Benutzeranleitung / Produktwartung C2880I des Produzenten Canon
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Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. ENG Sending and Facsimile Guide Sending and Facsimile Guide.
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Color imageRUNNER C3380/C3380i C2880/C2880i Sending and Facsimile Guide 0 Ot¯.
The manuals for this machine are divide d as follo ws. Please refer to them f or detailed i nf ormation . The manuals supplied with optional equipme nt are included in the list bel ow . Depending on th e system configuration and product purchased, some manuals may not be needed.
• UFR II Printer Driver Installation and Instruction s UFR II Driver Guide CD-ROM • Mac OS X PS Printer Dri ver Installation and Instruction s Mac PS Driver Guide CD-ROM • Mac OS X UFR II Printe.
Chapter 1 Introduction to Sending and F ax Functions Chapter 2 Basic Sending Methods Chapter 3 Basic Scanning Features Chapter 4 Special Scanning Features Chapter 5 Sending Docume nts Chapter 6 Receiv.
v Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii How T o Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii Symbols Used in This Manual .
vi E-mail, I-Fax, Sending to a File Server , or Storing in a User Inbox. . . . . .1-36 Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38 Chapter 2 Basic Sending Methods Specifying Destinations Using the New Address T ab .
vii Preset Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17 Zoom by Percentage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19 Auto Zoom . . . . . . . . . . . .
viii Adding a Digital Signature to a PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-34 Adding a Device Signatur e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-35 Adding a User Signatur e . . . . . . . . . .
ix Comm unications Settin gs T abl e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6 A utomatic Document Deletio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10 Data Compression Ratio f or Color Send Jo bs .
x Chapter 10 Storing/Editing Address Book Settings Address Book Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2 About the Ad dress Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
xi When Forw arding Destinations Do Not Match the F orwarding Conditions . 11-35 Checking/Changing F orwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-40 F orwarding Receiv ed Documents . . . . . . . . . . . . . . . . . . . .
xii Chapter 14 Appendix Report and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 Send TX Repor t .
xiii Thank y ou f or pur chasing the Canon Color imageR UNNER C3380/C3380i/C2880/C2 880i. Please read this manual thoro ughly bef ore operating the machin e to f amiliarize y ourself with its capabilities, and to make the mo st of its many functions .
xiv Keys Used in This Manual The follo wing symbols and key names are a f e w examples of how k e ys to be pressed are e xpressed in this manual: Hereafter , the f ollowing nam e substitutions tak e p.
xv Illustrations Used in This Manual Illustrati ons used in this manual are t hose displa y ed when t he Color imageR UNNER C3380i has the f ollowing optional equipment attached to it: the Finisher-Z 1 and Cassette Feeding Unit-Y3.
xvi FCC (Federal Communications Commission) This equipment has been test ed and f ound to co mply with the limits f or a Class A digital de vice, pursuant to P ar t 15 of the FCC Rules . These limits are designed to provide re asonab le protection ag ainst harmf ul interf erence when the equipme nt is operated in a comme rcial en vironment.
xvii 3. Order a normal business line from y our teleph one company's b usiness representativ e. The line should be a regular v oice grade line or an equiv alent one. Use one line pe r unit. If the op tional Super G3 Multi- Line F ax Board is installed, you can us e a dual line.
xviii This equipment ma y not be used on coin ser vice provided b y the telephone company . Connection to party lines is subject to state tariffs . In Case of Equipment Malfunction Should any malf unc.
xix Users in Canada Preinstallation Requirements f or Canon F acsimile Equipment A. Location Supply a suitable table , cabinet, or desk for the machine. See Chapter 9, "Appendix," in the Ref erence Gu ide f or specific dimensions and w eight.
xx • Bef ore installing this equipm ent, users should ensure that it is per missible to be connected to the f acilitie s of the local telecommu nications company .
xxi B. Installation téléphonique 1. Une seule ligne téléphonique (tonalités ou impulsions) doit être utilisée. Si la Car te F AX (Super G3) Multi Li gne en option est installée , il est possible d'utiliser une ligne téléphoniqu e doub le (tonalités ou impulsions).
xxii • L'indice d'éq uiv alence de la sonnerie (IES) sert à indiquer le no mbre maximal de terminaux qui peuven t être raccordés à un e interf ace té léphonique .
xxiii T rademarks Canon, the Canon logo , Color image R UNNER, M EAP , and NetSp ot are reg istered trademarks, and the MEAP logo , imag eW ARE, and imageW ARE Accounting Manager are tr ademarks of Canon Inc. in the United States and ma y also be trademarks or registered trademarks in other count ries.
xxiv Disclaimers The inf ormation in this document is subject to change without not ice. CANON INC. MAKES NO W ARRANTY OF ANY KIND WITH REGARD T O THIS MA TERIAL, EITHER EXPRESS OR IMPLIED , EXCEPT AS.
xxv Please read these "Important Safet y Instructions" thoroughly bef ore operating the machine. As thes e instructions are intended to pre vent injury to the user or other persons or destruction of pro per ty , alwa ys pay attention t o these instructions.
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1-1 CHAPTER 1 Introduction to Sending and Fax Functions This chapter is an introduction to the Send function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the Color imageR UNNER C3380/C3380i/C2880/C2880i .
What This Machine Can Do 1-2 1 Introduction to Sending and F ax Functions What This Machine Can Do All the elements y ou will ever need in a color digital m ultitasking machine.
What This Machine Can Do 1-3 1 Introduction to Sending and F ax Functions Super G3 F ax Function This machine's Super G3 fa x function is compatible with most Super G3 fax machines used in o ffice environments. Compared to ordina r y fax machines , Super G3 enables high-speed f ax transmissions, thus reducing transmission costs.
What This Machine Can Do 1-4 1 Introduction to Sending and F ax Functions File Formats f or Every Need Y ou can send documents in a variety of file f ormats, including TIFF , JPEG, and PDF .
What This Machine Can Do 1-5 1 Introduction to Sending and F ax Functions Receiving F axes/I-F axe s in Memory Received f ax/I-fax documents can be stored in the Memor y RX Inbo x instead of being printed.
Overview of the Color imageRUNNER C3380/C3380i/C2880/C2880i 1-6 1 Introduction to Sending and F ax Functions Over view of the Color imageRUNNER C3380/C3380i/ C2880/C2880i If y ou press [Send], th e Send Basic F eatures screen ap pears .
Overview of the Color imageRUNNER C3380/C 3380i/C2880/C2880i 1-7 1 Introduction to Sending and F ax Functions *1 A v ailable only if the optional Super G3 F AX Board or S uper G3 Multi -Line F ax Board is installed.
Overview of the Color imageRUNNER C3380/C3380i/C2880/C2880i 1-8 1 Introduction to Sending and F ax Functions The Flow of th e sending is as f ollo ws. IMPOR T ANT Network settings must be specified to be ab le to send scanned docume nts to an e-mail address, an I-f ax address, or a file ser ver .
Overview of the Color imageRUNNER C3380/C 3380i/C2880/C2880i 1-9 1 Introduction to Sending and F ax Functions ■ Send Basic Features Scree n The screen below , which appears when [Send] is selecte d, is called the Send Basic F eatures screen. a Destination List Display s a list of destinations.
Overview of the Color imageRUNNER C3380/C3380i/C2880/C2880i 1-10 1 Introduction to Sending and F ax Functions ■ Scan Settin gs Screen The screen below , which appears when you press [Option] from the Scan Settings drop-down list, is called the Scan Settings screen.
Things You Must Do Before Using This Machine 1-11 1 Introduction to Sending and F ax Functions Things Y o u Must Do Before Using This Machine This section describes the impor tant setting reg istrations and procedures that m ust be done bef ore the machine is used f or sending oper ations .
Things You Must Do Before Using This Machine 1-12 1 Introduction to Sending and F ax Functions ■ Registering the Sending Recor d The sending record i s printe d at the top of ev ery document you send via I-f ax or f ax to the recipient. The registered information is pr inted, as shown below .
Things You Must Do Before Using This Machine 1-13 1 Introduction to Sending and F ax Functions ■ Super G3 Multi-Line F ax Boar d The optional Super G3 Mu lti-Line F ax Board enables y ou to add an additio nal line. A dual line can reduce the time it takes to send and receiv e documents.
Things You Must Do Before Using This Machine 1-14 1 Introduction to Sending and F ax Functions Selecting the T ype of T elephone Line Set the type of telepho ne line that is connected t o the machine . If this setting is incorrect, y ou will be un ab le to communicate with other machines .
Things You Must Do Before Using This Machine 1-15 1 Introduction to Sending and F ax Functions NO TE Y ou can also specify to autom atically synch ronize the date and time with a server on the network from the Additional Functions sc reen. (See Chapter 3, " Using a TCP/IP Network," in the Networ k Gui de .
Things You Must Do Before Using This Machine 1-16 1 Introduction to Sending and F ax Functions ❑ Press [End Date] ➞ select the month, day , and time at which Daylight Saving Time ends ➞ press [OK].
Things You Must Do Before Using This Machine 1-17 1 Introduction to Sending and F ax Functions Details of each item are shown below . Registering Sender Names F or fax, y ou can regis ter any name as the sender's n ame, such as the s ection or depar tment's name , or an individual's nam e.
Things You Must Do Before Using This Machine 1-18 1 Introduction to Sending and F ax Functions 2 Select the number under whic h y ou want to register the sender's name ➞ press [Register/Edit].
Things You Must Do Before Using This Machine 1-19 1 Introduction to Sending and F ax Functions NO TE • It is necessary to register a separate Unit Name if y ou ha v e an additio nal line. See "Registering the Unit Name f or an Addition al Line," on p .
Flow of Sending Operations 1-20 1 Introduction to Sending and F ax Functions Flow of Sending Operations This section describes the flo w of basic sending oper ations.
Flow of Sending Operations 1-21 1 Introduction to Sending and F ax Functions 1 Press [Send]. The Send Basic Features Screen 2 Place y our originals. NO TE For in structions on placing y our originals, see Chap ter 2, "Basic Oper ation," in the Ref erence Guide .
Flow of Sending Operations 1-22 1 Introduction to Sending and F ax Functions 3 Specify the destinations. NO TE • T o send docu ments to a f ax destin ation, th e optional Super G3 F AX Board or S uper G3 Multi-Line F ax Board is req uired. • A maximum of 256 destinations can be specif ied at the same time .
Flow of Sending Operations 1-23 1 Introduction to Sending and F ax Functions ● If a destinati on is not stored in th e Address Book: ❑ Press [New Address] ➞ select a sendin g method ➞ enter the desire d destination. (See "Specifying Destinat ions Using th e New Address T ab," on p.
Flow of Sending Operations 1-24 1 Introduction to Sending and F ax Functions ● If a destinat ion is stored in a Fa v orites Button: ❑ Press [F avorites] ➞ select the fa vorites b utton that contains the desi red destination. (See "Using the F a vorites Buttons," on p.
Flow of Sending Operations 1-25 1 Introduction to Sending and F ax Functions ● If y ou want to spec ify Cc or Bcc add resses: ❑ Press [Cc Bcc] ➞ specify the e-mail addresses. (See "Setting Cc a nd Bcc Addresses," on p . 2-32.) NO TE • Only e-mail addresses can be spec ified as cc and bcc addresses .
Flow of Sending Operations 1-26 1 Introduction to Sending and F ax Functions T o change the Scan mode settin gs, sel ect [Option] from the Scan Settings drop-down list, and adjust the settin gs.
Flow of Sending Operations 1-27 1 Introduction to Sending and F ax Functions 5 Press [File Format] ➞ select a file format f or sending y our document.
Flow of Sending Operations 1-28 1 Introduction to Sending and F ax Functions 6 Press [Send Settings] ➞ specify the send settings. Specify the Delayed Send, Job Done Notice, Preview , Stamp, and Direct Sending modes, as necessar y . NO TE • For ins tructions on specifying the Send Setting s, see "Sending Methods," on p .
Flow of Sending Operations 1-29 1 Introduction to Sending and F ax Functions 8 Press (Start). If the following screen is displayed, follow the instructions on the to uch panel display ➞ press (Start). When scanning is complete, press [Done]. If the following screen is displayed, press [OK] ➞ try scanning the o riginal again from the first page.
Flow of Sending Operations 1-30 1 Introduction to Sending and F ax Functions 9 If y ou want to cancel sending, press (Stop). NO TE • Y ou can press (Stop) to cancel a send job that is being scanned. • For instructions on ca nceling a send job , see "Canceling a Job," on p .
Sending Fax Documents Manually 1-31 1 Introduction to Sending and F ax Functions Sending Fax Documents Manually This mode enab les y ou to manually se nd f ax documents afte r checkin g that the destination is ready to receiv e f a x transmissions .
Sending Fax Documents Manually 1-32 1 Introduction to Sending and F ax Functions 2 Make sure that the mac hine is read y to send. 3 Press [New Ad dress] ➞ [Fax].
Sending Fax Documents Manually 1-33 1 Introduction to Sending and F ax Functions 5 Enter the recipient's fax nu mber using - (n umeric keys), , and .
Sending Fax Documents Manually 1-34 1 Introduction to Sending and F ax Functions NO TE • Y ou can change the scan settin gs bef ore sendin g you r document. (See Chapter 3 , "Basic Scanning F eatures," and Chapter 4, "Special Sca nning F eatures.
Canceling a Job 1-35 1 Introduction to Sending and F ax Functions Canceling a Job Y ou can cancel a sen d job using the touc h panel display , System Moni tor screen, or by pressing (Stop) on the control pane l. Using the T ouch Panel Display Y ou can cancel a send job b y pressing [ Cancel], while th e job is being scanned.
Canceling a Job 1-36 1 Introduction to Sending and F ax Functions Using the Stop Key Y ou can cancel a send job b y pressing (Stop), while the job is being scanne d. NO TE Y ou can press (Stop) only to cancel a send job that is being scanned. 1 Press (Stop).
Canceling a Job 1-37 1 Introduction to Sending and F ax Functions 2 Press [Send]. 3 Press [Status] ➞ select the send job that y ou want to cancel ➞ press [Cancel]. Y ou cannot select multiple jobs and cance l them all at once. Select and cancel one job at a ti me.
Canceling a Job 1-38 1 Introduction to Sending and F ax Functions Fax 1 Press [System Monitor]. 2 Press [Fax ]. 3 Press [Send Job Status] or [Received Job Status] ➞ select the fax job that y ou want to cance l ➞ press [Cancel]. Y ou cannot select multiple jobs and cancel them all at once.
Canceling a Job 1-39 1 Introduction to Sending and F ax Functions 4 Press [Y es]. ● T o cancel a Sequential Broadca st: ❑ V erify the de stinations of the fax job , pr ess [Cancel All] or [Cancel Current Job]. If you do not wa nt to cancel any job of the Sequential Broadcast, pr ess [Cancel].
Canceling a Job 1-40 1 Introduction to Sending and F ax Functions.
2-1 CHAPTER 2 Basic Sending Methods This chapter describes how to specify , check, change , and erase destinations. Specifying Destinations Using the Ne w Address T ab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Specifying a F ax Number .
Specifying Destinations Using the New Address Tab 2-2 2 Basic Sending Meth ods Specifying Destinations Using the New Address T ab Y ou must specify the destination (such as a f ax nu mber , e-mail address , I-f ax address , or file server addre ss) to send documents .
Specifying Destinations Using the New Address Tab 2-3 2 Basic Sending Meth ods 2 Enter the recipient's fax nu mber using - (n umeric keys), , and . Details of each item are shown below . [Pause]: Press to insert a pause of se veral seconds in th e fax number that you are dialing.
Specifying Destinations Using the New Address Tab 2-4 2 Basic Sending Meth ods IMPOR T ANT Y ou cannot inser t a pause at the beginning of a n umber . NO TE If you enter a pause at the end of the nu mber , the pause is alwa ys 10 seconds long.
Specifying Destinations Using the New Address Tab 2-5 2 Basic Sending Meth ods IMPOR T ANT • Y ou can restrict sending from line 1 o r line 2. (Se e "Selecting the Line f or Sending," on p . 9-52.) • When using man ual sending, line 1 is auto matic ally selected, regardless of the line settings.
Specifying Destinations Using the New Address Tab 2-6 2 Basic Sending Meth ods Specifying an E-Mail Address Y ou can specify a ne w e-mail address . Y ou can enter an e-mail address direct ly from the keyboard on the touch panel disp la y . 1 Press [New Ad dress] ➞ [E-mail].
Specifying Destinations Using the New Address Tab 2-7 2 Basic Sending Meth ods IMPOR T ANT Make sure to check the spe cifications of the destination's e-mail softw are bef ore setting this mode . A sending error ma y occur if the destination's e-mail softw are is not able to combine divided d ata.
Specifying Destinations Using the New Address Tab 2-8 2 Basic Sending Meth ods NO TE • In order f or y ou to receiv e a confirmation message telling y ou the deliv ery status of your I-f ax document, the recipient's mach ine must ha v e I-f ax capabilitie s and be compatible with the Full mode .
Specifying Destinations Using the New Address Tab 2-9 2 Basic Sending Meth ods IMPOR T ANT Set the destination c onditions according to the specifications of the recipient's machine. An error in transmission ma y occur if you set conditions that the recipient's machine does not support.
Specifying Destinations Using the New Address Tab 2-10 2 Basic Sending Meth ods IMPOR T ANT Set the destination c onditions according to the specifications of the recipient's machine. An error in transmission ma y occur if you set conditions that the recipient's machine does not support.
Specifying Destinations Using the New Address Tab 2-11 2 Basic Sending Meth ods Specifying a File Ser ver This section describes the f our procedur es f or specifying a fi le server on the network as the destinatio n of a send job . IMPOR T ANT • Windows 2 000/XP/Server 2003 re stricts the number of users or clients that can be accessed.
Specifying Destinations Using the New Address Tab 2-12 2 Basic Sending Meth ods Using the Keyboard 1 Press [New Ad dress] ➞ [File]. 2 Press the Pr otocol dro p-down list ➞ select the desired server pr otocol. The following server protocols may be used.
Specifying Destinations Using the New Address Tab 2-13 2 Basic Sending Meth ods 3 Specify each setting ➞ press [OK]. If you select [Windows (SMB)] or [NetW are (IPX)] as the server pr otocol, you can specify the file server by pressing [Br o wse].
Specifying Destinations Using the New Address Tab 2-14 2 Basic Sending Meth ods [File Path]: Press [File Path] ➞ enter a file path ➞ press [OK]. A file path is a series of characters that sign ify the location of the folder . Specify a folder in the file server as the destination of the send job.
Specifying Destinations Using the New Address Tab 2-15 2 Basic Sending Meth ods 2 Press the Pr otocol dro p-down list ➞ select [Windows (SMB)]. 3 Press [Br owse]. IMPOR T ANT After tur ning the mai n power ON, y ou must wait f o r the time set in Star tup Time Settings to elapse bef ore pressing [Bro wse].
Specifying Destinations Using the New Address Tab 2-16 2 Basic Sending Meth ods NO TE • Y ou can register up to fiv e Directory ser vers . • T o edit the domain name , select the domain name that y ou want to edit ➞ press [Edit].
Specifying Destinations Using the New Address Tab 2-17 2 Basic Sending Meth ods 2 Press the Pr otocol dro p-down list ➞ select [NetW are (IPX)]. 3 Press [Br owse]. IMPOR T ANT After tur ning the mai n power ON, y ou must wait f o r the time set in Star tup Time Settings to elapse bef ore pressing [Bro wse].
Specifying Destinations Using the New Address Tab 2-18 2 Basic Sending Meth ods If you select [Bindery], foll ow the procedu re fr om step 5 in "Using the Browse Key (Windows (SMB))," on p. 2-14. If you select [NDS], follow the steps below .
Specifying Destinations Using the New Address Tab 2-19 2 Basic Sending Meth ods Using the Host Search Key (Windows (SMB)) 1 Press [New Ad dress] ➞ [File]. 2 Press the Pr otocol dro p-down list ➞ select [Windows (SMB)]. 3 Press [Host Sear ch]. 4 Enter the sear ch conditions ➞ press [Start Searc hing].
Specifying Destinations Using the New Address Tab 2-20 2 Basic Sending Meth ods 5 Select the file server fr om the sear ch results. ● If there are sear ch results: ❑ Specify the file ser ver in accordance with steps 5 to 7 of "Using the Browse K e y (Windows (SMB))," on p .
Specifying Destinations Using the New Address Tab 2-21 2 Basic Sending Meth ods 2 Select the desired User Inbo x ➞ press [OK]. User Inboxes specified as destinations co rrespond to the inboxe s that appear on the Inbox Selection screen for the Mail Box function.
Specifying Destinations Using the New Address Tab 2-22 2 Basic Sending Meth ods Sending Documents to Y ourself If SDL or the Local De vice Authen tication user au thentication system o f SSO is set as.
Specifying Registered Destinations 2-23 2 Basic Sending Meth ods Specifying Registered Destinations Y ou can select a destin ation stored in the Addre ss Book or a one-tou ch butt on, or specify a ne w address alt ogether .
Specifying Registered Destinations 2-24 2 Basic Sending Meth ods 2 Select the destination ➞ press [OK]. Y ou can select multiple destinations. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number . Y ou can se lect a letter or number to restrict the displayed range of entries.
Specifying Registered Destinations 2-25 2 Basic Sending Meth ods Using the One-T ouch Buttons Y ou can specify up to 20 0 destinations in one-t ouch bu ttons . F ollow this procedure to s tar t a transmission and se nd a docume nt with the pres s of a one-touch b utton.
Specifying Registered Destinations 2-26 2 Basic Sending Meth ods Using the Favorites Buttons If y ou frequently se nd documents with the same document settings to th e same destination, store these sett ings in a f a v orites b utton.
Specifying Registered Destinations 2-27 2 Basic Sending Meth ods Using a Server Y ou can specify a destina tion b y searching the directory listings on the network using LD AP (Lightweight Directory Access Protocol) ser v ers.
Specifying Registered Destinations 2-28 2 Basic Sending Meth ods 3 Specify the sear ch criteria. NO TE If you w ant to search f or a destination that is registered with an e-mail address and a f ax number , yo u can search f or the e- mail addres s by ente ring the fax n umber as the search criterion, and vice versa.
Specifying Registered Destinations 2-29 2 Basic Sending Meth ods NO TE • The organization/organization Unit can be used as sea rch categories only if the inf ormation has been regi stered on the LD AP Server .
Specifying Registered Destinations 2-30 2 Basic Sending Meth ods NO TE • Y ou can specify up to f our diff erent search criteria at a time. • If you specify th ree or more search criteria, you cannot use both [or] and [and] together .
Specifying Registered Destinations 2-31 2 Basic Sending Meth ods 5 Select the desired destin ation fr om the sear ch results ➞ press [OK]. T o continue searching, press [Back]. Y ou can specify mult iple destinations. E-mail addresses that meet the specified sear ch criteria are displayed.
Setting Cc and Bcc Addresses 2-32 2 Basic Sending Meth ods Setting Cc and Bcc Addresses In addition to the de stination f or the documents, y ou can also set mult iple e-mail address destin ations f or the Cc (Carbon cop y) and Bcc (Blind carbon cop y) addresses .
Setting Cc and Bcc Addresses 2-33 2 Basic Sending Meth ods 2 Specify the e-mail addres ses ➞ press [Done]. Follow the procedure below to set the e-mail addresses for [Cc] and [Bcc]. • For instructions on specifying de stinati ons not registered in the Addr ess Book, see "Specifying Destinations Using the New Address T ab," on p.
Checking/Changing a Destination 2-34 2 Basic Sending Meth ods Checking/Changing a Destination Y ou can chec k and change a specif ied destination bef ore you scan y our documents . NO TE • Only the destinations spe cified using the Ne w Address tab and de stinations obtaine d via a server can be changed.
Checking/Changing a Destination 2-35 2 Basic Sending Meth ods ● If the de stination is obtaine d via a se rver: ❑ Check or change the destination's information ➞ press [OK]. Change the destination's infor mation in the same way that you specified it.
Erasing a Destination 2-36 2 Basic Sending Meth ods Erasing a Destination Y ou can er ase a specifie d destination from the destination list bef ore y ou scan your documents.
Registering New Destinations Using the Register Key 2-37 2 Basic Sending Meth ods Registering New Destinations Using the Register Key Y ou can register ne w destinations in the Addr ess Book, one-touch b uttons , and f av or ites b uttons from the Send Basic F eatures and the Address Book screens.
Registering New Destinations Using the Register Key 2-38 2 Basic Sending Meth ods ● T o register destinations and settings in a fa v orites button: ❑ Press [Register F avorites Button] ➞ register de stinations and settings in a f av or ites butt on.
3-1 CHAPTER 3 Basic Scanning Features This chapter descr ibes the basic sca nning features . Selecting a Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Scan Settings . . . . . . . . .
Selecting a Scan Mode 3-2 3 Basic Scanning Features Selecting a Scan Mode Y ou can set the scan mode in which a document is scanned. The machine has eight preset scan modes: Clr/B&W 200 x 200 dpi,.
Selecting a Scan Mode 3-3 3 Basic Scanning Features For more infor mation on spec ifying t he destination, see Chapter 2, "Basic Sending Methods." NO TE • Specifying the scan mode again cancels the scan mode and other scan f eatu res pre viously set.
Scan Settings 3-4 3 Basic Scanning Features Scan Settings NO TE • Changed scan settings are not sa v ed. F or inst ructions on sa ving settings , see "User Preset K e ys," on p . 4-17. • If [Previe w] on the Send Sett ings screen is se t, you c an v erify the images from the Pre view sc reen bef ore sending your document .
Scan Settings 3-5 3 Basic Scanning Features 1 Place y our originals i nto the feeder ➞ specify the destination ➞ press [2-Sided Original]. For more infor mation on spec ifying t he destination, see Chapter 2, "Basic Sending Methods." 2 Select the type of original ➞ press [OK].
Scan Settings 3-6 3 Basic Scanning Features Different Size Originals This mode enab les y ou to cop y (scan) diff erent size originals with the same widths (11" x 17" and L TR, or L TRR and STMT) or diff erent widt hs (11" x 17" an d STMT , or L TR and LGL), together as one g roup b y sett ing them in the f eeder .
Scan Settings 3-7 3 Basic Scanning Features 1 Place y our originals ➞ specify the destination ➞ press [Different Size Originals]. For more infor mation on spec ifying t he destination, see Chapter 2, "Basic Sending Methods." 2 Select the type of originals ➞ press [OK].
Scan Settings 3-8 3 Basic Scanning Features Document Size Y ou can manu ally specify the document siz e when the machine cannot detect the paper siz e automatically , such as when scanning tr ansparencies .
Scan Settings 3-9 3 Basic Scanning Features 2 Press [Document Size Select]. 3 Select the document size. ● If y ou want to scan a standa rd documen t size: ❑ Select the desired document size.
Scan Settings 3-10 3 Basic Scanning Features NO TE • T o select an A or B series paper size, press [A/B-siz e]. • If you want to scan originals longer than the standard siz es, press [Long Strip Originals]. The length of standard size originals is as follo ws: - L TR: 11" (279.
Scan Settings 3-11 3 Basic Scanning Features NO TE • T o select a registe red document siz e, you ne ed to register the document size bef orehand. (See "Regis tering the Specif ied Document Size ," on p . 3-11.) • The registered document siz e is displa y ed on top of the ke y in which it is registe red.
Scan Settings 3-12 3 Basic Scanning Features 4 Press [Registered Size 1] or [Registered Size 2] ➞ enter the document size using the numeric ke ys on the touc h panel displa y . ❑ Press [X] (horizontal axis) ➞ enter a value . ❑ Press [Y] (vertical axis) ➞ enter a v alue.
Scan Settings 3-13 3 Basic Scanning Features 2 Press the Resolution dr op-do wn list ➞ select a resolution ➞ press [OK]. If [PDF (T race)] or [PDF (Compact)] is sele cted as th e file format, and .
Scan Settings 3-14 3 Basic Scanning Features 2 Press [ ] or [ ] to adjust the scan exposure ➞ press [OK]. Press [ ] to move the indicator to the le ft to make the exposure lighter , or press [ ] to move it to the right to make the exp osure darker .
Scan Settings 3-15 3 Basic Scanning Features ■ T ext Mode This mode is best suited f or scanning text orig inals. Blueprints or pencil d ra wn origi nals can also be scanned clear ly .
Scan Settings 3-16 3 Basic Scanning Features 4 Press (Start). Automatic Exposure Adjustment This mode ena bles y ou to set the machine to au tomatically a djust the scan e xposure to the le v el best suited to the quality of the original.
Scan Settings 3-17 3 Basic Scanning Features Changing the Zoom Ratio Y ou can set the ma chine to adjust the z oom ratio au tomatically , or you can specify the zoom r atio man ually bef ore scanning the original. IMPOR T ANT • The maximum siz e of an image th at you can send at 600 x 600 dpi res olution is 11" x 17" .
Scan Settings 3-18 3 Basic Scanning Features 2 Press [Copy Ratio]. 3 T o reduce the original image, select a preset reduction ratio. T o enlarge the original image, select a preset enlar gement ratio. Followin g y our selection, press [Don e] ➞ [OK].
Scan Settings 3-19 3 Basic Scanning Features Zoom by Percentage Y ou can reduce or enlarge originals b y any z oom rat io in 1% increments . Any r atio from 50% to 200% can be se t. The same z oom rat io is used f or the horiz ontal (X) and v er tical (Y) ax es .
Scan Settings 3-20 3 Basic Scanning Features 1 Place y our originals a nd specify the destination ➞ press the Scan Settings dr op-do wn list ➞ press [Option] ➞ [Copy Ratio]. If necessary , see the screen shots in st ep 1 and step 2 of "Pr eset Zoom," on p.
Changing Color Modes 3-21 3 Basic Scanning Features Changing Color Modes This machine comes with two A utomatic Color Selection modes . A utomatic Color Selection (Full Color/Gra ysc ale) detects and .
Changing Color Modes 3-22 3 Basic Scanning Features ■ A utomatic Color Selection (Full Color/B lack-and-White) If the A utomatic Co lor Selection (Full Colo r/Black-and-White) mode is selected, the machine automatically recognizes whether the or iginal is in col or or blac k-and-white.
Changing Color Modes 3-23 3 Basic Scanning Features 2 Press the color selection dr op-do wn list ➞ press [Auto-Color Select (Full Color/Gray scale)], [A uto-Color Select (Full Color/ Black-an d-White)], [Full Color], [Gra yscale], or [Bla ck and White] ➞ [OK].
Changing Color Modes 3-24 3 Basic Scanning Features.
4-1 CHAPTER 4 Special Scanning Features This chapter descr ibes the special scan ning features . What are Special F eatures? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 2-P age Separat ion . . . . .
What are Special Features? 4-2 4 Special Scanni ng F eature s What are Special Features? Special features, such a s the F rame Erase and Job Build modes, are mo des for perf orming various kinds of edit ing according to y our needs , when sending a document.
What are Special Features? 4-3 4 Special Scanni ng F eature s 4 Select the desired mode fr om the Special Features screen. 5 Set the desired mode. For more information on settin g each mode, see the correspondin g section. T o set other modes at the same time, repeat steps 4 and 5.
2-Page Separation 4-4 4 Special Scanni ng F eature s 2-Page Separation This mode enab les y ou to scan f acing pages in a book or bound original and record then onto separ ate pages .
Frame Erase 4-5 4 Special Scanni ng F eature s Frame Erase This mode enab les you to er ase shado ws and lines tha t appear whe n scanning v arious types of originals. The following three F rame Erase modes ar e av ailable . IMPOR T ANT • Combinations of the three F rame Erase modes canno t be set.
Frame Erase 4-6 4 Special Scanni ng F eature s Original Frame Erase IMPOR T ANT The Original F rame Eras e mode cannot be used with the Document Size Select (11 x17+, Auto , Other Size, and Long Strip Original) or Different Size Originals mode.
Frame Erase 4-7 4 Special Scanni ng F eature s ● If y ou want to set the top, left, right , and bottom widths independentl y: ❑ Press [Adjust Each Dim.]. ❑ Select the desired frame erase borders ➞ press [-] or [+] to set their respective frame erase widths ➞ press [Next].
Frame Erase 4-8 4 Special Scanni ng F eature s 2 Press [Book Frame Erase]. 3 Press [-] or [+] to set the frame erase widths. ● If y ou want to set the same width f or all f our bor der s: ❑ Press [Center] and [Sides] ➞ press [-] or [+] to set their respective frame er ase widths ➞ press [Next].
Frame Erase 4-9 4 Special Scanni ng F eature s Binding Erase IMPOR T ANT • The Binding Erase mode ca nnot be used with the Document Siz e Select (11x17+, Other Size , and Long Strip Original) or 2-P age Separ ation mode. • Do not place originals with binding holes into the f eeder , as this ma y damage the originals.
Job Build 4-10 4 Special Scanni ng F eature s Job Build This mode enab les y ou to scan originals that are too many to be placed at once, by dividing them into m ultiple batches . Y ou can use both the f eeder and the platen glass for scanning. Th e orig inals are se nt as one d ocument afte r all of the batches hav e been scanned.
Job Build 4-11 4 Special Scanni ng F eature s 2 Press [Done] ➞ [OK]. 3 Press (Start). NO TE T o cancel scanning, press [C ancel] or (Stop). 4 When scanning is complete, place y our next batc h of originals ➞ press (Start). If you want to change the scan settings, change them before pr essing (Start).
Job Build 4-12 4 Special Scanni ng F eature s Details of each item are shown below . Do not forget to set or cancel the 2- Sided Origina l mode, according to the type of originals that you place next. T o cancel the 2-Si ded Original mode, press [2-Sided Original] ➞ [Cancel].
Adjusting the Contrast (Sharpness) 4-13 4 Special Scanni ng F eature s Adjusting the Contrast (Sharpness) This mode enables you to scan or iginal ima ges with a shar per or softer contrast. T o scan or iginals with t e xt or lines with a shar per con trast, use [High] as the setting.
Image Quality Adjustment 4-14 4 Special Scanni ng F eature s Image Quality Adjustment Y ou can adjust the sca n e xposure to erase the ba ckg round color of t he original, or pre v ent the original image on t he re v erse side of thin originals from appearing on the scanned pages .
Image Quality Adjustment 4-15 4 Special Scanni ng F eature s 2 Press [Remove Bac kground] ➞ [OK]. If the background color remains, or if you want to make the background color darker when the original is scanned in the Remove Background mode, make fine adjustments to the density of the backgr oun d color .
Image Quality Adjustment 4-16 4 Special Scanni ng F eature s Prevent Bleeding This mode enab les y ou to pre v ent t he original image on the re v erse side of thin originals from appearing on the scanned pages .
User Preset Keys 4-17 4 Special Scanni ng F eature s User Preset Keys Y ou can set an y possib le combination of scan set tings and store them in a user preset k ey in mem or y . The user preset k eys are av ailable f or the user to set and store , and can be assigned names f or increased conv enience.
User Preset Keys 4-18 4 Special Scanni ng F eature s 3 Select a user preset ke y f or storing the scan settings ➞ press [Store]. The table below describes the color sele ction modes and resolutions that can be stored in, and the icons displayed when c olor modes are stored.
User Preset Keys 4-19 4 Special Scanni ng F eature s ● If you select a key that already has sett ings store d in it: ❑ A screen appears, asking for y our confir mation to overwrite the previous settings ➞ press [Y es]. Naming a User Preset Key 1 Press the Scan Settings dr op-do wn list ➞ [Option] ➞ [Store/Erase].
User Preset Keys 4-20 4 Special Scanni ng F eature s Erasing Scan Settings 1 Press the Scan Settings dr op-do wn list ➞ press [Option] ➞ [Store/Erase]. If necessary , see the screen shots in step 1 and step 2 of "Storing Scan Settings," on p.
5-1 CHAPTER 5 Sending Documents This chapter descr ibes the fundamental p rocedures for sending documents, how to configure send settings, and other useful features. Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending Methods 5-2 5 Sending Docu ments Sending Methods Y ou can ente r the document 's name, subject line , message bo dy te xt, and repla y-to address f or document to be sent. Documents can be sent with out changing an y of the send settings, or you can configur e them to suit your needs.
Sending Methods 5-3 5 Sending Docu ments NO TE This mode is a v ailab le only if the optional Super G3 F AX Board or Super G3 Multi-Line F ax Board is installed. ■ Memory Se nding All of the originals to be sent are first scanned and read into memory , then sent.
Sending Methods 5-4 5 Sending Docu ments [Sender's Names (TTI)]: Press [Sender's Names (TTI)] ➞ select sender's name ➞ pr ess [OK]. The name registered under <00> is selected by default. [Direct]: Y ou can select either the Direct Sending or Manual Sending mode by pressing [Direct].
Sending Methods 5-5 5 Sending Docu ments 3 Press (Start). If you are using Dir ect Sending mode, it is automatically set to 'Off' after the transmission is complete. Sending an E-Mail Message Y ou can scan a document and send it as an at tached file in an e-mail messa ge.
Sending Methods 5-6 5 Sending Docu ments 3 Press [Send Settings] ➞ specify each setting ➞ press [Done]. [Send Do c. Name] : Press [Send Doc. Name] ➞ enter the name of the do cument that you want to send ➞ press [OK].
Sending Methods 5-7 5 Sending Docu ments [E-mail Priority]: Press the E-mail Priority drop-down list ➞ select a priority for your e-mail message. IMPOR T ANT Y ou need to store reply-to addresses in the Address Book bef orehand. (See "E-Mail Addresses," on p .
Sending Methods 5-8 5 Sending Docu ments Sending an I-Fax Y ou can scan a document and send it to a destinat ion via the Internet as an I-f ax. An I-f ax can only be sent to machines th at can receiv e fax es via the Internet. Y ou can add the documen t's name , a subject line , message body te xt, and reply-to address .
Sending Methods 5-9 5 Sending Docu ments [Reply-to]: Press [Reply-to] ➞ select a reply-to address ➞ press [OK]. If Access Number Management in Restrict the Send Fun ction in System Settings (from .
Sending Methods 5-10 5 Sending Docu ments Sending a Job to a File Ser ver Y ou can send a job to any comp uter that acts as a file ser v er on the netw ork. The f ollowing procedure e xplains how t o specify the d ocument's name and the file f ormat of the image y ou are sending.
Sending Methods 5-11 5 Sending Docu ments 3 Press [Send Settings] ➞ specify a send document name ➞ press [Done]. [Send Doc. Name ]: Press [Send Doc.
Sending Methods 5-12 5 Sending Docu ments NO TE • When you are sending documents, each page is sent as a separate image and stored in a file server .
Sending Methods 5-13 5 Sending Docu ments Sending a Job to a User Inbox Y ou can scan a document and store it in a User In bo x. If y ou include a User Inbo x as one of the destinations to which y ou are sending y our document, the document is stored in the select ed User Inbo x f or late r use.
Sending Methods 5-14 5 Sending Docu ments Delaying a Send Job The Dela y ed Send mode enab les y ou to store a se nd job in memory , and hav e it sent at a la ter time . NO TE • Y ou can reserve up to 120 jobs (including 64 f ax jobs) for dela y ed sending.
Sending Methods 5-15 5 Sending Docu ments 2 Press [Delay ed Send]. 3 Enter the send time using - (numeric ke ys). Enter all four digits of the time (including zeros), using 24-hour notation. If you set a time earlier than the current time, the document will be sent at that time on the next day .
Sending Methods 5-16 5 Sending Docu ments Job Done Notice Y ou can send a job don e notice to a specified e-ma il address to notify y ou when a send job is complete. IMPOR T ANT T o send a job done notice, y ou need to store e-mail address es in the Address Book bef orehand.
Sending Methods 5-17 5 Sending Docu ments 5 Press (Start). NO TE T o cancel this setting, press [Send Settings] ➞ [Job Done Notice] ➞ [Cancel]. Previewing Originals This mode enab les y ou to pre vie w the scanned data of yo ur originals and to check the page count bef ore sending y our document.
Sending Methods 5-18 5 Sending Docu ments 4 Press [ ] or [ ] to specify the page that y ou want to verify . 5 Select whether to erase the pa ge . T o erase the page, press [Page Erase]. If you do not wa nt to eras e the page, proceed to step 9. 6 Select [Erase Single P age] or [Erase P ages Consecutivel y] ➞ select the pages y ou want to erase.
Sending Methods 5-19 5 Sending Docu ments NO TE The number of scanned pa ges is displa y ed on the Send Process scre en. Stamping Originals The machine can print a stamp (appr o ximately 1 /8" (3 mm) in diamet er) on the front side of scanned and sent originals.
Sending Methods 5-20 5 Sending Docu ments 2 Press [Stamp] ➞ [Done]. T o cancel the Stamp mode, press [Stamp] again. 3 Press (Start). NO TE If the stamp is n ot marked clearly , see Chapter 7, "Rou tine Maintenance ," in the Ref erence Guide .
Setting the File Format to Send a Document in 5-21 5 Sending Docu ments Setting the File Format to Send a Document in Y ou can select TIFF , JPEG or PDF as the file f ormat to send a document in.
Setting the File Format to Send a Document in 5-22 5 Sending Docu ments Setting the File Format Y ou can send a scanned docu ment to a file ser ve r or as an e-ma il attachment. The f ollowing pr ocedure e xplains how to set the file f or mat of the sent document.
Setting the File Format to Send a Document in 5-23 5 Sending Docu ments ● If you select [TIFF/PDF A uto Select], [TIFF/JPE G A uto Select], or [JPEG] as the file format: ❑ Press [OK]. If you select [TIFF/PDF Auto Select], the Divide into Pages mode is not available.
Setting the File Format to Send a Document in 5-24 5 Sending Docu ments ● If you select [PDF] o r [TIFF] a s the file format: ❑ Specify whether to divide your documents into separate pages ➞ press [OK].
Setting the File Format to Send a Document in 5-25 5 Sending Docu ments Sending a Compact PDF This mode enab les y ou to send files contain ing te xt or iginals or te xt/photo originals using a high compression ratio .
Setting the File Format to Send a Document in 5-26 5 Sending Docu ments 3 Specify whether to divide y our documents into separate pages ➞ press [OK]. If you want to separate multiple image s and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.
Setting the File Format to Send a Document in 5-27 5 Sending Docu ments T race & Smooth T race & Smooth is an adv a nced setting of co mpact PDF , which enables y ou to con ve r t the te xt and the line dr a wings of a scanned image t o scalab le outline data.
Setting the File Format to Send a Document in 5-28 5 Sending Docu ments 3 Follow steps 3 and 4 of "Sending a Compact PDF," on p. 5-25. Sending a Searchable PDF This mode enab les y ou to per.
Setting the File Format to Send a Document in 5-29 5 Sending Docu ments IMPOR T ANT Even if [PDF (OC R)] is selected as th e file f ormat, te xt ma y not be detected correctly , depending on the bac kground color , style and size of the char acters in the image .
Setting the File Format to Send a Document in 5-30 5 Sending Docu ments 2 Press [Encrypt]. 3 Specify each setting ➞ press [OK]. <Encryption Le vel>: Press the Encryption Level drop-down list ➞ select [Low (40-bit RC4)] or [High (128-bit RC4)].
Setting the File Format to Send a Document in 5-31 5 Sending Docu ments If [Passwor d Required to Change Perm iss.] is set, the received encr ypted PD F files cannot be printed or edited without entering the password. [Permission Password]: Press [Permission Password] ➞ enter the pa ssword ➞ press [OK].
Setting the File Format to Send a Document in 5-32 5 Sending Docu ments <Allow Changes>: If [High (128-bit RC4) is selected as the encr yption lev el Press the Allow Changes drop-down list ➞ select whether to allow changing of the received PDF files.
Setting the File Format to Send a Document in 5-33 5 Sending Docu ments If [High (128-bit RC4 )] is selected, [E nable Copying and Extra ction of Image and T ext] and [Enable Access for the Visually Impaired] ar e displayed and you can set these settings separately .
Setting the File Format to Send a Document in 5-34 5 Sending Docu ments Adding a Digital Signature to a PDF This mode enab les y ou to send PDF documents with a digital signature .
Setting the File Format to Send a Document in 5-35 5 Sending Docu ments Adding a Device Signature NO TE • This mode is a v ailab le only if the optional Univ ersal S end PDF Security F eature Set is activate d.
Setting the File Format to Send a Document in 5-36 5 Sending Docu ments 3 Press [Device Signature] ➞ [OK] ➞ [OK]. 4 Press (Start). Adding a User Signature Y ou can add a user signatur e using inf .
Setting the File Format to Send a Document in 5-37 5 Sending Docu ments 2 Place y our originals a nd specify the destination ➞ press [File Format] ➞ [Add Digital Signatures]. If necessary , see the screen shot in step 2 of "Adding a Device Signature," on p.
Job Recall 5-38 5 Sending Docu ments Job Recall Y ou can recall the last three addresse s, scan setting s, and send settings which hav e been set, and then send y our docume nts .
Job Recall 5-39 5 Sending Docu ments 2 Select [1 Before], [2 Bef ore], or [3 Before] ➞ confirm the settings ➞ press [OK]. IMPOR T ANT • If the optional Super G3 Multi-Line F ax B oard is install.
Job Recall 5-40 5 Sending Docu ments.
6-1 CHAPTER 6 Receiving Documents This chapter descr ibes the basic re ception fe atures. Y ou can receive document transmissions automatically , forw ard received documents to a specified destination, or pr int a received document from memor y . Receiving Print, F ax, and I -F ax Documents .
Receiving Print, Fax, and I-Fax Documents 6-2 6 Receiving Documents Receiving Print, Fax, and I-Fax Documents ■ Receiving Pr int Jobs The machine receives and prints pr int jobs sent from a computer . ■ Receiving I-F ax Docume nts The I-fax function is similar to e-mail.
Receiving Print, Fax, and I-Fax Documents 6-3 6 Receiving Documents Receiving Documents 1 When documents are being received, the Pr ocessing/Data indicator on the contr ol panel flashes a green l ight. NO TE • During reception, the transaction n umber and inf or mation related to the sender are displa yed on the touch panel displa y .
Receiving Print, Fax, and I-Fax Documents 6-4 6 Receiving Documents 3 The document is printed. The Processing/Data indicator goes out when documents stored in memor y are printe d. NO TE • If there is no pa per on which the re ceiv ed documents can be printed, the receiv ed documents are stored in memory .
Receiving Print, Fax, and I-Fax Documents 6-5 6 Receiving Documents Processing Received Documents When the Machine receiv es I-fax/F ax documents , th ey are processed as sho wn below: Reception Rejec.
Receiving Print, Fax, and I-Fax Documents 6-6 6 Receiving Documents *1 Receiv ed f ax documents can be f orwar ded if the optional Super G3 F AX Board or Super G3 Multi-Line F ax Board is installed.
Receiving Print, Fax, and I-Fax Documents 6-7 6 Receiving Documents Setting the Memor y Lock Mode Y ou can set to store the received f ax/I-f ax document s in the Memo r y RX Inbox without printing th em. After v erifying the do cuments on the Memo r y RX Inbo x screen, y ou can print or send them whene ver necessary .
Receiving Print, Fax, and I-Fax Documents 6-8 6 Receiving Documents Erasing Received Documents Y ou can era se any r eceiv ed document stor ed in the Memory RX Inbo x or the Confidential F ax Inbo x es. If the memory is full, the machine cannot receiv e an y more document s.
Receiving Print, Fax, and I-Fax Documents 6-9 6 Receiving Documents 2 Select the desired inbo x and the document that y ou want to erase ➞ press [Erase]. In the example ab ove, Memory RX Inbox is specif ied. Memory RX Inbox contains only one i nbox.
Available Paper Sizes 6-10 6 Receiving Documents A vailable Paper Sizes When receiv ed docume nts are printed, the y are printed from the pa per dra wer that has the same paper siz e as the receiv ed document. If paper of the correct siz e is not a v ailab le, the machine aut omatically selects a diff erent pap er size in the f ollowing or der .
7-1 CHAPTER 7 Special Fax Functions This chapter descr ibes special fax sending and receiving fe atures. Sending with a Subaddress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Using a PIN Code . . .
Sending with a Subaddress 7-2 7 Special F ax Functions Sending with a Subaddress If the destinat ion f ax machine is compatib le with ITU-T (International T elecommunications Union- T elecommunication.
Sending with a Subaddress 7-3 7 Special F ax Functions Details of each item are shown below . IMPOR T ANT Y ou cannot inser t a pause at the beginning of a n umber . NO TE • For in structions on placing your originals, see Chapter 2, "Basic Oper ations," in the Ref erence Guide .
Sending with a Subaddress 7-4 7 Special F ax Functions 2 Press [Subaddress]. If the Optional Super G3 Multi-Line Fax Board is installed, press [Option]. 3 Press [Subaddress] or [P asswor d] ➞ enter the subaddress and passw ord using - (numeric ke ys), , and ➞ press [OK].
Using a PIN Code 7-5 7 Special F ax Functions Using a PIN Code The PIN (P ersonal Identification Number) code pre vents una uthorized personne l from making calls. T o protect privileged access to the telepho ne lines, only authorized users are entrusted with the PIN codes f or daily operations .
Using a PIN Code 7-6 7 Special F ax Functions Details of each item are shown below . Dialing with a PIN Code This section describes the procedure f or dialing f ax number s with a PIN code.
Using a PIN Code 7-7 7 Special F ax Functions ● If y ou select [Option]: ❑ Enter the fax number using - (numeric keys), , a nd ➞ press [PIN Code] when you reach the desired PIN code position ➞ con tinue entering the rest of the f ax number .
Fax Information Services 7-8 7 Special F ax Functions Fax Information Ser vices Many f ax information services for banks , airline reservations , hotel rese r v ations, etc.
Fax Information Services 7-9 7 Special F ax Functions ● If y ou press [One-touc h Buttons]: ❑ Select the desired one-touch button ➞ press [OK]. One-touch buttons are assigned a three digit number . T o specify a destination using a one-touch button 's three digit number , ente r the thre e digit number using - (numeric keys).
Fax Information Services 7-10 7 Special F ax Functions.
8-1 CHAPTER 8 Checking/Changing the Send/ Receive Status This chapter describes how you can chec k/c hange the status of send and rece ive jobs. Checking/Changing t he Status of Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking/Changing the Status of Send Jobs 8-2 8 Checking/Changing the Send/R eceive Status Checking/Changing the Status of Send Jobs This section describes how t o chec k/change the sta tus of send jobs. F or more inf ormation, see Chapter 5, "Chec king Job and De vice Status," in the Ref erence Guide .
Checking/Changing the Status of Send Jobs 8-3 8 Checking/Changing the Send/R eceive Status 2 Press [Send] ➞ [Status] or [Log]. 3 Select a job whose detailed inf ormation y ou want to check ➞ press [Details].
Checking/Changing the Status of Send Jobs 8-4 8 Checking/Changing the Send/R eceive Status ● If y ou select a job with onl y one destination in [Status]: ❑ Check the details. T o change the destination , press [C hange Destination] . (See "Changing the Destination," on p.
Checking/Changing the Status of Send Jobs 8-5 8 Checking/Changing the Send/R eceive Status Changing the Destination Y ou can change t he destination o f a send job from the System Mo nitor screen.
Checking/Changing the Status of Send Jobs 8-6 8 Checking/Changing the Send/R eceive Status 2 Press [Send] ➞ [Status]. 3 Select the job whose destination y ou want to change ➞ press [Details]. 4 Select the destination that y ou want to change . ● If there is only one des tination: ❑ Press [Change Destination ].
Checking/Changing the Status of Send Jobs 8-7 8 Checking/Changing the Send/R eceive Status Resending a Job Y ou can resend jobs tha t are canceled due to tr ansmission errors .
Checking/Changing the Status of Send Jobs 8-8 8 Checking/Changing the Send/R eceive Status Printing the Send Job Status/Log 1 Press [System Monitor] ➞ [Send] ➞ select [Status] or [Log]. If necessary , see the screen shots in st ep 1 and step 2 of "Changing the Destination," on p.
Checking/Changing the Status of Fax Jobs 8-9 8 Checking/Changing the Send/R eceive Status Checking/Changing the Status of Fax Jobs This section describes how to ch eck/ch ange the status of f ax jobs. For more inf ormation, see Chapter 5, "Chec king Job an d De vice Status ," in the Ref erence Guide .
Checking/Changing the Status of Fax Jobs 8-10 8 Checking/Changing the Send/R eceive Status 2 Press [Fax ] ➞ [Send Job Status], [Received Job Status], or [Log]. ● If y ou select [Send Job St atus]: ❑ Select the job whose detailed infor mation you want to chec k ➞ press [Details].
Checking/Changing the Status of Fax Jobs 8-11 8 Checking/Changing the Send/R eceive Status Printing the Fax Activity Report Y ou can print the F ax Activity Repor t, which includes the f ax transmission's start time, de stination, job number , tran smission mode, number of pa ges, a nd transmission result.
Checking/Changing the Status of Receive and Forwarded Job s 8-12 8 Checking/Changing the Send/R eceive Status Checking/Changing the Status of Receive and For warded Jobs Y ou can chec k the deta ils of receiv ed documents stored in memory , as w ell as the status of f orw arded jobs and receiv e jobs.
Checking/Changing the Status of Receive and Forwarded Jobs 8-13 8 Checking/Changing the Send/R eceive Status Printing the Receive Job Log Y ou can print the receiv e jo b log (Activity Repor t (RX)). 1 Press [System Monitor]. If necessary , see the screen shot in step 1 of "Checking Send Job Details," on p.
Checking/Changing the Status of Receive and Forwarded Job s 8-14 8 Checking/Changing the Send/R eceive Status 2 Press [Receive] ➞ [Checking RX of I-Fax Jobs].
Checking/Changing the Status of Receive and Forwarded Jobs 8-15 8 Checking/Changing the Send/R eceive Status 3 Select a job whose detailed inf ormation y ou want to check ➞ press [Details]. NO TE If 120 send jobs ha v e accumulated on the jo b status screen, jobs that a re waiting to be f orwarded are displa yed on the F orw arding Status screen.
Checking/Changing the Status of Receive and Forwarded Job s 8-16 8 Checking/Changing the Send/R eceive Status.
9-1 CHAPTER 9 Customizing Communications Settings This chapter descr ibes how to store and cha nge the default settings of the Send/Receive function to suit your needs. What are Additional F unctions? . . . . . . . . . . . . . . . . . . . . . . . . . .
9-2 9. Customizing Communications Settings 9 Customizing Communications Settings Printing Footer Inf or mation on a Received Doc ument . . . . . . . . . . . . . . . . . . . . . . . . . . 9-39 2 On 1 Log . . . . . . . . . . . . . . . . . . . . . . . . .
What are Additional Functions? 9-3 9 Customizing Communications Settings What are Additional Functions? Additional Functions enab le y ou to custo mize the machine's v ar ious settings. NO TE Settings specified from the Additio nal Functions scree n are not changed when y ou pres s (Reset).
What are Additional Functions? 9-4 9 Customizing Communications Settings 3 Press a mode ke y to specify its settings. For more information on the settings y ou can spe cify by pressing the keys on the Additional Functions screen, see "Communications Settings T able," on p.
What are Additional Functions? 9-5 9 Customizing Communications Settings 5 Press [Done] repeatedl y until the Send Basic Features sc reen appears ..
Communications Settings Table 9-6 9 Customizing Communications Settings Communications Settings T able The f ollowin g items can be stored or set in Commu nications Settings from the Additional Functions screen .
Communications Settings Table 9-7 9 Customizing Communications Settings *1 Indica tes the de fau lt settin g. *2 Indicates item that appe ars only if the optional Super G3 F AX Board or Super G3 Mult i-Line F ax Board is installed. *3 Indicates item that appe ars only if the optional Univ ersal Send PDF Adv anced F eature Se t is activat ed.
Communications Settings Table 9-8 9 Customizing Communications Settings ■ Fax Set tings *2 *1 Indicates the def ault setting. *2 Indicates item that appe ars only if the optional Super G3 F AX Board or Super G3 Multi-Lin e F ax Board is installed. *6 Indicates item that appe ars only if the optional Super G 3 Multi-Line F ax Board is installed.
Communications Settings Table 9-9 9 Customizing Communications Settings NO TE • For instructions on setting the modes not descr ibed in this manual, refer to the other manuals listed in "Man uals f or the Machine," on p . ii. • The Communications Setting s screen consists of a list of individual settings .
Automatic Document Deletion 9-10 9 Customizing Communications Settings Automatic Document Deletion If transmission of a document has f ailed, t his mode automatica lly erases that document fro m memory . 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under <Common Se ttings> ➞ [Erase Failed TX].
Data Compression Ratio for Color Send Jobs 9-11 9 Customizing Communications Settings Data Compression Ratio for Color Send Jobs Y ou can set t he compression r atio f or color scanned dat a. A high compr ession rati o reduces the amount of memory used for the do cument, b ut results in lo w quality images.
Handling Documents That Fail to Be Forwarded 9-12 9 Customizing Communications Settings Handling Documents That Fail to Be For warded Y ou can set ho w the mach ine handles the documents th at f ail to be f orwarded.
Number of Retry Attempts 9-13 9 Customizing Communications Settings Number of Retr y Attempts Retr y Times is the mo de which automat ically resends data w hen the data cannot be sent. This occu rs because the receiv er is busy sending or receiving, or wh en an error occurs .
Standard Send Settings 9-14 9 Customizing Communications Settings Standard Send Settings This mode enab les y ou to change the standard settings f or the Send function, including the scan mode and file f or mat. (See "Selecting a Scan Mode," on p .
Standard Send Settings 9-15 9 Customizing Communications Settings [Stamp]: Press [Stamp]. T o cancel this settin g, press [Stamp] again. [File For mats]: Press [File Format] ➞ select a file for mat. The file for mat can be se lected from t he following formats.
Favorites Buttons 9-16 9 Customizing Communications Settings Favorites Buttons Y ou can set an y possib le combination of send settings and regist er them in a f a v orites but ton in memory . There are 18 f a v orites butto ns and the y can be assigned names and comments f or increased conv enience.
Favorites Buttons 9-17 9 Customizing Communications Settings 3 Press [Store]. NO TE • If you sele ct a ke y that alr eady has settings stored in it, the settings are d ispla y ed. • Y ou can assign a name to a fa vorites button b y pressing [Name].
Favorites Buttons 9-18 9 Customizing Communications Settings 4 Enter a name ➞ press [OK]. NO TE If you press [OK] witho ut entering any characters , the k ey name re v er ts to its current name (def ault M1 to M18).
Favorites Buttons 9-19 9 Customizing Communications Settings Erasing a Favorites Button 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under <Common Settings> ➞ [Register Fa v orites Button]. 2 Select the fav orites button with the send settings that y ou want to erase ➞ press [Erase].
Displaying Confirmation for Favorites Buttons 9-20 9 Customizing Communications Settings Displaying Confirmation for Favorites Buttons This mode e nables y ou to set wh ether to dis play a confirm ation screen w hen recalling f av or ites buttons .
PDF Compression Priority 9-21 9 Customizing Communications Settings PDF Compression Priority If PDF (T race) or PDF (Compact) is selected as the file f or mat, you can se t the image quality le v el of the document. NO TE • This mode is a v ailab le only if the optional Univ ersal Send PDF Adv anced F eature Set is activate d.
PDF Compression Priority 9-22 9 Customizing Communications Settings NO TE • The setting made f or <Image Le vel in T ext Mode> or <Image Le vel in T ext/Photo Mode or Photo Mode> is enabled on ly if the T ex t/Photo mode or Ph oto mode is selected from the Original T ype drop-down list.
PDF (OCR) Mode 9-23 9 Customizing Communications Settings PDF (OCR) Mode This mode enab les y ou to perf or m OCR (optical charact er recognitio n) on a scanned original to create a PDF with se archab le te xt. Y ou can set the Sma r t Scan mode and the Document Na me OCR mode.
PDF (OCR) Mode 9-24 9 Customizing Communications Settings <Smart Scan>: <Number of Characters for Document Name Setting>: Press [-] or [+] to set the number of characters. [On]: The orientation of the original is detected, and the document is automatically rotated before sending .
Confirming the Device Signature Certificate 9-25 9 Customizing Communications Settings Confirming the Device Signature Certificate Y ou can co nfirm the cer tificate and k e y pair req uired f or adding a de vice signature to PDF files.
Checking a User Signature Certificate 9-26 9 Customizing Communications Settings Checking a User Signature Certificate Y ou can confir m the cer tificate and key pair required for adding a user signature to PDF files.
Initial Send Screen Display 9-27 9 Customizing Communications Settings Initial Send Screen Display This mode ena bles y ou to set whet her [F a vorites], [One-to uch], or [N ew Address] tabs will be display ed on the initial Send Basic F e atures scre en when the pow er is turned ON, or the A uto Clear mode is activ ated.
Printing the TX Terminal ID 9-28 9 Customizing Communications Settings Printing the TX T erminal ID The TX T er minal ID setting enab les y ou to specify whether the T erminal ID inf ormation is printed at the top of e v ery document that y ou send via f ax or I-f ax.
Printing the TX Terminal ID 9-29 9 Customizing Communications Settings < Printing Position>: <Display Destination Name>: ● If y ou select [On] (The optional Super G3 F AX Boar d or Super G3 Multi-Line F ax Board is instal led): ❑ Specify each setting ➞ press [OK].
Printing the TX Terminal ID 9-30 9 Customizing Communications Settings <Printing Position>: <Display Destination Name>: <T elephone # Mark>: ● If you select [Off ]: ❑ Press [OK]. [Inside]: The T er minal ID infor mation is printed inside the image area on the recipient's paper .
Dividing Data Into Chunks When Sending With WebDAV 9-31 9 Customizing Communications Settings Dividing Data Into Chunks When Sending With W ebDA V Chunk ed encoding is a functio n f or sendin g a file with an un known siz e b y dividing it into chunks of a kn own len gth.
Gamma Value for YCbCr Send Jobs 9-32 9 Customizing Communications Settings Gamma V alue for YCbCr Send Jobs If y ou are sending to an e- mail or file server destina tion, y ou can specify t he gamma v alue used when con v erting scanned RGB image data to YCbCr .
Initializing TX Settings 9-33 9 Customizing Communications Settings Initializing TX Settings Y ou can restore almost all of the TX settings to their de f ault settings . IMPOR T ANT Y ou cannot initialize the Sender's Na mes (T TI), Unit Name, Ha ndle Documents with Forw arding Errors, and TX T erminal ID settings.
2-Sided Printing 9-34 9 Customizing Communications Settings 2-Sided Printing Y ou can print receiv ed documents on both sides of the paper you sele ct. This enab les you t o sa v e paper . 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under <Common Settings> ➞ [2-Sided Print].
Paper Drawer Selection 9-35 9 Customizing Communications Settings Paper Drawer Selection Y ou can set ho w the machine prints docu ments when there is no pap er matching the size of the receiv ed document.
Paper Drawer Selection 9-36 9 Customizing Communications Settings NO TE For more in f ormation on selecting a paper source fo r printing received doc uments, see Chapter 4, "Customizing S ettings," in the Ref erence Guide .
Reducing a Received Document 9-37 9 Customizing Communications Settings Reducing a Received Document Y ou can set the ma chine to automatically reduce receiv ed documents so that the whole document is printed with in the printab le area of the pa per .
Reducing a Received Document 9-38 9 Customizing Communications Settings ● If y ou select [On]: ❑ Specify each setting ➞ press [OK]. <RX Reduction>: <Reduce %>: Press [-] or [+] to speci fy the reduction ratio. <Reduce Direction>: ● If you select [Off ]: ❑ Press [OK].
Printing Footer Information on a Received Document 9-39 9 Customizing Communications Settings Printing Footer Information on a Received Document Y ou can set wh ether the machine pr ints th e date, day , and t ime received, transacti on number , and page n umber at th e bottom of the receiv ed document.
2 On 1 Log 9-40 9 Customizing Communications Settings 2 On 1 Log This mode enab les y ou to print two receiv ed documents of the same paper size onto a single sheet of pa per .
Gamma Value for YCbCr Received Jobs 9-41 9 Customizing Communications Settings Gamma V alue for YCbCr Received Jobs Y ou can set the g amma v alue to use when rece iving documents . This enables y ou to print receiv ed document s with the appropriate image qual ity .
Adjusting the Alarm and Monitor Volume 9-42 9 Customizing Communications Settings Adjusting the Alarm and Monitor V olume Y ou can set t he v olume f or the alar m and monitor tone s that this machine so unds during a f ax transmission.
ECM Transmission 9-43 9 Customizing Communications Settings ECM T ransmission ECM (Error Correction Mod e) reduces the eff ect of system and line errors on documents that occu r during sending or receiving with anot her f ax mach ine that suppor ts ECM.
Pause Time 9-44 9 Customizing Communications Settings Pause T ime Some ov erseas dialing may b e aff ected b y the distance or comple x routing of connections when dialing the international access code, coun try code, an d the destination's telep hone number all at once.
Auto Redial 9-45 9 Customizing Communications Settings Auto Redial A uto Redial enab les the machine to aut omatically redial the recipient' s f ax number if the recipient cannot be reac hed due to a b usy line, or if a sending error occurs. A uto Redial ca n be tur ned 'On' or 'Off'.
Auto Redial 9-46 9 Customizing Communications Settings <Redial Times>: Press [-] or [+] to set th e number of redial times. <Redial Interval>: Press [-] or [+] to set the redial interval. <TX Error Resend>: ● If you select [Off ]: ❑ Press [OK].
Checking the Dial Tone before Sending 9-47 9 Customizing Communications Settings Checking the Dial T one before Sending The f ollo wing redirection pr oblem ma y happen with cer tain kinds of f ax machines on the ma rket made by compani es other th an Canon.
ECM Reception 9-48 9 Customizing Communications Settings ECM Reception Y ou can receiv e incoming documents using ECM (Error Correction Mode). ECM is a mode which automati cally corrects errors in an image while it is being receiv ed.
Registering the Fax Number for an Additional Line 9-49 9 Customizing Communications Settings Registering the Fax Number for an Additional Line If the optional Super G3 Multi-Line F ax Board is installed, y ou must re gister a diff erent f ax number f or th e additional line .
Registering the Unit Name for an Additional Line 9-50 9 Customizing Communications Settings Registering the Unit Name for an Additional Line Y our name or co mpan y's name m ust be registered as th e unit's name (a depar tment name is optional) f or an additional line.
Selecting the Telephone Line Type for an Additional Line 9-51 9 Customizing Communications Settings Selecting the T elephone Line T ype for an Additional Line Set the type of addition al telephone line th at is connected to the machin e. If this setting is incorrect, y ou will be un ab le to comm unicate with other machines.
Selecting the Line for Sending 9-52 9 Customizing Communications Settings Selecting the Line for Sending Y ou can re gister the me thod f or selecting the line to u se f or se nding. NO TE • This mode is a v ailab le only if the optional Super G3 Multi-L ine F ax Board is installed.
Selecting the Line for Sending 9-53 9 Customizing Communications Settings <Line 2>: IMPOR T ANT Even if y ou set to prohibit using line 1 f or sending documen t, line 1 is still used f or manual send ing. [Priority TX]: Sends with line 2 if thi s line is not in use or sends with line 1 if line 2 is in use.
Selecting the Line for Sending 9-54 9 Customizing Communications Settings.
10-1 CHAPTER 10 Storing/Editing Address Book Settings This chapter descr ibes how to register various addresses i n the Address Book a nd how to edit and erase registered information. Address Book Settings T able . . . . . . . . . . . . . . . . . . . .
Address Book Settings Table 10-2 10 Storing/Editing Address Book Settings Address Book Settings T able The f ollowin g items can be stored or set in Address Book Settings fr om the Additional Functions screen .
About the Address Book 10-3 10 Storing/Editing Address Book Settings About the Address Book The Address Book is a f eatur e used f or storing f ax, e-mail, I-fax, and file server destinations . The Addr ess Book is divided into 10 subaddress books an d one-touch but tons.
About the Address Book 10-4 10 Storing/Editing Address Book Settings ■ File Y ou can register a p rotocol, host name, file pa th, etc. for storing scanned documents in a file ser ver . NO TE For e xamples of settings needed for sending to a file ser ver , see the Network Guide .
Storing New Addresses 10-5 10 Storing/Editing Address Book Settings Storing New Addresses If y ou register a destination in t he Address Book, y ou can sa v e y ourself the eff ort of entering the destination e v ery time it is used. That destinatio n can also be select ed from the Addr ess Book f or use in any o ther customiz ed sett ing.
Storing New Addresses 10-6 10 Storing/Editing Address Book Settings 2 Press [Register New Ad dress]. 3 Press [Fax ]. 4 Press [Name]. 5 Enter a name f or the recipient of the fax ➞ press [OK].
Storing New Addresses 10-7 10 Storing/Editing Address Book Settings 6 Press the Address Book d rop-do wn list ➞ select one of the numbered subad dress books . Address Books 1 to 10 are used to divide the Address Book into 10 parts, cal led subaddress books.
Storing New Addresses 10-8 10 Storing/Editing Address Book Settings ● If y ou press [Option]: ❑ Specify each setting ➞ press [OK]. [Subaddr ess] and [Pass word]: Press [Subaddr ess] ➞ ente r the recipient's subaddr ess using - (numeric keys), , and .
Storing New Addresses 10-9 10 Storing/Editing Address Book Settings IMPOR T ANT If you w ant to attach a subaddress to y our send job , make sure that the recipient's f ax machine supports ITU-T standard subaddresses. NO TE • The Line Selection drop-do wn list is displa y ed only if the optional Super G3 Multi-Line F AX Board is installed.
Storing New Addresses 10-10 10 Storing/Editing Address Book Settings 2 Press [E-mail]. 3 Press [Name]. 4 Enter a name f or the e-mail addres s ➞ press [OK]. NO TE The first character that y ou enter f or the name is used fo r sor ting the address list when you press ke ys , such as [ABC], [DEF], and [GHI], on the Address Book screen.
Storing New Addresses 10-11 10 Storing/Editing Address Book Settings 7 Select [On] or [Off] f or <Divided Data Destination>. Details of each item are shown below . IMPOR T ANT Make sure to check the spe cifications of the destination's e-mail softw are bef ore setting this mode .
Storing New Addresses 10-12 10 Storing/Editing Address Book Settings I-Fax Addresses 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Addres s] ➞ [Register New Address]. If necessary , see the screen shots in step 1 and step 2 of "Fax Numbers," on p.
Storing New Addresses 10-13 10 Storing/Editing Address Book Settings 5 Press the Address Book d rop-do wn list ➞ select one of the numbered subad dress books . Address Books 1 to 10 are used to divide the Address Book into 10 parts, cal led subaddress books.
Storing New Addresses 10-14 10 Storing/Editing Address Book Settings NO TE After pressing [OK], the standard fiel d that y ou entered appears as as terisks (********) on the I-f ax settings screen.
Storing New Addresses 10-15 10 Storing/Editing Address Book Settings 10 Press [Destination Conditions] ➞ select [On] or [Off] for <Receive Divided Data>. Details of each item are shown below . IMPOR T ANT Set the destination c onditions according to the specifications of the recipient's machine.
Storing New Addresses 10-16 10 Storing/Editing Address Book Settings 11 Specify the receiving conditions of the de stination. ● If you want to send in black-and-white: ❑ Press [Off] f o r <Receiv e in Color>. ❑ Set the paper size , compression method, and resolution ➞ press [OK].
Storing New Addresses 10-17 10 Storing/Editing Address Book Settings 12 Finish storing the address. ● If Access Number Manage ment is set to 'On': ❑ Press [Ne xt]. ❑ Press [Access Number]. ❑ Press [Access Number] ➞ enter the access number using - (numeric keys).
Storing New Addresses 10-18 10 Storing/Editing Address Book Settings 2 Press [File]. 3 Press [Name]. 4 Enter a name f or the file server addre ss ➞ press [OK]. NO TE The first character that y ou enter f or the name is used fo r sor ting the address list when you press ke ys , such as [ABC], [DEF], and [GHI], on the Address Book screen.
Storing New Addresses 10-19 10 Storing/Editing Address Book Settings 6 Press the Pr otocol dro p-down list ➞ select the desired pr otocol. NO TE For more in f ormation on the av ailable prot o cols, see "Using the K e yboard," on p . 2-12.
Storing New Addresses 10-20 10 Storing/Editing Address Book Settings NO TE • If you w ant to store a group address , y ou can on ly s elect destinations tha t you reg istered in the same subaddress book. • E-mail addresse s, I-f ax addres ses, file serv e r addresses , and a User Inbo x can be stored in a group add ress .
Storing New Addresses 10-21 10 Storing/Editing Address Book Settings 4 Enter a name f or the gr oup address ➞ press [OK]. NO TE The first character that y ou enter f or the name is used for sorting the address list when you pre ss ke ys , such as [ABC], [DEF], and [GHI], on the Address Book screen.
Storing New Addresses 10-22 10 Storing/Editing Address Book Settings NO TE [Access Number] is displa yed on the scree n only if Access Numb er Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On'.
Storing New Addresses 10-23 10 Storing/Editing Address Book Settings Addresses Obtained via a Ser ver Y ou can sto re an address t hat is obtained b y searching the directory listings on the network using LD AP (Lightweight Directory Access Protocol) ser vers .
Storing New Addresses 10-24 10 Storing/Editing Address Book Settings 3 Press the Server to Search dr op-do wn list ➞ select the desired server to searc h.
Storing New Addresses 10-25 10 Storing/Editing Address Book Settings ● T o use Simple Search: ❑ Press [Name], [E-mail], or [F ax] ➞ en ter the name, e-mail address, or f ax number f or which you want to search ➞ press [OK]. The search criteria boxes that are not filled out are not searched.
Storing New Addresses 10-26 10 Storing/Editing Address Book Settings ❑ Press the search condition drop-down list ➞ select the desired search condition ➞ press [Settings]. Y ou can select fr om the following search conditions: ❑ Enter the search criterion ➞ press [OK].
Storing New Addresses 10-27 10 Storing/Editing Address Book Settings NO TE • Y ou can specify up to f our diff erent search criteria at a time. • If you specify three or more search c riter ia, you cannot use b oth [or] and [and] together .
Storing New Addresses 10-28 10 Storing/Editing Address Book Settings 6 Select the destination that y ou want to store in the Address Book fr om the sear ch results ➞ press [Next]. T o continue searching, press [Back]. Y ou can select multiple destinations.
Storing New Addresses 10-29 10 Storing/Editing Address Book Settings ● If multiple destinations are select ed: ❑ Select the subaddress book in which to store the addresses ➞ press [OK].
Editing Address Details 10-30 10 Storing/Editing Address Book Settings Editing Address Details Y ou can change de stination deta ils as necessary . 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Addres s]. 2 Select the destination to be c hanged ➞ press [Edit].
Editing Address Details 10 -31 10 Storing/Editing Address Book Settings NO TE • For in structions on setting f ax n umbers, see "F ax Numbers," on p . 10-5. • For in structions on setting e-mail addresses , see "E-Mail Addresses ," on p .
Editing Address Details 10-32 10 Storing/Editing Address Book Settings NO TE • If you w ant to manage destinations wi th the A ccess Number Management mode , set the Access Number Management in Restrict the Send Function in System Settings (from the Ad ditional Functions screen) to 'On'.
Erasing Addresses 10-33 10 Storing/Editing Address Book Settings Erasing Addresses Y ou can erase destinations stored in the address book. 1 Press (Additional Functions ) ➞ [Address Book Settings] ➞ [Register Address]. 2 Select the destination to be erased ➞ press [Erase].
Naming an Address Book 10-34 10 Storing/Editing Address Book Settings Naming an Address Book Y ou can assign a name to an y subaddress bo ok. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Addres s Book Name]. 2 Select a subad dress book to name ➞ press [Register Name].
Storing/Editing One-Touch Buttons 10-35 10 Storing/Editing Address Book Settings Storing/Editing One-T ouch Buttons Y ou can store up to 200 destinat ions in the one-touch b u ttons . This section describes how to stor e/edit the destin ations with the one-t ouch bu ttons f eature .
Storing/Editing One-Touch Buttons 10-36 10 Storing/Editing Address Book Settings NO TE • One-touch b uttons that alread y ha ve destinations stored in them are displa yed with a colored triangle ( ) in the low er right cor ner of the k ey .
Storing/Editing One-Touch Buttons 10-37 10 Storing/Editing Address Book Settings ● If y ou select [F ile]: ❑ Enter a name f or the file ser ver address in accordance with steps 3 and 4 of "File Ser ver Addresses," on p . 10-17. ❑ Press [One-touch Button Name].
Storing/Editing One-Touch Buttons 10-38 10 Storing/Editing Address Book Settings NO TE T o cancel a selected des tination , sele ct the destination again. ❑ If necessar y , edit the contents of the destination. ❑ Press [One-touch Button Name] ➞ ente r a name for the one-touch button ➞ press [OK].
Erasing One-Touch Buttons 10-39 10 Storing/Editing Address Book Settings Erasing One-T ouch Buttons Y ou can erase the destina tions that you hav e stored in one-touch buttons. 1 Press (Additional Functions ) ➞ [Address Book Settings] ➞ [One-touch Buttons].
Erasing One-Touch Buttons 10-40 10 Storing/Editing Address Book Settings.
11-1 CHAPTER 11 System Manager Settings This chapter descr ibes the settings that can be made by the System Manager (the person in charge of the machine). System Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Settings Table 11-2 11 System Manager Settings System Settings T able The f ollowin g items can be stored or set in System Sett ings from the Additi onal Functions screen. ■ System Settings Item Settings Delivered Applicable Pag e Commun ication s Settings E-mail/I-F ax Settings p.
System Settings Table 11-3 11 System Manager Settings *1 Indica tes the de fau lt settin g. *2 Indicates item that appe ars only if the optional Super G3 F AX Board or Super G3 Mult i-Line F ax Board is installed.
Communications Settings 11-4 11 System Manager Settings Communications Settings This section des cribes the e-mail, I- f ax, f ax, and Mem or y RX Inbox settings. E-Mail/I-Fax Settings Y ou can change the e- mail and I-f a x transmission setti ngs. The f ollowing settings are av ailable .
Communications Settings 11-5 11 System Manager Settings ■ Default Subject The subject that you enter here is used as the default subject whenev er you do not enter a subject when sending a job .
Communications Settings 11-6 11 System Manager Settings <Divided Data RX Timeout>: Specify the divide d data TX timeout time by pressing [-] or [+].
Communications Settings 11-7 11 System Manager Settings Fax Settings This section describes settings that the Syst em Manager can mak e , including ho w to set the Send Start Speed, Receiv e Start Speed, RX (Receiv e) mode , and ho w to register a pass w ord.
Communications Settings 11-8 11 System Manager Settings 2 Specify each setting ➞ press [OK]. <Send Start Speed>: Press the Send Start Speed drop-down list ➞ select the desired start speed. If your document transmission is slow in star ting, this ma y mean that the telephone lines in your area are in poor condition.
Communications Settings 11-9 11 System Manager Settings Memor y RX Inbox Settings There ma y be occasions when yo u want to sto re all incoming documents into memory until you are ready to print or send them. Loc king the mach ine to receiv e and store all docume nts in memory is called Memor y Lock .
Communications Settings 11-10 11 System Manager Settings 4 Press [Confirm] ➞ re-enter the passw or d f or confirmation using - (numeric k eys) ➞ press [OK] ➞ [OK]. If you do not want to set the Memor y RX Inbox with a pa sswor d, press [OK] without enteri ng any numbers.
Communications Settings 11-11 11 System Manager Settings Storing Received I-Fax Documents in Memory Y ou can set the machine to store receiv ed I-f ax documents in memor y without print ing them. Th is is referred to as I-F ax Memor y Lock. Y ou can la ter check the receiv ed docume nts in the Memory RX Inbo x, and print or send them.
Communications Settings 11-12 11 System Manager Settings 2 Select [Everyday], [Select Da ys], or [Off]. ● If y ou select [ Everyda y]: ❑ Select a number ([1] t o [5]) ➞ enter the start time using - (numeric k e ys) ➞ press [OK]. Y ou can store up to five dif fer ent start times.
Communications Settings 11-13 11 System Manager Settings ● If you select [Off ]: ❑ Press [OK]. If you select [Off], Memory Lock will not automatica lly turn on at a specified time.
Communications Settings 11-14 11 System Manager Settings If you make a mistake when entering the time, press (Clea r) to clear your entry ➞ enter another four digit number . ● If y ou select [ Select Da ys]: ❑ Select a da y of the w eek ([Sun] to [Sat]) ➞ select a number ([1] to [5]).
Restricting Send Function 11-15 11 System Manager Settings Restricting Send Function Y ou can set th e Address Bo ok with a pa ss word and set access numbers to restr ict its use.
Restricting Send Function 11-16 11 System Manager Settings Access Number Management Y ou can se t an acce ss number f or an a ddress in the Address Book to restrict access to that address , and this restr icts other users who d o not kno w the access number from viewing and utiliz ing these spec ial addresses .
Restricting Send Function 11-17 11 System Manager Settings 1 Press (Additional Functions) ➞ [System Manager Settings] ➞ [Restrict the Send Function] ➞ [Restrict New Addresses]. 2 Select [Fax], [E-mai l], [I-F ax], or [File]. 3 Select [On] or [Off] ➞ press [OK].
Restricting Send Function 11-18 11 System Manager Settings Setting to Confirm Entered Fax Numbers This mode displa ys a confirmation screen when a user enters a f ax number, to pre v ent misdialing. NO TE This mode is a v ailab le only if the optional Super G3 F AX Board or Super G3 Multi-Line F ax Board is installed.
Restricting Send Function 11-19 11 System Manager Settings Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent Y ou can restrict the domains to which documen ts can be sent via e-mail or I-f ax. If you restrict the domains f o r sending, y ou can send documents only to destinations which belong the specified domain.
Restricting Send Function 11-20 11 System Manager Settings ● If you want to edit a domain: ❑ Select the desired registered doma in ➞ press [Edit]. ❑ Press [Domain Name] ➞ edit the domain name ➞ press [OK]. ❑ Select [P ermit] or [Reject] for <Send to Subdomain> ➞ press [OK].
Restricting Send Function 11-21 11 System Manager Settings Setting to Always Add a Device Signature to PDF Documents This mode enab les y ou to set whether to al wa ys add a de vice signatur e to sent PDF documents. NO TE This mode is a v ailab le only if the optional Univ ersal S end PDF Security F eature Set is activate d.
Forwarding Settings 11-22 11 System Manager Settings For warding Settings Y ou can set th e machine to store received fax/I-f ax documents in Confidential F ax Inbo x es, or f orw ard them to othe r machines or file server s. If a receiv ed document matches the f orwarding conditio ns, it is f orwarded to the specified destination.
Forwarding Settings 11-23 11 System Manager Settings *1 Receiv ed f ax documents can be f orwar ded if the optional Super G3 F AX Board or Super G3 Multi-Line F ax Board is installed.
Forwarding Settings 11-24 11 System Manager Settings 2 Press [Register]. 3 T o recall the forwar ding settings o f a received document that y ou have stored, press [1 Bef ore ], [2 Bef ore], or [3 Before]. Y ou can recall the last three forwarding settings.
Forwarding Settings 11-25 11 System Manager Settings 5 Enter a name f or the f orwar ding condition ➞ press [OK]. NO TE If [Send Doc. Name] is not specified, the first 24 char acters of the cond ition name are also stored as the docu ment's name.
Forwarding Settings 11-26 11 System Manager Settings 8 Set the fo rward ing conditions. ● If [I-F ax] is se lected as the receive type: ❑ Press the T o , F rom, o r Subject drop-down list. The available forwa rding conditions are: [equals] is not an option for <T o>.
Forwarding Settings 11-27 11 System Manager Settings ● If [F ax] is select ed as the receiv e type (The optional Super G3 F AX Board or Supe r G3 Multi-Line F ax Boar d is installe d): ❑ Select the F ax Number , Subaddre ss, or P assword drop-down list.
Forwarding Settings 11-28 11 System Manager Settings ❑ If necessar y , repeat this step for the other drop-down list(s). If you want to change the criteria fo r the forwarding conditions without changing the forwarding condition for the Fax Number , Subaddress, and Passwor d drop-down lis ts, press [Set.
Forwarding Settings 11-29 11 System Manager Settings NO TE If the selected destin ation is a g roup add ress which c ontains a User Inbo x as a destination, the document is not sent and store d in that User Inbox . ● If y ou select [Ad dress Book] : ❑ Select the forw arding destination ➞ press [OK].
Forwarding Settings 11-30 11 System Manager Settings ● If you select [Conf. Fax Inbo x]: ❑ Select the desired Confidential F ax Inbo x ➞ press [OK]. Y ou cannot select multiple Confidential Fax Inboxes. If you want to send a link to a Confidential Fax Inbo x via e-mail, press [URL Send].
Forwarding Settings 11-31 11 System Manager Settings ● If y ou select [ Everyda y]: ❑ Enter the star t time and end time using - (numeric ke ys) ➞ press [OK].
Forwarding Settings 11-32 11 System Manager Settings 15 Press the Store/Print Received Doc. dr op-do wn list ➞ select [On] or [Off]. If you selected a Confidentia l Fax Inbo x as the forwarding destination, proceed to step 19. <Store/Print Received Doc.
Forwarding Settings 11-33 11 System Manager Settings NO TE • T o cancel a selected des tination , select the destina tion again. • T o view the detailed inf or mation of a sele cted destination, se lect the destination ➞ press [Details].
Forwarding Settings 11-34 11 System Manager Settings NO TE • T o view a JPEG file, softw are that sup por ts the JPEG format (such as Microsoft Internet Explorer f or Windows) is required. • T o vie w a TIFF file , so ftware that supp orts the TIFF format (such as Imaging f or Windows) is required.
Forwarding Settings 11-35 11 System Manager Settings When Forw arding Destina tions Do Not Match the For warding Conditions Y ou can store t he f orw arding destinatio ns of a receiv ed document if th.
Forwarding Settings 11-36 11 System Manager Settings 3 Press [Forwar ding Destination] ➞ select [Address Book] or [Conf. F ax Inbo x]. Details of each item are shown below . NO TE If the selected destin ation is a g roup add ress which c ontains a User Inbo x as a destination, the document is not sent an d stored in that User Inbo x.
Forwarding Settings 11-37 11 System Manager Settings NO TE • T o cancel a selected des tination , select the destina tion again. • T o view the detailed inf or mation of a sele cted destination, se lect the destination ➞ press [Details].
Forwarding Settings 11-38 11 System Manager Settings 6 Press the Store/Print Received Doc. dr op-do wn list ➞ select [On] or [Off]. If you select a Confidential Fax Inbox as the forwarding destination, proceed to step 11. <Store/Print Received Doc>: NO TE • If <Store/Print Receive d Doc.
Forwarding Settings 11-39 11 System Manager Settings NO TE • T o cancel a selected des tination , select the destina tion again. • T o view the detailed inf or mation of a sele cted destination, se lect the destination ➞ press [Details].
Forwarding Settings 11-40 11 System Manager Settings NO TE • T o view a JPEG file, softw are that sup por ts the JPEG format (such as Microsoft Internet Explorer f or Windows) is required. • T o vie w a TIFF file , so ftware that supp orts the TIFF format (such as Imaging f or Windows) is required.
Forwarding Settings 11-41 11 System Manager Settings 3 Check or c hange the f orwar ding settings ➞ press [OK]. NO TE For in structions on changing f orw arding settin gs, see "Sto ring Forw arding Settings," on p. 11-23. For warding Received Documents Y ou can se t whether r eceiv ed documents are f orw arded.
Forwarding Settings 11-42 11 System Manager Settings Printing For warding Settings Y ou can print a list of the stored f orwarding settings . 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings].
LDAP Server Settings 11-43 11 System Manager Settings LDAP Ser ver Settings If the inf ormation f or an LD AP (Lightweight Directory Access Protocol) ser ver is registered in the mach ine, y ou can search f or e-mail addresses and f ax number s via the LD AP ser ver .
LDAP Server Settings 11-44 11 System Manager Settings [Server Address ]: Press [Server Address] ➞ enter the server's address ➞ press [OK]. [Location to Star t Search]: Press [Location to Start Search] ➞ enter the location to star t searching ➞ pr ess [OK].
LDAP Server Settings 11-45 11 System Manager Settings IMPOR T ANT If <Login Inf ormation> is set to 'Use (security auth.)' f or the LD AP server and Rev erse DNS Lookup (a fun ction that looks up the host n ame from the IP addres s) is not supported, enter a host name instead o f an IP address .
LDAP Server Settings 11-46 11 System Manager Settings ● If [Use] is selected : ❑ Specify each setting ➞ press [OK]. [User]: Press [User] ➞ enter a user name ➞ press [OK]. Enter the user na me according to the type o f LDAP server you are using.
LDAP Server Settings 11-47 11 System Manager Settings ● If [Use (sec urity auth.)] is selected: ❑ Specify each setting ➞ press [OK]. [User]: Press [User] ➞ enter a user name ➞ pr ess [OK]. Example: If <user1> is the Windows user name: user1 [Password]: Press [Passwor d] ➞ enter a password ➞ press [OK].
LDAP Server Settings 11-48 11 System Manager Settings Changing an LDAP Ser ver Setting Y ou can change the set tings f or a stored LD AP (Lightweight Director y Access Protocol) se r ver . 1 Press (Additional Functions) ➞ [System Settings] ➞ [Register LD AP Ser ver].
LDAP Server Settings 11-49 11 System Manager Settings Registering/Editing LDAP Search Attributes Y ou can register or edit the LD AP search attributes . 1 Press (Additional Functions ) ➞ [System Settings] ➞ [Register LD AP Ser ver] ➞ [Register/Edit LD AP Sear ch].
LDAP Server Settings 11-50 11 System Manager Settings NO TE Y ou can only edit the two search a ttributes displa ye d as 'Not Registered' b y def ault. Y ou cannot edit the Name , E-mail, F ax, Organization, and OrganizationUnit attributes .
12-1 CHAPTER 12 Printing Communication Reports This chapter explains the method of setting the contents of a communications repor t and printi ng lists. Repor t Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Settings Table 12-2 12 Printing Co mmunication Repor ts Report Settings T able The f ollowin g items can be stored or set in Report Settings from the Additional Functions screen.
Report Settings Table 12-3 12 Printing Co mmunication Repor ts ■ Print List *2 Indicates item that appe ars only if the optional Super G3 F AX Board or Super G3 Mult i-Line F ax Board is installed.
Specifying Report Settings 12-4 12 Printing Co mmunication Repor ts Specifying Report Settings Y ou can specify ho w v arious reports are pr inted. NO TE The repor ts can be printed only if 11" x.
Specifying Report Settings 12-5 12 Printing Co mmunication Repor ts 2 Select [For Err or Only], [On], or [Off]. ● If y ou select [For Err or Only ] or [On]: ❑ Select [On] or [Off] f or <Repor t with TX Image>. <Report with TX Image>: ❑ Select [On] or [Off] f or <Repor t with Color TX Image> ➞ press [OK].
Specifying Report Settings 12-6 12 Printing Co mmunication Repor ts NO TE • If Job Log Displa y in System Settings (fro m the Additional Fu nctions screen) is set to 'Off', [Activ ity Report] is not displa y ed.
Specifying Report Settings 12-7 12 Printing Co mmunication Repor ts Enter all four digits of the time (including zeros), using 24-hour notation. If you make a mistake when entering the time, press (Clear) to clear your entr y ➞ enter another four di git number .
Specifying Report Settings 12-8 12 Printing Co mmunication Repor ts 2 Select [For Error Onl y], [On], or [Off]. ● If y ou select [For Err or Onl y] or [On]: ❑ Select [On] or [Off] f or <Repor t with TX Image> ➞ press [OK]. <Report with TX Image >: ● If you select [Off ]: ❑ Press [OK].
Specifying Report Settings 12-9 12 Printing Co mmunication Repor ts 2 Specify each setting ➞ press [OK]. <Auto Print>: <Daily Activity Report Time>: Enter all four digits of the time (including zeros), using 24-hour notation. If you make a mistake when entering the time, press to clear your entry ➞ enter another four digit number .
Specifying Report Settings 12-10 12 Printing Co mmunication Repor ts 1 Press (Additional Functions) ➞ [Repor t Settings] ➞ [Fax] under <Settings> ➞ [Fax RX Report]. 2 Select [For Error Onl y], [On], or [Off] ➞ press [OK]. Details of each item are shown below .
Printing Lists 12-11 12 Printing Co mmunication Repor ts Printing Lists Y ou can print the contents of the Addr ess Book or a list of Send settings that ha v e been specified from the Add itional Functions screen .
Printing Lists 12-12 12 Printing Co mmunication Repor ts User's Data List Y ou can print a list of Send or F ax settings that ha v e been specified from the Additional Functions screen . This is useful f or checking th e details of the setti ngs.
13-1 CHAPTER 13 T roubleshooting This chapter descr ibes the procedure s f or taking corre ctive action in the e v ent that trouble occurs. The end of the chapter shows y ou how to respond to error messages and contains a list of frequently asked questions and ans wers .
When Problems Occur 13-2 13 T ro ubleshooting When Problems Occur Sending Documents Canceling transmissions. Q How do you cancel a transmission while a document is being scanned? A Press (Stop) on the control panel, or press [Can cel] on the tou ch panel display .
When Problems Occur 13-3 13 T ro ubleshooting Document cannot be sent. Q Is th e destination setting correct? A Check the destination setting of the recipien t. Q Is th e destination stored in the Address Book correct? A Check the destination in the Address Book.
When Problems Occur 13-4 13 T ro ubleshooting Memor y is full. Q A re unwanted documents stored in memor y? A Check the TX Document and RX Document memor y , and erase unnecessary documents and documents with errors from memor y . (See "Erasing Received Documents," on p.
When Problems Occur 13-5 13 T ro ubleshooting The remote machine is slow to s witch over to the receiving mode, and errors alw a ys occur (if the optional Super G3 F AX Board or Super G3 Multi-Line F ax Board is installed).
When Problems Occur 13-6 13 T ro ubleshooting Documents cannot be received in Confidential F ax Inbo x es. Q Are the forw arding conditions in Forwarding Settings in System Settings (from the Additional Functions screen) set correctly? A Check the Forw arding Conditions, and inform the sender o f those settings.
When Problems Occur 13-7 13 T ro ubleshooting Other Situations T ransmissions are slow . Q A re documents being sent at a high resoluti on? A It is recommended that you send documents containing te xt only in a lower resolution. (See "Resolution," on p.
When Problems Occur 13-8 13 T ro ubleshooting Documents cannot be sent overseas (error code #18) (if th e optional Super G3 F AX Board or Super G3 Multi-Line F ax Board is installed). Q Is a pau se inser ted in the fax n umber? A Inser t a pause after the countr y code, or after the fax number of the recipient, and then dial the number again.
Error Messages 13-9 13 T ro ubleshooting Error Messages This section e xplains the v arious messages that appear on the touch panel displa y , along with possible causes and remedies. F or e xplanations of messages that ar e not listed here, see the Reference Guide and Netw ork Guide .
Error Messages 13-10 13 T ro ubleshooting No response from the ser ver . Check the settings. Cause The specified ser ver settings are in correct, or the ser ver is not turned ON. Alter natively , the machine's TCP/IP resources may be lo w . Remedy W ait f or a while, and then try browsing again.
Error Messages 13-11 13 T ro ubleshooting Cannot find the selected ser ver . Check the settings. Cause 1 The IP address that the machine sh o uld connect to cannot be d etermined. Remedy 1 Check the DNS Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen).
Error Messages 13-12 13 T ro ubleshooting Check the user name and password or check settings. Cause 1 When setting Login Infor mation fo r the LD AP server to 'Use' or 'Use (security auth.)', the user name or pass word is incorrect.
Error Messages 13-13 13 T ro ubleshooting Search condition includes characters t hat canno t be used with the selected ser ver . Cause 1 "" is used in the search cr iterio n. Remedy Remov e "" from the search criterion, and then search again .
Error Messages 13-14 13 T ro ubleshooting List of Error C odes without Messages If an error occurs while a docu ment is being sent or receiv ed, an error code is displa y ed on the job log in the Syst em Monitor screen , and is included in v arious repor ts.
Error Messages 13-15 13 T ro ubleshooting # 009 Cause 1 There is no paper . Remedy Load paper . (See Chapter 7, "Routine Maintenan ce," in the Refere nce Guide .) Cause 2 The paper draw er is not correctly inser ted into the machine. Remedy Inser t the paper dra wer properly .
Error Messages 13-16 13 T ro ubleshooting # 022 Cause 1 Forw arding could not be p erf ormed because all of the addresse s stored in the specified group destination h av e been delet ed, or User Inbox es are specified as the group destinati on. Remedy Re-enter group destination, and tr y sending again .
Error Messages 13-17 13 T ro ubleshooting # 107 Cause The d ocument could not be sent because there was insufficient memor y avai l a ble . Remedy 1 Resend the document at a lower resolution. Remedy 2 Erase unnecessary documen t s to mak e more memor y a vailab le .
Error Messages 13-18 13 T ro ubleshooting # 704 Cause An error o ccurred whil e reading add ress information from the Address Boo k. Remedy Check the address settings. If the machine still does not operate normally , turn the main power OFF , and then bac k ON.
Error Messages 13-19 13 T ro ubleshooting # 713 Cause The document in the inb o x was deleted bef ore its link was sent via e-mail. Remedy Store the necessar y document in the inbox again, and then tr y to sen d the link via e-mail. # 751 Cause The ser ver is not functioning.
Error Messages 13-20 13 T ro ubleshooting # 755 Cause 1 Y ou cannot send jobs because TCP/IP is not functioning correctly . Remedy Check TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). Cause 2 The IP address is not set.
Error Messages 13-21 13 T ro ubleshooting # 770 Cause Data could not be sent with WebD A V , because the WebD A V server or proxy ser ver does not suppor t SSL communicati ons. Remedy 1 Check the settings of the W ebD A V server . Remedy 2 Check the pro xy ser ver if you are communicating via a pro xy server .
Error Messages 13-22 13 T ro ubleshooting # 802 Cause The name of the SMTP Ser ver in E-ma il/I-F ax settings in Network Settings in System Settings (from the Additional Functions screen) is inco rrect.
Error Messages 13-23 13 T ro ubleshooting # 810 Cause 1 A POP (P ost Office Protocol) ser ver connection error occurred while receivin g an I-fax. Remedy Check the POP Server name in E-mail/I-F ax in Network Settings in System Settings (from the Additional Fu nctions screen).
Error Messages 13-24 13 T ro ubleshooting # 820 Cause Y ou have receiv ed data that cannot be processed (BASE 64 or uuencode is incorrect). Remedy Check the settings, and ask the sender to resend the data. # 821 Cause Y ou have receiv ed data that cannot be processed (TIFF analysis error).
Error Messages 13-25 13 T ro ubleshooting # 830 Cause A DSN (D elivery Status Notification) error notification is rece ived because of an incorrect I-f ax address or destination setting, or because th e data size of the sent documents ex ceeds the mail ser ver capacity .
Error Messages 13-26 13 T ro ubleshooting # 834 Cause An MDN (Mail Delivery Notification ) error notification is re ceived because of an incorrect I-f ax address or destination sett ing, or because trouble has occurred in the network or mail ser ver .
Error Messages 13-27 13 T ro ubleshooting # 842 Cause Authentication using the client cer tif icate was requested b y the mail ser ver f or sending an e-mail message or I-fax. Remedy 1 Set Allow SSL in Networ k Settings in Syste m Settings (from the Additional Functions screen) to 'Off'.
Error Messages 13-28 13 T ro ubleshooting # 851 Cause 1 There is insufficient memor y remaining in the system. Remedy Check the system's a vailab le memory , and delete unnecessar y documents in the inbox es . (See "Erasing Received Documents," on p .
Error Messages 13-29 13 T ro ubleshooting # 853 Cause 1 The job could not be ex ecuted due to a lack of resources when trying to pr int a large nu mber of pages . Remedy Reduce the number of pages to print, or tr y pr inting again when no other pr int jobs are reser ved.
Error Messages 13-30 13 T ro ubleshooting # 859 Cause 1 A compression error occurred with the image data. Remedy Check the print settings, and tr y pr inting again. Cause 2 An original was not scanned properly , or the orientation of the original was incorrect.
Error Messages 13-31 13 T ro ubleshooting # 862 Cause 1 The saddle finisher trays ha ve ex ceeded their stacking limits . (See Chapter 9, Appendix, in the Reference Guide .) Remedy Change the prin t data or print settings, and tr y printin g again. Cause 2 A combination of settings which is not supp or ted was set.
Error Messages 13-32 13 T ro ubleshooting # 868 Cause F ailed to communicate with the destin ation when sending with WebD A V , because access via a pro xy ser ver w as requested (receiv ed HTTP Error 305: Use Pro xy). Remedy 1 Check the settings of the W ebD A V ser ver .
Error Messages 13-33 13 T ro ubleshooting # 873 Cause Received a response from the desti nation sta ting that proxy authentication f ailed when sending with WebD A V (receiv ed HTTP Error 407: Method Not Allowed). Remedy Check Pro xy Setti ngs in TCP/IP Settings in Network Settings in Syste m Settings (from the Additional Fu nctions screen).
Error Messages 13-34 13 T ro ubleshooting # 878 Cause Received a response from the destina ti on stating that the ser ver encountered an unexpected condition that prev en ted it from ex ecuting the request when sending with WebD A V (rece iv ed HTTP Error 500: Inter nal Ser ver Error).
Error Messages 13-35 13 T ro ubleshooting # 882 Cause Received a response from the destination stating that the proxy server f ai led to communicate with the server abov e it when sending with W ebD A V (received HTTP Error 504: Gatew a y Timeout). Remedy 1 Check the settings of the W ebD A V server .
Error Messages 13-36 13 T ro ubleshooting # 899 Cause The e-ma il message or I-fax has been successfully sent, but reception ma y be incomplete because the transmission was rela yed via multiple servers. Remedy 1 Confirm whether receptio n was completed.
Questions & Answers 13-37 13 T ro ubleshooting Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A If you are sending the docume nt by any other sending method besides fax, specify the Retr y Times setting.
Questions & Answers 13-38 13 T ro ubleshooting Q What happens to a document that has not been completely recei v ed when a blac kout occurs? A The document, up to the last page that was successfully received, is printed.
Questions & Answers 13-39 13 T ro ubleshooting Q Can I change the data size of an e-mail message or I-f ax be f ore sending it? A Y ou can specify th e Maximum Data Size f or Sending setting accordin g to your needs.
Questions & Answers 13-40 13 T ro ubleshooting.
14-1 CHAPTER 14 Appendix This chapter provides the repor ts and lists of activity management, specifications, glossar y , and index. Repor t and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report and List Samples 14-2 14 Appendix Report and List Samples NO TE The f ax numbers and add resses used in these sample reports are fictitious. Send Job List Y ou can view the list o f send jobs an d their stat uses. The Send J ob List can be printed from the System Monitor scr een.
Report and List Samples 14-3 14 Appendix ■ DESTINA T ION ID The name of the recipient is pr inted. ■ JOB NO . The f our digit number , that is automatically assigned when the document is accepted for sending, is pri nted. ■ MODE The type and mode of transmission are pr inted.
Report and List Samples 14-4 14 Appendix NO TE • The results of e-mail, I-fax, file server , and User Inbox transmission can be printed. Even if <Repor t with TX Image> is set to 'On&apos.
Report and List Samples 14-5 14 Appendix Fax TX Report/Fax Error TX Report This repor t indicates items , such as the f ax n umber of the party to which you sent documents , the result of com munication, a nd other inf or mation, to enab le y ou to chec k whether the do cuments w ere sent correctl y to the intended destin ation.
Report and List Samples 14-6 14 Appendix ■ PSWD/SUBADDRESS A subaddress is printed, if specified. Th e pas s word is not printed to maintain security . ■ DESTINA T ION ID The name of the remote par ty is printed. ■ ST . TIME (Start Time) The date and time (in 24-hour no tation) at which the documen t star ted to transmit are printed.
Report and List Samples 14-7 14 Appendix NO TE • This mode is a v ailab le only if the optional Super G3 F AX Board or Super G3 Multi-Line F ax Board is installed. • Y ou can also print a Multi TX/RX Repor t with an image of the sent or iginal attached to it.
Report and List Samples 14-8 14 Appendix Fax RX Report This repor t is used to chec k if docume nts were receiv ed su ccessfully by this machine. Y ou can set whether to automatically print a F ax RX Repor t. (See "F ax RX Repor t," on p . 12-9.
Report and List Samples 14-9 14 Appendix ■ USA GE T The time taken (in minutes and seconds) to receiv e the document from star t to finish is printed. ■ PGS. The number of pages that were re ceived successfully is pr inted. ■ RESUL T If the documents were receiv ed successfully , "OK" is pr inted.
Report and List Samples 14-10 14 Appendix ■ DESTINA TION ADDR ESS The f ax number of the sender is printed, up to the first 20 digits. ■ PSWD/SUBADDRESS A subaddress is printed if spec ifie d. The pass word is not printed to maintain secur ity . ■ DESTINA T ION ID The name of the sender is pr inted.
Report and List Samples 14-11 14 Appendix Activity Report This repor t is a list which enables y ou to check the results of all sending and receiving transactions.
Report and List Samples 14-12 14 Appendix ■ DESTINA TION ADDR ESS The address of the recipient is printed. If the send job is sent to a file ser ver (F TP , SMB , IPX, or W ebD A V), the path name is printed on the second line. If a subaddress is specified for sending a f ax, the destination address is pr inted on the second line.
Report and List Samples 14-13 14 Appendix NO TE If a field e xceeds its displa y capacity , only those characte rs that fit in the displa y are printed. Fax Activity Report The F ax Activity Repor t is a pr inted log that sho ws the results of send and receiv e jobs.
Report and List Samples 14-14 14 Appendix ■ DESTINA TION ADDR ESS The name and fax n umber of the remote par ty are prin ted. If a subaddress or sender's name has been specified, it is pr inted beneath the fax n umber .
Report and List Samples 14-15 14 Appendix For warding Conditions List Y ou can print the contents of the f orw arding setti ngs that ha v e been specified . Manually print the F orw arding Condit ions List whene v er necessa r y . (See "Printing F orwar ding Settings," on p .
Report and List Samples 14-16 14 Appendix Registered LDAP Ser ver List Y ou can print the registered LD AP ser ver settings. ( See "Printing LD AP Server Settings," on p . 11-50.) 02/14/2006 TUE 15:30 iR C3380i 001 SERVER NAME SERVER ADDRESS LOCATION TO START SEARCH USE SSL PORT NUMBER MAX.
Report and List Samples 14-17 14 Appendix Address Book List Y ou can print the contents of th e Address Book (subaddress boo ks 1 to 10 or one-touch b uttons). Manually print the list of th e selected Address Book whene ver necessar y . (See "Add ress Book Lis t," on p.
Report and List Samples 14-18 14 Appendix • If the Class is "F AX": The fax n umber is prin ted on the first line, and th e subaddress on the second l ine, if it is specified. • If the Class is "GROUP": The destinations stored i n the group address are pr inted on the second line and continue down in a list.
Report and List Samples 14-19 14 Appendix User's Data List The User's Data List prints out the Send Settin gs made in Commun ications Settings, Repor t Settings , and System Settings (f rom the Additiona l Functions screen). Manually print the User's Data Li st whene v er necessar y .
Report and List Samples 14-20 14 Appendix 012XXXXXXX TONE 4 4 ON 2 SEC ON 2 TIMES 2 MIN ERROR & 1ST PAGE ON ON OUTSIDE ON FAX ON FOR ERROR ONLY ON ON OFF OFF OFF ON 33600bps 33600bps OFF OFF OFF O.
Specifications 14-21 14 Appendix Specifications Specifications are subject to change with out notice f or product improv ement or future rele ase. Universal Color Send ■ Scan Features Item Specifica.
Specifications 14-22 14 Appendix ■ E-mail and I-F ax Features *1 A v ailable only if [A3/11x17] is selected on the Dest in ation Conditi ons screen. (See "Specifyin g an I-F ax Address," on p. 2-7, "I-F ax Addresses," on p. 10-1 2, or "Storing/Editing One-T ouch Buttons," on p .
Specifications 14-23 14 Appendix Super G3 F AX Board *1 P els stands f or picture elements (pix els). Item Specifications T elephone Line Used/Number of Lines Public Switched T elepho ne Network, F acsimile network 1 line Scan line Den sity (Scan, T ransmission) Standard: Fine: Super-Fine: Ultra-Fine: 8 pels *1 /mm x 3.
Specifications 14-24 14 Appendix Super G3 Multi-Line Fax Board *1 P els stands f or picture elements (pi xels). Item Specificatio ns T elephone Line Used/Number of Lines Public Switched T elephon e Network, F acsimile network 2 lines Scan line Dens ity (Scan, T ransmission) Standard: Fine: Super-Fine: Ultra-Fine: 8 pels *1 /m m x 3.
Glossary 14-2 5 14 Appendix Glossar y A Activit y Report A record listing all documents th at hav e been sent and received. ADF A utomatic Document F eeder . Originals placed in the feeder are automatically f ed sheet by sheet to the platen glass f or scann ing.
Glossary 14-26 14 Appendix C CCITT/ITU-T A committee that sets international sta nda rds for telecommunications . CCITT/ITU-T was f ormer ly known as CCITT (Consultativ e Committee f or International T el egraph and T elephone), but is now succeeded b y IT U-T (Internation al T e lecommunications Union-T elecommunications Sector).
Glossary 14-2 7 14 Appendix Device signature cer tificat e The device signature cer tificate, when used with a private ke y inside the mach ine, enables y ou to add a digital signature to a scanned document. This enables the recipient to verify which machine scanned the docu ment.
Glossary 14-28 14 Appendix E ECM Error Correction Mode . Reduces system an d line errors when sending or receiving from another fax machine with ECM capability . ECM divides a page into blocks and inspects each bloc k f or data lost through poor transmission.
Glossary 14-2 9 14 Appendix FTP File T ransf er Pr otocol. A clie nt-server prot ocol enabling a user to transfer files on one computer to and from another computer ov er a TCP/IP network. The File T ransf er Protocol also governs the client program with which the user transf ers files.
Glossary 14-30 14 Appendix J JBIG Joint Bi-le vel Image Experts Group. An e xp er t s group file specific ation that defines a standard for compressing (reducing the size of) image files without any loss in image inf orm ation.
Glossary 14-3 1 14 Appendix M MEAP Multifunctional Embedd ed Application Platf orm. A system enabling the in stallation of the Jav a platf or m and Jav a applications on your machine. Utilization of MEAP al so enables y ou to install and uninstall MEAP applications.
Glossary 14-32 14 Appendix NetW are Nov ell NetW are . Nov ell's client-ser ve r network operating system f or the IBM PC . NetW are uses the IPX/SPX, NetBEUI, or TCP/IP network protocol. NetW are supports MS-DOS, Microsoft Windo ws, OS/2, and Macintosh clients.
Glossary 14-3 3 14 Appendix PDF (Compact) One of the file f ormats availab le in this machine. The text and image portion s of an original are processed separate ly to achiev e a high lev el of compression without compromising the quality of the text.
Glossary 14-34 14 Appendix R Resolution The density of dots attained by a de vi ce, such as a f ax, scanner , or pr inter , in producing an image. Expressed in ter ms of dots per inch (dpi). Low resolution causes f ont characters and graphics to ha ve a jagged appearance.
Glossary 14-3 5 14 Appendix Sequential Br oadcast Sequential Broadcasting enables you to send a scanned document to up to 256 destinations simultaneously . If you frequently send documents to the same destinations, it is highly reco mmended that you register the numbers as a group in a one-touch button f or group dialing.
Glossary 14-36 14 Appendix Subaddress Subaddress is the globa l telecommunicat ions standard specified by the ITU-T (Inter national T elecommunication Union-T e le communication Standardizati on Sector).
Glossary 14-3 7 14 Appendix T ransmission Time A f ax transmission consists of three stages: the machine tha t sends the fax connects with the machine receiving it; the fax is then transmitted, after which the sender and the recipient exchange signals to confirm th e end of transmission.
Glossary 14-38 14 Appendix Y YCbCr YCbCr is a color space used in video systems. Y is the luminance component, and Cb and Cr the chrominance components. YcbCr was defined in the ITU-601 (f ormer ly CCIR-602) standard for use wit h digital component video.
Index 14-39 14 Appendix Index Numerics 2 On 1 Log, 9-40 2-P age separation, 4-4 2-Sided Ori ginal, 3-4 2-Sided Print, 9-34 A Abbre viations used in this manual, xv Access Number Manage ment, 11-16 Act.
Index 14-40 14 Appendix Au tomatic color selection (Full Co lor/ Grayscale), 3-21 Black-and-white, 3-22 Changing, 3-21 Full color, 3-22 Gra yscale, 3-22 Communications Settings table, 9-6 Compact PD F.
Index 14-41 14 Appendix F F avorites Buttons About the F avorites Buttons, 9-16 Displa ying confirmation, 9-20 Erasing, 9-19 Naming, 9-17 Registeri ng, 9-16 Registering a Comment, 9-18 Specifying, 2-2.
Index 14-42 14 Appendix Impor tant Safety Instructions, xxv Inter net Protocol (IP), 14-29 IP address, 14-29 ITU-T, 1-3, 14-29 J JBIG, 14-30 Job Build, 4-10 Job Done Notice, 5-16 Job Recall, 5-38 JPEG.
Index 14-43 14 Appendix Specifying, 2-25 Original Frame Er ase, 4-5, 4-6 Origin al type Photo mode, 3-14 T ext mode, 3-15 T ext/Photo mode, 3-14 OS/2, 14-32 Overview, 1-6 P P aper draw er selection, 9.
Index 14-44 14 Appendix S Samples Activity Repor t, 14-11 Address Book List, 14 -17 Confidential F ax Inbox Reception Repor t, 14-9 F a x Activity Repor t, 14-13 F a x RX Repor t, 14-8 F a x TX Repor .
Index 14-45 14 Appendix T TCP/IP, 14-36 T e lephone Equipment, xxv T e lephone line, selecting the type, 1-14 T e lephone line type, 1 4-36 T ext mode, 3- 15 T ext/Pho to mode, 3-14 TIFF, 5-2 3, 14-36.
Index 14-46 14 Appendix.
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FA7-9737 (000) © CANON INC. 2006 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.
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