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USER’S GUIDE MFC-7320 MFC-7440N MFC-7840W Version A UK/IRE/SAF.
If you need to cal l Customer Service Please complete the following information for future reference: Model Number: MFC-7320, MFC-7440N and MFC-7840W (Circle your model number) Serial Number: 1 Da te of Pu rc ha se : Pl ac e o f P ur ch as e: 1 The serial number is on the back of the un it.
i Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.
ii EC Declaration of Confor mity under the R & TTE Directive.
iii Table of Contents Section I General 1 General information 2 Using the documentation ................... ...... ....... ................... ................... ................. 2 Symbols and conventions used in the do cumentation .................
iv Dial pad restriction ........................ ................ ................... ................... ........... 29 One Touch restriction ...... ................... ................... .................... ................... . 29 Speed Dial restriction .
v 7 Telephone and external devices 44 Telephone line services ........ ................... .................... ................... ................... .. 44 Caller ID ................ .................... ................... ................... .....
vi Delayed polling ......... .................... ................ ................... ................... ........... 62 Sequential polling ............ ................... ................... .................... ................... . 63 Polled transmit .
vii Safety precautions .......... ...................... ................. ................... ................... .. 81 IEC60825-1+A2:2001 Specification ............ ....................... ...................... ..... 84 Disconnect device ..........
viii Copy ............... ................... ................. ................... ................... .................... ..... 152 Scan ................... .................... ................ ................... .................... ............
Section I General I General information 2 Loading paper and documents 9 General setup 21 Security features 24.
2 1 Using the documentation 1 Thank you for buyi ng a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation 1 The following symbols and conventions ar e used throughout the docu mentation.
General information 3 1 Viewing documentation 1 Viewing documentation (Windows ® ) 1 To view the documentatio n, from the Start menu, point to Brother , MFC-XXXX (where XXXX is your m odel name) fr om the progr am group, and then click User’s Guides in HTML format .
Chapter 1 4 How to find scanning instru ctions 1 There are sever al ways you can scan documents. You can find the instructio ns as follows: Software User's Guide: 1 Scanning a document usin g.
General information 5 1 How to find scanning instru ctions 1 There are sever al ways you can scan documents. You can find the instructions as follows: Software User's Guide: 1 Scanning in Cha.
Chapter 1 6 Control panel overview 1 MFC-7320 MFC-7440N and MFC-78 40W have the same keys. 5 1 2 6 3 7 4 8.
General information 7 1.
Chapter 1 8 1 Fax and telepho ne keys: Tel/R This key is used to have a telephone conversation after picking up the external handset du ring the F/T pseudo-ring. When connected to a PBX, you can use this key to gain access to an outside line, to recall an operator, or to transfer a call to another extension.
9 2 2 Loading paper and print media 2 The machine can feed paper fro m the standard paper tray or manual feed slot. When you put paper into the pap er tray, note the following: If your applicatio n software supports paper size selection on the print menu, you can select it through the softwar e.
Chapter 2 10 c Put paper in the tray, and make sur e that the paper is below the maximum pa per mark (1) . The side to be printed on must be face down. CAUTION To prevent da mage to your machin e caused by paper misfeeding , make sure the paper guides touch t he side s of the paper.
Loading paper and do cuments 11 2 c Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going to use. d Using both hands, pu t one sheet of paper or one transparen cy in the manual feed slot until the front ed ge touches the pape r feed roller.
Chapter 2 12 c Using both hands, slide the manual feed slot paper guides to the width of the paper that you are going to use. d Using both hands, pu t one sheet of paper or one envelop e in the manual feed slot until the front edge of the paper or envelope touch es the paper feed roller.
Loading paper and do cuments 13 2 Unprintable area 2 Unprintable area for faxes and copies 2 The printable area of your machin e begins at approximately 3 mm from the top and bottom and 2 mm from both sides of the paper. 13 m m 22 m m Note (For copies) The unprin table area shown above is for a single copy or a 1 in 1 copy using A4 size pa per.
Chapter 2 14 Acceptable paper and other print media 2 Print quality may vary according to the type of paper you are using . You can use the following types of print media: plain paper, bond paper, recycled paper, transparencies, labels or envelopes. For best results, follow the instructions below: Use paper made for plain pa per copying.
Loading paper and do cuments 15 2 Type and size of paper 2 The machine loads p aper from the installed standard paper tray or manual feed slot. Standard paper tray 2 Since the standard paper tray is a.
Chapter 2 16 Handling and using special paper 2 The machine is designed to wo rk well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desir able performance.
Loading paper and do cuments 17 2 Envelopes 2 Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality pro blems because of the way they have been made. A suitable envelope should have edges with straight, well-crease d folds and the leading edge should not be thicker than two sheets of paper.
Chapter 2 18 • with sealing flaps that have not bee n folded at purchase • with sealing flaps as shown in figure below • with each side fold ed as shown in figure below If you use any of the types of envelopes listed above, they m ay damage your machine.
Loading paper and do cuments 19 2 Loading documents 2 Using the automatic document feeder (ADF) 2 The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 80 g/m 2 paper and always fan the pag es before putting them in the ADF. Recommended environment 2 CAUTION DO NOT leave thick documents on the scanner glass.
Chapter 2 20 Using the scanner glass 2 You can use the sca nner gl ass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 215.9 mm wid e and 297 mm long. Note To use the scanner glass, the ADF must be empty. a Lift the document cover.
21 3 3 Mode timer 3 The machine has three mode keys on the control panel: Fax , Scan , and Copy . You can set how much time the machine takes after the last Copy or Scan opera tion to return to Fax mode. If you cho ose Off , the machine will stay in th e mode you used last.
Chapter 3 22 Volume settings 3 Ring volume 3 You can choose a ring volume level from a range of settings, from High to Off . While in Fax mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level.
General setup 23 3 Automatic daylight savings time 3 You can set the machine to change automatically for Day light Savings Time. It will set itself fo rward one hour in the Spring, and back one hour in the Autumn. a Press Menu 1 , 5 . b Press a or b to choose On or Off .
24 4 Security 4 You can set up your machine with multiple levels of security using Setting Lock and TX Lock (MFC-7320 a nd MFC-7440N only) or Secure Function Lock (MFC-7840W only). You will not be able to continue to schedule Delayed Faxes or Pollin g jobs.
Security featur es 25 4 Secure Function Lock (MFC-7840W only) 4 Secure Function Lock lets you restrict Public access to certain machine functions (Fax Tx, Fax Rx, Copy, Scan and Print 1 ). This feature also prevents users from changing the Default settings of the machin e by limiting access to the Menu settings.
Chapter 4 26 Setting up the Public user 4 You can set up the Pu blic user. Public users do not need to ente r a password. Note You must disable at le ast one function to turn on Secu re Func tion Lock for Public user. a Press Menu , 1 , 8 , 1 . b Press a or b to choose Setup User .
Security featur es 27 4 Turning Secure Function Lock on/off 4 If you enter the wrong pa ssword when following the instructio ns below, the LCD will show Wrong Password . Re-enter the correct passw ord. Turning Secure Function Lock on 4 a Press Menu , 1 , 8 , 1 .
Chapter 4 28 Setting lock 4 Setting Lock lets you set a password to stop other people from accidentally changing your machine settings. Make a careful note of your password.
Security featur es 29 4 Restricting dialling 4 This featur e is to prevent user s from sending a fax or call to a wrong number by mistake.You can set the machine to restr ict dialling by using the dial pad, One Touch and Speed Dial. If you choose Off , the machine does not restrict the dialling method.
Chapter 4 30.
Section II Fax II Sending a fax 32 Receiving a fax 39 Telephone and external devices 44 Dialling and storing numbers 51 Remote fax options 56 Polling 62 Printing reports 65.
32 5 How to fax 5 Entering fax mode 5 To enter fax mode press ( Fax ), and the key will glow green. Sending a fax from the ADF 5 Using the ADF to send your faxes is the easiest w ay. To cancel a f ax in progress press Stop/Exit . a Make sure you are in Fax mode .
Sending a fax 33 5 Cancelling a fax in progress 5 Press Stop/Exit to can cel th e fax. If you press Stop/Exit while the machine is diall ing or sending, the LCD will show 1.Clear 2.Exit , press 1 to cancel the fax. Broadcasting 5 Broadcasting lets you send the same fax message to more than one fax number .
Chapter 5 34 Additional sending operations 5 Sending faxes using multiple settings 5 Before you send a fax, you can chan ge any combination of th ese settings: contr ast, resolution, overse as mode, delayed fax tim er, polling transmission, real time tran smission or cover page settings.
Sending a fax 35 5 f Enter two digits to show the number of pages you are sending. Press OK . For example, enter 0 , 2 for 2 pages or 0 , 0 to leave the number of pages blan k. If you make a mistak e, press d or Clear/Back to back up an d re-enter the number of pages.
Chapter 5 36 Changing fax resolution 5 The qualit y of a fax can be improved by changing the fax resolu tion. Resolution can be changed for the next fax or for all faxes. To change the fax resolution for the next fax 5 a Make sure you are in Fax mode .
Sending a fax 37 5 Sending in real time for all faxes 5 a Make sure you are in Fax mode . b Press Menu , 2 , 2 , 5 . c Press a or b to choose On . Press OK . Sending in real time for the next fax only 5 a Make sure you are in Fax mode . b Press Menu , 2 , 2 , 5 .
Chapter 5 38 Checking and cancelling waiting jobs 5 Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting . You can cancel a fax job that is stored and waiting in the memory. a Press Menu , 2 , 7 .
39 6 6 Receive modes 6 You must choose a receive mode de pending on th e externa l devices and telephone ser vices you have on your line. The diagrams below will help you choose the correct mo de. (For more detailed information about the rece ive modes, see Using receive modes on page 40.
Chapter 6 40 Using receive modes 6 Some receive modes answer au tomatically ( Fax Only and Fax/Tel ). You may want to change the ring delay before using these modes. (See Ring delay on page 41.) Fax Only 6 Fax Only mode will automatically answer every call as a fax.
Receiving a fax 41 6 Receive mode settings 6 Ring delay 6 The ring delay sets the number of times the machine rings before it answers in Fax Only and Fax/Tel modes. If you have external or extension telep hones on the same line as the m achine choose the maximum number of rings.
Chapter 6 42 Setting the print density 6 You can adjust the print density to make your printed pages darker or lighter. a Make sure you are in Fax mode . b Press Menu , 2 , 1 , 7 . c Press a to make the print darker. Or, press b to make the print lighter.
Receiving a fax 43 6 Receiving faxe s into memory 6 As soon as the paper tray becomes empty during fax reception, the screen will display No Paper , asking you to put paper in the paper tray.
44 7 Telephone line services 7 Caller ID 7 The Caller ID featur e lets you use the Caller ID subscriber service offered by m any local telephone companies. Call yo ur telephone company for details. This ser vice shows the telephone number, or n ame if it is available, of your caller as the line rings.
Telephone and external device s 45 7 c Press Start . d After printing has finished, press Stop/Exit . Setting the telephone line type 7 If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes, it is necessary to change the Telephone Line Type accordingl y by completing th e following step s.
Chapter 7 46 BT call sign (U.K. only) 7 The BT Call Sign subscrib er service is a way to have a sepa rate number for your machine, it allows you to have at least two separate telephone numbers on one phone line. Each phone number has its o wn distinctive ringing pattern.
Telephone and external device s 47 7 a Set your external TA D to one or two rings. (The machine’s Ring Delay setting does not apply.) b Record the outgoing message on your external TAD. c Set the TAD to answer calls. d Set the Receive Mode to External TAD .
Chapter 7 48 External and extension telephones 7 Note You need to turn the Remote Cod es setting to on to use the Remote Activation code l 51 and Remote Deactivation code #51.
Telephone and external device s 49 7 Using extension telephones (U.K. only) 7 Your premises may already be wired with parallel extension teleph ones (those connected to sockets in other ro oms in the building), or per haps you inte nd to add extension telephones to your line.
Chapter 7 50 Using a non-Brother cordless external handset 7 If your non-Brother cord less telephone is connected to the telephon e line cord (see page 48 ) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
51 8 8 How to dial 8 You can dial in any of the following ways. Manual dialling 8 Use the dial pad to enter all the dig its of the telephone or fax number. One touch dialling 8 Press the One Touch key that stores the number you want to call. (See Storing one touch d ial numbers on page 52.
Chapter 8 52 • If the LCD shows No Contact Found when you ente r the firs t few letters of the name, it means th at a name for th e letter is not stored. Fax redial 8 If you are sending a fax automatically and the line is busy, the mach ine will automatically redial up to three times at five minute intervals.
Dialling and storing numbers 53 8 c Enter the number (up to 20 characters). Press OK . d Do one of the following: Enter the name using the dial pad (up to 15 characters).
Chapter 8 54 c Press d or c to position the curs or under the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete. Setting up groups for broadcasting 8 If you often want to send the same fax message to many fax numbers you can set up a group.
Dialling and storing numbers 55 8 Combining quick dial numbers 8 You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to di al an access code for a cheaper rate from anothe r long distance carrier. For example, you might have stored ‘555’ on Speed Dial #003 and ‘7000’ on Sp eed Dial #002.
56 9 Remote fax op tions le t you receive faxes while you are away from the machine. You can us e only one remote fax option at a time. Fax forwarding 9 The fax forwarding feature lets yo u automatically forward your received fa xes to another machine.
Remote fax option s 57 9 PC fax receive 9 If you turn on the PC Fax Receive featur e your machine will store received faxes in memory and send them to your PC automatically.
Chapter 9 58 Changing remote fax options 9 If received faxes are left in your machine’s memory when you chan ge to another remote fax option, the LCD will ask you the following message: Erase All Doc? 1.Yes 2.No or Print All Fax? 1.Yes 2.No If you press 1 , faxes in the memory will be erased or printed before the setting changes.
Remote fax option s 59 9 Remote retrieval 9 The remote retrie val feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phon e or fax machine, then use the Remote Access Co de to retrieve your messages.
Chapter 9 60 Retrieving fax messages 9 a Dial your fax number from a telephone or another fax machine using touch tone. b When your machine answers, immediately enter you r remote access code (3 digits followed by l ). If you hear one long beep, you have messages.
Remote fax option s 61 9 Remote fax commands 9 Follow the commands below to a ccess features when you ar e away from the machine. When you call the machine and enter your Rem ote Access Code (3 digits followed by l ), the system will give two short beeps and you must enter a remote command.
62 10 Polling lets you set up y our machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax m achine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work.
Polling 63 10 Sequential polling 10 Sequential polling lets you request documents from several fax machines in one operation. a Make sure you are in Fax mode . b Press Menu , 2 , 1 , 8 . c Press a or b to choose Standard , Secure or Timer . Press OK .
Chapter 10 64 Note The document will be stored and can be retrieved from any other fa x machine until you delete the fax from mem ory. To delete the fax from memory, press Menu , 2 , 7 .
65 11 11 Fax reports 11 Some fax reports (transmission verification and fax journal) ca n be printed automatically and manually. Transmission verification report 11 You can use the transmission report as proof that you sent a fax.
Chapter 11 66 Reports 11 The following rep orts are available: 1 XMIT Verify Displays the Transmission Verification Report for your last outg oing 200 faxes and prints the las t report. 2 Help List Prints a list of commonly used functions to help you program your machine.
Section III Copy III Making copies 68.
68 12 How to copy 12 Entering copy mode 12 Press ( Copy ) to enter Copy mode. 1 Stack/Sort 2 Copy ratio and co py layout 3 Contrast 4Q u a l i t y 5 Number of cop ies Making a single copy 12 a Make sure you are in Copy mode . b Load your documen t. c Press Start .
Making copi es 69 12 Copy options (temporary settings) 12 When you want to quickly change the cop y settings temporarily for the next copy, us e the temporary Copy keys. You can use different combinations. The machine returns to its default set tings one minute after copying , unless you have set the Mode Timer to 30 seconds or less.
Chapter 12 70 Using the Options key 12 Use the Options key to quickly set the following copy settin gs temporarily for the next copy. Press Menu selections Options Page Press a or b , then press OK Pr.
Making copi es 71 12 Improving copy quality 12 You can ch oose from a ra nge of quality settings. The default setting is Auto . Auto Auto is the recommended mode for ordinary printouts. Su itable for documen ts that contain both text and photo graphs.
Chapter 12 72 Adjusting contrast 12 Contrast 12 Adjust the contrast to help an image loo k sharper and more vivid. To temporarily cha nge the contrast settin g, follow the steps below: a Make sure you are in Copy mode . b Load your documen t. c Use the dial pad to enter th e number of copies (up to 99).
Making copi es 73 12 Repeat h and i for each page of the layout. j After all the pages have been scann ed, press 2 in h to finish. If you are copying from the ADF: 12 Insert your document face up in t.
Chapter 12 74.
Section IV Software IV Software and Network (MFC-7440N and MFC-7840W only) features 76.
76 13 The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide (MFC-7440N and MFC- 7840W only) for features availa ble when connected to a computer (for exam ple, printing and scanning). These guides ha ve easy to use links that, when clicked, will take you directly to a particular section.
Software and Network (MFC-7440N and MFC-7840W on ly) features 77 13 c Click the heading you would like to view from the list at the left of the window. For Macintosh ® 13 a Make sure your Macintosh ® is turned on. Insert the Brother CD-ROM into your CD-ROM drive.
Chapter 13 78.
Section V Appendixes V Safety and legal 80 Troubleshooting and routine maintenance 89 Menu and features 130 Specifications 147 Glossary 163.
80 A Choosing a location A Place your machine on a flat, stable surface th at is free of vibration. Put the machine near a telephone socket and a sta ndard, grounded electr ical socket. Choose a location where the temperat ure remains b etween 10 ° C and 32.
Safety and legal 81 A Important information A Safety precautions A Please read these instructions before attempti ng any main tenance, and keep them for later reference. When usin g your telephone equipme nt, follow basic safety precautions to reduce the risk of fire, electric shoc k or personal in jury.
82 WARNING Before cleaning the inside of the machine, first unplug the telephon e line cord, and then the power cord from the el ectrical socket. DO NOT handle the plug with wet hands. Doing this might ca use an electr ical shock. Always make sure the plug is fully inserted.
Safety and legal 83 A Note The fuser unit is marked with a caution label. Please DO NOT remove or damage the label. DO NOT use a vacuum cleaner to clean up sca ttered toner. Doing this might cause the toner dust to ignit e inside the vacu um cleaner, p ote ntially starting a fire.
84 IEC60825-1+A2:2001 Specification A This machine is a Class 1 laser product as de fined in IEC60825-1+A2:2001 specificat ions. The label shown below is attached in coun tries where required . Internal laser radiation A Wave length: 780 - 800 nm Output: 10 mW max.
Safety and legal 85 A LAN connection (MFC-7440 N and MFC-7840W only) A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. Radio interference A This product complies with EN55022 (CISPR Pu blication 2 2)/Class B. When connecting the machine to a computer, ensure that you use the following interface cab les.
86 International ENERGY STAR ® Compliance Statement A The purpos e of the Internationa l ENERGY STAR ® Program is to promote the development and popularization of energy-eff icient o ffice equipment. As an ENERGY STAR ® Partner, Brother Industr ies, Ltd.
Safety and legal 87 A 11 The power cord, including extensions should be no longer than 5 metres. DO NOT share the same power circuit with other high powered appliances, such as an air conditioner, copier, shr edder or similar devices.
88 Trademarks A The Brother logo is a registered trademark of Bro ther Industries, Ltd. Brother is a registered trademark of Brother Industri es, Ltd. Multi-Func tion Link is a re gistered tradem ark of Brothe r International Corporation.
89 B B Troubleshooting B If you think there is a problem with your ma chine, ch eck the chart below and follow the troubleshooting tips. Most problem s can be eas ily resolved by y our self. If you need additional he lp, the Brother Solutions Center offers the latest FAQs and troublesho oting tips.
90 The machine does not answer when called. Make sure the machine is in the correct receive mode for your setup . (See Receiving a fax on page 39.) Check for a dial tone. If possible, call your machine to hear it answer. If there is still no answer, ch eck the telephone line cord connection.
Troubleshooting an d routine maintenance 91 B Menu access difficulties Difficulties Suggestions The machine beeps when you try to access the Setup Receive and Setup Send menus.
92 The headers or footers appear when the document displays on the screen but they do not show up when it is printed. There is an unprintable area on the top and bottom of the page. Adjust the top and bottom margins in your document to allow for this.
Troubleshooting an d routine maintenance 93 B Print quality difficulties Difficulties Suggestions Printed pages are curled. Low quality thin or thick paper or not printing on the recommended side of the paper could cause this problem. Try turning over the stack of paper in the paper tray.
94 The network scanning feature does not work. The network PC Fax Receive feature does not work. The network printing feature does not work. (For Windows ® only) The firewall setting on your PC may be rejecting the necessary network connection. Follow t he instruct ions below to configure Windows ® Firewall.
Troubleshooting an d routine maintenance 95 B The network scanning feature does not work. The network PC Fax Receive feature does not work. The network printing feature does not work. (continued) For Windows Vista ® users: a Click the Start button, Control Panel , Network and Internet , Win dows Firewal l and click Change settings .
96 Improving the print quality B Examples of poor print quality Recommendation White lines across the page Make sure that you use paper tha t meets our specifications. A rough surfaced paper or thick print media can cause the problem. (See Acceptable paper and other print media on page 14.
Troubleshooting an d routine maintenance 97 B Page skewed Make sure that the paper or other print medi a is loaded correctly in the paper tray a nd that the guides are not too tight or too loose against the paper stack. Set the paper guides correctly.
98 Curled or wavy Check the paper type and quali ty. High temperatures and high humidity will cause paper to curl. If you do not use the machi ne often, the paper may have been in the paper tray too l ong. Turn over the stack of paper in the paper tray.
Troubleshooting an d routine maintenance 99 B Faint Check the machine’s enviro nment. Conditions such as humidity, high temperatures, and so on, may cause this print fault. (Se e Choosing a location on page 80.) If the whole page is too light, Toner Save mode may be on.
100 Black toner marks a cross the page Make sure that you use paper that meets our specifications. (See Acceptable paper and other print media on page 14.) If you use label sheets for laser machines, the glue from the sheets may sometimes stick to the OPC drum surface.
Troubleshooting an d routine maintenance 101 B Setting dial tone detection B When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Ton e setting to Detection you can make your ma chine dial as soon as it detects a dial tone.
102 Telephone line interference B If you are having difficulty send ing or receiving a fax due to possible in terference on the telephone lin e, we recommen d that you adjust the Equaliz ation for compatibility to reduce the modem speed for fa x operations.
Troubleshooting an d routine maintenance 103 B Error and maintenance messages B As with any sophisticate d office product, errors may occur and consumable items ma y need to be replaced. If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message.
104 Cooling Down Wait for a while The temperature of the drum unit or toner cartridge is too hot. The machine will pause its current print job and go in to cooling down mode. During the cooling down mode, you will hear the cooling fan running while the LCD show s Cooling Down , and Wait for a while .
Troubleshooting an d routine maintenance 105 B Fuser Error The temperature of fuser unit does not rise at a specified temperature within spe cified tim e. Do one of the following: (MFC-7320 and MFC-7440N only) Received fax messages still in memory will be lost when the machine is turned off.
106 No Response/Busy The number you dialle d does not answer or is busy. Verify the number and try again. Not Registered You tried to access a One Touch or Speed Dial number that is not programmed . Set up the One Touch or Speed Dial number. (See Storing one touch dial numbers on pag e 52 an d Storing speed dial nu mbers on page 53.
Troubleshooting an d routine maintenance 107 B Transferring your faxes or Fax Journal report B If the LCD shows: Init Unable XX Print Unable XX Scan Unable XX We recomme nd transfer ring your faxes to another fax machine or to your PC.
108 b Do one of the following: If the LCD shows No Data , ther e are no faxes left in the machine’s memory. Press Stop/Exit . Enter the fax number to which faxes will be forwarded. c Press Start . Transferring faxes to your PC B You can transfer the faxes from your machine’s memory to your PC.
Troubleshooting an d routine maintenance 109 B Document jams B If the document is jammed, follow the steps below. Note After removing a jammed document, check that no pa per scraps are left in the machine t hat could cause another jam. Document is jammed in the top of the ADF unit B a Take out any paper from the ADF th at is not jammed.
110 Paper jams B To clear paper jams, please follow the steps in this section. Note • Please confirm that you have installed both a toner cartridge and a dr um unit in the machine. If you have not insta lled a drum unit or have installed the dr um unit incorrectly, then this may ca use a paper jam in your Brother machine.
Troubleshooting an d routine maintenance 111 B CAUTION We recommend that you place the dr um unit and toner cartridge assemb ly on a clean, flat surfac e with a sheet of disposable paper or cloth under neath it in case you accidentally spill or scatter toner.
112 Paper is jammed at the back of the machine B a Open the front cover. b Slowly take out the drum unit and toner cartridge assembly. CAUTION We recommend that you place the dr um unit and toner cartridge assemb ly on a clean, flat surfac e with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.
Troubleshooting an d routine maintenance 113 B Paper is jammed inside the drum uni t and toner cartridge assembly B a Open the front cover. b Slowly take out the drum unit a nd toner cartridge assembly.
114 e Put the toner cartridge back into the drum unit until you hear it lock into place. If you put it in correctly, the green lock lever will lift automatically. f Put the drum unit and toner cartr idge assembly back in the machine. g Close the front cover.
Troubleshooting an d routine maintenance 115 B c Wipe the outside of the machine with a soft cloth to remove dust. d Remove any paper that is in the paper tray. e Wipe the inside and the outside of the paper tray with a soft cloth to remove dust. f Re-load the pape r and put the p aper tray firmly back in the machine.
116 d Plug the mach ine’s power cord back into the electrical socket first, and r econnect all cables and teleph one line cord. Turn on the machine. Note In addition to cleaning the sca nner glass and glass strip with a soft lint-free cloth moistened with water, run you r finger tip over the glass to see if you can feel anything on it.
Troubleshooting an d routine maintenance 117 B WARNING HOT SURFACE After you have just used the ma chine, some internal parts of the machine will be extremely ho t. To prevent injury, wh en you open the front or back cover (back output tray) of the machine , DO NOT touch the shaded parts shown in the illustration.
118 d Put the drum unit and toner cartr idge assembly back in the machine. e Close the front cover. f Plug the mach ine’s power cord back into the electrical socket firs t, and then plug in the telephone line cord.
Troubleshooting an d routine maintenance 119 B d Clean the corona wire inside the dr um unit by gently sliding the green tab fro m right to left and left to right several times. CAUTION Be sure to return the green tab to the ho me position ( a ) (1). If you do not, printed pages may have a vertical stripe .
120 Cleaning the drum unit B If you have print quality problems, clean the drum unit as follows. a Turn off the machine. Un plug the telephone line cord first, and then unplug the power cord from the electrical socket. b Open the front cover. c Slowly take out the drum unit and toner cartridge assembly.
Troubleshooting an d routine maintenance 121 B e Put the print sample in front of the dr um unit, and find the exact position of the poor print. f Turn the drum unit gear by hand while looking at the surface of the OPC drum (1).
122 Replacing the consumable items B You will need to replace the consumable items wh en the machine indicates that the life of the consumable is over. Note • Discard used consumable item s according to local r egulations. ( See EU Directive 2002/9 6/EC and EN50419 on page 85.
Troubleshooting an d routine maintenance 123 B WARNING HOT SURFACE After you have just used the ma chine, some internal parts of the machine will be extremely ho t. To prevent injury, wh en you open the front or back cover (back output tray) of the machine , DO NOT touch the shaded parts shown in the illustration.
124 CAUTION Handle the toner ca rtri dge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once. To avoid print quality prob lems, DO NOT touch the shad ed parts shown in the illustrations.
Troubleshooting an d routine maintenance 125 B f Put the new toner cartridge firmly into the drum unit until you hear it lock into place. If you put it in correctly, the lock lever will lift automatically. CAUTION Make sure that you put in the t oner cartridge corr ectly or it may separate from the drum unit.
126 Note The drum unit is a cons umable item, an d it is necessary to replace it periodically. There ar e many facto rs that determ ine the actual drum life, such as temper ature, humidity, type of paper and how mu ch toner you use fo r the number of pages per print job.
Troubleshooting an d routine maintenance 127 B To prevent dam age to the machine ca used by static electricit y, DO NOT touch the electrodes shown in the illustration. c Push down the green lock lever and take the toner cartridge out of the dr um unit.
128 g Put the new drum unit and toner cartridge assembly in the mach ine. h Press Clear/Back . To confirm you are installing a new drum, press 1 . i When the LCD shows Accepted , close the front cover. Machine information B Checking the serial number B You can see the mach ine’s serial number on the LCD.
Troubleshooting an d routine maintenance 129 B Packing and shipping the machine B CAUTION Make sure that the machine has fully cooled down by leaving it disconnected from the power for at least 30 minutes before packing. When you transpor t the machine, use the packing materials that came with your machine.
130 C On-screen programming C Your machine ha s been desi gned to be easy to use. The LCD provides on-screen programming using the me nu keys. We have created step by step on-screen instructions to help you prog ram your machine. Simply follow the steps as they guide you through the menu selectio ns and programming o ptions.
Menu and features 131 C How to access the menu mode C a Press Menu . b Choose an option. Press 1 for General Setup menu . Press 2 for Fax menu. Press 3 for Copy menu. (MFC-7320 only) Press 4 for Machine info . menu. (MFC-7440N only) Press 4 for LAN menu.
132 Menu table C The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selectio ns Options De scriptions Page 1.
Menu and features 133 C 1.General Setup (continued) 4.Volume 1.Ring Off Low Med * High Adjusts the rin g volume. 22 2.Beeper Off Low Med * High Adjusts the vol ume level of the beeper. 22 3.Speaker Off Low Med * High Adjusts the speaker volume. 22 5. Auto Dayli ght — On * Off Changes for Daylight Savings Time automatically.
134 2.Fax (continued) 1. Setup Rece ive (continued) 2.F/T Ring Time 20 Secs 30 Secs * 40 Secs 70 Secs Sets the pseudo/double- ring time in Fax/Tel mode.
Menu and features 135 C 2.Fax (continued) 2.Setup Send (continued) 4.Batch TX On Off * Combines delayed faxes going to the same fax number at the same time of day into one transmission. 37 5.Real Time TX Next Fax:On Next Fax:Off On Off * Sends a fax without using the memory.
136 2.Fax (continued) 4. Report Set ting (continued) 2. Journal Perio d Off Every 50 Faxes * Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Sets the interval for automatic printing of the Fax Journal.
Menu and features 137 C 2.Fax (continued) 0. Miscellane ous 1.Compatibility High 1 (MFC-7840W only) Normal * Basic(for VoIP) 1 Factory setting for MFC-7840W Adjusts the equalization for transmission difficulties. VoIP service providers offer fax support using various standards.
138 Main Menu Submenu Menu Selections Options Descrip tions Page 4.LAN (MFC- 7440N only) 1.TCP/IP 1.BOOT Method — Auto * Static RARP BOOTP DHCP Chooses the BOOT method that best suits your needs. See Network User’s Guide on the CD-ROM. 2.IP Address — [000-255].
Menu and features 139 C 4.LAN (MFC- 7440N only) (continued ) 1.TCP/IP (continued) 0.IPv6 — On Off * Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions .brother.com/ for more information. See Network User’s Guide on the CD-ROM.
140 Main Menu Submenu Menu Selections Options Descriptions Page 5.LAN (MFC- 7840W only) 1.Wired 1.TCP/IP 1.BOOT Method Auto * Static RARP BOOTP DHCP Chooses the BOOT method that best suits your needs. See Network User’s Guide on the CD - ROM . 2.IP Address [000-255].
Menu and features 141 C 5.LAN (MFC- 7840W only) (continued ) 1.Wired (continued) 2.Ethernet — Auto * 100B-FD 100B-HD 10B-FD 10B-HD Chooses the Ethernet link mode. See Network User’s Guide on the CD - ROM. 3. Set to Default 1.Reset 2.Exit — Restore the wired network setting to factory default.
142 5.LAN (MFC- 7840W only) (continue d) 2.WLAN (continued) 1.TCP/IP (continued) 8.DNS Server ( Primary ) 000.000.000. 000 ( Secondary ) 000.000.000. 000 Specifies the IP address of the primary or secondary DNS server. See Network User’s Guide on the CD - ROM.
Menu and features 143 C 5.LAN (MFC- 7840W only) (continued ) 2.WLAN (continued) 6. Set to Default 1.Reset 2.Exit — Restore the wireless network setting to factory default. See Network User’s Guide on the CD - ROM. 7. WLAN Ena ble — On Off * Enable or Disable the wireless LAN manually.
144 Main Menu Submenu Menu Selectio ns Options De scriptions Page 4.Machine Info. (MFC-7320) 5.Machine Info. (MFC - 7440N) 6.Machine Info. (MFC - 7840W) 1.
Menu and features 145 C Entering text C When setting certain menu sele ctions, such as the Station ID, you will need to type text characters. The dial pad keys ha ve letters printed on them. The keys: 0 , # and l do no t have printed letters be cause they are used for special characters.
146 Repeating letters To enter a character o n the same key as the previo us character, press c to move th e cursor right before pre ssing the key again. Special charact ers and symbols Press l , # or 0 , then press d or c to move the cursor to the symbol or character you want.
147 D D General D Specifications D Printer Type Laser Print Method Electrophotography by semico nductor laser beam scanning Memory Capacity 16 MB (MFC-7320) 32 MB (MFC-7440N and MFC-78 40W) LCD (liqui.
148 Temperature Operating : 10 to 32.5 ° C Storage: 5 to 35 ° C Humidity Operating: 2 0 to 80% (without condensation) Storage: 10 to 90% (without condensation) ADF (automatic document feeder) Up to .
Specifications 149 D Print media D 1 For transparencies or labels, we r ecommend removing printed pages from the output paper tray immediately after they exit the machine to avoid the possibility of smudging.
150 Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR (MFC-7320 a nd MFC-7440 N) MH/MR/MMR/J BIG (MFC-7840W) Modem Speed Automatic Fallback: 14,400 bps (MFC-7320 and M FC-7440N) 33,600 bps (MF C-7840W) Document Size ADF Width: 148 to 215.9 mm ADF Length: 148 to 355.
Specifications 151 D 1 ‘Pages’ refers to the ‘Brother Standard Char t No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials ar e subject to change without prior notice. 2 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical bu siness letter, Standard resolution, MMR code).
152 Copy D 1 The first copy out time may vary depend ing on scanner lamp warm up time. Colour/Monochrome Monochrome Document Size ADF Width: 148 to 215.9 mm ADF Length: 148 to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Le ngth: Max. 297 mm Copy Width: Ma x.
Specifications 153 D Scan D 1 Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows ® XP/Windows Vista ® (resolution up to 19200 × 19200 dpi can be chosen by usi ng the Bro ther scanner utility) Colour/Monochrome Yes TWAIN Compliant Yes (Windows ® 2000 Pro fessional/XP/ XP Professional x6 4 Edition/Windows Vista ® ) Mac OS ® X 10.
154 Print D 1 The print speed may change depending on the type of do cument you print. Interfaces D 1 Your machine has a Full-Speed USB 2.0 interface. The mach ine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supp orted.
Specifications 155 D Computer requirements D Minimum System Requirements and Supp orted PC Software Functions Computer Platform & Operating System Version Supporte d PC Software Functions PC Inter.
156 1 Microsoft ® Internet Explorer 5.5 or greater. 2 For WIA, 1200x1200 resolution. Br other Scanner Utility enables to enhance up to 19200 x 19200 dpi. 3 Third party USB ports are not supp orted. 4 PaperPort™ 11SE supports Microsoft ® SP4 or higher for Windows ® 2000 and SP2 or higher for XP.
Specifications 157 D Consumable items D 1 Approx. cartridge yield is declar ed in accordance with ISO/IEC 19752. 2 Drum yield is approximate, and may vary by type of use. Toner Cartridge Life Standard Toner Cartridge: TN-2110 : Approx. 1,5 00 pages (A4) 1 High-Yield Toner Car tridge: TN-2120 : Approx.
158 Ethernet wired network (MFC-7440N and MFC-7840W) D 1 PC Fax Send for Mac ® 2 Printing only for Windows Server ® 2003 3 Mac OS ® X 10.2.4 or greater (mDNS) 4 BRAdmin Professional and Web BRAdmin are available as a dow nload from http://solutions.
Specifications 159 D Ethernet wireless network (MFC-7840W only) D 1 PC Fax Send for Mac ® 2 Only printing for Windows Server ® 2003 3 Mac OS ® X 10.2.4 or greater (mDNS) 4 BRAdmin Professional and Web BRAdmin are available as a dow nload from http://solutions.
160 Authentication and encrypti on for wireless users only D Authentication method D The Brother machine suppor ts the following methods: Open system Wireless devices are allowe d to access the network without any authe ntication. Shared key A secret pre-determined key is shared by all de vices that will access the wireless network.
Specifications 161 D Network key D There are some rules for each security method: Open system/Shared key with WEP This key is a 64-bit or 128-bit value that must be entered in an ASCII o r hexadecimal format. • 64 (40) bit ASCII: Uses 5 text characters.
162 Wireless one-push configuration D If your wireless access point suppo rts either SecureEasySe tup™, Wi-Fi Protected Setup™ (PBC 1 ) or AOSS™, you can config ure the machin e easily without a compu ter.
163 E This is a comprehensive list of features and te rms that appear in Brother manuals. Availability of these features depends on the model you pur chased. E Glossary E ADF (automatic document feeder) The document can be placed in the ADF and scanned on e page at a time automatically.
164 ECM (Error Corr ection Mode) Detects errors duri ng fax transmission and resends th e pages of the fax that had an error. Extension telephone A telephone on the fax number that is plugged into a separate wall socket. External phone A TAD (telephone answering de vice) or telephone that is connected to your machine.
Glossary 165 E Out of Paper Reception Receives faxes into the machine’s memory when the machine is ou t of paper. Overseas Mode Makes tempor ary changes to the fax tones to accom modate noise and st atic on overseas telephone lines. Pause Allows you to place a 2.
166 User Settings List A printed report tha t shows the current settings of the machine. Xmit Report (Transmissio n Verification Report) A listing for each tran smission, that shows its date, time and number.
Index 167 F F A ADF (automatic document feeder) faxing .................. ................ .................. 32 using ................ ................ .................... . 19 Answering machine (TAD) connecting ................. ...................
168 Equalization ................... ................... ..... 102 Error messag es on LCD ......... ............... 103 Comm. Error .................. ................... .. 103 Init Unable XX ...... ................... ............ 105 No Paper .....
169 F checking the remaining life of drum unit ................ .................... ................ ......... 128 replacing drum uni t ................. ................... ...... 125 toner cartridg e .................. ................ 122 Manual dialling .
170 speed dial changing . .................... ................... .... 53 custom scan profile .................. .......... 53 setting up ............. .................... .......... 53 using .... .................... ................... ....... 51 R Redial/Pause key .
171 F scanning .............. ................... ........... 92 software ............... ................... ........... 92 telephone line ......................... ......... 102 maintenance messages on LCD ......... 103 paper jam ...................
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This machine is approved for use in the countr y of purc hase only, local Brother companies or their dealer s will only support machines purchs ed in their own countries.
Ein wichtiger Punkt beim Kauf des Geräts Brother MFC-7320 (oder sogar vor seinem Kauf) ist das durchlesen seiner Bedienungsanleitung. Dies sollten wir wegen ein paar einfacher Gründe machen:
Wenn Sie Brother MFC-7320 noch nicht gekauft haben, ist jetzt ein guter Moment, um sich mit den grundliegenden Daten des Produkts bekannt zu machen. Schauen Sie zuerst die ersten Seiten der Anleitung durch, die Sie oben finden. Dort finden Sie die wichtigsten technischen Daten für Brother MFC-7320 - auf diese Weise prüfen Sie, ob das Gerät Ihren Wünschen entspricht. Wenn Sie tiefer in die Benutzeranleitung von Brother MFC-7320 reinschauen, lernen Sie alle zugänglichen Produktfunktionen kennen, sowie erhalten Informationen über die Nutzung. Die Informationen, die Sie über Brother MFC-7320 erhalten, werden Ihnen bestimmt bei der Kaufentscheidung helfen.
Wenn Sie aber schon Brother MFC-7320 besitzen, und noch keine Gelegenheit dazu hatten, die Bedienungsanleitung zu lesen, sollten Sie es aufgrund der oben beschriebenen Gründe machen. Sie erfahren dann, ob Sie die zugänglichen Funktionen richtig genutzt haben, aber auch, ob Sie keine Fehler begangen haben, die den Nutzungszeitraum von Brother MFC-7320 verkürzen könnten.
Jedoch ist die eine der wichtigsten Rollen, die eine Bedienungsanleitung für den Nutzer spielt, die Hilfe bei der Lösung von Problemen mit Brother MFC-7320. Sie finden dort fast immer Troubleshooting, also die am häufigsten auftauchenden Störungen und Mängel bei Brother MFC-7320 gemeinsam mit Hinweisen bezüglich der Arten ihrer Lösung. Sogar wenn es Ihnen nicht gelingen sollte das Problem alleine zu bewältigen, die Anleitung zeigt Ihnen die weitere Vorgehensweise – den Kontakt zur Kundenberatung oder dem naheliegenden Service.
