recipient's side before all the pages could be sent. Remedy T ry sending again. # 804 Cause 1 Unable to match the specified directory name when sending data to a file ser v er .
Error Messages 12-20 T roub leshooting 12 # 810 Cause 1 A POP ser v er connection error occurred when receiving an I-fax. Remedy Check the POP Server name in E-mail/I-F ax in Network Settings in Systems Settings (from the Additional Functions screen).
Error Messages 12-21 T roub leshooting 12 # 820 Cause Y ou ha ve receiv ed data that cannot be processed (BASE 64 or unencode is incorrect). Remedy Check the settings and ask the sender to resend the data. # 821 Cause Y ou ha ve receiv ed data that cannot be processed (TIFF analysis error).
Error Messages 12-22 T roub leshooting 12 # 830 Cause A DSN (Delivery Status Notifications) error notification is received because of an incorrect I-f ax address or destination setting, or the data size of the sent documents e xceeded the mail ser ver capacity .
Error Messages 12-23 T roub leshooting 12 # 834 Cause An MDN error notification is received because of an incorrect I-f ax address or destination setting, or trouble has occurred in the netw ork or mail ser ver . Alternatively , the memor y of the receiving machine is full.
Error Messages 12-24 T roub leshooting 12 # 995 Cause Reser ved comm unication jobs were cleared. Remedy Reser v e the jobs again, if necessar y ..
Questions & Answers 12-25 T roub leshooting 12 Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A Specify the Retr y Times setting.
Questions & Answers 12-26 T roub leshooting 12 Q What happens to a document that has not been completely received when a b lack out occurs? A The document, up to the page that was successfully receiv ed, is printed.
Questions & Answers 12-27 T roub leshooting 12 Q I cannot tell if the document was successfully sent because the result in the Activity Repor t shows '--'. A '--' is displa yed when sending is successful, b ut it is not confir med whether the e-mail or I-f ax that you sent was actually deliv ered or not.
Questions & Answers 12-28 T roub leshooting 12.
CHAPTER 13-1 13 Appendix This chapter provides the reports and lists of activity management, specifications, glossar y , and inde x. Repor t and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report and List Samples 13-2 Appendix 13 Report and List Samples Send Job List Y ou can view the list of Send jobs and their statuses . The Send Job List can be printed from the System Monitor screen. (See "Printing the Send Job Status/Log," on p .
Report and List Samples 13-3 Appendix 13 ■ MODE The type and mode of transmission are printed. T ransmission type: Send (TX) Mode of transmission: FTP , SMB, IPX, User Inbo x (BO X), I-F ax (I-F AX), E-mail (MAIL) ■ PGS. The number of pages that were sent successfully to the remote party , is printed.
Report and List Samples 13-4 Appendix 13 ■ DEPT . ID If Depar tment ID Management is set, the Depar tment ID is printed. ■ ST . TIME The date and time (in 24-hour notation) at which the documents star ted to transmit are printed. The Star t Time is printed only f or send jobs that hav e been set with the Dela yed Send setting.
Report and List Samples 13-5 Appendix 13 Activity Report This repor t is a list which enables y ou to check the results of all sending and receiving transactions .
Report and List Samples 13-6 Appendix 13 ■ ST . TIME The date and time (in 24-hour notation) at which the documents star ted to transmit are printed. An asterisk (*) indicates a job that has already been printed. ■ DESTINA TION ADDRESS The address of the recipient is printed.
Report and List Samples 13-7 Appendix 13 For warding Conditions List Y ou can print the contents of the forwarding settings that ha v e been specified. Manually print the F orwarding Conditions List whene ver necessary . (See "Pr inting F orwarding Settings," on p .
Report and List Samples 13-8 Appendix 13 Registered LDAP Ser ver List Y ou can print the registered LDAP server settings . (See "Pr inting LD AP Ser v er Settings," on p . 10-83.) NO TE F or more inf or mation on specifying LD AP Ser ver Settings , see "LD AP Server Settings ," on p .
Report and List Samples 13-9 Appendix 13 Address Book List Y ou can print the contents of the Address Book (subaddress books 1 to 10 or one-touch buttons). Manually pr int the list of the selected Address Book whene v er necessar y . (See "Address Book List," on p .
Report and List Samples 13-10 Appendix 13 ■ DESTINA TION ADDRESS • If the Class is 'FTP', 'SMB', or 'IPX' (file ser v er): The host name is printed on the first line, and the f older path on the second line. • If the Class is 'BO X': The number of the User Inbo x is printed.
Report and List Samples 13-11 Appendix 13 User's Data List The User's Data List prints out the Send Settings made in Communications Settings, Report Settings, and System Settings from the Additional Functions screen. Manually print the User's Data List whenev er necessar y .
Glossary 13-12 Appendix 13 Glossar y A ASCII code ASCII (American Standard Code for Inf ormation Interchange) is a set of standardized codes used to represent letters, numbers , a f ew symbols, and control char acters. A se ven digit (or se v en bit) binar y number can represent one of 128 distinct codes.
Glossary 13-13 Appendix 13 File server A personal computer or workstation to which two or more users on client personal computers can gain access via a local area network (LAN) in order to share and use its hard disk drive. FTP File T ransf er Protocol.
Glossary 13-14 Appendix 13 M Memory Lock Usually , a document is pr inted as soon as it is receiv ed; but with Memory Lock, all documents received are k ept in memory until you enter a passw ord to print them. This enables y ou to attend to them at your o wn leisure, and pre vents printed documents from piling up on the output tra y .
Glossary 13-15 Appendix 13 P PDF P or tab le Document Format. A file format r un by Adobe Systems' Acrobat softw are which is restricted neither by de vice nor resolution. PDF displays documents in a wa y that is independent of the original application software, hardw are, and operating system used to create those documents.
Glossary 13-16 Appendix 13 Subaddress Books The main Address Book is subdivided into ten smaller Address Books, which are considered Subaddress Books. SMB Ser v er Message Block. A protocol that provides file and printer sharing over a network for Windows computers.
Index 13-17 Appendix 13 Index Numerics 2 On 1 Log, 8-48 A Abbre viations used in this manual, xiii Access number management, 10-24 Activity Repor t, 11-5, 13-5 Address Book About the Address Book, 9-3.
Index 13-18 Appendix 13 Using the New Address tab, 2-5 Using the One-touch Buttons, 2-34 Details ke y, 1-6 Diff erent size originals, 4-17 Disclaimers, xv Displa y language, setting, 1-11 Displa ys us.
Index 13-19 Appendix 13 Legal notices Cop yrights, xv Disclaimers, xv T rademarks, xiv M Memor y RX Inbo x settings About Memor y RX Inbo x settings, 10-10 Memor y loc k end time, 10-18 Memor y loc k .
Index 13-20 Appendix 13 Remov e backg round, 4-27 Repor t settings Activity Repor t, 11-5 Send TX Repor t, 11-3 Specifying, 11-3 Repor t Settings table, 11-2 Resolution, 3-15 Resolution drop-down list.
Ein wichtiger Punkt beim Kauf des Geräts Canon C3200 (oder sogar vor seinem Kauf) ist das durchlesen seiner Bedienungsanleitung. Dies sollten wir wegen ein paar einfacher Gründe machen:
Wenn Sie Canon C3200 noch nicht gekauft haben, ist jetzt ein guter Moment, um sich mit den grundliegenden Daten des Produkts bekannt zu machen. Schauen Sie zuerst die ersten Seiten der Anleitung durch, die Sie oben finden. Dort finden Sie die wichtigsten technischen Daten für Canon C3200 - auf diese Weise prüfen Sie, ob das Gerät Ihren Wünschen entspricht. Wenn Sie tiefer in die Benutzeranleitung von Canon C3200 reinschauen, lernen Sie alle zugänglichen Produktfunktionen kennen, sowie erhalten Informationen über die Nutzung. Die Informationen, die Sie über Canon C3200 erhalten, werden Ihnen bestimmt bei der Kaufentscheidung helfen.
Wenn Sie aber schon Canon C3200 besitzen, und noch keine Gelegenheit dazu hatten, die Bedienungsanleitung zu lesen, sollten Sie es aufgrund der oben beschriebenen Gründe machen. Sie erfahren dann, ob Sie die zugänglichen Funktionen richtig genutzt haben, aber auch, ob Sie keine Fehler begangen haben, die den Nutzungszeitraum von Canon C3200 verkürzen könnten.
Jedoch ist die eine der wichtigsten Rollen, die eine Bedienungsanleitung für den Nutzer spielt, die Hilfe bei der Lösung von Problemen mit Canon C3200. Sie finden dort fast immer Troubleshooting, also die am häufigsten auftauchenden Störungen und Mängel bei Canon C3200 gemeinsam mit Hinweisen bezüglich der Arten ihrer Lösung. Sogar wenn es Ihnen nicht gelingen sollte das Problem alleine zu bewältigen, die Anleitung zeigt Ihnen die weitere Vorgehensweise – den Kontakt zur Kundenberatung oder dem naheliegenden Service.
