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COPIER PRINTER F A CSIMILE SCANNER / INTERNET F AX DOCUMENT FILING TR OUBLESHOO TING BEFORE USING THE MA CHINE SYSTEM SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A F AX SCAN AN IM.
MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010/04/04 Add the date or page numbers Assemble output into a pamphlet Other convenien.
Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card.
Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies.
Make a copy of this type of original Mixed colour and black & white originals More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Bound ori.
Make a copy on this type of paper Envelopes and other special media A3 wide paper Tab Paper Transparency film.
Add the date or page numbers 2010/04/04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text.
Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Fold output in half.
Other convenient functions Functions used for specific purposes z Make a copy of arranged photos z Create a large poster z Make a mirror-image copy z Copy onto the centre of the paper z Make a negativ.
PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions.
Conserve Print on both sides of the paper Print multiple pages on one side of the paper.
Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine.
Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using colour settings suitable for the data Bring out faint text and lines Select the print mode.
Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper.
Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees.
Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data.
Other convenient functions Correct the size or orientation of the print data z Enlarge or reduce the print image z Print a mirror-image Security is important z Print confidentially z Print an encrypte.
SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions.
Conserve Send when the rate is lowest Check received data before printing Send two original pages as a single page Relay a transmission through a branch office.
Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original prin.
Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages.
Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges.
Save trouble 12 3 Store frequently used settings Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-.
Security is important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the o.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission.
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient.
Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document.
Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original prin.
Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Stamp scanned original pages.
Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white Send two original pages as a single page ID or other card.
Save trouble 12 3 Store frequently used settings Send to multiple destinations aaa@aa.aa.c o bbb@bb.bb. c ccc@cc.cc.c o ddd@dd. dd. c eee@ee.ee .c o View the transmission log aaa@aa.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Selec.
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files.
Search for a file abc Search for a file using a keyword Search by checking the contents of files.
Organize my files Delete a file Delete all files Periodically delete files Change the folder.
MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the waste toner box Dispose of punch waste.
Clean the machine Clean the document glass and automatic document feeder Clean the main charger of the photoconductive drum Clean the original feed roller Clean the bypass feed roller Clean the laser .
i ABOUT OPERATION GUIDE There are two wa ys to search for a top ic in this guide: you can use an "I want to ..." menu, or you ca n use a regular table of contents . The following explanation assumes that Adobe Reade r 8.0 is being used (Some buttons do not appear in the default state.
ii HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) Return to top page button If an operation does not proceed as expected , click this button to start over again . (2) Back one page button Displays the previous page.
iii MANUALS PROVIDED WITH THE MACHINE Operation manuals in PD F format (this manual) The manuals in PDF format provide detailed explana tions of the procedures f or using the machine in each mode. To view the PDF manuals, downl oad them from the hard drive in the machine.
iv ABOUT OPERATION MANUAL This manual explains how to use t he MX-2600N/MX -3100N digital full colour multifunctional system. Please note • For information on instal ling the drivers and software cited in this manual , please refer to the Software Setup Guide.
1-1 This manual provides informa tion, such as basic operat ion procedures, h ow to load paper, and machine mainte nance. BEFORE USING THE MACHINE PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . 1-3 • EXTERIOR . . . . . . . . . . . . . . . . .
1-2 BEFORE USING THE MACHINE MAINTENANCE REGULAR MAINTENA NCE . . . . . . . . . . . . . . . . . . 1-55 • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-55 • CLEANING THE M AIN CHARGE R OF THE PHOTOCONDUCTIVE DRUM . . . . . . . .
1-3 BEFORE USING THE MACHINE Contents This section provides b asic information abou t the machine . Please read this cha pter before using t he machine. PART NAMES AND FUNCTIONS EXTERIOR (1) Automatic document feeder This automa tically feeds and scans multiple ori ginals.
1-4 BEFORE USING THE MACHINE Contents (8) Keyboard* This is a keybo ard that is incorporated into the machine. When not used, it can be stored under the operation panel.
1-5 BEFORE USING THE MACHINE Contents INTERIOR (16) Toner cartridges These contain tone r for printing . When the toner runs out in a cartridge, the cartridge of the colour that ran out must be replaced. ☞ REPLACING THE TONER CARTRIDGES (page 1-64) (17) Fusing unit Heat is applied here to fuse the transferred image on to the paper.
1-6 BEFORE USING THE MACHINE Contents AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) Paper feed roller This roller rotates to automatically feed the original. (2) Document feeding area cover Open this cover to remove an original misfeed or cl ean the paper feed ro ller.
1-7 BEFORE USING THE MACHINE Contents SIDE AND BACK (1) USB connec tor (A type) Supports USB 2.0 (Hi -Speed). This is used to connect a USB device suc h as USB memory to the machine. This connector is not initiall y available for use. If you wish to use the connector, con tact your service techni cian.
1-8 BEFORE USING THE MACHINE Contents OPERATION PANEL (1) Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted.
1-9 BEFORE USING THE MACHINE Contents (9) [BLACK & WHITE START] key Press this key to copy or sc an an original in bla ck and white. This key is also used to send a fax in fax m ode. (10) [COLOUR START] key Press this key to copy or scan an original in colour.
1-10 BEFORE USING THE MACHINE Contents TOUCH PANEL This section explains how to use the touch pane l. • To enter text, see " ENTERING TEXT " (page 1-72). • For information on the screens and procedures for u sing the system settings, see " Common Operat ion Methods " (page 7-4) in "7.
1-11 BEFORE USING THE MACHINE Contents Example 4 When at least o ne special mode is select ed, the key appears in the base screen. The key can be touched to display a list of the selected special modes. Example 5 Touch a numeric value di splay key to directly enter a value with th e numeric k eys.
1-12 BEFORE USING THE MACHINE Contents STATUS DISPLAY When the base scr een of a mode appears, the right side of th e touch panel shows the machine' s status.
1-13 BEFORE USING THE MACHINE Contents SYSTEM BAR The system bar appe ars at the bottom of the touch panel. The items that appear in the system bar are explaine d below. (1) Job status display The jobs in progress or reserved are indicated by icons. The icons are as follows.
1-14 BEFORE USING THE MACHINE Contents (3) Brightness adjustment key Touch this key to adjust the brightn ess of the touch panel. When touched, th e following screen appears ne xt to the key. Touch the [+] key or the [-] key to adjust the brightness. When finished, touch the brightness adju stment key again to close the screen.
1-15 BEFORE USING THE MACHINE Contents TURNING THE POWER ON AND OFF The machine has two po wer switches. The main power swi tch is at the lower left afte r the front cover is opened. The other powe r switch is the [POWER] key ( ) on the ope ration pane l at the top r ight.
1-16 BEFORE USING THE MACHINE Contents ENERGY SAVE FUNCTIONS This product has the following two en ergy save functions that conform to the Ene rgy Star guidelines to help conserve natural reso urces and reduce environmental polluti on.
1-17 BEFORE USING THE MACHINE Contents USER AUTHENTICATION User authenticatio n restricts the use of the machine to users that have been registere d. The functions that each user is allowed to use can be specified, allowing the mach ine to be customized to meet the need s of your workplace.
1-18 BEFORE USING THE MACHINE Contents If an incorrect use r number is entered 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect user number is entered 3 times in a row.
1-19 BEFORE USING THE MACHINE Contents AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login na me and password received f rom the administrator of the machine or the adminis trator of th e LDAP serve r.
1-20 BEFORE USING THE MACHINE Contents 3 Touch the [Pas sword] key. A text entry screen for enteri ng the password will appear. Enter your password that is stored in "User List" in the system settings (administrator). If you are logging i n to an LDAP server, enter the password that is stored with your LDAP server login name.
1-21 BEFORE USING THE MACHINE Contents If an incorrect login name or password is ente red 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect login nam e or password is entered 3 times in a row.
1-22 BEFORE USING THE MACHINE Contents HOME SCREEN When the [H OME] key is pr essed on th e operation panel, the home screen appears in th e touch pa nel. (1) [My Menu] key Touch this to move to the second home screen. (2) Mode select keys Use these keys to switch between copy, image send, document filing, and Sharp OSA modes.
1-23 BEFORE USING THE MACHINE Contents REMOTE OPERATION OF THE MACHINE The remote oper ation function allows yo u to operate the machin e from your computer. When this fu nction is add ed, the same screen as the opera tion panel screen appears on your computer.
1-24 BEFORE USING THE MACHINE Contents ITEMS RECORDED IN THE JOB LOG The machine records th e jobs that are performed in the job log. The main information that is recorded in the job log is described below.
1-25 BEFORE USING THE MACHINE Contents 16 Main items Number of Reserved Sets Number of specified sets or re served destinations. 17 Number of Completed Sets Number of completed sets o r nu mber of d estinations to which transmission was succe ssfully completed.
1-26 BEFORE USING THE MACHINE Contents *In some environments this is not recorded. 47 Detailed Items Original Size Size of scanned original. For a document filing print job, the paper size of the file. 48 Original Type Original type (text, printed photo, etc.
1-27 BEFORE USING THE MACHINE Contents IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading pape r in the paper trays. Be sure to read this sect ion before loading paper . NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows.
1-28 BEFORE USING THE MACHINE Contents USEABLE PAPER Various types of paper are sold. This section explains what plain paper and wha t special media can be used with the machine.
1-29 BEFORE USING THE MACHINE Contents Print side face up or face down Paper is loaded wit h the print side face up or f ace down depending on th e paper type and tra y.
1-30 BEFORE USING THE MACHINE Contents TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sh eets of paper from size A5R to A3 (5-1/2" x 8-1/2"R to size 11" x 17") can be loaded in trays 1 and 2.
1-31 BEFORE USING THE MACHINE Contents 5 Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. If you loaded a different type or size of paper than was lo aded previously, be sure to change the "Paper Tray Settings" in the system settings.
1-32 BEFORE USING THE MACHINE Contents TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY) LOADING PAPER The large capacity tray can hold up to 3500 sheets of A4 or 8-1/2" x 11" size paper (80 g /m 2 (20 lbs.) ). The paper size of tra y 5 can only be changed by a SHARP service technician.
1-33 BEFORE USING THE MACHINE Contents 4 Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. If you loaded a different type o f paper than wa s loaded pr evi ously, be sure to change the paper type setting in "Paper Tray Settings" in the system settings.
1-34 BEFORE USING THE MACHINE Contents LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelop es, label sheets, tab pape r, and other specia l media. Up to 100 sheets of paper can be loaded (up to 40 sheet s of heavy paper) for continuo us printing similar to the ot her trays.
1-35 BEFORE USING THE MACHINE Contents IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plai n paper other than SHARP standard pap er or special media other th an SHARP-recomm ended transparency film, o r when printing on the reverse side of previously used paper, the pape r must be loaded one sheet at a time.
1-36 BEFORE USING THE MACHINE Contents Loading envelopes When inserting envelopes in th e bypass tray, place them aligned t o the left side in the orientatio n shown below. Only the front side o f envelopes can be printed on. Be sure to place the front side face down.
1-37 BEFORE USING THE MACHINE Contents This section explains how to place originals in th e automati c document fe eder and on the docum ent glass . PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in th e automati c document fe eder.
1-38 BEFORE USING THE MACHINE Contents 2 Adjust the original gu ides to the size of the originals. 3 Place the original. Make sure the edges of the originals are even. Insert the originals face up all th e way into the document feeder tray. Insert a number of origin als th at does not exceed the indicator line on the document feeder tray.
1-39 BEFORE USING THE MACHINE Contents PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the origin al on the doc ument glass . Allowed o riginal sizes When the original is a non- standard size, see the appropriate explanation below for t he mode you are using.
1-40 BEFORE USING THE MACHINE Contents Placing a thick book When scanning a thick book or other thick original, follow the steps belo w to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of the automatic docume nt feeder will rise.
1-41 BEFORE USING THE MACHINE Contents This section describe s the peripheral devices that can be used with the machine and explains how to use the finis her and saddle stitch finis her, as well as Sharp OSA (applica tion communication modu le and external account mo dule).
1-42 BEFORE USING THE MACHINE Contents XPS expansion kit MX-PUX1 The machine can be used as an XPS compatible printer. For details, consult your dealer. To install this kit, a 1 GB expansion memory board (MX-SMX3) is required. Expansion memory board MX-SMX3 This expands th e memory that can be used on the machine.
1-43 BEFORE USING THE MACHINE Contents FINISHER The finisher is equippe d with the of fset funct ion, which of fsets each se t of outpu t from the pr evious set . In addition, ea ch set of sorted outpu t can be stapled. An optional hole punchi ng unit can also be installed to punch hole s in output.
1-44 BEFORE USING THE MACHINE Contents FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appea r in the operation panel. Follow the procedure below to replace th e staple cartridge. Replacing the staple cartridge 1 Open the cover.
1-45 BEFORE USING THE MACHINE Contents 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 8 Close the cover.
1-46 BEFORE USING THE MACHINE Contents SADDLE STITCH FINISHER This includes the offset function that off sets each set of out put fro m the previous set, the st aple sort function that staples each set of output, the saddle stitc h function t hat automatic ally staples and folds out put, and the fold functio n that folds output in half.
1-47 BEFORE USING THE MACHINE Contents SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appea r in the operation panel. Follow the procedure below to replace th e staple cartridge. Replacing the staple cartridge (finisher unit) 1 Open the front cover.
1-48 BEFORE USING THE MACHINE Contents 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Push the saddle stitch finisher back and latch it to the machine. 8 Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
1-49 BEFORE USING THE MACHINE Contents Replacing the staple cartri dge (saddle stitch unit) Before starting th is procedure, remove all output fr om the outpu t tray of the saddle stitch fin isher. Do not replace removed output in the output tray. 1 Open the side cover.
1-50 BEFORE USING THE MACHINE Contents PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher or saddle stitch fi nisher is required. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box.
1-51 BEFORE USING THE MACHINE Contents Saddle stitch finisher (when a punch module is installed) 1 Open the front cover. 2 Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or oth er container, taking care not to let the waste scatter.
1-52 BEFORE USING THE MACHINE Contents SHARP OSA Sharp OSA (Open Syst ems Architecture) is an arch itecture that enables exter nal applications to be di rectly connected to a digital multifunct ion machine over a network.
1-53 BEFORE USING THE MACHINE Contents EXTERNAL ACCOUNT MODULE (MX-AMX3) The external account modu le is required to use a "external account appli cation" on the machine. An external account ap plication can be used in "ext ernal au thentication mode" or "external count mode".
1-54 BEFORE USING THE MACHINE Contents If login fails If the login screen fails t o appear or the applicat ion does not operate co rrectly, the machine ma y also stop o perating correctly. In this event, it is recommended that you quit exter nal account mode from the Web p ages of the machine.
1-55 BEFORE USING THE MACHINE Contents This section explains how to clean the machine and replace the toner cart ridges and the waste toner box. REGULAR MAINTENANCE To ensure that t he machine continues t o provide top quality performance , periodically clean the machine.
1-56 BEFORE USING THE MACHINE Contents Scanning area If coloured line s or white lines appe ar in images scanne d using the au tomatic document fee der, clean the scan ning area (the thin long glass next to the document glass). To clean this area, u se the glass cleaner th at is stored in the auto matic document feeder.
1-57 BEFORE USING THE MACHINE Contents CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or co loured lines appear even afte r you have cleaned th e document glass and automatic document fe eder, use the cha rger clean er to clean th e main char ger that ch arges the dr um.
1-58 BEFORE USING THE MACHINE Contents 5 Repeat step 4 with each of the other main chargers. There are a total of 4 places to be cleaned in the machine as shown. 6 Replace the charger cleaner in its original position. 7 Push the waste toner box into the machine.
1-59 BEFORE USING THE MACHINE Contents CLEANING THE BYPASS FEED ROLLER If paper misfeed s frequently occur when feeding envelopes or h eavy paper through the bypa ss tray, wipe the surf ace of the feed roller wit h a clean soft cloth moistened with water or a neutral detergent .
1-60 BEFORE USING THE MACHINE Contents CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patter ns (coloured lines) may form in the prin ted image. Identifying lines (coloured li nes) caused by a di rty laser unit • Coloured line s always appear in the same place.
1-61 BEFORE USING THE MACHINE Contents 5 Remove the dirty cleaner from the tip of the cleaning tool. (1) Firmly grasp the tool close to where the cleaner is attached. (2) Use your other hand to press down on the hook that secures the cleaner and remove the cleaner.
1-62 BEFORE USING THE MACHINE Contents 7 Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to poi nt the cleaner down. Labels similar to (A) are at tached to areas that require cleaning.
1-63 BEFORE USING THE MACHINE Contents 9 Replace the cleaning tool. (1) Point the cleaner up and hook the end of the tool (the end without the cleaner) onto the holder on the right. (2) Align the holder with the hole in the centre of the cleaning tool and slowly press up from below.
1-64 BEFORE USING THE MACHINE Contents REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Chang e the toner cartridge. " appears. In copy mode • If any one of the toner colours runs out (including black toner), colour pr inting will not be possible.
1-65 BEFORE USING THE MACHINE Contents 1 Open the front cover. Locations of colour toner cartridges (A): Yellow (B): Magenta (C): Cyan (D): Black 2 Pull the toner cartridge toward you. Raise the toner cartrid ge lever and gently pull the ton er cartridge horizontally toward you.
1-66 BEFORE USING THE MACHINE Contents 5 Insert the new toner cartridge horizontally. A toner cartridge of a different colour cannot be installed. Be sure to in stall a toner cartrid ge of the same colour. 6 Push the cartridge in until it locks securely in place.
1-67 BEFORE USING THE MACHINE Contents REPLACING THE WASTE TONER BOX The waste toner box co llects excess toner that is produced durin g printing. When the waste toner b ox becomes full, "Replace used toner container." w ill appear. Follow the procedure belo w to replace the waste toner box.
1-68 BEFORE USING THE MACHINE Contents 4 Place the box on a flat surface. Place a sheet of newspaper on the surface before placing the box. Do not point the holes down as used toner will spil l out. 5 Remove the seals around the holes. Grasp the edge of each seal and pull it out toward you.
1-69 BEFORE USING THE MACHINE Contents 8 Push the waste toner box into the machine. Push the box in u ntil it clicks into place. 9 Close the front cover. Caution • Do not throw the waste toner box into a fire. Toner may fly and cause burns. • Store the waste toner box out of the reach of small children.
1-70 BEFORE USING THE MACHINE Contents REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installe d on the automatic document feed er and the stamp has become faint, rep lace the stamp cartridge (AR-SV1). Supplies Stamp cartr idge (2 in p ackage) AR-SV 1 1 Open the automatic document feeder.
1-71 BEFORE USING THE MACHINE Contents 5 Install a new stamp cartridge. 6 Push the stamp unit back in. Push the stamp unit in until it clicks into place. 7 Replace the original pressure sheet. Push the holders in until they click into place. 8 Close the automatic document feeder.
1-72 BEFORE USING THE MACHINE Contents This section expla ins the text entry scre en. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Description This changes the text entry screen from the lower ca se screen to the upper case screen.
1-73 BEFORE USING THE MACHINE Contents ENTERING TEXT FROM AN EXTERNAL KEYBOARD An external keyb oard can only be used as a altern ative for the text en try screen that appears in t he machine's touch panel.
2-1 This chapter provides det ailed explanations of the procedures for using the copy fu nction. BEFORE USING TH E MACHINE AS A COPIER BASE SCREEN OF CO PY MODE . . . . . . . . . . . . . . 2-3 COPYING SEQUENCE . . . . . . . . . . . . . . . . . . . . .
2-2 COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) . . . . . . . . . . . . . . 2-81 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-84 • GENERAL PROCEDURE FOR USING STAMP .
2-3 COPIER Contents This section prov ides information th at you should know before using the machin e as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch p anel to open the base screen of copy mode . The base screen shows messages and keys necessary for copying, and setting s that have been selected.
2-4 COPIER Contents (9) Paper select display This shows the size o f paper loaded in each tray. For the bypass tray, the pap er type a ppears above the paper size. The selected tray i s highlighted. The approximate amount of paper in each tray is indicated by .
2-5 COPIER Contents Customizing displayed keys Special mode keys and other keys can be displayed in the b ase screen. By assigning frequ en tly used functions to th ese keys, you can a ccess the functions with a single touch. To chan ge the functio n that is assi gned to a key, us e "Customize Key Setting" in th e Web pages.
2-6 COPIER Contents COPYING SEQUENCE This section explains the basic pr ocedure for copying. Select sett ings in the order shown below to ensure that the copy operation ta kes place smoothly. For detailed pro cedures for selecting th e settings, see the exp lanation of each setting in this chapter.
2-7 COPIER Contents Output settings Select copy output settings. The main settings are as follow s: •S o r t m o d e ☞ Sort mode (page 2-35) • Group mode ☞ Group mode (page 2-3 5) • Offset m.
2-8 COPIER Contents • When one or more special modes are sel ected, the key ap pears in the ba se screen. T ouch the key to display a list of the selected special modes. This lets you check what special modes are selected and th e settings of each mode.
2-9 COPIER Contents ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Orig inal] key, the size of the placed original is automatically d etected. The machine automa tically detects the original size when an original is placed and displays the size in the [Original] key in the base screen.
2-10 COPIER Contents Standard original placement orientations Place originals in the docume nt feeder tray or on the docu ment glass so that the top an d bottom of the original ar e oriented as shown in the illustration. If th e original is not oriented correctly and a function such as stapling is selected, the staple positions may no t be correct.
2-11 COPIER Contents PAPER TRAYS The machine is set to aut omatically select a tray that has th e same size of paper as the size of the placed origin al (automatic paper tray selection). If the correct pape r size is not selected or you wish to chan ge the paper size, you can select the pa per tray manually.
2-12 COPIER Contents This section explains the basic pr ocedures for making copi es, including selection of the copy rati o and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to ma ke copies (1-sided copies of 1-sided originals) usin g the automatic document fe eder.
2-13 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the numb er of copies. If an incorrect number o f copies is set.
2-14 COPIER Contents MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or othe r thick original that ca nnot be scanned with the automatic docume nt feeder, open th e automatic documen t feeder and place the original on the document glass.
2-15 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the numb er of copies. If an incorrect number o f copies is set.
2-16 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Automatic 2-sided co pying of 1-sided originals Automatic 2 -sided copyin g of 2-sided originals 1-sided copying of 2-sided original s 1 Place the originals face up in the document feeder tray with the edges aligned evenly.
2-17 COPIER Contents Using the [Binding Change] key 4 Check the paper to be used and the colour mode. Make sure that the desired paper (tray) and colou r mode are selected. • To change the paper (tray), to uch the [Paper Select] key. ☞ PAPER TRAYS (page 2-11) • To change the colour mode, touch the [C olour Mode] key.
2-18 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Automatic 2 -sided copyin g of 1-sided originals 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
2-19 COPIER Contents 3 Select the 2-sided copy mode. (1) Touch the [1-Sided to 2-Sided] key. (2) Touch the [OK] key. The [2-Sided to 2-Sided] key and [2-Sided to 1-Sid ed] key cannot be used when copying from the document glass. 4 Check the paper to be used and the colour mode.
2-20 COPIER Contents 8 Touch the [R ead-End] key. To cancel scanning of th e original and copying. .. Press the [STOP] key ( ). System Settings (Administrator): In it ial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed. Read - End Place next original.
2-21 COPIER Contents COPY COLOUR MODES The colour m ode of the [COL OUR START] key is normally set to [ Full Colour] so that copying t akes place in full c olour mode when the [COL OUR START] key is pressed.
2-22 COPIER Contents Selecting single colour copying When [Single Colour] is select ed for the colour mode , the following screen appe ars. Touch the desired colour and touch the [OK] key. Selecting 2 colour copying When [2 Colour] is selected for th e colour mode, the following screen ap pears.
2-23 COPIER Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be selected to obtain a cl ear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE.
2-24 COPIER Contents 2 Adjust the exposure level. Touch the key to make the co py darker. Touch the key to make the co py lighter. • Using a copy or pri nted page as an orig inal When using a copy or printed page fro m the machine as an original, touch the [Copy of Copy] checkbox so that a checkmark appears.
2-25 COPIER Contents REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic r atio selection function (A uto Image) , which au tomatically se lects the ra tio to match the paper size. When the paper tray is ma nually changed, the [Auto Image ] key appears in the base screen of copy mod e.
2-26 COPIER Contents MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Cop y Ratio] key in the base screen of copy m ode to select one of f ive preset enlargeme nt ratios or five ( four) preset reduct ion ratios (maximum 400%, minimum 25 %).
2-27 COPIER Contents 2 Touch the [OK] key. After touching the [OK] key, ma ke sure that a paper size suitable for the ra tio is selected. When the automatic docu ment feeder is used, the vertical and hori zontal ratio selection ranges are both 25% to 200%.
2-28 COPIER Contents ENLARGING/REDUCING TH E LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the hor izontal and vertical copy ratios to be chang ed separately. Both the horizont al and vertical ratios can be set from 25% to 400% in incr ements of 1%.
2-29 COPIER Contents ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-st andard size or is not detect ed correctly, manually specify the or iginal size. Touch the [Original] key in the ba se screen of copy mode and then follow the steps below.
2-30 COPIER Contents STORING FREQUENTLY USED ORIGINAL SIZES You can save special original size s that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original si zes (editing/clearing) Up to 12 special original sizes can be stored.
2-31 COPIER Contents 2 Store the original size. (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a cus tom original size. Touch a key that does not show a size ( ). If you wish to edit or cl ear a previously stored key... Touch the key that you want to edit o r clear.
2-32 COPIER Contents Retrieving a stored original size To retrieve a sto red original size, touch the [Original] key in the base screen of copy mode and perform the steps below. 1 Touch the [Custom Size] key. 2 Retrieve the desired st ored original size.
2-33 COPIER Contents OUTPUT To select out put functions an d the output tra y, touch the [O utput] key in the base screen of copy mode. Output f unctions that can be selected are sor t, group, offset, staple sort, saddle stitch, and punch. All explanat ions of the settings below assume that a saddle stitch finisher is installed.
2-34 COPIER Contents The above screen shows the keys that appear when a saddle stit ch finisher is installed. The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depend ing what peripheral devices are insta lled.
2-35 COPIER Contents OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (c ollate) output into sets. Example: Sorting the output into 5 se ts Group mode This function groups copies by page.
2-36 COPIER Contents Staple sort function / Saddle stitch function The staple sort func tion sorts outpu t into sets, staples each se t, and delivers the sets to th e tray. The saddle stitch functi on staples each set in 2 places at the centrel ine and folds the stapled set.
2-37 COPIER Contents Paper folding function When a saddle stitch finisher is inst alled, the fold function can be used t o fold printed output in half. Paper sizes that can be folded using the paper folding function are A4R, B4, A3, 8-1/2" x 11 "R, 8-1/2" x 14", 11" x 17", 16KR, and 8K.
2-38 COPIER Contents Punch function If an optional punch mo dule is installed, holes can be punched in output . Paper size that can be punched is B5R to A3 (7-1/4 " x 10-1/2" to 11" x 17"). However, A3W (12" x 18") sized paper a nd special media such as transparency film and ta b paper cannot b e used.
2-39 COPIER Contents MAKING COPIES USING THE BYPASS TRAY In addition to plain pa per, the bypass tray allows you to make copies on transparency film, enve lopes, tab paper, and other special media . For detailed in formation on pap er that can be loa ded in the bypa ss tray, see " IMPORTANT POINTS ABOUT PAPER " (page 1-27) in "1.
2-40 COPIER Contents 4 Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key. If you do not need to change the paper size and type that appear under "Bypass Tray", go to step 7. 5 Select the type of paper used in the bypass tray.
2-41 COPIER Contents Enter the paper size of the bypass tray When the [Custom Size] key is touched, the paper size entry screen appears. Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the paper with the numeric keys, and touch the [OK] key in th e number entry screen.
2-42 COPIER Contents This chapte r explains M argin Shift, Eras e, Dual Page Copy, and other specia l modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appe ars. The special modes menu consists of two screen s.
2-43 COPIER Contents Special modes menu (2nd screen) (1) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-84) (2) [Image Edit] key ☞ [Image Edit] KEY (page 2-102) (3) [Colour Adjustments] key ☞ [Colour Adjustments] KEY (page 2-115) (4) [File] key This saves a job in a folder of the document filin g function.
2-44 COPIER Contents [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will ap pear in the special mode scree ns. The keys are used as follows: (A) Enter the selecte d special mode settings and return to the base screen of copy mode.
2-45 COPIER Contents ADDING MARGINS (Margin Shift) This function is used to shift the cop y image righ t, left or down to adjust t he margin. This is convenient when you wish to bind the copies with a string or in a binder.
2-46 COPIER Contents 4 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mod e, change originals a nd press the [S TART] key.
2-47 COPIER Contents ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the ed ges of copies that occur when co pying thick originals or books. When a thick book is copied Erase modes Shadows appear here Not using the e rase function Using the erase function Shadows appear on the copy.
2-48 COPIER Contents 3 Select the erase settings. (1) Touch the desired erase mod e. Select one of the four positions. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark appears.
2-49 COPIER Contents COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy f unction produces separa te copies of two docu ment pages that ar e placed side by side on the document glass. This fun ction is useful when making copi es of th e facing pages of a book o r other bound document .
2-50 COPIER Contents 3 Select Dual Page Copy. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 2-42) (2) Touch the [Dual Page Copy] key so that it is highlighted. (3) Touch the [OK] key. You will return to the base screen of copy mode. 4 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key.
2-51 COPIER Contents MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 or iginal pages onto the front sid e an d 2 original pages onto t he reverse side of each sheet of paper so that the copie s can be folded at the centreline to form a pamphlet.
2-52 COPIER Contents 3 Select pamphlet copy settings. (1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sided] key. (2) Select the binding edge ([Le ft Binding] or [Right Binding]). (3) To insert a cover, touch the [Cover Se tting] key.
2-53 COPIER Contents 5 Touch the [OK] key. You will return to the base screen of copy mode. 6 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. If you are using the document glass, change originals and pre ss the [START] key.
2-54 COPIER Contents COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large numbe r of originals, this function allows you to divide the originals into set s and feed each set through th e automatic document fe eder one set at a time.
2-55 COPIER Contents 3 Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( ). 4 Insert the next set of originals and press the [ COLOUR START] key or the [BLACK & WHITE START] key.
2-56 COPIER Contents USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the sam e network can be used to run a large copy job in parallel. Each machine prints ha lf of the copies, reducin g the time required to complet e the job.
2-57 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. W hen the [COLOUR START] key or the [BLACK & WH ITE START] key is pressed, the copies will automati cally be divided betw een the master and slave machines.
2-58 COPIER Contents In this situation ... A punch module is installed on the master mac hine but not on the slave machine . • Copying without punching: tandem copy is possible.
2-59 COPIER Contents USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of pape r can be inserted in positions corres ponding to front and back covers of a copy job when t he automatic docu ment feeder is used. A dif ferent type of pape r can also be automatically added as an insert at specifie d pages.
2-60 COPIER Contents INSERTING COVERS IN COPIES (Cover Settings) A different t ype of pap er can be inse rted at the positions co rresponding to the fron t and back covers of a copy job. This is useful for arranging docume nts in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar docu ment.
2-61 COPIER Contents 4 Select cover settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If the [No] key is touched, o nly cover insertion will be performed. In this case, go to step (3). (2) To copy on one side of the cov er, touch the [1-Sided] key.
2-62 COPIER Contents 6 Touch the [OK] key. You will return to the base screen of copy mode. You can touch the [Inse rtion Type A] key or the [Insertion Type B] key to select insert settings. ☞ INSERTING INSERT SHEETS IN COPIES (Insert Settings) (page 2-63) To check your settings, t ouch the [Page La yout] key.
2-63 COPIER Contents INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have diff erent paper automati cally inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insert ion positions can be specified separa tely for each.
2-64 COPIER Contents 4 Select insert settings. (1) If the insert will be copied on, tou ch the [Yes] key. Otherwise, touch the [No] key. If the [No] key is touched, on ly inse rt sheet insertion will be performed. In this case, go to step (3). (2) To copy on one side of the insert, touch the [1-Sided] key.
2-65 COPIER Contents 6 Touch the [Insertion Settings] key. 7 Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key. Specify the page whe re the highl ighted insert will be inserted.
2-66 COPIER Contents 8 Touch the [OK] key. You will return to the base screen of copy mode. To select cover settings, touch the [Front Cover] key or the [Back Cover] key. ☞ INSERTING COVERS IN COPIES (Cover Settings) (page 2-60) To check your settings, t ouch the [Page La yout] key.
2-67 COPIER Contents CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings an d insert settings ca n be combined. This section explains how to check complete d cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 1 Select the special modes.
2-68 COPIER Contents 3 Example: Touch in sert A at page 4 Touch the key of the page that you wish to delete or change. If you do not need to change the setting, touch the [OK] key and go to step 6. • Each key shows a print image icon and the insertion pag e.
2-69 COPIER Contents 5 Change the settings for insert type A/B. The settings are changed in the same way as they are initially configured. See step 7 of " INSERTING INSERT SHEETS IN COPIES (Insert Settings) " (page 2-63) to change the insert settings.
2-70 COPIER Contents ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparen cy film, the sheets may stick together due to static electricity.
2-71 COPIER Contents 4 Select insert settings. (1) Select whether or not the insert p aper will be copied on ([Yes] or [No] ). (2) Touch the [OK] key. You will return to the base screen of copy mode. Explanation of (A) When transparency inserts is selected, paper suitable for the inserts is automatically selected.
2-72 COPIER Contents COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two origina l pages onto one sh eet, or 4in1 to copy fo ur original pages on to one sheet.
2-73 COPIER Contents 3 Select the number of originals to be copied onto one sheet of paper, the layout, and the border. (1) Touch the [2in1] key or the [4in1] ke y. If needed, the images will be ro tated. (2) Select the layout. Select the order in wh ich the originals will be arranged on the copy.
2-74 COPIER Contents COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bo und document. Copies made with this fun ction can be folded at th e centre to create a boo klet. This function is convenie nt for arra nging copie s into an at tractive boo klet or pam phlet.
2-75 COPIER Contents 2 Select book copy settings. (1) Select the binding position ([L eft Binding] or [Right Binding]). (2) To insert a cover, touch the [Cover Se tting] key. If a cover will not be added, go to step 4. Cover settings cannot be selecte d if insertion of covers and inserts is disabled in the sys tem settings (administrator).
2-76 COPIER Contents 4 Touch the [OK] key. You will return to the base screen of copy mode. 5 Place the original face down on the document glass. Place the opened front cover an d back cover face down. 6 Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first original.
2-77 COPIER Contents 8 Touch the [R ead-End] key. Copying will beg in. To cancel scanning and copyin g... Press the [STOP] key ( ). • Four original pages will be copied onto eac h sheet of paper. Blank pages wi ll be auto mati cally added at the end if the total number of original page s is not a multiple of four.
2-78 COPIER Contents COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copi ed onto the tabs of tab pap er . Prepare appro priate origina ls for the tab captions.
2-79 COPIER Contents Tab copying with a right binding Original s Placing the or iginals Loading tab paper • Document feeder tray Insert the originals so that the side with no tab text enters first. Load the tab paper so that the tab on the first sheet is away from you.
2-80 COPIER Contents 4 Load the tab paper. When using the bypass tray, place the paper with the p rint side down. Place the paper so that the sides with the tabs enter the machine last. After loading the tab pape r, configure the bypass tray settings as explained in " MAKING COPIES USING THE BYPASS TRAY " (page 2-39).
2-81 COPIER Contents COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this functio n allows you to co py the front and re verse sides together onto a single sheet of pap er. This function is convenie nt for makin g copies for identification purposes an d helps sav e paper.
2-82 COPIER Contents 4 Select card shot settings. (1) Enter the original size . With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. Touch the [Y] key and en ter the Y (vertical) dimens ion of the original with the keys.
2-83 COPIER Contents • The original must be placed on the document glass. • Copying is only p ossible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot.
2-84 COPIER Contents PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, th e page number, and text on copies. Six printing po sitions are available: top left, top centre, top righ t, bottom left , bottom centre, and bottom right.
2-85 COPIER Contents GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the s teps below. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Modes] key.
2-86 COPIER Contents 4 Select Stamp. For detailed information on e ach of the stamp items, see the following sections: Date: ADDING THE DATE TO COPIES (Date) (page 2-88) Stamp: STAMPING COPIES (Stamp).
2-87 COPIER Contents 7 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mod e, change originals a nd press the [S TART] key.
2-88 COPIER Contents ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, colour, format, and page (f irst page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper.
2-89 COPIER Contents 4 Check the displayed da te. If you need to change the date, touch the [Date Change] key. Set the date that you wish to use and touch th e [OK] key. As an alternative to touching the keys, you can also directly touch the numeric value display key and cha nge the value with the numeric keys.
2-90 COPIER Contents STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour , size, density, and pages (first page on ly or all pages) can be selected for a stamp.
2-91 COPIER Contents 3 Touch the [Print Colo ur] key and set the colour and density. Touch the colour that you wish to use. If you wish to darken t he se lected colour, touch the key. If you wish to lighten the selected colour, touch the key. When you have finished selecting the settings, touch the [OK] key.
2-92 COPIER Contents PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be prin ted on copies. The position, colour , format, and page n umber can be selected for page numberin g. Printing the page number at th e bottom centre of the paper.
2-93 COPIER Contents 3 Touch the [Print Colour] key. Touch the colour that you wish to use. When you have finished selecting the settings, touch the [OK] key. • If you selected a colour othe r than [Bk (Black)], press the [COLOUR ST ART] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and white .
2-94 COPIER Contents 6 If covers/inserts w ill be inserted, touch the [Covers/Inserts Counting] key if you want to include the covers/inserts in the page number count and want page numbers printed on the covers/inserts. 7 Touch each item that you want counted in the page numbe rs so that a checkmark appears , and then touch the [OK] key.
2-95 COPIER Contents • When Page Numbering is selecte d, copying in group mode is not possib le. The mode automa tically changes to sort mode. • When the page number printi ng position is set to t.
2-96 COPIER Contents PRINTING TEXT ON COPIES (Text) Entered te xt can be prin ted on copies. Up to 30 frequently u sed text strings can b e stored. Example: Printing "April 2010 Plann ing Meeting" in the top left corner of the paper 1 Touch the [Text] key in the st amp selection screen.
2-97 COPIER Contents 4 Touch the [Print Colour] key. Touch the colour that you wish to use. When you ha ve finished selecting the settin gs, touch the [OK] key. • If you selected a colour othe r than [Bk (Black)], press the [COLOUR ST ART] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and white .
2-98 COPIER Contents Storing, editing, a nd deleting text strings 1 Touch the [Text] key in the st amp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-85). 2 Touch the [Store/Delete] key. 3 Store a text string, or edit/delete a stored text string.
2-99 COPIER Contents 4 Touch the [Back] key. You will return to the scre en of step 2. To copy using a stored text stri ng, continue from step 2 of " PRINTING TEXT ON COPIES (Text) " (page 2-96). No.01 AAA AAA No.03 CCC CCC No.04 No.02 BBB BBB No.
2-100 COPIER Contents CHECKING THE STAMP LAYOUT (Layout) After stamp it ems have been selected, you can check the print layout, change the print position, and delete stamp items. 1 Touch the [Layout] key. The [Layout] key can only be touched when stamp items have be en selected.
2-101 COPIER Contents 4 Touch the key of the desired destination position. The touched position key is highlighted an d the print position changes. The keys that show the print positions will a ppear as follows depending on the state of the settings. The above key is the top left ke y.
2-102 COPIER Contents [Image Edit] KEY When the [Image Edit] key is touche d in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen (1) [Photo Repeat] key ☞ R.
2-103 COPIER Contents REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to cre ate repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size.
2-104 COPIER Contents 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 2-102) 3 Select Photo Repeat settings.
2-105 COPIER Contents CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to e nlarge an image of an original and print it as a composite image using multiple sheets of paper. 1 Select the special modes. (1) Touch the [Special Modes] key.
2-106 COPIER Contents 2 * The size that is twice A0 s ize. Set the enlargement size and the original size. (1) Select the size system that you wish to use for multi-page enlargement. Touch the keys to displa y the screen that shows the desired grou p of sizes.
2-107 COPIER Contents 4 Touch the [OK] key. You will return to the special modes screen. To uch the [OK] key to return to the base screen of copy mode. 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. If you have selected sort mode, change origi nals and press the [START] key.
2-108 COPIER Contents REVERSING THE IMAGE (Mirror Image) This featur e is used to make a copy th at is a mirror image of the original. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 Select the special modes.
2-109 COPIER Contents COPYING A3 (11" x 17") ORIGINALS WITH NO EDGE CUT-OFF (A3 (11" x 17") Full Bleed) This feature lets you copy an entire A3 (11" x 17") size original at full size with no image cut -off at the edges.
2-110 COPIER Contents 4 Place A3W (12" x 18") paper in the bypass tray. Pull out the extension tray, adju st the guides to the width of A3W (12" x 18") paper, and place the paper in the bypass tra y.
2-111 COPIER Contents COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place t he image in the centr e of the paper when the original size is smaller than the paper size or when the image is reduce d.
2-112 COPIER Contents • The image can be reduced when using t he centring function, bu t not enlarged. • When the original size or the paper size is displa yed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted.
2-113 COPIER Contents REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to cr eate a negative image. This functio n can only be used for black and white copying.
2-114 COPIER Contents • When this function is selected, the "O riginal Image Type" setting for expo sure adjustment automatically change s to "Text". • This function is not available in some countries and regions. To cancel B/W reverse.
2-115 COPIER Contents [Colour Adjustments] KEY When the [Colou r Adjustments] key is to uched in the 2nd special modes men u screen, the colour adju stments menu screen opens.
2-116 COPIER Contents ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthe n or weaken any one of the three colou r components R (red), G (green) , or B (blue). 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass.
2-117 COPIER Contents ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sha rpen an image o r make it softer. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 Select the special modes.
2-118 COPIER Contents WHITENING FAINT COLOUR S IN COPIES (Suppress Background) This feature is use d to suppress light back ground areas. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass.
2-119 COPIER Contents 4 Press the [COLOUR START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mod e, change originals a nd press the [C OLOUR START] key.
2-120 COPIER Contents ADJUSTING THE COLOUR (Colour Balance) The colour, tone, an d density of colour copies can be adjusted. Each of the colours yellow, cyan, ma genta, and black are divided into 8 gradations from light to dark, a nd the average density of ea ch gradation can be adjusted, or all eight gradations can be ad justed at once.
2-121 COPIER Contents 3 Examples of colour balance adjustment Adjust the colour balance. (1) Select the colour to be adjuste d. Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (blac k). If only the rectangular area around the letter in a key is highlighted, the settings have been changed from the factory default settings.
2-122 COPIER Contents ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of colour images can be adjusted. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 Select the special modes.
2-123 COPIER Contents ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intens ity (saturation) of colour images . 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass.
2-124 COPIER Contents CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature pr ints only one set of cop ies, regardles s of how many sets ha ve been specified. After the first set is check ed for errors, the r emaining sets can be printe d. Previously it was necessary to re- scan the original each time change s to settings were requir ed.
2-125 COPIER Contents 4 Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 2-35) Up to 999 copies (sets) can be set. If an incorrect number o f copies is set.
2-126 COPIER Contents 7 Change the settings. (1) Touch the key of the setti ng that you want to change. The setting screen of the touche d key opens. Change the settings and touch the [OK] key. (2) Touch the [OK] key. • To change the numbe r of sets printed, se t the desired number of copies (sets) with the nume ric keys.
2-127 COPIER Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scan ned original sheets can be c ounted and displayed bef ore copying is executed. By allow ing you to check the number of original sheet s that were scanned, this h elps reduce the occurrence of copy mista kes.
2-128 COPIER Contents 4 After scanning is finished, check the number of sheets that were scanned and touch the [OK] key. Copying will beg in. • When job build mode i s used, the number of scanned sheets appears when the [Read-End] key is touched.
2-129 COPIER Contents COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied a t once.
2-130 COPIER Contents 1 Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place the originals with the sides that are the same le ngth aligned on the left. ● When "Different Width" is used Place the originals wi th the corners aligne d in the far left corner of the document feeder tray.
2-131 COPIER Contents 4 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Copying will begin. To cancel scanning and copyin g... Press the [STOP] key ( ). • When [Different Width] is selected, 2-sided cop ying cannot be used. • When [Different Width] is selected, the stapl e functi on cannot be u sed.
2-132 COPIER Contents COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
2-133 COPIER Contents The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" mo des of automatic 2-si ded copying can not be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted.
2-134 COPIER Contents This section explains con venient copy functions su ch as interr upting a copy run, chan ging the or der of rese rved copy jobs, and storing copy se ttings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the ma chine is busy with a long copy run or other job, use interrupt copy.
2-135 COPIER Contents • If user auth entication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be adde d to the count of the user that logged in.
2-136 COPIER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mod e. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
2-137 COPIER Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs wait ing to be printed and the job currently in p.
2-138 COPIER Contents Job key display Each job key shows the position of the job in the job queue and the current st atus of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
2-139 COPIER Contents CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab. (2) Change the print job sta tus mode to [Job Queue].
2-140 COPIER Contents GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are alr eady multiple jobs in the que ue, the copy job will appear at the end of the queue. However, if you have an urge nt copy job, you can give priorit y to the job and have it executed first.
2-141 COPIER Contents CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed informatio n can be displayed on a copy job waiting in the qu eue. 1 Press the [JOB STATUS] key. 2 Checking job details (1) Touch the [Print Job] tab. (2) Change the print job sta tus mode to [Job Queue].
2-142 COPIER Contents STORING COPY OPERATIONS (Job Programs) A job program is a group of copy sett ings stored together. When copy se ttings are stored in a job program , the settings can be retrieve d and used for a copy job by mean s of a simple opera tion.
2-143 COPIER Contents STORING (EDITING/DELETING) A JOB PROGRAM The procedures for st oring copy settings in a job pr ogram and deleting a job progr am are explained below. 1 Press the [#/P] key ( ). 2 Touch the [Store/Delete] tab. 3 Touch a numeric key.
2-144 COPIER Contents 4 Select the copy settings that you wish to store in the job program and touch the [OK] key. To assign a name to the program, touch th e [Program Name] key. A text entry screen will appear. Up to 10 characters can be entered for the name.
2-145 COPIER Contents APPENDIX Examples of covers and inserts The relations b etween the originals and finish ed copies when covers or inserts ar e inserted are shown on the following pages.
2-146 COPIER Contents Covers (1-sided copying of 1-sided originals) 1-sided copies are ma de of the following 1-sided origin als. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying co.
2-147 COPIER Contents Covers (2-sided copying of 1-sided originals) 2-sided copies are ma de of the following 1-sided origin als. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying co.
2-148 COPIER Contents Covers (1-sided copying of 2-sided originals) 1-sided copies are ma de of the following 2-sided origin als. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies F.
2-149 COPIER Contents Covers (2-sided copying of 2-sided originals) 2-sided copies are ma de of the following 2-sided origin als. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies F.
2-150 COPIER Contents Inserts (copying of 1-sided originals) 1-sided and 2-sided cop ying of the following 1-sided origina l s. The example of adding an insert at the 3rd shee t is shown.
3-1 This chapter provides detailed explanatio ns of the procedures for usin g the printer function. PRINTER FUNCTION OF THE MACH INE . . . . . . . . 3-3 PRINTING FROM WINDOWS BASIC PRINTING P ROCEDURE . . . . . . . . . . . . . . . 3-4 • SELECTING THE PAPER .
3-2 PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 7 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) . . . . . . . 3-47 • ADDING INSERTS WHEN P RINTING ON TRANSPARENCY FILM (Transparency Inserts) .
3-3 PRINTER Contents PRINTER FUNCTION OF THE MACHINE The machine is equippe d standard with a full colour printing function. To enable printing fr om your computer, a printer driver must be installed. See the table below to deter mine which printer driver to use in your e nvironment.
3-4 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "WordPad", which is a standar d accessory program in Windows. PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad.
3-5 PRINTER Contents 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the pa per size is th e same as t he paper size set in the software application.
3-6 PRINTER Contents SELECTING THE PAPER This section explains how to configur e the "Pap er Selection" se tting on the [Paper] ta b of the printer driver properties wind ow. Before printin g, check the paper size s, paper types, an d paper remaining in the ma chine's trays.
3-7 PRINTER Contents PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. Th e procedure for print ing on an envelope from the printer driver properties screen is descr ibed below.
3-8 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication func tion is enabled i n the machine's system setti ngs (administrator), you r user information (login name, passwo rd, etc.) must be ente red in the printer drive r properties window before you can print.
3-9 PRINTER Contents 2 Enter your login name and password. (1) Click the [Job Ha ndling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password.
3-10 PRINTER Contents VIEWING PRINTER DRIVER HELP When selecting settings in the pr inter driver, you can display Help to view explanat ions of the settings. Pop-up help Help can be displayed for a setting by clicking the setting an d pressing the [F1] key.
3-11 PRINTER Contents SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of prin ting can be saved as user se ttings. Saving f requently used settings or co mplex colour settings under an assigned name makes it easy to select those settings the next tim e you need to use the m.
3-12 PRINTER Contents 3 Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved.
3-13 PRINTER Contents USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you wan t to delete in (1) of st ep 2 above, a nd click the [Delete] butt on. 1 Open the printer driver properties window from the print window of the software application.
3-14 PRINTER Contents CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the print er driver can be chang ed using the procedure belo w. The settings selected using t his procedure are saved an d become th e default se ttings when printing fro m a softwar e applicat ion.
3-15 PRINTER Contents 4 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help..
3-16 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document from t he standard accessory program "Text Edit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in th e printer driver before selecting the print command.
3-17 PRINTER Contents PRINTING 1 Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print ] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected.
3-18 PRINTER Contents 4 Click the [Print] button. Printing begins..
3-19 PRINTER Contents SELECTING THE PAPER This section explains the [Pape r Feed] settings ("Paper Sou rce" setting in [General] in Mac OS 9) in the print set tings window.
3-20 PRINTER Contents PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. Th e procedure for print ing on an envelope from the printer driver properties screen is descr ibed below.
3-21 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is enabled in the machine's system settings (administrat or), you must enter your user information (log in name, password, etc.
3-22 PRINTER Contents 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your logi n name in "Login Name" an d your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 digits) in "User Number".
3-23 PRINTER Contents This section explains freq uently used functions. • SELECTING THE COLOUR MODE • TWO-SIDED PRINTING (page 3-26) • FITTING THE PRINT IMAG E TO THE PAPER (page 3-28) • PRINT.
3-24 PRINTER Contents BLACK AND WHITE PRINTING [Black and White] can be selected on t he [Main] tab as well as on the [Color] tab. Click t he [Black and Wh ite Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [ Main] tab and the "Colo r Mode" setting on the [Co lor] tab are linked.
3-25 PRINTER Contents SELECTING A PRINT MODE SETTING This section explains the procedure fo r selecting a print mode setting. Th e "Print Mode Se ttings" consist of the following three items: Normal: This mode is suitable for printing such data as regular text or a tab le.
3-26 PRINTER Contents TWO-SIDED PRINTING The machine can print on both sides of the paper. This func tion is useful for many pu rposes, and is particularly convenient when you want to crea te a simple pamphlet. Two-sided printing also helps conserve pap er.
3-27 PRINTER Contents (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. Macintosh (1) (2) • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, sele ct [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
3-28 PRINTER Contents FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed ima ge to match t he size of th e paper load ed in the machine.
3-29 PRINTER Contents PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image an d print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single shee t of paper, and when yo u want to conserve paper.
3-30 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appear s. (4) Select the order of the pages. (1) Select [Layout].
3-31 PRINTER Contents STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple funct ion can be used to stap le output. This function saves considerable time when preparing handouts for a meeting or other stapled materials.
3-32 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function or the punc h function. • For the staple fun ction, select the number of staples in the "Staple" menu.
3-33 PRINTER Contents This section explains con venient functio ns for specif ic printing obje ctives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND .
3-34 PRINTER Contents (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in th e "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. Macintosh (3) (1) (2) • In Mac OS X v10.
3-35 PRINTER Contents INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to inc rease the margin at the left, rig ht, or top of the pap er. This is convenient when you wish to staple or punch the output but the binding a rea overlaps the text .
3-36 PRINTER Contents CREATING A LARGE POSTER (Poster Printing) (This function is only ava ilable in Windows.) One page of print dat a can be enlarged and pr inted using multiple sheet s of paper (4 sheets (2 x 2), 9 sh eets (3 x 3) or 16 sheets (4 x 4)).
3-37 PRINTER Contents FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degrees so th at it can be printed corre ctly on paper that ca n only be loaded in one orientatio n (such as envelopes o r paper wit h punch holes).
3-38 PRINTER Contents ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or re duce the image to a selected percentag e. This allows you to enlarge a small image or add margins t o the paper by slightly reducing an image.
3-39 PRINTER Contents REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function ca n be used to conveni ently print a design for a woodblock print or other printing medium. (This function can be used when the PS prin ter driver is used.
3-40 PRINTER Contents COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contrast can be adjusted in the print settings when pr inting a photo or other image.
3-41 PRINTER Contents PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only ava ilable in Windows.) When printing a colour imag e in greyscale, colour text and lines that are faint can b e printed in black. (Raster data such as bitmap images cannot be adjusted.
3-42 PRINTER Contents SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour sett ings are available in the machine's printer driver for vari ous uses. These enable printing using the m ost suitable colour settings fo r the colour image type.
3-43 PRINTER Contents (1) Select [Color]. (2) Select colour print settings. To use the Mac OS Color M anagement functi on, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. (3) Select the colour image type.
3-44 PRINTER Contents FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a wa termark. The size, colour, density, and angle of th e watermark text can be adjusted.
3-45 PRINTER Contents PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only ava ilable in Windows.) A bitmap or JPEG image stored on your comp uter can be printed ove r the print data. The size, position, and angle of the image can be a djusted.
3-46 PRINTER Contents CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only ava ilable in Windows.) The print data can be print ed in a previously creat ed overlay.
3-47 PRINTER Contents PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and ba ck cover and specified page s of a document can be printed on paper th at is different from the ot her pages.
3-48 PRINTER Contents (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.1.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion setting s. Select the print settin g, paper tray, and paper type for the cover page and last page.
3-49 PRINTER Contents ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, this functio n helps prevent the sheets of transparency film from stic king together by inserting a shee t of paper between each sheet of film.
3-50 PRINTER Contents PRINTING A CARBON COPY (Carbon Copy) (This function is only ava ilable in Windows.) This function is used to print an ad ditional copy of the print image on pap er that is the same size but from a differen t paper tray.
3-51 PRINTER Contents PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) (This function is only ava ilable in Windows.) This function is used to print text on the tabs of tab paper. Tab Paper Prin t (PCL6 only) You can print on ea ch sheet of tab paper that you insert in the desired page position.
3-52 PRINTER Contents Tab Paper Print (PCL6 only) Open the data that you wish to print on the ta b paper and then select th e settings. (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings.
3-53 PRINTER Contents Tab Paper Settings When you have finished pr eparing th e data to be printed on the tabs in the softwar e application , select the following settings: (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings.
3-54 PRINTER Contents TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only ava ilable in Windows.) You can have specific page s be printed on the fr ont side of the pap er.
3-55 PRINTER Contents FOLDING PAPER IN HALF BEFORE PRINTING (Fold) When a saddle stitch finis her is installed, the fold function ca n be used to fold print ed output in half. You can select whether the paper is fo lded with the print ed side on the inside or the outside.
3-56 PRINTER Contents CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machin es are req uired to use t his function. Tandem Print allows you to divide a large print job between two machines co nnected to your network.
3-57 PRINTER Contents SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printe d from the operation pan el when needed.
3-58 PRINTER Contents (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox . Select the retention method in "Retention Settin gs ". To simplify operation the next time the same password is set, click the (lock) button after enterin g the password (5 to 8 digit number).
3-59 PRINTER Contents When you do not have the printer driver installed on your computer, or when the software ap plication used to open a file that you wish to print is not available, you can print directly to the machine withou t using the printer driver.
3-60 PRINTER Contents DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the mach ine's Web pages, you can specify and pr int a file on the FTP server from the operation pan el of the machine. This save s you the trouble of downloading the file and printing it f rom a computer.
3-61 PRINTER Contents DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memo ry device connected to the machine can be printe d from the operation panel of the machin e without using the printer dr iver.
3-62 PRINTER Contents 3 Touch the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon i s displayed to the left of keys of fold ers in the USB memory. To display the files and folders in a fo lder, touch the key of the folder.
3-63 PRINTER Contents DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine 's operation panel to select an d print a file on a server or in a shared folde r of an individual's computer on the same network as the machine . 1 Access the network.
3-64 PRINTER Contents 2 Access the network folder. (1) Touch the key of the workgroup that y ou wish to access. (2) Touch the key of the server o r computer that you wish to access. If a screen appears prompting you to enter a user name and password, che ck with your server administrator and enter the appropriate user name and password.
3-65 PRINTER Contents 3 Touch the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon i s displayed to the left of keys of fold ers in the network folder. To display the files and folders in a folder, touch the key of the folder.
3-66 PRINTER Contents DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machine t o enable direct printing fro m a computer without using the printer driver. For the procedure for accessing t he Web pages, see the Quick Star t Guide.
3-67 PRINTER Contents E-MAIL PRINT An e-mail account can be conf igured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachment s without using the printer drive r. • Configuring settin gs To use E-m ail Print, you m ust first conf igure an e-m ail account in the machine.
3-68 PRINTER Contents JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is p ressed. The job status screen show s the status of jobs by m ode. When the [JOB ST ATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appear s.
3-69 PRINTER Contents SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs wait ing to be printed and the job curre.
3-70 PRINTER Contents Job key display Each job key shows the position of the job in the job queue and the current st atus of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
3-71 PRINTER Contents PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requiring t he en try of a passwor d to print or edit th e file. To directly p rint an encrypted PDF file on an FTP server or in a USB memory de vice, etc.
3-72 PRINTER Contents GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or print ing a received fax or other job, you can give priority to a print job t hat is waiting to be printed and print it ahead of the ot her jobs.
3-73 PRINTER Contents CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [Spool] or [Job Queue].
3-74 PRINTER Contents CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine r an out of paper, or if the size of paper specified in t he printer driver is n ot loaded in the machine, a message will appear in the touch panel.
3-75 PRINTER Contents PRINTER DRIVER SPECIFICATION LIST APPENDIX Function PCL6 PCL5c PS Windows PPD *1 Macintosh PPD *1 Frequently used functions Copies 1-999 1-999 1-999 1-999 1-999 Orientation Yes Y.
3-76 PRINTER Contents *1 The specifications of each functi on in Windows PPD and Macintosh PP D va ry depending on the operating system version and the softwar e application. *2 Cannot be used in Windows NT 4.0 . *3 Only 2-Up and 4-Up printin g can be used in Windows 98.
4-1 This manual provides deta iled explanations of th e procedures for us ing the fax function. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FA X . . . . . . . . . . . . . . . . . . . 4-4 • CONNECTION TO THE TELEPHONE LINE . . . . . . . . . . .
4-2 FACSIMILE FAX RECEPTION RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4-57 • RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . 4-5 8 • RECEIVING A FAX MA NUALLY . . . . . . . . . . . 4-59 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Recei ved Data Print) .
4-3 FACSIMILE USING AN EXT ENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-121 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Re ception) . . . . . . . . . . . . . . . . . . . .
4-4 FACSIMILE Contents This section prov ides information th at you should know before using the machin e as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, t he telephone line must be connected and t he type of line set.
4-5 FACSIMILE Contents SETTING THE TELEPHONE LINE TYPE The machine 's dial mode setting mu st be set to the type o f telephone lin e you are using. If the setting is not correct, dialling will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator).
4-6 FACSIMILE Contents CHECKING THE DATE AND TIME Verify that the corre ct date and time are set in the mach ine. The date and time are set in the syst em settings of the machine. When the [ SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the t ouch panel.
4-7 FACSIMILE Contents BASE SCREEN OF FAX MODE To use the fax funct ion, select settings and operations in the base scr een of fax mode. To di splay the base screen of fa x mode, touch the [IMAGE SEND] key and then touch the [Fax] tab .
4-8 FACSIMILE Contents BASE SCREEN OF FAX MODE This screen is used to select settings and op erations in fax mode. (1) Mode select keys Use these keys to switch between copy, image sen d, and document filing modes. To switch to fax mode, t ouch the [IMAGE SEND] key.
4-9 FACSIMILE Contents (14) / / key When "Hol d Setting for Re ceived Data Print" or "Received Data Image Check Setting" is enable d in the system settings (administrator), this will appear when a fax is received.
4-10 FACSIMILE Contents [R] key When the machine is connected to a PB X, the "PBX Setting" can be enabled to au tomatically connect to the outside line each time you dial normally. When the PBX setting is enabled, the [R] key appears in th e base screen.
4-11 FACSIMILE Contents ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored de stinations. (1) This shows the destinati o n that has b een selected. (2) Number of displayed items selector key Touch to change the number of destin ations (one-touch keys) displayed in the address book screen.
4-12 FACSIMILE Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinati ons of a specific transmission mode in the address book scr een, or change t he displayed index tabs from the alph abetical tabs to the custom tabs .
4-13 FACSIMILE Contents Index display Indexes make it easy to search for a destinat ion (one-touch key). The destin ations are displayed separate ly using alphabetical search char acters and index numbers. To display a sto red destination, touch the a ppropriate index tab.
4-14 FACSIMILE Contents FAX TRANSMISSION SEQUENCE This section explains the basic pr ocedure for sending a fax. Place the original. Place the original in the docume nt feeder tray of the automatic document feeder, or on the do cument glass.
4-15 FACSIMILE Contents Select image settings. Select settings for the origina l to be faxed. • [Original] key: Use this ke y to select the original size, the original send size, and 2-sided original scanning.
4-16 FACSIMILE Contents Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follo w these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key.
4-17 FACSIMILE Contents This section explains how t o enter destination f ax numbers. Destination fax numbers can be entered using the numeri c keys, or by retrieving a previously stored fax number using the address book or a search num ber.
4-18 FACSIMILE Contents RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys. A destination fax numb er is retrieved by simply t ouching the one-touch key of that destinat ion. This is called "one-touch dialling".
4-19 FACSIMILE Contents RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one- touch key of that destination. 1 Touch the [Addr ess Book] key. 2 Select the destination. (1) Touch the index tab where the destination is stored.
4-20 FACSIMILE Contents CHECKING AND DELETING ENTERED DESTINATIONS When multiple destina tions have been entered, you can di splay and check the destinations. You can also delete a destination (c ancel selection of t he destination). 1 Touch the [Address Review] key.
4-21 FACSIMILE Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination store d in the address book can be r etrieved using the key. This can be done in the base screen of any of the modes or in the address book scre en. 1 Touch the key.
4-22 FACSIMILE Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, yo u can lo ok up a destinatio n fax number in a global address boo k. 1 Open the global address search screen. (1) Touch the [Address Book] key in the base screen.
4-23 FACSIMILE Contents Storing a destination from a globa l address book in the machine's address book A destination fro m a global address book can be st ored in the machine's address book as a on e-touch key.
4-24 FACSIMILE Contents USING THE RESEND FUNCTION The destina tions of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. O ne of these can be selected t o resend to that destination. 1 Touch the [Resend] key. 2 Touch the key of the fax destination that you wish to redial.
4-25 FACSIMILE Contents CHAIN DIALLING Number sequences ente red with the numeric keys a nd/or one-touch ke ys can be linked to gether with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an intern ational number) when the country c ode and/or area code are stored separate ly in one-touch ke ys.
4-26 FACSIMILE Contents This section explains the basic pr ocedures for sending a fax. TRANSMISSION METHODS The methods that ca n be used to send a fax from the machine are explained below. Select the method th at best suits your needs. To fax a large number of sheet origin als, use the automatic document feeder.
4-27 FACSIMILE Contents To fax thick originals or pag es of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-35 ) If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
4-28 FACSIMILE Contents PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") origin al is placed in vertical orientat ion ( ), the image is automatically rota ted 90 degrees and transm itted in horizontal or ientation ( ) (Rotation Se nding).
4-29 FACSIMILE Contents TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. *A long original can be transmitted. THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detect ed and displayed in "Scan" in the base screen.
4-30 FACSIMILE Contents WHEN THE LINE IS BUSY If the line is busy when you send a fax, trans mission will be re-attempted automatically af ter a preset interval. This function only opera tes in memory transmission mode. I n direct transmission mode or man ual transmission mode, the transmission will be cancelled.
4-31 FACSIMILE Contents FAX DESTINATION CONFIRMATION MODE The fax destination conf irmation mode displays a destinat ion confirmation message when a fax tr ansmission is performed to prevent accidental transmission to the wrong dest i nation. This function is enable d in the system settings (administrator).
4-32 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the a utomatic document feeder to send a fax. 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray.
4-33 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray.
4-34 FACSIMILE Contents • The following functions cannot be used with direct transmission : Program, Timer Transmission, 2in1, Card Sh ot, Job Build, Po lling Memory, Orig inal Count, File, Quick Fi.
4-35 FACSIMILE Contents USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original o r other original that cannot be fed through the automatic docume nt feeder, open the au tomatic document feede r and place the origina l on the document gl ass.
4-36 FACSIMILE Contents 3 Press the [BLACK & WHITE START] key. Scanning begins. 4 If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. Repeat until all originals have been scann ed. If no action is taken for one minute, scannin g autom atically ends and the transmissio n is reserved.
4-37 FACSIMILE Contents USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in dire ct transmission mode, only one page can be transmitted. 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
4-38 FACSIMILE Contents 3 Touch the [Dir ect TX] key. 4 Press the [BLACK & WHITE START] key. Transmission begins. To cancel transmiss ion... While "Dialling.
4-39 FACSIMILE Contents TRANSMISSION USING THE SPEAKER When the spea ker is used to dial, the fax is sent aft er the numb er is dialled and the connection is establishe d. If a person answers, you will be able to hear his or he r voice, but you will not be able to speak.
4-40 FACSIMILE Contents SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenie nt when you need to sen d the same fax to multip le destinatio ns, such as sending a r eport to branch office s in different re gions.
4-41 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) R epeat step (2) until all des tinations are selected. • In addition to specification by one-t ouch key, a destination can also be sp ecified using a se arch number.
4-42 FACSIMILE Contents 4 Check the destinations and then touch the [OK] key. To cancel a specifi ed destination... Touch the key of the destination that you wi sh to canc el. A message wil l appear to confirm the deleti on. Touch the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS (page 4-20) 5 Press the [BLACK & WHITE START] key.
4-43 FACSIMILE Contents Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadcast tran smission can be checked in the job status scr een. If transmission to any of th e destinations failed, rese nd the fax to those destin ations.
4-44 FACSIMILE Contents 4 Resend to unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. • The procedure after the [Retry] key is touched varies de pending on whether or not th e documen t filing function was used.
4-45 FACSIMILE Contents SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machin e as a fax. Faxes are sent usin g the PC-Fax function in the same way as document s are printed.
4-46 FACSIMILE Contents IMAGE SETTINGS Settings for scanning the ori ginal are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
4-47 FACSIMILE Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic doc ument feeder will automat ically scan both sides of the document.
4-48 FACSIMILE Contents SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically detected and displayed in the base screen. The size of the place d original is indicated as th e scan size, and the size to be transmitted is indica ted as the send size.
4-49 FACSIMILE Contents Specifying the original scan size (by paper size) If the original is a non-st andard size or you wish to change t he scan siz e, touch th e [Original] k ey to specify the origina l size manually. Place the origin al in the document feeder tr ay or on the document glass and fo llow the steps below.
4-50 FACSIMILE Contents 4 Touch the [OK] key. When [Long Size] is selected, the 2-sid ed scanning setting and send size cannot be changed. Auto B5 Scan Size Send Size 100 % Fax/Original OK 2 - Sided B.
4-51 FACSIMILE Contents Specifying the original scan size (by numerical values) When scanning a non-st andard size original such as a postcard or card, follow these steps to specify th e original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be fr om 25 mm to 297 mm (1" to 11-5/8").
4-52 FACSIMILE Contents 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer that 432 mm (17") can be scanned (maximum width 1000 mm (39-3/8")).
4-53 FACSIMILE Contents Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
4-54 FACSIMILE Contents 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction . (2) Touch the [OK] key.
4-55 FACSIMILE Contents CHANGING THE EXPOSURE The exposure can be cha nged to match the da rkness of the original . Refer the following ta bles to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the expo su re for light and dark pa rts of the original.
4-56 FACSIMILE Contents CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the or iginal, such as text or phot o, the size of the text, a nd the darkness of the image. Refer the following ta bles to select appropriate settings.
4-57 FACSIMILE Contents This section explains the basic pr ocedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "A uto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen.
4-58 FACSIMILE Contents RECEIVING A FAX When a fax is transmitted to the machin e, the machine automatically receives and pr ints the fax. 1 The machine rings and fax reception begins automatically.
4-59 FACSIMILE Contents RECEIVING A FAX MANUALLY A fax can be received manually using the t ouch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch th e [Fax Manual Reception] key that appea rs.
4-60 FACSIMILE Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Prin t" can be enabled in the system setti ngs (administrator) to have faxes received to memory without being print ed.
4-61 FACSIMILE Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Ch eck Setting" is enabled* in the system sett ings (administrator), you can check a received image in the touch pa nel before printing it out. When this function is enabled, follow the steps below t o print a received image.
4-62 FACSIMILE Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
4-63 FACSIMILE Contents FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner , received faxes can be forwarde d to another previously pr ogrammed f ax machine.
4-64 FACSIMILE Contents FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes auto matically forwarded t o an e-mail add ress, file server address, desktop ad dress, or network folder address. This function can be used to forwa rd received faxes to a specified addr ess without printin g them.
4-65 FACSIMILE Contents 2 Storing sender addresses. If you wish to have only fa xes from specified addresses forwarded, store the desir ed send er addresses.
4-66 FACSIMILE Contents 3 Store a forwarding table. Follow the steps below to store a forwarding tabl e that combines a specified sender and forwarding address. (1) C lick [Inbound Routing Settings] in t he Web page menu and click the [Add] button. (2) Enter a "Table Name".
4-67 FACSIMILE Contents This section explains special modes t hat can be used for fax transmissio n. SPECIAL MODES When the [Special Mode s] key is touched in the base scr een, the special modes menu scr een appears. The special modes menu consists of two screens.
4-68 FACSIMILE Contents (14) [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 4-93) (15) [Own Name Select] key ☞ TEMPORARILY CHANGING TH.
4-69 FACSIMILE Contents STORING FAX OPERATIONS (Program) A program is a group of tr ansmission settings stored togethe r. When transmission settings ar e stored in a program, the settings can be retr ieved and used for a fax job by means of a simple operati on.
4-70 FACSIMILE Contents 1 Place the original. Place the original in the document feeder tray or on the doc ument glass as appropriate for the functi ons stored in the program. 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key .
4-71 FACSIMILE Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase sh adows on images produ ced when scanning thick or iginals or books. (This function erases the parts of th e image w here shado ws tend to form.
4-72 FACSIMILE Contents 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 4 erase mo des. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
4-73 FACSIMILE Contents TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and ri ght sides of an origina l can be transmitted as tw o separate p ages. This function is use ful when you wish to fax the left and righ t pages of a book or other bound docum ent as separate pages.
4-74 FACSIMILE Contents 3 Select Dual Page Scan. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 4-67) (2) Touch the [Dual Page Scan] key so that it is highlighted. (3) Touch the [OK] key. 4 Press the [BLACK & WHITE START] key. Scanning begins.
4-75 FACSIMILE Contents SENDING A FAX AT A SPECIFIED TIME (Timer) When this fu nction is used , transmissio n take s place automatically at a specified time. The timer transmission function makes it easy to perfor m reserved transmissions, broadca st transmissions and other transmissions at night o r other times when phon e rates are low.
4-76 FACSIMILE Contents 4 Set the time with the keys. (1) S pecify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) S pecify the time (hour, minute) Select the time in 24-hour format.
4-77 FACSIMILE Contents SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single pag e. This function is convenient when you have a large number of origin al pages and wish to reduce the number of pages sen t. 1 Place the original.
4-78 FACSIMILE Contents 3 Select 2in1. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 4-67) (2) Touch the [2in1] key so that it is highlighted. (3) Touch the [OK] key. 4 Touch the [Original] key. 5 Specify the orientation in which the original is placed.
4-79 FACSIMILE Contents • Transmission is not possible at a si ze smaller than the original size. • This function cannot be used in di rect transmission mode or when the speaker is used to dial. • The 2in1 function cannot be used when the original is other than A4, B5 or A5 (8-1/2" x 11" or 5-1/2" x 8-1/2 ") size.
4-80 FACSIMILE Contents SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you se nd the front and revers e sides of a card as a s ingle page, without the need to send each side separately. When using card shot, the original must be scanned on the docu ment glass.
4-81 FACSIMILE Contents 4 Specify the original size. (1) Enter the original size. • Touch the X (width) numeric value displ ay key and enter the width. • Touch the Y (height) numeric va lue display key and enter the hei ght. (A) To return the original size to the default size, touch the [Size Reset] key.
4-82 FACSIMILE Contents 7 Touch the [R ead-End] key. If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotat ion Sending Setting" canno t be selected.
4-83 FACSIMILE Contents SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you se parate an or iginal cons isting of nume rous page s into sets, sc an each set u sing the au tomatic document feeder , and transmit the pages in a single transmission .
4-84 FACSIMILE Contents 4 Press the [BLACK & WHITE START ] key to scan the first set. To cancel scanning... Press the [STOP] key ( ). 5 Insert the next set of originals an d press the [ BLACK & WHITE START] key. Repeat this step until all original s have been scanned.
4-85 FACSIMILE Contents TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and tran smit originals of differen t sizes at the same time; for ex ample, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals.
4-86 FACSIMILE Contents 4 Press the [BLACK & WHITE START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished. To cancel scanning... Press the [STOP] key ( ). • Once mixed size originals has been selected, an original scan size cannot be specified.
4-87 FACSIMILE Contents FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
4-88 FACSIMILE Contents 4 Press the [BLACK & WHITE START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished. To cancel scanning... Press the [STOP] key ( ). When this function is selected, au tomatic 2-sided scanning is not possible.
4-89 FACSIMILE Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanne d original sheets can be counted an d displayed before transmission . Checking the number of scanned original sheets befo re transmissi on helps prevent tra nsmission mistakes.
4-90 FACSIMILE Contents 5 When scanning ends, check the number of original sheets sc anned and touch the [OK] key. Transmission will begin. • When Job Build mode is u sed, the confirmation message wi ll appear after the [Rea d-End] key is touched.
4-91 FACSIMILE Contents STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each or iginal that is scanned using th e automatic document feeder, allowing you to verify that al l originals were correctly sca nned. To use this func tion, the optional stamp unit must be installe d.
4-92 FACSIMILE Contents 4 Press the [BLACK & WHITE START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When two-sided originals are used, the fr ont of each original is stampe d twice.
4-93 FACSIMILE Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction repor t is automatically printed out to alert you when a tr ansmission fails or when a broad cast transmission is performed.
4-94 FACSIMILE Contents 5 Press the [BLACK & WHITE START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
4-95 FACSIMILE Contents ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender infor mation (date, time, sender name, sender fa x number, number of pages) is automatically ad ded to the top of each fax page you transmit. Example of the sender informa tion printed (1) Date, time: The date and time of transmission.
4-96 FACSIMILE Contents TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sende r information printed on a tran smitted fax from a list of stor ed senders. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
4-97 FACSIMILE Contents CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate receptio n of a document in that machin e. Because the receiving machine initiates re ception of a document, this is called "Polling Reception".
4-98 FACSIMILE Contents 3 Press the [BLACK & WHITE START] key. Your machine will call the other ma chine and initiate reception of the fax. • Polling reception can be used in combinati on with the time r func tion to poll at any speci fied time, such as at nigh t or when you are not present (Only one timer polling rece ption can be set.
4-99 FACSIMILE Contents INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listeni ng to a recorded greeting, such as when using a fax information service . • Make sure that an original is not placed in t he machine when using the polling reception function.
4-100 FACSIMILE Contents SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned in to memory when another machine polls your machine is called "Polling Memory". Prior to polling, the do cument that will be faxed to th e other machine must be scanned into a polling memory box.
4-101 FACSIMILE Contents SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a docume nt into the memory box for po lling transmission (Public Box). 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass.
4-102 FACSIMILE Contents 6 Select image settings and special modes. • A program, timer setting, transaction report, pollin g, verif. stamp and document filing cannot be sele cted. • To return to the screen of step 4, touch the [Memory Box List] key.
4-103 FACSIMILE Contents CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
4-104 FACSIMILE Contents DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
4-105 FACSIMILE Contents This section explains how to pe rform F-code communication ope rations. F-code communication is possible with machines of other manuf acturers that also support F-code communication.
4-106 FACSIMILE Contents CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code commu nication function can be used, special memory boxes must be create d using "F-Code Memory Box" in the system settings.
4-107 FACSIMILE Contents CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confident ial) in the receiving machine (your machine or the othe r machine), the sender can direct the tr ansmission specifically to the user of the box.
4-108 FACSIMILE Contents F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to se nd a confidential fax by adding an F-code to the fax number. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass.
4-109 FACSIMILE Contents CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confident ial fax is sent to your machine, the fax is r eceived to the memory b ox specified by the F- code. To check received faxes, enter the print passcode.
4-110 FACSIMILE Contents 5 Enter the print passcode with the numeric keys. As each digit is entered, "–" changes to " ". Take care to enter the correct print pa sscode. If you make a mistake, a message will appear and yo u will return to the entry screen.
4-111 FACSIMILE Contents POLLING RECEPTION USING F-CODES This function enables yo ur machine to call anothe r machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the othe r machine.
4-112 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
4-113 FACSIMILE Contents POLLING MEMORY TRANSMISSION USING F-CODES When your machine receive s a transmission request from anot her machine, this function sends a fa x stored in an F-code memory box (polling me mory) in your machine to th at machine.
4-114 FACSIMILE Contents 3 Touch the [Data Store] key. 4 Touch the key of the F-code memory polling box. 5 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is trans mitted.
4-115 FACSIMILE Contents 7 Press the [BLACK & WHITE START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
4-116 FACSIMILE Contents CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be prin ted while the document is being transmitted. 1 Select the special modes.
4-117 FACSIMILE Contents DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it. A document in a memory box cannot be delete d w hile the document is b eing transmitted.
4-118 FACSIMILE Contents RELAY REQUEST TRANSMISSION USING F-CODES This function is used t o send a fax to an F-code r elay broadcast memo ry box in another mach ine and have that mach ine relay the fax to multiple end receiving machines.
4-119 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
4-120 FACSIMILE Contents RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receive s an F-code relay request tran smission, the fax is received to an F-code r elay broadcast memory box in your machine. Your ma chine then relays the fax to each of the end re ceiving machines programmed in the memory box.
4-121 FACSIMILE Contents This section explains how to use an extension phone to ma ke voice calls and receive a fax after talking with the ot her party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existi ng extension phone to the machine.
4-122 FACSIMILE Contents RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception aft er answering a call and speaking on the exte nsion phone. If you are on a pulse-dial (r otary) line, set the extension phone to issue tone signals.
4-123 FACSIMILE Contents This section explains how to check the st atus of reserved transmission jo bs and received faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mod e.
4-124 FACSIMILE Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status scre en consists of two scr eens: the job que ue screen, which shows re served jobs and the job currently in progress, and th e completed jobs screen. To swit ch between the two screens, touch the job status screen selector key ((2) below).
4-125 FACSIMILE Contents Job key display The following information is shown in the job queue keys and completed job keys that appe ar in the job status screen. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being tr ansmitted is finished, each job moves up one position in the job queue.
4-126 FACSIMILE Contents • Completed job Message Status "Send OK" Transmission co mpleted. "In Memory" Re ception completed but the fax has not been printe d. "Received" A received fax has been printed or deleted in the check image screen.
4-127 FACSIMILE Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmi ssion job is completed, it moves to the co mpleted jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and fo r warding jobs are handled in th e job status screen as explained below.
4-128 FACSIMILE Contents CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed content s of a broadcast transmission or serial po lling job can be disp layed. Select (touch) the key of the jo b that you wish to check and touch the [Detail] k e y.
4-129 FACSIMILE Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, t he destinations fo r which transmission failed, and other detailed infor mation on completed br oadcast t ransmission job s, received f ax forwar di ng jobs, serial polling jobs, and job s that used document filing.
4-130 FACSIMILE Contents CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a f ax transmission that is in progress or a r eserved fax job. 1 Press the [JOB STATUS] key. 2 Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be cancelle d.
4-131 FACSIMILE Contents GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting t o be transmitted, the jobs are norma lly transmitted in th e order they were rese rved. If you need to give prior ity to a job and send it ahead of the other jobs, follow the steps below.
4-132 FACSIMILE Contents CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sendin g activity (date, name of ot her party, time requ ired, result, etc.
4-133 FACSIMILE Contents INFORMATION APPEARING IN THE RESULT COLUMN Error types and o ther information are p rinted in the result column of transaction and activity reports. When a transaction report or activity repo rt is printed, check the result of the transaction in the result column and take action as needed.
5-1 This manual provides deta iled explanations of the procedu res for us ing the scanner functio n and the Internet fax function. BEFORE USING TH E MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION . . . . . . . . . . . . . 5-3 PREPARATIONS FOR USE AS A NETWORK SCANNER .
5-2 SCANNER/INTERNET FAX SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-66 STORING SCAN OPERATIONS ( Programs) . . . . 5-68 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Eras e) . . . . . . . . . . . . . . . . . . . . . . .
5-3 SCANNER/INTERNET FAX Contents This section prov ides information th at you should know before using the machin e as a network sca nner. NETWORK SCANNER FUNCTION The network scanner functio n of the machine can be used to sc an an original, create an image file, and send t he file over a network to a compute r, FTP server, or other destina tion.
5-4 SCANNER/INTERNET FAX Contents ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-33) USB Memory Scan The scanned file is sent to and st ored in a USB memory device connected to the machine. To use the Internet fax function, the Internet fax expansion kit must be installed.
5-5 SCANNER/INTERNET FAX Contents PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indicator on the right side of the operatio n panel is lit.
5-6 SCANNER/INTERNET FAX Contents SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Inte rnet fax mode, the basic netwo rk scan ner setting s, server se t tings such SMTP and DNS server settings, and sender addresses must be configured in the Web pages.
5-7 SCANNER/INTERNET FAX Contents STORING A DESTINATION FOR SCAN TO DESKTOP To store yo ur computer in the mach ine as a de stination fo r Scan to Des ktop, Networ k Scanner T ool must be in stalled from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine.
5-8 SCANNER/INTERNET FAX Contents BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine suppor ts Direct SMTP, which lets you directly send Inte rnet faxes within your compa ny without using a mail server.
5-9 SCANNER/INTERNET FAX Contents BASE SCREEN Scan mode, USB memory mode , Internet fax mode, and PC scan mode are used by selecting operation s and settings in the base screens of those modes. To display the base screen of a mode, to uch the [IMAGE SEND] key in the touch panel and the n touch the tab of the mode tha t you wish to use.
5-10 SCANNER/INTERNET FAX Contents (7) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 5-11) (8) key Touch this key to specify a destination using a search number * .
5-11 SCANNER/INTERNET FAX Contents Customizing displayed keys Special mode keys and other keys can be displayed in the ba se screen . Set these keys to functi ons that you frequent ly use to access the functions wit h a single touch. The customiz ed ke ys are configured using "Customize Key Setting" in the Web pages.
5-12 SCANNER/INTERNET FAX Contents ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector key Touch this key to change th e number of destinations (one-touch keys) displayed in the address book screen .
5-13 SCANNER/INTERNET FAX Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinatio ns of only a spec ific transmission mod e in the address book screen , or change the di splayed index tabs from the alph abetical tabs to the custom tabs .
5-14 SCANNER/INTERNET FAX Contents Index display Indexes make it easy to search for a destinat ion (one-touch key). The destin ations are displayed separate ly using alphabetical search char acters and index numbers. To display a sto red destination, touch the a ppropriate index tab.
5-15 SCANNER/INTERNET FAX Contents SCAN SEND SEQUENCE This section explains the basic pr ocedure for scanning an d transmission. Select sett ings in the order shown below to ensure smooth transmission. For the detailed proc edures for selecting the settin gs, see the explanation of each se tting in this chapter.
5-16 SCANNER/INTERNET FAX Contents Special mode settings Special modes can be selected. ☞ SPECIAL MODES (page 5-66) Start scanning and transmission Start scanning and transmission.
5-17 SCANNER/INTERNET FAX Contents ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The foll owing origin al sizes can be transmitted * A long original can be transmitted. (Wh en only scan destinations are se lected for scan transmission or metad ata transmission, scanning will take place in Mono2 at a resolution of 300X300d pi or less.
5-18 SCANNER/INTERNET FAX Contents This section explains how to specify destination addresses, inc luding select ing an addr ess from the address bo ok and retrieving an addr ess by entering a se arch number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys.
5-19 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION A destination is retrieved by selecting its one-t ouch key. 1 Touch the [Addr ess Book] key. 2 Specify the destination. (1) Touch the index tab where the destination is stored. (2) Touch the one-touch key of the desired destination.
5-20 SCANNER/INTERNET FAX Contents CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destina tions have been selected, you can display and check the destinations. You can also delete a destination fr om the list (cancel selection of the dest ination).
5-21 SCANNER/INTERNET FAX Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination store d in the address book can be r etrieved using the key. This can be done in the base screen of any of the modes or in the address book scre en. 1 Touch the key.
5-22 SCANNER/INTERNET FAX Contents ENTERING AN ADDRESS MANUALLY Scan to E-mail, Intern et fax and data entry mode addresses can be manually entered. 1 Display the address input screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Address Entry] key.
5-23 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pag es, you can look up an address in a global address book an d retrieve the addre ss for Scan to E-mail or Internet fax tr ansmission (excluding Direct SMTP addre sses).
5-24 SCANNER/INTERNET FAX Contents Storing a destination from a globa l address book in the machine's address book A destination ad dress obtained from a global address book can be sto red as a destination (one-touch key) in the address book of th e machine.
5-25 SCANNER/INTERNET FAX Contents USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Sc a n to E-mail, Internet fax ( including Direct SMTP addresses) and/or fax are stored. O ne of thes e can be se lected to re send to that destination.
5-26 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN SCAN MODE This section explains the basic proce dure for tran smission in sc an mode ( Scan to E-ma il, Scan to FT P, Scan to Desktop, and Scan to Network Fo lder).
5-27 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. The icon on the key indicate s the type of destination stored in the key. : Scan to E-mail : Scan to FTP : Scan to Network Folder : Scan to Desktop (3) Touch the [To] key.
5-28 SCANNER/INTERNET FAX Contents 4 Specify the orientation in which the original is placed. To enable the original to be scanned in the correct orientation (the orientation of the top edge of the origin al that is shown at the top of the display), specif y the orientation i n which the original was placed in step 1.
5-29 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document feeder and remove the o riginal. • If no action is taken fo r one minute after the confirma tio n screen appears, scanning automatically ends and the transmission is reserved.
5-30 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and bo dy text can be ch anged when per forming a scan transmission. Preset items ca n be selected or te xt can be directly enter ed.
5-31 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9.
5-32 SCANNER/INTERNET FAX Contents 7 To change the body text, touch the [Body Text] key. 8 Enter the body text and touch the [OK] key. • To select a pre-se t text prev iously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the body text, touch the [Edit] ke y.
5-33 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN USB MEMORY MODE Follow the ste ps below to send a scanned image to a commercially availab le USB memory device that has been connected to the machine. This stor es the file in the USB device. • Consult your deal er or retailer for USB memory devices that can b e used.
5-34 SCANNER/INTERNET FAX Contents 3 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab d oes not appear, touch the tab to move the screen. (2) Touch the [Original] key. • When scanning to USB memo ry, there is no need to specify the destinati on.
5-35 SCANNER/INTERNET FAX Contents 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Scanning begins. • If the original is plac ed on the document glass, the [Rea d-End] key appears in the touch panel. If th e original is only one page, go to step 7.
5-36 SCANNER/INTERNET FAX Contents 8 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory wh ile "Processing data." or "Sending data." app ears in the touch pan el.
5-37 SCANNER/INTERNET FAX Contents ENTERING A FILE NAME The file name can be di rectly entered when pe rforming a scan transmission. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. • If the file name is not entered, t he settings in the Web page are used.
5-38 SCANNER/INTERNET FAX Contents SENDING A FAX IN INTERNET FAX MODE The basic procedur e for sending a fax in Internet fa x mode is explained below. This procedure can also be used to perform direct tr ansmission by Direct SMTP.
5-39 SCANNER/INTERNET FAX Contents 3 Switch to Internet fax mode and display the image settings screen. (1) Touch the [Internet Fax] tab. (2) Touch the [Original] key. The current settings for [Original], [Exposure], [Resolution], an d [File Format] are indicated at the righ t of each key.
5-40 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document feeder and remove the o riginal. • If no action is taken fo r one minute after the confirma tio n screen appears, scanning automatically ends and the transmission is reserved.
5-41 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text ca n be changed when perform ing an Internet fax transmissio n. Preset items can be selected or te xt can be directly enter ed. • If the subject and file name are no t changed, the settin gs in the Web page are used.
5-42 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. The file name is entered in th e same way as the subject. 5 To change the body text, touch the [Body Text] key. 6 Enter the body text and touch the [OK] key. • To select a p re-set message previously stored i n the Web page, touch the [Pre-Set Select] key.
5-43 SCANNER/INTERNET FAX Contents 7 Touch the [OK] key. When storing pre-se t text for the subje ct and file name in the Web pages, up to 80 characters can be entered.
5-44 SCANNER/INTERNET FAX Contents SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scan ned image can be sent to multiple scan mode s, Internet fax mo de, and fax mode desti nations in a single operation. Up to 500 dest inations can be selected in one broadcast ope ration.
5-45 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destina tion is specif ied. (4) R epeat steps (2) and (3) until all destinations are selected.
5-46 SCANNER/INTERNET FAX Contents 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished.
5-47 SCANNER/INTERNET FAX Contents BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission inclu des both scan mode and In ter net Fax mode dest inations, the Inte rnet Fax mode settings (origi nal orientation and other var ious settings) are given priority .
5-48 SCANNER/INTERNET FAX Contents 3 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key.
5-49 SCANNER/INTERNET FAX Contents SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via th e machine as an Int ernet fax (PC-I-Fax funct ion). Internet faxes are sent us ing the PC-I-Fax function in t he same way as documents are print ed.
5-50 SCANNER/INTERNET FAX Contents IMAGE SETTINGS Settings for scanning the ori ginal are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
5-51 SCANNER/INTERNET FAX Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automati c document feeder can be used to automatically scan both sides of an orig inal. 1 Select the mode and display the image settings screen.
5-52 SCANNER/INTERNET FAX Contents SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically detected and displayed in the base screen. The size of the place d original is indicated as th e scan size, and the size to be transmitted is indica ted as the send size.
5-53 SCANNER/INTERNET FAX Contents Specifying the original scan size (by paper size) If the original is a non-st andard size or you wish to change t he scan siz e, touch th e [Original] k ey to specify the origina l size manually. Place the origin al in the document feeder tr ay or on the document glass and fo llow the steps below.
5-54 SCANNER/INTERNET FAX Contents Specifying the original scan size (by numerical values) When scanning a non-sta ndard size original such as a card, fo llow these steps to specify the orig inal size. The width can be from 25 m m to 432 mm (1" to 17" ), and the height can be from 25 mm to 297 m m (1" to 11- 5/8").
5-55 SCANNER/INTERNET FAX Contents 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer than 432 mm (17") can be scanned (maximum width 1000 mm (39-3/8")).
5-56 SCANNER/INTERNET FAX Contents Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
5-57 SCANNER/INTERNET FAX Contents 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If this setting is not correct when sending an image with a changed ratio, a su itable image ma y not be transmitted.
5-58 SCANNER/INTERNET FAX Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be set appropria tely for the original to enab le optimum scanning.
5-59 SCANNER/INTERNET FAX Contents 3 Scan mode, USB memory mode, Data entry mode Internet fax mode Select the exposure and original image type. (1) S elect the original im age type. Touch the original image type key that matches the original image type.
5-60 SCANNER/INTERNET FAX Contents CHANGING THE RESOLUTION The resolution se tting can be selected. 1 Select the mode and display the image settings screen.
5-61 SCANNER/INTERNET FAX Contents How to select the resolution For normal text origin als, 200X200dpi (200X100d pi in Internet fax mode) pr oduces an image that is sufficiently legible . For photos and illustrations, a high re solution setting (600X60 0dpi, etc.
5-62 SCANNER/INTERNET FAX Contents 3 Set the format. ● Scanning in Mono2 (1) S elect the file type. (2) S elect the compression mode . ● Scanning in colour/greyscale (1) Touch the indicated key to select [Colour/Grey] mode. When [Colour/Grey] is highlighted, [Colour/Grey] mo de is selected.
5-63 SCANNER/INTERNET FAX Contents 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) S et the number of pages per file with th e keys.
5-64 SCANNER/INTERNET FAX Contents Changing the format (Internet fax mode) The file format for sending an Inte rnet fax is normally set to [T IFF-F]. If the de stination Inter net fax machine does no t support full mode (it only supports sim ple mode), fo llow the step s below to se lect [TIFF-S].
5-65 SCANNER/INTERNET FAX Contents CHANGING THE COLOUR MODE This procedure is used to ch ange the colour mode used to scan the original when the [COLO UR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode.
5-66 SCANNER/INTERNET FAX Contents This section explains special modes t hat can be used in scan send mode. SPECIAL MODES When the [Special Mode s] key is touched in the base scr een, the special modes menu scr een appears. The special modes menu consists of two screens.
5-67 SCANNER/INTERNET FAX Contents Internet fax mode The keys explained be low can only be used in Internet fax mo de. The other keys are t he same as those explained in " Scan mode, USB memory mode, Data entry mode " (pa ge 5-66).
5-68 SCANNER/INTERNET FAX Contents STORING SCAN OPERATIONS (Programs) A destination, or iginal settings, and fu nctions can be stored in a program. When you wish to use those settings to send an image, they can be ret rieved with ease.
5-69 SCANNER/INTERNET FAX Contents 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key . ☞ SPECIAL MODES (page 5-66) 3 Retrieve the stored program. (1) Touch the desired program key. (2) Touch the [OK] key. 4 Select additional settings.
5-70 SCANNER/INTERNET FAX Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase sha dows on images produced when scanning thick origi nals or books. (This function erases the parts of the image where shadows te nd to form.
5-71 SCANNER/INTERNET FAX Contents 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 4 erase mo des. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
5-72 SCANNER/INTERNET FAX Contents SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two se parate page s. This function is useful when you wish t o successively scan each page of a book or other bound document.
5-73 SCANNER/INTERNET FAX Contents 3 Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-66) 4 Select Dual Page Scan. (1) P ress the [Dual Page Scan] k ey so that it is highlighted.
5-74 SCANNER/INTERNET FAX Contents SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time.
5-75 SCANNER/INTERNET FAX Contents 4 Set the time with the keys. (1) S pecify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) S pecify the time (hour, minute) Select the time in 24-hour format.
5-76 SCANNER/INTERNET FAX Contents WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground areas. • This function cannot be used in Internet fa x mode. • When using USB memory mode, connect the USB memory devic e to the machin e before performing the procedure belo w.
5-77 SCANNER/INTERNET FAX Contents 4 Select the suppress background setting. (1) A djust the background suppressio n level. Touch the [+] key to supp ress only faint background. Touch the [-] key to suppress faint to dark backg round. (2) Touch the [OK] key.
5-78 SCANNER/INTERNET FAX Contents SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you se nd the front and revers e sides of a card as a s ingle page, without the need to send each side separately. • When using card shot, the original must be placed on the docu ment glass.
5-79 SCANNER/INTERNET FAX Contents 4 Specify the original size. (1) Enter the original size. • Touch the X (width) numeric value displ ay key and enter the width. • Touch the Y (height) numeric va lue display key and enter the hei ght. (A) To return the origin al size to the default size, touch the [Size Reset] key.
5-80 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be sp ecified and "Rotat ion Sending Setting" cannot be selected.
5-81 SCANNER/INTERNET FAX Contents SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you se parate an or iginal cons isting of nume rous page s into sets, sc an each set u sing the au tomatic document feede r, and transmit the pa ges in a single transmis sion.
5-82 SCANNER/INTERNET FAX Contents 4 Select job build mode. (1) Touch the [Job Build] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. If the destination is an Intern et fax destination, press the [BLACK & WHITE START] key.
5-83 SCANNER/INTERNET FAX Contents SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature let s you scan originals of different size s at t he same time; for examp le, B4 (8-1/2" x 14") size originals mixed togeth er with A3 (11" x 17") size originals.
5-84 SCANNER/INTERNET FAX Contents 4 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that it is highlighted. (2) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixe d Size Original] key is touched.
5-85 SCANNER/INTERNET FAX Contents SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memo ry device to the machine before performing th e procedure below.
5-86 SCANNER/INTERNET FAX Contents 4 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished.
5-87 SCANNER/INTERNET FAX Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanne d original sheets can be counted an d displayed before transmission . Checking the number of scanned original sheets befo re transmissi on helps prevent tra nsmission mistakes.
5-88 SCANNER/INTERNET FAX Contents 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key. Scanning begins. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. 6 When scanning ends, check the number of original sheets sc anned and touch the [OK] key.
5-89 SCANNER/INTERNET FAX Contents STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each or iginal that is scanned using th e automatic document feeder, allowing you to verify that al l originals were correctly sca nned. • To use this function, the optional stamp unit must be i nstalled.
5-90 SCANNER/INTERNET FAX Contents 4 Select "Verif. Stamp". (1) Touch the keys to switch through the screens. (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) Touch the [OK] key. 5 Press the [COLOUR STAR T] key or the [BLACK & WHIT E START] key.
5-91 SCANNER/INTERNET FAX Contents SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pa ges can be reduced to half their original size and sen t together as a single page. This function cannot be used in scan mode, USB memory mode, or data entry mode.
5-92 SCANNER/INTERNET FAX Contents 3 Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-66) 4 Select 2in1. (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key.
5-93 SCANNER/INTERNET FAX Contents 7 Press the [BLACK & WHITE START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
5-94 SCANNER/INTERNET FAX Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transactio n report is automatically prin ted out to alert you wh en an Internet fax tra nsmission fails or when a broadca st transmission is performed.
5-95 SCANNER/INTERNET FAX Contents 5 Press the [BLACK & WHITE START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
5-96 SCANNER/INTERNET FAX Contents This section explains how to check the st atus of re served t ransmission jobs and r eceived Internet faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed.
5-97 SCANNER/INTERNET FAX Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job queue scree n that shows reserved jobs and the jo b currently in progress, and th e completed jobs screen. To swit ch between the two screens, touch the job status screen selector key ((2) below).
5-98 SCANNER/INTERNET FAX Contents Job key display The following information is shown in the job queue keys and completed job keys that appe ar in the job status screen. Direct SMTP information is also includ ed in Interne t fax transm ission/recep tion informatio n.
5-99 SCANNER/INTERNET FAX Contents • Completed job Display Status "Send OK" Transmission wa s completed. "In Memory" An Internet fa x has been received but has not yet been printed. "Received" A received Internet fax has been printed or deleted in the check image screen.
5-100 SCANNER/INTERNET FAX Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmi ssion job is completed, it moves to the co mpleted jobs screen and "Send OK" appears in the status column.
5-101 SCANNER/INTERNET FAX Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, t he destinations fo r which transmission failed, and other detailed infor mation on completed jobs that used docume nt filing function, broadcast transmission j obs, and received Inte rnet fax forwarding jobs.
5-102 SCANNER/INTERNET FAX Contents STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job th at is being t ransmitted or is waiting to be transmitted. 1 Press the [JOB STATUS] key. 2 Select the job that you wish to stop.
5-103 SCANNER/INTERNET FAX Contents GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting t o be transmitted, the jobs are normally transmitted in th e order they were rese rved. If you need to give priority to a job and send it ahead of the oth er jobs, follow the steps below.
5-104 SCANNER/INTERNET FAX Contents CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sendin g activity (date, name of ot her party, time requ ired, result, etc.
5-105 SCANNER/INTERNET FAX Contents This section explains the basic pr ocedures for receiving Int ernet faxes. RECEIVING AN INTERNET FAX The Internet fa x function periodica lly* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been receive d.
5-106 SCANNER/INTERNET FAX Contents MANUALLY RECEIVING INTERNET FAXES If the interval for ch ecking for received faxes is somewhat long an d you wish to check immediately, you can man ually initiate reception. Touch the [I-Fax Manua l Reception] key to connect to the mail server and retrieve received faxes.
5-107 SCANNER/INTERNET FAX Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Prin t" in the system settings (administr ator) can be enabled to have faxes re ceived to memory without being print ed.
5-108 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Ch eck Setting" is enabled* in the system sett ings (administrator), you can check a received image in the touch pa nel before printing it out. When this function is enabled, follow the steps below t o print a received image.
5-109 SCANNER/INTERNET FAX Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
5-110 SCANNER/INTERNET FAX Contents FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Intern et faxes can be automatically for warded to an e-mail address, file server address, desktop add ress, or network folder addr ess.
5-111 SCANNER/INTERNET FAX Contents 2 Storing sender addresses. If you wish to have only fa xes from specified addresses forwarded, store the desir ed send er addresses. Send addresses stored here can be selected from a list whe n you store a forwarding table.
5-112 SCANNER/INTERNET FAX Contents 3 Store a forwarding table. Follow the steps below to store a forwarding tabl e that combines a specified sender and forwarding address. (1) C lick [Inbound Routing Settings] in t he Web page menu and click the [Add] button.
5-113 SCANNER/INTERNET FAX Contents BASIC SCANNING PROCEDURE You can install the scanne r driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant applica tion to scan an image using your comput er.
5-114 SCANNER/INTERNET FAX Contents [At your computer] 3 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 Select the scanner driver of the machine. (1) S elect [SHARP MFP TWAIN K]. (2) C lick the [Select] button.
5-115 SCANNER/INTERNET FAX Contents 6 Preview the image. (1) S elect the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided origi nal and is placed in the document feeder tray, select [SPF(Simple x)].
5-116 SCANNER/INTERNET FAX Contents 7 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rota tes 90 degrees. This lets you change the orientation of the image without picking up and placing the origi nal again.
5-117 SCANNER/INTERNET FAX Contents [At the machine] 9 Touch the [Exit] key in the touch panel. 10 Touch the [Yes] key. Exit This machine is in the PC scan mode. Do not remove the original. Scanner IP address : 250.160.102.106 Yes No PC scan in progress.
5-118 SCANNER/INTERNET FAX Contents This section explains met adata delive ry, which can be used w hen the ap plication inte gration mo dule kit is installe d.
5-119 SCANNER/INTERNET FAX Contents PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metad ata are configured in the Web page s. (Administrator rights are requir ed.) To configure me tadata setting s, click [Application Setting s] and then [Metad ata Settings] in the We b page menu.
5-120 SCANNER/INTERNET FAX Contents TRANSMITTING METADATA Follow the steps below t o select a metadata se t, enter each item , and perform metadat a transmission. 1 Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab.
5-121 SCANNER/INTERNET FAX Contents 4 Enter the selected metadata item. (1) Touch the key of the value that you wish to enter. • When the en try values of t he metadata item are in the form of selections, the selections are shown as keys. When a value is editable, yo u can touch the [Direct Entry] key to manually enter the value .
5-122 SCANNER/INTERNET FAX Contents METADATA FIELDS The following three type s of metadata are included in th e XML file that is transmitted. • Data auto matically generated by the machine: These data are always included in the XML file and are auto matically stored on your co mputer.
6-1 This chapter provid es detailed explanations of the procedures for us ing the document filing fu nction. The document filing function allo ws you to sav e the docu ment data of a copy or f ax job, or t he data of a print job, as a file on th e machine's hard drive.
6-2 DOCUMENT FILING Contents This section provides informat ion that you should know before using the document filing func tion, including an overview of document filing, the fe atures and functions of document filing, and points to keep in mind when using document filing.
6-3 DOCUMENT FILING Contents USES OF DOCUMENT FILING Quickly using a file Example: You prepared hando uts consisting of numerous pages f or a meeting, however, another han dout is needed for a ne wly added pa rticipant.
6-4 DOCUMENT FILING Contents BEFORE USING DOCUMENT FILING This section provides information that you should know before using the do cument filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder.
6-5 DOCUMENT FILING Contents Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files t hat can be st ored in custom folders.
6-6 DOCUMENT FILING Contents Automatic deletion of files You can have docume nt filing data in sp ecified folders auto mati cally deleted at regu lar intervals by specifying the folders and the time. Period ic deletion of files stored in the machine helps to prevent the leaking of sen sitive information and frees space on the hard drive.
6-7 DOCUMENT FILING Contents Files When a file is saved using "File", th e following information can be appended. Saving a file w ith this in formation allows you to dist inguish it from other files. User name: Use this to specify the owner of the file.
6-8 DOCUMENT FILING Contents USING DOCUMENT FILING IN EACH MODE In copy or image send mo de, the original can be saved as a file on the hard drive at the same time it is cop ied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive w ithout copying or tran smitting the data.
6-9 DOCUMENT FILING Contents Scan to HDD mode The scanned original is saved as an image file. Neither pr inting nor transmission are p erformed when Scan t o HDD is used.
6-10 DOCUMENT FILING Contents BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode.
6-11 DOCUMENT FILING Contents This chapter explains how to save an original a s an image file using the Quick File, File, and Scan to HDD functions of document filing mode.
6-12 DOCUMENT FILING Contents 4 Select copy settings and then press the [COLOUR ST ART] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive . The selected copy settings are also saved.
6-13 DOCUMENT FILING Contents SAVING A FILE WITH "File" When copying, printing or tr ansmitting a document in copy mode , print mode, or image send mode (e xcluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previo usly created custom folder .
6-14 DOCUMENT FILING Contents 4 Select copy settings and then press the [COLOUR ST ART] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive . The selected copy settings are also saved.
6-15 DOCUMENT FILING Contents FILE INFORMATION This section explains the se ttings that are configured in step 3 of " SAVING A FILE WITH "File" " (page 6-13). Specifying a user name, f ile name, folder, and confidential se tting makes it e asier to manage and search for a file.
6-16 DOCUMENT FILING Contents Assigning a file name A file name can be assigned to t he file. Specifying the folder Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered.
6-17 DOCUMENT FILING Contents Storing a file as a confidential file A password can be set for th e file to prevent others from vi ewing it. Set a passwor d (5 to 8 digits) with the numer ic keys. 1 Enable the confidential property. (1) S elect the [Confidential] checkb ox so that a checkmark appears.
6-18 DOCUMENT FILING Contents SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned docume nt in the Main folder or a custom folder. Ne ither printing nor transmission are perfor med. "Scan to HDD" SCREEN The following screen appears w hen the [Scan to HDD] tab is touched in document filing m ode.
6-19 DOCUMENT FILING Contents [Original] key When the [Original] key is touched, the following screen app ears. This screen is used to change th e original size and select scanning settings fo r 2-sided originals.
6-20 DOCUMENT FILING Contents [Colour Mode] key Touch the [Colour Mode] key to open the colour mode se tting screen for Scan to HDD. The following setting s can be selected for the scanning colour when the [ COLOUR START] key or the [BL ACK & WHITE START] key is pre ssed.
6-21 DOCUMENT FILING Contents Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following sc r een appears. For more inform ation on each setting, see " SPECIAL MODES " (page 5-66) in "5. SCANNER / INTERNET FAX".
6-22 DOCUMENT FILING Contents PERFORMING "Scan to HDD" 1 Place the original. Place the original fa ce up in the docu ment feeder tray, or face down on the document glass. 2 Switch to document filing mode and select Scan to HDD settings. (1) Touch the [DOCUMENT FILING] key.
6-23 DOCUMENT FILING Contents This section explains how to re trieve a file stored by document filing an d print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic pr ocedure for retrieving and using a stored file. The screens and procedures differ depending on wh ether or not user au thentication is enab led.
6-24 DOCUMENT FILING Contents Select the file that you wish to retrieve. • Select the folder in the folder selection screen . When the folder is selected, th e files in the folder will appear. Select the file th at you wish to retr ieve. • Thumbnail images of the stored files can be displayed for file selection.
6-25 DOCUMENT FILING Contents FOLDER AND FILE SELECTION SCREENS To use a file stored by doc ument filing, the fold er and file must be selected. The fold er selection screen and file selection screen are explained be low.
6-26 DOCUMENT FILING Contents FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main fo lder, and custom folders is explained be low. The file selection screen can be displayed in "List screen" format or "Thumb nail screen" format.
6-27 DOCUMENT FILING Contents (6) [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-32) (7) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnai ls can be changed in "Sort Order".
6-28 DOCUMENT FILING Contents SELECTING A FILE This section explains how to select a file to be used. 1 Select the folder that contains the file you wish to use. (1) Touch the [DOCUMENT FILING] key. The folder selection scree n will appear. If a different tab appears, touch the [File Retrieve] tab.
6-29 DOCUMENT FILING Contents JOB SETTINGS SCREEN When a file key is touched, the fo llowing screen appears. Touch the key of the op eration that you wish to perform an d select settings. (1) File display This shows information on the currently selected file (j ob icon, file name, user name, store size, and colour mode).
6-30 DOCUMENT FILING Contents PRINTING A STORED FILE A file stored using document filing ca n be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using t hose settings.
6-31 DOCUMENT FILING Contents PRINT SETTINGS SCREEN (1) [Paper Select] key Use this key to set the paper size. (2) [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. (3) [2-Sided] key Use this key to select the or ientation of the image on th e reverse side of the paper for 2-sided printing.
6-32 DOCUMENT FILING Contents MULTI-FILE PRINTING Multiple files in a folder c an be selected for printing. 1 Touch the [Multi -File Print] key. To select files of a particular job type, touch the [Switch Display] key, select the job type fro m the screen that appears, and touch the [OK] key.
6-33 DOCUMENT FILING Contents 4 Printing a selected file. The number of selected files appear s in the number of selected files display. If you wish to use the nu mber of copies that was stored with the file, go to step (3). (1) Touch the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ).
6-34 DOCUMENT FILING Contents Batch printing All files in a folder that have the same use r name and password can be printed at once. When the [Multi-File Print] ke y is touched, it changes int o the [Batch Print] key. 1 Touch the [Batch Print] key. 2 Touch the [User Name] key.
6-35 DOCUMENT FILING Contents 4 If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password wil l be selected. If you do not wish to enter a password, go to the ne xt step.
6-36 DOCUMENT FILING Contents SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. T he settings used when the file was stored are also stored, and thus the file can be transmitted using tho se settings.
6-37 DOCUMENT FILING Contents SEND SETTINGS SCREEN The keys that appear in t he send settings are explained below. For more information on each of the settin gs, see " BASE SCREEN OF FAX MODE " (page 4-7) in "4. FACSIMILE" and " BASE SCREEN " (page 5- 9) in "5.
6-38 DOCUMENT FILING Contents PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the doc ument filing functi on. This prevents a f ile from being moved, or automatically or manu ally deleted. Three properti es are available for saved f iles: [Sharing], [Protect], an d [Confidential].
6-39 DOCUMENT FILING Contents Restrictions on chan ging the p roperty • A file that is set to "Sharing" can be changed to "Protect" or "Con fidential". However, a "Sharing" file that is saved in th e Quick File folder can only be chang ed to "Protect".
6-40 DOCUMENT FILING Contents MOVING A STORED FILE Use this procedure to change t he location of a file (move a file to a different folde r). After selecting th e desired f ile, follow the steps below. ☞ SELECTING A FILE (page 6-28) 1 Touch the [Move] key.
6-41 DOCUMENT FILING Contents 4 Touch the [Move] key. A file whose p roperty is "Protect" cannot be moved. To mo ve a protected file, change its property to "Sharin g" or "Confidential". User 2 Move Job Settings / Move Cancel file - 01 Name 1 F.
6-42 DOCUMENT FILING Contents DELETING A STORED FILE Stored files that are no longer needed ca n be deleted. Select the file that you wis h to delete an d touch th e [Delete] ke y. ☞ SELECTING A FILE (page 6-28) 1 Touch the [Delete] key. 2 Check the file and then touch the [Yes] key.
6-43 DOCUMENT FILING Contents CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the de sired file and touch the [ Image Chec k] key. ☞ SELECTING A FILE (page 6-28) The maximum size (height) of images that can be checked on the touch panel is 487 mm (19-3/16").
6-44 DOCUMENT FILING Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
6-45 DOCUMENT FILING Contents RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File ap pear as keys in the job st atus com plete screen . This is convenient when you need to quickly print the saved dat a of a copy job or quickly send a saved fax to anothe r destination.
6-46 DOCUMENT FILING Contents SEARCHING FOR A STORED FILE When there are many stor ed files, it may take time to find a file. The search functio n of document filing mo de can be used to find a file quickly. This section explains how t o search for a file or folder on t he machine's hard drive.
6-47 DOCUMENT FILING Contents 3 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user nam e. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name.
6-48 DOCUMENT FILING Contents 4 Touch the [Start Search] key. The search results will appear in a screen simila r to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appea r.
6-49 DOCUMENT FILING Contents Searching within a folder You can specify a folder to restrict the search range to tha t folder. To search within a specified folder , follow the steps below. 1 Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key.
6-50 DOCUMENT FILING Contents 4 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user nam e. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name.
6-51 DOCUMENT FILING Contents 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a con fidential folder.
7-1 This chapter explains the system sett ings, which are used to configure a variety of par ameters to suit the aims and needs of your workplac e. The current selections that have been mad e for the settings can be viewe d or printed out.
7-2 SYSTEM SETTINGS Network Sett ings . . . . . . . . . . . . . . . . . . . . . . . . . . 7-69 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-70 • Default Settin gs . . . . . . . . . . . . . . . . . . . . . . . . 7-70 • Interface Sett ings .
7-3 SYSTEM SETTINGS Contents System Settings The system settings are used to configure a variety of param eters to suit the a ims and needs of your workpla ce. The system settings are also used to display or print out the current settings and status of the machine.
7-4 SYSTEM SETTINGS Contents Common Operation Methods This section explains special operation methods that are common to all system sett ings. Be sure to r ead this sectio n, as the inf ormation is omitte d in the explanations of some of the individual set tings.
7-5 SYSTEM SETTINGS Contents This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation pane l.
7-6 SYSTEM SETTINGS Contents System Settings (General) List When the system settings ar e accessed with general rights, th e following items appear. For ite ms that can only be accessed with administrator rig hts, see " System Settings (Admin istrator) List " (page 7- 29).
7-7 SYSTEM SETTINGS Contents Paper Tray Settings *1 When a stand/1 x 500 shee t paper drawer / st and/2 x 500 she et paper drawer i s installed. *2 When a stand/2 x 500 shee t paper drawer is installed. *3 When a large capacity tray is install ed. Address Control Fax Data Receive/Forward * When the Internet fax expansion kit is installed.
7-8 SYSTEM SETTINGS Contents Printer Condition Settings * When the PS3 expa nsion kit is install ed. Item Factory default setting Page ■ Printer Condition Settings 7-21 ● Printer Default Settings .
7-9 SYSTEM SETTINGS Contents Document Filing Control USB-Device Check User Control * When user authentication is enabled and the logged-in user doe s not have the authority to con figure the system settings (administrator) (excluding factory default users).
7-10 SYSTEM SETTINGS Contents Total Count This function shows the page co unt in each mode. Touch the [Tot al Count] key. Job Count This displays or prints out the counts of all jobs. Device Count This is used to display or print the coun ts of the peripheral devices insta lled on the machine.
7-11 SYSTEM SETTINGS Contents Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key a nd select the settings. Clock Adjust Use this to set the date and ti me in the machine's built-in clock.
7-12 SYSTEM SETTINGS Contents Date Format The format used t o print the date on list s and other output can b e changed. Keyboard Select The layout of the keyboard th at appears in text entry screens can be change d. The keyboard layo uts that can be selecte d are shown below .
7-13 SYSTEM SETTINGS Contents Paper Tray Settings Paper tray and paper t ype settings are explained in this se ction. Touch the [Paper Tray Settings] key to config ure the settings. Tray Settings These settings specify t he paper type, paper size, and fun ctions allowed for each paper tray.
7-14 SYSTEM SETTINGS Contents Tray Settings *1 Heavy Paper 1: 106 g /m 2 to 209 g /m 2 (28 lbs bond to 110 lbs index) heavy paper Heavy Paper 2:210 g /m 2 to 256 g /m 2 (110 lbs index to 140 lbs index.
7-15 SYSTEM SETTINGS Contents Paper Type Registration Store a paper t ype when the desired paper type does not a ppear as a selection or when you wish to create a new set of paper proper ties.
7-16 SYSTEM SETTINGS Contents Address Control Address Control is u sed to store, edit, and delete one- touch keys, group keys, program keys, an d custom indexes. Touch the [Address Cont rol] key to configure the settings. Address Book Destinations can be stored in the ad dress book for easy retrieval.
7-17 SYSTEM SETTINGS Contents Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail ad dress in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key.
7-18 SYSTEM SETTINGS Contents Custom Index The name of a custom inde x can be changed for greate r ease of use. Delete the previously enter ed name and enter a new name (ma ximum of 6 characters). The factory defa ult names for the cu stom indexes are "Use r 1" to "User 6".
7-19 SYSTEM SETTINGS Contents Program If you frequen tly use the same settings and/ or functions to tran smit to the same destinat ion or destinations, t he settings and destinatio ns can be stored in a pr ogram. This allows th e se ttings and des tinations to be selected by sim ply selecting the program .
7-20 SYSTEM SETTINGS Contents Fax Data Receive/Forward This section explains sett ings for rec eption and forwarding. T ouch the [Fa x Data Rec eive/Forwar d] key and configure the settings. I-Fax Settings These settings can be configured when the Internet fa x expansion kit is installed.
7-21 SYSTEM SETTINGS Contents Printer Condition Settings The Printer Condition Set tings are used to configur e basic printer settings and se ttings for printing from a DO S application. To configu re the settings, touch the [ Printer Condition Settings] key.
7-22 SYSTEM SETTINGS Contents *1 When a s addle stitch finisher or finisher is installed. *2 T his setting is used to adjust the lin e width of vect or graphics (bla ck & white print ing only). Exce pt for CAD and ot her specialized uses, there is normally no nee d to change th is setting.
7-23 SYSTEM SETTINGS Contents PostScript Setting When an error occurs dur ing PostScript pr inting, these setti ngs determine whether or not an error notice is printed and whether or not the Pos tScript data is received in bin ary forma t.
7-24 SYSTEM SETTINGS Contents Document Filing Control Document Filing Control is us ed to create, edit, and delete custom fo lders for document filin g. Touch the [Document Filing Control] key to configur e the settings. When the [Document Filing Cont rol] key is touched, the fo llowing screen w ill appear.
7-25 SYSTEM SETTINGS Contents USB-Device Check This lets you chec k the connect ion when a USB de vice is connected to the ma chine. Touch the [ USB-Device Check] key to check the connection. User Control This section explains settings for user control.
7-26 SYSTEM SETTINGS Contents This section explains the system sett ings that are configure d by the administrator of the machine. Accessing the System Settings (Administrator) To access the system sett ings (administrator), th e administrator must log in as expla ined below.
7-27 SYSTEM SETTINGS Contents When User Authentication is Enabled When " User Au thentication Setting " (page 7-45) is enabled, follow the procedu re below to log in. When user authentication is by lo gin name and password (and e-mail address) When auto lo gin is enabled, the login screen will not appear.
7-28 SYSTEM SETTINGS Contents Login by user number Touch the [Admin Login] key. Enter the administrator password in the administrator password entry screen. This completes the administrator login proc edure. The system settings (administrator) can be used.
7-29 SYSTEM SETTINGS Contents System Settings (Administrator) List The system settings that appe ar following administrator logi n are shown belo w. The default se tting for each item is also shown. User Control * This cannot be set on the machine. Set this in "User Control" in the Web pages.
7-30 SYSTEM SETTINGS Contents Energy save * This function is not availabl e in some countries and regions. Operation Settings Item Factory default setting Page ■ Energy Save 7-57 ● Toner Save Mode 7-57 X Print Disabled X Copy* Disabled ● Auto Power Shut-Off Enabled 7-57 ● Auto Power Shut-Off Timer 30 min.
7-31 SYSTEM SETTINGS Contents *1 This cannot be set on the machine. Set this in the system settings in the Web pages. *2 When the In ternet fax expansion kit is installed. *3 When the fa csimile expansion kit is installed. *4 When the app lication integrat ion mod ule is installed.
7-32 SYSTEM SETTINGS Contents Device Control *1 When a saddle sti tch finisher is installed. *2 When a large capacity tray is install ed. *3 When a stand/1 x 500 shee t paper drawer / st and/2 x 500 she et paper drawer i s installed. *4 When a saddle sti tch finisher or finisher is installed.
7-33 SYSTEM SETTINGS Contents Copy Function Settings * When a saddle stitch fin isher is installed. Item Factory default setting Page ■ Copy Function Setting s 7-65 ● Initial Status Settings 7-65 .
7-34 SYSTEM SETTINGS Contents Network Settings Printer Settings Item Factory default setting Page ■ Network Settings 7-69 ● IPv4 Settings DHCP 7-69 ● IPv6 Settings Disabled 7-69 ● Enable TCP/I.
7-35 SYSTEM SETTINGS Contents Image Send Settings Item Factory default setting Page ■ Image Send Settin gs 7-73 ● Operation Settings 7-73 X Other Settin gs 7-73 Default Display Settings Scan (.
7-36 SYSTEM SETTINGS Contents X Settings to Disable Registration 7-74 Disable Registering Destinat ion from Operation Panel All d isabled 7-74 Disable Registering Destination on Web Page * 3 A.
7-37 SYSTEM SETTINGS Contents Compression Mode at Broadcasting 7-77 • Black & White MH (G3) • Colour/Greyscale Medium Maximum Size of E-mail Attachments (E- mail) Unlimited 7-78 Ma.
7-38 SYSTEM SETTINGS Contents *1 When the In ternet fax expansion kit is installed. *2 When the fa csimile expansion kit is installed. *3 When network conn ection is enabled.
7-39 SYSTEM SETTINGS Contents Document Filing Settings Item Factory default setting Page ■ Document Filing Settin gs 7-83 ● Other Settings 7-83 X Default Mode Settings Sharing Mode 7-83 X Sort Met.
7-40 SYSTEM SETTINGS Contents *1 When the exit tray unit is install ed. *2 When the In ternet fax expansion kit is installed. *3 When the fa csimile expansion kit is installed. ● Document Output Options 7-85 X Print Copy Enabled Print Enabled Scan Send Disabled Internet Fax Send (Incl.
7-41 SYSTEM SETTINGS Contents List Print (Administrator) *1 When network conn ection is enabled. *2 When the app lication integrat ion mod ule is installed.
7-42 SYSTEM SETTINGS Contents Enable/Disable Settings Item Factory default setting Page ■ Enable/Disabl e Settings 7-88 ● Printer Condition Settings 7-88 X Disable Blank Page Print Di sabled 7-88 .
7-43 SYSTEM SETTINGS Contents *1 When a large capacity tray is install ed. *2 When a stand/1 x 500 shee t paper drawer / st and/2 x 500 she et paper drawer i s installed. *3 When a saddle sti tch finisher or finisher is installed. *4 When a punch module is installed.
7-44 SYSTEM SETTINGS Contents Product Key * It may not be possible to use some settings, depending on th e peripheral devices installed. Data Backup Storing/Calling of System Settings Sharp OSA Settings *1 When the external account mod ule is installed.
7-45 SYSTEM SETTINGS Contents User Control User Control is used to config ure settings for use r authentication. Touch t he [User Control] key to configur e the settings. User Authentication Setting These settings enable or disable user authentic at ion and specify the authenticatio n method.
7-46 SYSTEM SETTINGS Contents Other Settings Actions when the Limit of Pages for Output Jobs This setting determines wh ether or not a job will be completed if the page limit is reached while the job is in progress. The following selections ar e available.
7-47 SYSTEM SETTINGS Contents User List This is used to store, edit, and de lete users when user authent ication is enabled. When the [User List] key is touched, th e following screen appears. • [Add New] key Use this to add a new user. • [Delete All Users ] key Use this to delete all sto red users.
7-48 SYSTEM SETTINGS Contents Settings *1 Does not appear whe n "User Number" is selected for the authentication method. *2 Only appears when "Use r Number" is se lected for the authentication method. *3 Not required when network authen tication is used, as the password stored in the LDAP server is used.
7-49 SYSTEM SETTINGS Contents Page Limit Group List This is used to store grou ps of Account Limit Set tings. Th e page limits for each user are specified by selecting one of these stor ed groups when the user is st ored. When the [Pag e Limit Grou p List] ke y is touched, the following screen ap pears.
7-50 SYSTEM SETTINGS Contents Authority Group List Use this to st ore groups of user auth ority setting s. The aut hority of each user is specifie d by selecting one of these stored groups when t he user is stored. When the [Authorit y Group List] key is touched, the fo llowing screen appears.
7-51 SYSTEM SETTINGS Contents List of settings and factory defa ult settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the pre vious ly stored groups for use as a template for the new group.
7-52 SYSTEM SETTINGS Contents *1 For information on ea ch setting, see the system settings (general/administrator) lists. *2 All allowed except "Chan ge Administrator Password".
7-53 SYSTEM SETTINGS Contents Favourite Operation Group List This is used to sto re favourite oper ation groups and home screens. Favourite Operation Group Registration Sets of prefer red settings can be as groups.
7-54 SYSTEM SETTINGS Contents Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favourite operatio n group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name.
7-55 SYSTEM SETTINGS Contents User Count This displays the tot al number of pages printed by each user. When the [User Coun t] key is touched, the following screen appears. • [Select All Users ] key This selects all users. • [Show] key This shows the counts of the selected user.
7-56 SYSTEM SETTINGS Contents Resetting user counts Select a user in the setting screen and touch the [Reset] key. A c ount reset scre en for that user will appear. The reset screen will vary dep ending on whether a si ngle user or multiple users were selected.
7-57 SYSTEM SETTINGS Contents Energy Save The Energy Save setti ngs help reduce power costs. From an environ mental perspective, these settings also help re duce pollution and conserve natural resources. Tou ch the [Energy Save] key to configur e the settings.
7-58 SYSTEM SETTINGS Contents Operation Settings Settings relate d to machine operation can be confi gured. Touch the [Ope ration Settings] key to configur e the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key.
7-59 SYSTEM SETTINGS Contents MFP Display Pattern Setting One of six colour pattern s can be selected for the colour pattern in the touch panel. A sample of the selected pa ttern can be viewed. Customize Key Setting Short-cuts to fu nctions that are frequen tly used ca n be disp layed in the ba se screen of each mo de.
7-60 SYSTEM SETTINGS Contents Preview Setting Configure settings for th e preview screen that can be used for fax / image send and document filing. Default Preview Display Set the display zoom ratio of the preview screen for fax / image send and docum ent filing.
7-61 SYSTEM SETTINGS Contents Device Control These settings contro l devices installed on the machine. Touch the [Device Contr ol] key to configure the settings. Other Settings Original Feeding Mode The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes.
7-62 SYSTEM SETTINGS Contents Optimization of a Hard Disk This function o ptimizes the hard drive of the machine by defragmenting dat a. If a job is in progress, a message will appear and optimiz ation will not begin until the job is finished.
7-63 SYSTEM SETTINGS Contents Original Size Detector Setting One of the 8 groups of stand ard original sizes shown below ca n be selecte d for detection by the ori ginal size detection function. Cancel Detect ion at Document Glass Original size detection on th e document glass can be disabl ed.
7-64 SYSTEM SETTINGS Contents Disabling of Devices Use these settings when a peripheral device on the machine has faile d or when you wish to temporarily disable a device. Disabling of Document Feeder Use this setting to prohibit the use of the automatic document fee der, such as when the feed er malfunctio ns.
7-65 SYSTEM SETTINGS Contents Copy Function Settings The following settin gs are related to copying. Touch th e [Copy Function Setting s] key to configure the se ttings. Default settings select ed with these settings apply to all function s of the machine (not just the copy fun ction).
7-66 SYSTEM SETTINGS Contents Other Settings Copy Exposure Adjustment This is used to adjust the exposure level wh en [Auto] is used for th e copy expo sure. Colour Use this to set the copy exposure level in colour mode for the document glass and for the automatic document feeder.
7-67 SYSTEM SETTINGS Contents Disabling Deletion of Job Programs This is used to pr ohibit the deletion and changing of copy settings stor ed in job prog rams. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies.
7-68 SYSTEM SETTINGS Contents Colour Adjustments The following colour se ttings can be configured. Initial Colour Balance Setting Colour balance values obta ined using "Colour Balance" in the special modes can be stored in a program (1 to 48), and those values ca n be retrieved and stored as the initial colour balance set ting*.
7-69 SYSTEM SETTINGS Contents Network Settings Network setting s are descr ibed below. Touc h the [Netwo rk Settings] k ey to config ure the set tings. IPv4 Settings When using the machine on a TCP/IP (IPv4) n etwork, use this setting to configure the IP address of the machin e.
7-70 SYSTEM SETTINGS Contents Printer Settings Settings related to the printer function can be config ured. Touch the [Printer Settings] key to configure the set tings. Default Settings Printer condition setting s are described below. Prohibit Notice Page Printing This setting is used to disable print ing of notice p ages.
7-71 SYSTEM SETTINGS Contents Interface Settings These settings are used to control and monito r data trans mitted to the USB port or network port of the machine. Hexadecimal Dump Mode This function is used to print the pr int data from a computer in hexa decimal format toge ther with the corresponding ASCI I text.
7-72 SYSTEM SETTINGS Contents Auto Colour Calibration This is used to pe rform automati c colour correction when the colour in c olour printing is off. The machine p rints a test patch, the test patch is scanned, and the colour is automatic ally correcte d.
7-73 SYSTEM SETTINGS Contents Image Send Settings Settings related t o the image send function (scan, Internet fax, et c.) can be configured. Touch t he [Image Send Settings] key to configure the settings. Operation Settings The operation sett ings below apply to all image send functio ns.
7-74 SYSTEM SETTINGS Contents Must Input Next Address Key at Broadcast Setting This setting is used to req uire that the [Next Addr ess] key be touched bef ore the next addr ess is entered wh en performing a broa dcast transmission.
7-75 SYSTEM SETTINGS Contents Disable Registration of Program This prohibits the use of the add ress book when a program is stored. Configure the setting f or each of the following items: •E - m a i l • FTP •D e s k t o p • Network Fold er • Internet Fax (Including Direct SMTP) •F a x Select All: Select all items.
7-76 SYSTEM SETTINGS Contents Use this settin g to enter th e Internet fa x address, fax number of the mach ine and the nam e of the user. Sender Data Registration Use this to store the se nder name for fax and In ternet fax, the se nder number f or fax, and the se nder address for Inte rnet fax.
7-77 SYSTEM SETTINGS Contents Scan Settings Settings related to scanning can be configured. Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send se ttings when performing Scan t o E-mail. Sender Name Enter a default sender name (maximum of 20 characters) .
7-78 SYSTEM SETTINGS Contents Maximum Size of E-mail Attachments (E-mail) To prevent the t ransmission of excessively large image files by Scan to E-mail, a file size limit can be s et from 1 MB to 10 MB in increme nts of 1 M B.
7-79 SYSTEM SETTINGS Contents I-Fax Settings These settings are used to configure the default settin gs for Inte rnet fax. Auto Wake Up Print When the [POWER ] key ( ) is "off" (b ut the main power switch is "on") and an In ternet fax is received, this function activa tes the machine and p rints the fax.
7-80 SYSTEM SETTINGS Contents Activity Report Print Select Setting This is used to have the Image Sending Activit y Report stored in the machine's memory aut omatically print at specified times.
7-81 SYSTEM SETTINGS Contents Rotation Sending Setting When transmitt ing an imag e that is on e of the fo llowing sizes, this function rotates the imag e counterclockwise 90 degrees.
7-82 SYSTEM SETTINGS Contents Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter- R (8-1/2" x 11"R) size fax is received, th is setting reduces the fax to A4R size. Receiving Date & Time Print Enable this setting to have t he date and time of reception printed.
7-83 SYSTEM SETTINGS Contents Document Filing Settings Document filing settings are de scribed below. Touch the [D ocument Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specif y which mode, Sharing or Confidential, is used as the default mode when storing a file.
7-84 SYSTEM SETTINGS Contents Colour Data Compression Ratio Setting [Low], [Medium], or [High] can be selected f or the default compression ratio f or transmission of a stored co lour file. Scan Complete Sound Setting This setting adjust s the volume of the beep that sounds when scanning ends.
7-85 SYSTEM SETTINGS Contents Document Output Options The use of a stored file ca n be allowed or prohibited by ope ra tion type and by the mod e from which the file was stored.
7-86 SYSTEM SETTINGS Contents List Print (Administrator) This is used to print lists and repor ts that are only for us e by t he administrator of t he machine. Touch th e [List Print (Administrat or)] key to configure the settings. Administrator Settings List Lists of the administ rator settings for th e following modes can be printed.
7-87 SYSTEM SETTINGS Contents Security Settings The following settin gs are related to security. To uch the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmissio n over a network. SSL is a protocol that enable s the encryption of information communica ted over a network.
7-88 SYSTEM SETTINGS Contents Enable/Disable Settings The following s ettings ar e used to p rohibit the us e of cert ain functions . Touch the [ Enable/Disa ble Settings] key to configure the settings. Printer Condition Settings Disable Blank Pa ge Print This setting is used to disable blank p age printing.
7-89 SYSTEM SETTINGS Contents Disabling of Colour Mode (When a colour-relate d problem has occurred.) When a colour-rela ted problem has occ urred and printing is not possible, th e use of colour mode can be temporarily prohibited. Black & white printing will still be allowed.
7-90 SYSTEM SETTINGS Contents Disable Registering Dest ination on Web Pa ge (When network connecti on is enabled.) This disables addr ess control from the We b pages. • Group (Direct Entry) • Group (Addre ss Book) • Individual Select All: Select all items.
7-91 SYSTEM SETTINGS Contents Change Administrator Password This is used to change th e administrato r password. To uch the [Change Admi nistrator Password] key to change the password. When changing the password, be sure to remember the new passwo rd.
7-92 SYSTEM SETTINGS Contents Data Backup Settings and inf ormation stored i n the machine can be saved to USB memory. Storage Backup Address book info rmation and user infor mation stored in the machine ca n be saved to and retrieved from USB memory.
7-93 SYSTEM SETTINGS Contents Storing/Calling of System Settings The current system setti ngs can be stored, previous ly stored system settings can be ret rieved, and the factory def ault system settings can be res tored. Touc h the [Storing/Calling of System Sett ings] key to configure the settings.
7-94 SYSTEM SETTINGS Contents Sharp OSA Settings External Account Setting (When the external ac count module is installed.) External Accou nt Control When this setting is enabled, the machin e enters external tota ling mode and the totaling fu nction can be used via an external account app lication.
7-95 SYSTEM SETTINGS Contents This section explains system setti ngs that are specifically for the fax f unction. The system settings fo r the fax function can only be conf igured when th e facsimile expansion kit is installed.
7-96 SYSTEM SETTINGS Contents Address Control Address Book This section explains items specif ically used for fax in "Address Control". For item s that are also used for other functions, se e " Address C ontrol " (page 7-16). When the [Address Book] key is touch ed, the following screen appear s.
7-97 SYSTEM SETTINGS Contents Settings Item Description General items stored Address Type Select the type of address to be stored in the address bo ok. In this case, select [Fax ]. Search Number Set a search number. The lowest avail able number is automat ically entered.
7-98 SYSTEM SETTINGS Contents F-Code Memory Box This section explains how to store memory boxe s for various types of F -code commu nication. When the [F-Code Memor y Box] key is touched, the followi ng screen appears. • [Add New] key Use this to add a new mem ory box.
7-99 SYSTEM SETTINGS Contents Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory bo x for F-code polli ng memory.
7-100 SYSTEM SETTINGS Contents Fax Data Receive/Forward This section expla ins settings for rec eption and forwar ding. Fax Settings The following items appear when the "Fax Settings" are configu red. Item Description Receive Setting Set the fax reception method.
7-101 SYSTEM SETTINGS Contents System Settings for Fax (Administrator) List When the system settings fo r fax are accessed with admini strator rights, the following it ems appear. For informat ion on the gener al settings, see " System Settings f or Fax (General) List " (page 7-95).
7-102 SYSTEM SETTINGS Contents * This function is not availabl e in some countries and regions. Transaction Report Pr int Se lect Setting 7-104 • Single Se nding Print Out Error Report Only • .
7-103 SYSTEM SETTINGS Contents Image Send Settings Settings related t o the image send function (scan, Internet fax, et c.) can be configured. Touch t he [Image Send Settings] key to configure the settings. Fax Settings The fax settings can be enable d or disabled to suit the needs of your workplace.
7-104 SYSTEM SETTINGS Contents Original Print on Transaction Report When a transaction repo rt is printed for a memory transmission, this is used t o print part of the first page of the transmitted orig inal on the transaction rep ort. Select one of the settings belo w.
7-105 SYSTEM SETTINGS Contents Settings for fax transmissio n can be configured. Auto Reduction Sending Setting This setting is used to h ave the size of transmitted faxes automatically r educed to match th e size of the paper in the receiving machine.
7-106 SYSTEM SETTINGS Contents Recall in Case of Line Busy This progra m is used t o set the num ber of reca ll attempts and t he interval between recall at tempts when a transmission is not successful du e to the line being busy or other re ason.
7-107 SYSTEM SETTINGS Contents Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatic ally receives a call and begins fax reception in a uto reception mode.
7-108 SYSTEM SETTINGS Contents Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter- R (8-1/2" x 11"R) size fax is received, th is setting reduces the fax to A4R size. Receiving Date & Time Print Enable this setting to have t he date and time of reception printed.
7-109 SYSTEM SETTINGS Contents The following settings are for regular polling memory using the Public Box. Set Fax Polling Security When the memory polling functi on is us ed, this setting determines wh ether any machine will be allowed to poll your machine, o r only machin es that have been stored in your machine.
8-1 This section provides solutions to possib le problems in a question and an swer format. Locate th e question that relates to your problem and use the an swer to help correct the situat io n. If you are unable t o solve a problem using this manual, please contact your dea ler or neares t author ised service representati ve.
8-2 TROUBLESHOOTING Contents This section explains what to do when a pap er misfeed occurs in the machine. REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfee d has occurred." will appear in t he touch panel and printing and scanning will stop.
8-3 TROUBLESHOOTING Contents PAPER MISFEED ILLUSTRATIONS If you require more info rmation when reading the instru ctions in the touc h panel, se e the paper misfeed illustrations below. Refer to the illustration belo w and then go to the appropriate illust ration (1 to 14) for your situation.
8-4 TROUBLESHOOTING Contents (3) Paper misfeed in the fusing unit Rotate knob and re move the misfed paper. If the misfed paper is insid e the fusing area , press down on the green part to tilt the fusing unit do wn toward you . Rotate knob and re move the misfed paper.
8-5 TROUBLESHOOTING Contents (10) Paper misfeed in the finisher Open the front cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Turn roller rota ting knob in the direction of th e arrow to remove the misfed paper.
8-6 TROUBLESHOOTING Contents (12) Paper misfeed in the paper pass unit Pull out the paper pass unit and remove the misfed paper. Check the paper r eversing section insid e the tray and remove any misfed paper.
8-7 TROUBLESHOOTING Contents Follow the steps below to remove a staple jam. ☞ FINISHER ☞ SADDLE STITCH FINISHER (page 8-9) FINISHER REMOVING STAPLE JAMS 1 Open the cover. 2 While pressing the lever over to the left, slide the finisher to the left until it stops.
8-8 TROUBLESHOOTING Contents 5 Lower the lever at the front end of the staple case. 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
8-9 TROUBLESHOOTING Contents SADDLE STITCH FINISHER Finisher unit 1 Open the front cover. 2 While pulling the lever, slide the saddle stitch finisher to the left until it stops. 3 Lower the staple case release lever and remove the staple case. Pull the staple case out to the right.
8-10 TROUBLESHOOTING Contents 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Push the saddle stitch finisher back and latch it to the machine. 8 Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
8-11 TROUBLESHOOTING Contents Saddle stitch unit Before starting th is procedure, remove all output fr om the outpu t tray of the saddle stitch fin isher. Do not replace removed output in the output tray. 1 Open the side cover. 2 Remove the staple cartridge from the staple unit.
8-12 TROUBLESHOOTING Contents 6 Push down knob (B). 7 Load new staple cartridges. Remove the cove r from each staple cartridg e and then insta ll the cartridge. 8 Close the side cover. Make a test print or copy using the saddle stitch function to verify that stapling takes place correctl y.
8-13 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPYING OPERATION COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying do es not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-14 TROUBLESHOOTING Contents Image rotation does not take place. Did you select the paper size or copy ratio manually? Copy using automati c paper selection and automatic ratio selection.
8-15 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light or too dark. Is the image too light or too dark? Sel ect an appropriate exposure mode fo r the original being copied and adjust the expo sure level manually.
8-16 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINTING OPERATION PRINTING PROBLEMS RELATED TO PRIN TING OPERATION • Printing doe s not take p lace.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-17 TROUBLESHOOTING Contents Printing does not take place. Is the IP address selected correctly? (Windows) If the machine does not have a permanen t IP address (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
8-18 TROUBLESHOOTING Contents Printing does not take place. Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask t he administrator of the machine to configure an appropriat e time in "I/O Timeout".
8-19 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINT RESULTS A tray, finisher, or other peripheral device installed on the machine ca nnot be used. Have the peripheral device s that are installed o.
8-20 TROUBLESHOOTING Contents Part of the image is cut off. Does the paper size specified b y the job match the size of paper loaded in the tray? Make sure that the paper size setting matches the size of paper loaded in the tray. The paper size setting is selected as fo llows: Windows: On the [Paper] ta b of the printer d river.
8-21 TROUBLESHOOTING Contents Many nonsense characters are pr inted. Is your computer or the machine in an unstable state? If little free space remains in the memory or hard drive of your computer, or many jobs have been spooled on the machine and it has little free memory remaining, printed text may turn into nonsense characters.
8-22 TROUBLESHOOTING Contents FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmissio n does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-23 • The transmit ted fax prin ts out blank at the rece iving side.
8-23 TROUBLESHOOTING Contents PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does not take place. Is the telephone line connected securely? Check the telephone line socket, the wall socket, and any extension adapters to make sure that all connections are secure.
8-24 TROUBLESHOOTING Contents Transmission does not take place. Does the job status screen (completed jobs) or a transaction report in dicate that the transmission was not successful? Perform the transmission again.
8-25 TROUBLESHOOTING Contents PROBLEMS RELATED TO RECEPTION Transmission does not begin at the specified time. Is the machine's clock set to the correct time? Set the clock to the correct time.
8-26 TROUBLESHOOTING Contents PROBLEMS RELATED TO TELEPHONE PROBLEMS RELATED TO AUDIBLE SIGNALS The mach ine does not begin fax reception. Has the reception mode been set to "Manual Reception" in the system settings? When the reception mode is set to "Manual Reception", the machine will not receive faxes auto matically.
8-27 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used.
8-28 TROUBLESHOOTING Contents PROBLEMS RELATED TO SC ANNING / INTERNET FAX OPERATION SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmissio n does not take place. . . . . . . . . . . . . . . . . . . . . . . . . .
8-29 TROUBLESHOOTING Contents Transmission does not take place. Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? If your administrator has set a limit on the size of transmitted files, a file that exceeds the limi t cannot be transmitted.
8-30 TROUBLESHOOTING Contents The received image file cannot be ope ned. Does the viewer pr ogram used by the recipient support the forma t of the received image data? The recipient may be able to open the file if y ou change the file type and compressi on mode selected at th e time of transmission.
8-31 TROUBLESHOOTING Contents PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smal ler than the actual original size? Set the scan size to the actual original size.
8-32 TROUBLESHOOTING Contents The [COLOUR STAR T] key indicator is not lit. Are Internet fax or fax destinations included? If Internet fax or fax destinations are included in the destinations, only the [BLA CK & WHITE START] key can be used. JPEG was selected for the file type but the file was created as a TIFF file.
8-33 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used.
8-34 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-34 • A filed data can not be printed.
8-35 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILE MANAGEMENT A job cannot be stored in a custom folder. Do custom folders appear in "Folder Information"? (When printing) Click the [Get Folder Name] button in the docume nt filing save screen of the printer driver to call up th e custom folders that have been created on the machine.
8-36 TROUBLESHOOTING Contents GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERA TION • Specified ma chine functio ns cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-37 • The operat ion panel ca nnot be us ed.
8-37 TROUBLESHOOTING Contents PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been di sabled by the administrator? Some functions may have been disabled in the system settings (administrator).
8-38 TROUBLESHOOTING Contents The operation panel cannot be used. Does the message " Call for service. Code:xx-xx*." appear in the touch panel? *Letters and numbers appear in xx-xx.
8-39 TROUBLESHOOTING Contents PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem Point to check Solution The original misfeeds (automatic document feeder). Is too much paper loaded in document feeder tray? Make sure that the stack of paper in the tray is not higher than the indicator line.
8-40 TROUBLESHOOTING Contents PROBLEMS RELATED TO QU ALITY / PRINT RESULTS The paper misfeeds. Is A5 (5-1/2" x 8-1/2") size paper loaded? Load A5 (5-1/2" x 8-1/2") size paper in tray 1 (the first tray), in tray 2 (the second tray), or in the bypass tray.
8-41 TROUBLESHOOTING Contents Smudges appear on printed output. Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other models or special pap er that is not suppo rted may result in misfeeds, creases, or smudges.
8-42 TROUBLESHOOTING Contents PROBLEMS RELATED TO PERIPHERAL DEVICES Printing takes place on the wrong side of the paper. Is the paper loaded with the print side facing in the correct direction? • Trays 1 to 4: Load the paper with the front side facing up*.
8-43 TROUBLESHOOTING Contents Stapling does not take place (including pamphlet stapling). Are there more sheets than can be stapled at once? For the maximum number of sheets that can be stapl ed, see "SPECIFICATIONS" in the Safety Guide.
8-44 TROUBLESHOOTING Contents OTHER PROBLEMS The stapling position or punch position i s not correct. Is the stapling position set correctly? Check the stapling positi on setting. ☞ 2. COPIER " OUTPUT " (page 2-33) Are the punching positi ons set correctly? Check the punch posi tion settings.
MX3100-EX-Z1 Operation Guide MX-2600N MX-3100N MODEL:.
Ein wichtiger Punkt beim Kauf des Geräts Sharp MX-3100N (oder sogar vor seinem Kauf) ist das durchlesen seiner Bedienungsanleitung. Dies sollten wir wegen ein paar einfacher Gründe machen:
Wenn Sie Sharp MX-3100N noch nicht gekauft haben, ist jetzt ein guter Moment, um sich mit den grundliegenden Daten des Produkts bekannt zu machen. Schauen Sie zuerst die ersten Seiten der Anleitung durch, die Sie oben finden. Dort finden Sie die wichtigsten technischen Daten für Sharp MX-3100N - auf diese Weise prüfen Sie, ob das Gerät Ihren Wünschen entspricht. Wenn Sie tiefer in die Benutzeranleitung von Sharp MX-3100N reinschauen, lernen Sie alle zugänglichen Produktfunktionen kennen, sowie erhalten Informationen über die Nutzung. Die Informationen, die Sie über Sharp MX-3100N erhalten, werden Ihnen bestimmt bei der Kaufentscheidung helfen.
Wenn Sie aber schon Sharp MX-3100N besitzen, und noch keine Gelegenheit dazu hatten, die Bedienungsanleitung zu lesen, sollten Sie es aufgrund der oben beschriebenen Gründe machen. Sie erfahren dann, ob Sie die zugänglichen Funktionen richtig genutzt haben, aber auch, ob Sie keine Fehler begangen haben, die den Nutzungszeitraum von Sharp MX-3100N verkürzen könnten.
Jedoch ist die eine der wichtigsten Rollen, die eine Bedienungsanleitung für den Nutzer spielt, die Hilfe bei der Lösung von Problemen mit Sharp MX-3100N. Sie finden dort fast immer Troubleshooting, also die am häufigsten auftauchenden Störungen und Mängel bei Sharp MX-3100N gemeinsam mit Hinweisen bezüglich der Arten ihrer Lösung. Sogar wenn es Ihnen nicht gelingen sollte das Problem alleine zu bewältigen, die Anleitung zeigt Ihnen die weitere Vorgehensweise – den Kontakt zur Kundenberatung oder dem naheliegenden Service.
