Benutzeranleitung / Produktwartung 2550ci des Produzenten Kyocera
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OPER A TION GUIDE F AX SY STEM V.
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i Safety Conventions in This Guide Please read the Operation Gu ide before using the facsim ile. Keep it close to the facsimile for ea sy reference. The sections of this handbook and parts of the facs.
ii <Note> Due to performance upda ting, information in this Op eration Guide is subject to change with out notice..
iii Content s 1 Part Names and Fu nctions Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iv 6 Setup and Registrat ion Selection of T elephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Selection of T ransmit T erminal Identifica tion (TTI) . . . . . . . . . . . . . . . . . . . . . .
v Safety Information About this Operation Guide This Operation Guide contains info rmation on usin g the facsimile func tions of this machine . Please read the Operation Guide before you star t using the machine. Keep it close to the machine for easy reference.
vi General Notice Legal Notice WE SHALL HAVE NO LIABILITY FO R LOSS, WHETHER OR PARTIAL, OF RECE IVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DA MAGES TO THE FAX SYSTEM, MALFUN CTIONS, MISUSE, OR EXTERN.
vii 6 The telephone company may make chan ges in its facilities, equipment, operations or procedures that could affect the operation of th e equipment. If this happe ns the telephon e comp any will provide adv ance notice in order for you to make necessar y modi fications to maintain un interrupted service.
viii IMPORT ANTES MESURES DE SECURITE Certaines mesures de sécurité doivent êt re prises pendant l'utilisat ion de matériel téléphon ique afin de réduire les risques d'incendie, de choc électr ique et de blessures.
ix Declarations to Eu ropean Directives DECLARATION OF CONFORMITY TO 2004/108/ EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC We declare under our sole resp onsibility that th e product to which this declarati on relates is in conformity with the following specifications.
x T echnical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for.
xi Network Comp atibility Declaration The manufacturer declares tha t the equipment has been d esigned to operate in the pub lic switched telephone networks (PSTN) in th e following countries: Aus.
xii Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Befor e Use Explains the settings required before using fax.
xiii Chapter 10 - Troubles hooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Op eration Guide contains information for using bo th the inch and metric versions of this machine.
xiv Conventions in This Guide The following conventions are used depe nd ing on the nature of the description. Description of Op eration Procedure In this Operation Guide, the continuou s operatio n o.
xv Originals and Paper Sizes This sectio n explains th e notation used in th is guid e when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the h.
xvi.
1-1 1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refe r to the machine’s Operation Guide . • Operation Panel .............. ...........
Part Names and Functions 1-2 Operation Panel For the names of keys and indicators required when func tions othe r than FAX are used , refer to the mac hine’s Operation Guide . * The operation panel may differ from the above illustration de pending on the type of your machine.
Part Names and Functions 1-3 1 * The operation panel may differ fr om the above illustration dependin g on the type of your mac hine. Lit when the machine' s main power is on. Perform user switching authentication and logo ut. Displays the Interrupt Cop y screen.
Part Names and Functions 1-4 Machine This chapter explains the names of parts whe n the machine is used as a fax machine. For the parts required when functions othe r than FAX are used, refer to the machine’ s Operation Guide . * The machine may differ from the above illustration depending on the ty pe of your machine.
Part Names and Functions 1-5 1 Document Processor (optional) * The machine may differ from the above illustra tion depending on the ty pe of your machine. 89 1 0 1 1 7 12 7O r i g i n a l placeme nt indicator Indicates the original st atus in the Documen t Processor .
Part Names and Functions 1-6.
2-1 2 Prep aration Before Use This chapter explains the preparation nec essary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • Quick Setup Wizard (Fax Setup) .
Preparation Before Use 2-2 Quick Setup Wizard (Fax Setup) In quick setup mode, a wizar d is used to configure the following settings Be sur e to complete the settings before using the fax system. Fax setup it ems NOTE: The settin gs can be changed in the system menu.
Preparation Before Use 2-3 2 Fax setup proc edure 1 Press the System Menu ke y. 2 Press [Quick Setup Wizard], [F AX Setup], and then [Next]. S tar t the wizard. 3 Select the region a nd press [OK]. 4 When setup is finished, press [Finish ]. End Next FAX - Quick Setup Wizard 1.
Preparation Before Use 2-4 Date and T ime Entry Register the date and time of the mac hine’s built-in c lock. Becaus e the FAX delaye d transmiss ion is conduct ed based on the time registered here, be su re to register the correct date and time. IMPORTANT: C orrect the time displa yed on the touch pa nel of the operation panel regularly.
Preparation Before Use 2-5 2 Using the Address Book You can select the destinatio n for a fax or i-FAX from the Address Book. You can select [Ext Address Bo ok] to use an LDAP address book. Changing the initially displayed address book Set the initially displayed add ress book to [Machine Ad dress Book] or [Ext Address Book] (LDAP address book).
Preparation Before Use 2-6 3 Press [Change] of Address Number . 4 Using [+]/[-] or the numeric ke ys, enter the custom address number (0 001 to 2,500).
Preparation Before Use 2-7 2 11 Press [Sub Address] and ente r the sub address using the num eric keys. NOTE: Y ou can use up to 20 digit s including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub addre ss. Press [Space] to enter a space .
Preparation Before Use 2-8 19 If necessary , press [TX S tart S peed] a nd [ECM] to change the setting s. Press [Change] of each key to change the settings, and press [OK]. 20 Check if each item has bee n entered correctly . 21 Check if the destination has be en set correctly , and press [Register].
Preparation Before Use 2-9 2 2 Press [Edit Destination ], [Register/Edit ] of Address Book , [Add], [Contact], and then [Next]. 3 Press [Change] of Address Number . 4 Using [+]/[-] or the numeric ke ys, enter the custom address number (0 001 to 2,500).
Preparation Before Use 2-10 12 Press [Change] of Paper Size . 13 S pecify the destination conditions and press [OK]. 14 Check if the destination has be en set correctly , and press [Register].The destina tion is added to the Address Book. 15 The one-touch key reg istration confirmation screen appears.
Preparation Before Use 2-11 2 18 Press [Change] for [Display Name] and [Destination] to change the se ttings as needed. 19 Press [Register]. If the one-touch key has alread y been registered, the overwrite registrati on confirmation screen appears. Press [Y es] or [No].
Preparation Before Use 2-12 8 Press [Membe r]. 9 Press [Add]. 10 Select the destination (cont act) to be registered to the group. NOTE: Y ou can search for de stinations by name or address number . 11 Press [OK]. 12 T o add a destination, repeat step s 8 to 1 1.
Preparation Before Use 2-13 2 Printing Address List You can print the list of destinatio ns registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. 1 Press the System Menu ke y. 2 Press [Edit Destination ], and then [Next] of List Print.
Preparation Before Use 2-14 Using One-touch Keys With One-touch keys on the [Destinati on] screen, you can access destinations in the Address Book. Registering a New One-touch Key You can register the destinat ion (contact or group) in the Address Book to a One-touch key.
Preparation Before Use 2-15 2 Changing/Deleting Registration Content s You can chang e the destination registered to a One-touch ke y to another destination, or delete the registration contents of th e One-touc h key. NOTE: When changing the destination informa tion in the A ddress Book, the information registered to the One - touch key is updated.
Preparation Before Use 2-16 5 Pressing [Y es] on the change confirmation screen register s the destination to the One- touch key . When deleting regis tration content s 1 Pre ss [Delete] . 2 Pressing [Y es] on the deletion confirmation screen deletes the registr ation contents of the One-touc h key .
3-1 3 F AX Operation (Basic) This chapter explains the following basic operations. • Enter key and Quick No. Search ke y .............. ............................................... ......... 3-2 • Automatic Send............ ....................
FAX Operation (Basic) 3-2 Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Ente r ( ) key The Enter key works in the same way a s keys displayed on the touch panel, such as [OK] and [Clo se].
FAX Operation (Basic) 3-3 3 2 In the number entry scre en, use the num eric keys to enter the speed dial number . NOTE: If you enter a 4-digit speed dial numb er , the operation in step 3 can be omitted. The basic send screen appears and th e spec ified destination appears in the destinations list.
FAX Operation (Basic) 3-4 Automatic Send General transmission using the numeric keys is explained. NOTE: T o send an Internet F AX (i-F AX), refer to i-F AX T ransmission on page 8-8 . Switching to the F A X Screen Check that the basic F AX screen is displayed.
FAX Operation (Basic) 3-5 3 document processor st arts. When multi ple-page originals are placed, each p age is scanned after the previous one is sent. Direct T ransmission (When ori ginals are placed on the glass surface): This method is suitable for sending bo ok originals that cannot be placed in the document processor .
FAX Operation (Basic) 3-6 Placing Originals Place the originals on th e glass surface or in the optional document processor . Refer to the machine’s Operation Guide fo r placing originals.
FAX Operation (Basic) 3-7 3 reentering the fax number. To del ete the number entirely, press the Clear key on the operation pan el. When [Add to Addr Book] is displayed, you can register entered contents to the Address Book. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to ente r a fax number.
FAX Operation (Basic) 3-8 Selecting the Density Adjust the density when scannin g originals. 1 Press [Color/Image Quality], and then [Density]. Y ou can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3- 24 .
FAX Operation (Basic) 3-9 3 2 Select the original image. • T ext + Photo: Suitable for originals co ntaining a mixture of text and photos. • Photo: For enhan ced copies of photographs. • T ext: Sharply renders pencil text and fine lines. When text is selected, the OCR screen appears.
FAX Operation (Basic) 3-10 receiving the originals at su ch image quality . When the receiving system does not have such capability , originals are sent at an image quality of 200 × 200 dpi (Fine). 3 Press [OK]. Selecting the original size Set the size of the original to be faxed.
FAX Operation (Basic) 3-11 3 Send St art Press the Start key . Tran smission begins. NOTE: When On is selected in Dest. Check before Send , a destination confirmation screen is displayed when you press the Start key . For details, refer to Confirmation Screen of Destinations on p age 5-12 .
FAX Operation (Basic) 3-12 F AX Automatic Reception When using this machine as a FAX-dedicate d machine t hat does not receive telephone calls, set the machine to FAX-dedicated reception.
FAX Operation (Basic) 3-13 3 The number of pages th at can be stored depends on th e pages. As a genera l guideline, about 700 A4 size pages at normal resolution can be stored. During memory rece ption, F AX Reception Printing Jobs are displayed o n Printing Job s of the Stat us screen.
FAX Operation (Basic) 3-14 Canceling Communication The method for cancelling communicati on with this machine differs depend ing on the trans m ission method (memory tran smission o r direct tran smission) and comm unication form. Methods of cancelling in various cases are explain ed here.
FAX Operation (Basic) 3-15 3 3 T o cancel a delayed transmission, select the job to be cancelled and press [Cancel]. When the canc el confir mation sc reen appea rs, press [Y es] . T ransmiss ion is canc eled. T o send delayed transmission immediately , select the job to be sent and press [S t art Now].
FAX Operation (Basic) 3-16 Selecting a Destination from the Address Book Select a destination register ed in the Address Book. NOTE: Y ou can set the mac hine up so that the ad dress book scre en appears when yo u press the Send key . For details, refer to Setting the Default Send Screen in the Operation Guide for the machine .
FAX Operation (Basic) 3-17 3 Searching for a Destinat ion You can search for a de stination registered in the Addres s Book, and further refine your search if necessary .
FAX Operation (Basic) 3-18 Search (Name) Press [Search (Name)] and en ter the name you want to search. Search (No.) Press [Search (No.)] and ente r the address number you want to search. Destination type sear ch refinement Press [FAX] or [Group]. T he destina tion by the destination type is disp layed.
FAX Operation (Basic) 3-19 3 Changing/Deleting Re gistration Content s You can change or delete the contents of destinations (contact) or groups. 1 Press the System Menu key. 2 Press [Edit De stination] a nd then [Register/Edit] of Address Book . 3 Select the dest ination or g roup to ed it.
FAX Operation (Basic) 3-20 When deleting the destinat ion of a contac t registration or group Press [Delete]. Press [Y es ] in the confirmation screen to delete the destination or group. 6 Press [Register]. When the change confirmation screen appears, press [Y es].
FAX Operation (Basic) 3-21 3 Selecting a Destinatio n by One-touch Key Select a destination by a One- touch key. On the [Destination] scr een, press the One-touch key to which the destination is registered. NOTE: When the One-touch key fo r the destination is not displaye d on the to uch panel, pres s [ ]/[ ] on the right side.
FAX Operation (Basic) 3-22 Using the Speed Dial key You can designate a four-digit (0 001 to 1000) One-touc h key number (speed dial) to se lect the destination. NOTE: For details, refe r to U sing One-to uch Keys o n page 2-14 . Press Quick No . Search key or [No.
FAX Operation (Basic) 3-23 3 Dialing the Same Receiving System (Redial) Redial is a function allowing you to di al the last entered number once again. Automatic Redial This function automatically r edials a receiving syst em that does not respond whe n you try to send fax.
FAX Operation (Basic) 3-24 Previewing Images You can display a preview image of a sca nned original on the panel to check the image to be sent. 1 Prepare to send th e image as described in Automatic Send on page 3-4 .
FAX Operation (Basic) 3-25 3 NOTE: When On is selected in Destination Check before Send , a destin ation confirmation screen is displayed when you press the Start key .
FAX Operation (Basic) 3-26 Quick Setup Screen To display the Quick Setup Screen, which shows frequently used fax send settings, press [Q uick Setup ] in the fax base screen. NOTE: The settings that can be configured in the Qui ck Setup Screen are ba sic settings.
FAX Operation (Basic) 3-27 3 Changing Registration The following procedur e is one ex ample for r eplacing the registration of Density with Zoom in the Quick Setup Screen for faxing. 1 Press the System Menu key. 2 Press [F AX], [Next] of Quick Setup Regist ration , and then [Change] of Zoom .
FAX Operation (Basic) 3-28 Registering Shortcut s Add shortcuts in the Quick Setup screen for easy access to the frequently used fun ctions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts.
4-1 4 F AX Operation (Advanced) This chapter explains the me thod to effectively use FAX. • Long Originals ................. ................................ ............................................... ......... 4-2 • Delayed T ransmission ...
FAX Operat ion (Advance d) 4-2 Long Originals Use the optional document processor to scan long origin als ( originals that are longer in the paper feeding direction). NOTE: Only a single side of a long origina l can be sent. Originals of up to 1,600 mm/6 3" long can be scanned.
FAX Operat ion (Advance d) 4-3 4 Delayed T ransmission When you have set a transmission start time, this function automatically s ends origina ls at the preset time . You can use delayed transmission together with the broadcast transmission function, etc.
FAX Operat ion (Advance d) 4-4 4 Press [On] and use [+]/[-] to enter the transmission sta rt time. NOTE: Y ou can also press [# Keys] and use the numeric keys to enter t he transmiss ion start time. 5 Press [OK]. 6 Set the destination, and press the St a rt key .
FAX Operat ion (Advance d) 4-5 4 4 When changing the de stination to another destinat ion 1 Press [ ] or [ ] to select the destination you want to change. When pressing [Address Book] 1 Press [Delete]. 2 Select the destination you want to change in the list.
FAX Operat ion (Advance d) 4-6 Broadcast T ransmission This function allows you to send th e same orig inals to several destinations in on e operation. The machine stores (memorizes) origina ls to send in memory tempo rarily, and automatically repeats d ialing and transmission to the set destination afterw ards.
FAX Operat ion (Advance d) 4-7 4 2 Select the check boxes beside the destinations to select from the list. T o use an LDAP address book, select [Ext Address Book] in [Destination]. 3 Press [OK]. Select the destinatio n from the One-touch keys Press all the One-touch ke ys to which necessary destinations are registe red.
FAX Operat ion (Advance d) 4-8 For deta ils, refer to Entry Check fo r New Destination in the machine’s Oper ation Guide . T o co ntinue entering a new address, pre ss [i-F AX Address Entry] an d repeat the above procedur e. T o co rrect the i-F AX number , press [Detail/Edit].
FAX Operat ion (Advance d) 4-9 4 St andby T ransmission During a communication, you can scan originals an d schedule a next transmission. When th e first communication is completed, th e machine automatically starts the scheduled next transmission.
FAX Operat ion (Advance d) 4-10 Interrupt Send During communication, when you scan originals by sele cting direct transmis sion, you can use inte rrupt send. Even when the com munication is prolonged d ue to broadcast transmission or a next transmission being scheduled, the machine will firs t send originals for which in terrupt send has been set.
FAX Operat ion (Advance d) 4-11 4 Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number crea ted with a number common to several destinations.
FAX Operat ion (Advance d) 4-12 • If Entry Check for New Destination is Off , press [OK] to complete entering the number . • If Entry Check for New Destination is On , press [OK] and you are prompte d to confirm the F AX number is correct. Re-enter the same F AX number and press [ OK] to com plete t he entry .
FAX Operat ion (Advance d) 4-13 4 Manual Sen d This method allows you to sen d originals by pr essing the Start key after confirming that the telephone line has connected to the r eceiving system.
FAX Operat ion (Advance d) 4-14 Manual Reception This method allows you to receive faxes by pressing [Manual RX] afte r confirming that the telephone line has connected to the se nding system.
FAX Operat ion (Advance d) 4-15 4 2 Press [Device/ Communication ], and then [Manual RX]. Reception will start. NOTE: When using a telephone set that can send tone signals, use the telephone to st art the reception of originals with the remo te switch function.
FAX Operat ion (Advance d) 4-16 Remote Switch Function You can start fax reception by opera tion from the connec ted telephone set. This functi on is convenient for using this machine and a telepho ne set (commercially available product) in combination installed at places distant from each other.
FAX Operat ion (Advance d) 4-17 4 Using the Remote Switch Dial To start fax reception by operation fr om the connected telephone set, use the following operation. 1 The connected telepho ne set makes a ringing tone. 2 Lift th e handset of the telephone.
FAX Operat ion (Advance d) 4-18 Printing/Sending Received Faxes by Requirement s (Memory Forwarding) When you have re ceived a fax, you can forward the receiv ed image to other faxes, comp uters, and FAX Boxes or specify a number of copies.
FAX Operat ion (Advance d) 4-19 4 Sub address confidential delivery You can store the received or iginals in the FAX Bo x regist ered in advance without printing them, and ou tput the originals without an yone seeing them. Setting example 1 Register the F AX Box.
FAX Operat ion (Advance d) 4-20 Using Requirement s for All Receptions By applying the requirements to all re ceptions, you can have all faxes that you receive be printed or forwarded based on the requirements. To use requirements for all r ec eptions, use the following procedure.
FAX Operat ion (Advance d) 4-21 4 NOTE: T o edit a registere d destination, select the destination to be edited fr om the list, press [Deta il/Edit] and edit the informa tion. To remove a regi stered destination, select the des tination to be removed fr om the list and press [Delete].
FAX Operat ion (Advance d) 4-22 12 Y ou can change the following se ttings. • N umber of Copies • Enable time setting • F ile name re gistration NOTE: For details on above se ttings, refer to Forwarding Det ail Settings on page 4-28 . 13 Press [OK].
FAX Operat ion (Advance d) 4-23 4 10 Press [Change] of Requirement . 11 T o forward fax reception, select [F AX] and press [Next]. T o fo rward i-F AX reception, select [i-F AX] and press [Next]. 12 Register the requir ements. When F AX was selec ted in step 1 1.
FAX Operat ion (Advance d) 4-24 When you set the sender fax number as a forwarding requirement, select the sear ch requirement from Search by pu ll-down men u. • Same as •S t a r t s w i t h • Ends with • Includes 13 Press [OK]. 14 Press [Next] of Forward Setting .
FAX Operat ion (Advance d) 4-25 4 NOTE: T o edit a registere d destination, select the destination to be edited fr om the list, press [Deta il/Edit] and edit the informa tion. To remove a registered destination, select th e destination to be removed from the list and press [Delete].
FAX Operat ion (Advance d) 4-26 26 Press [Register]. The forwarding settings is registered . 27 T o register another forwarding settings, repeat steps 4 to 26. 28 T o set forwarding of rece ived faxes that do not meet the conditions, s elect other , press [Detail], and change the settings.
FAX Operat ion (Advance d) 4-27 4 Changing/Deleting Settings by Requirement To change or delete the settings by requirement, follow the ste ps below. 1 Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22 . 2 Select the requirement name to be deleted or changed.
FAX Operat ion (Advance d) 4-28 Cancelling the Sett ing of RX/Forward Requirements To cancel the memory fo rwarding, follow the steps below. 1 Press the System Menu ke y. 2 Press [F AX] and then [Next] of RX/Forward Requirement s . 3 Press [Off] and then [OK].
FAX Operat ion (Advance d) 4-29 4 File Format Sett ing (for Each Requirement) If you are sending th e file as an E-mail attachment or trans ferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format. 1 Follow steps 1 to 4 of Using Requirem ents for All Receptions on page 4-20 .
FAX Operat ion (Advance d) 4-30 NOTE: T o enable FTP Encrypted TX setting, be sure that SSL of Secu re Protocol is On . For details, refer to the machine's Operation Guide . File Sep aration If transmis sion is by e -mail or to a folder (SM B) or fold er (FTP), s et whether page divisi on is perfor med.
FAX Operat ion (Advance d) 4-31 4 File Name Registration You can set the file name to be cr eated when forwarding. You can append information such as the date/time and the job number or fax nu mber (address for an i-FAX). 1 Follow steps 1 to 3 of Using Requirem ents for All Receptions on page 4-20 .
FAX Operat ion (Advance d) 4-32 Settings for Forwarding from Command Center RX (RX/For ward Requirement s) You can use Command Center RX on a computer co nnected to the network to specify the forwarding settings on this machine. Refer to the mach ine’s Operation Guide for information on the networ k settings.
FAX Operat ion (Advance d) 4-33 4 Forward Settings FAX/i-FAX > Common > RX/Forward Requirements > General Specify the forwa rd settings . The settings available on the Forwar d page are shown below. After completing the settings, click Submit to save the settings.
FAX Operat ion (Advance d) 4-34 After completing the settings, click Submit to save the settings. To set forwarding of received faxes that do not meet the conditions, click Advanced in Not complying with the requirements in the condition list. Set the status to On and then set each item.
FAX Operat ion (Advance d) 4-35 4 Forwarding Settings FAX/i-FAX > Common > RX/Forward Requireme nts > Requirement List > Add > Forward Use this page to select forwardi ng destinations. The settings available on the Forwar d page are shown below.
FAX Operat ion (Advance d) 4-36 F AX Box Settings FAX/i-FAX > Common > RX/Forward Requirements > Requirement List > Add > Save t o FAX Box Use this page to select forwardi ng destinations. The settings available on the Forwar d page are shown below.
FAX Operat ion (Advance d) 4-37 4 If you selected FAX as the destination type, specify the settin gs below. • F AX Number • T ransmit S tart S peed •E C M • Sub Addr ess •P a s s w o r d • Encryption Key No. • Encryptio n Box • Encryption Box No.
FAX Operat ion (Advance d) 4-38 F AX Box Function FA X B o x A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the m emory for warding fun ction, you ca n store re ceived origin als in a pers onal FAX Bo x.
FAX Operat ion (Advance d) 4-39 4 When Ow ner is selected 1 Select the box owner . Y ou can also search for the owner by using [Search (Nam e)] or [Search (Log in)]. Press [Detail] to check User N ame , Login User Name , Access Level , Account Name and E- mail Address .
FAX Operat ion (Advance d) 4-40 When [Delet e after Printed] is pr essed You can selected whether rece ived faxes in the FAX Box are automatically deleted after being printed. 1 Press [On] or [Off]. 2 Press [OK]. 5 T o complete th e registratio n of all cont ents, press [Register].
FAX Operat ion (Advance d) 4-41 4 3 Select a F AX Box and press [Open]. NOTE: Y ou must enter a bo x password in the following situations: • If user login is disabled • If user login is enabled but the F AX Box has been selected by a nother us er when you login with user privileges 4 Press the checkbox and se lect originals from the list.
FAX Operat ion (Advance d) 4-42 2 Press [Delete]. 3 When the dele tion confirmation screen appe ars, press [Y es]. The original is deleted . Checking Det ails and Renaming Files You can use the procedure below to check the d etails of documents forwarded to a F AX Box.
FAX Operat ion (Advance d) 4-43 4 Previewing Images You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel. 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4- 40 . 2 Press [Preview].
FAX Operat ion (Advance d) 4-44 Printing a F AX Box L ist You can print the FAX Box list in which the list of Box No.’s and Box names of the registe red FAX Boxes are described. When there a re originals in the FAX Boxes, the number of pages is displayed.
FAX Operat ion (Advance d) 4-45 4 Sub Address Communication Sub Address Communication Sub address communicatio n is communication in whic h data is sent and received with sub addresses and passwords attached in conforman ce with the IT U-T (Int ernational Telecommunication Union) recommendations.
FAX Operat ion (Advance d) 4-46 NOTE: When a sub address has be en registered to the destination of the Address Book, you can use the destination. When a sub address-register ed destination in the Address Book is used for a One- touch key , you can also use the One-touch key .
FAX Operat ion (Advance d) 4-47 4 Sub Address Reception To perform sub-addre ss reception, you must inform the sending party of the machine's sub- address and password prior to tra nsmission. When sub-address reception is per formed, the functions below can be used.
FAX Operat ion (Advance d) 4-48 Changing/Deleting Registration Content s You can change program nu mbers and program names, or delete programs. 1 Press the Program key . 2 Pr ess [Edit] a nd press th e key of th e program number to be changed or d eleted (1 to 50).
FAX Operat ion (Advance d) 4-49 4 Polling Communication Polling communication is a communicati on mode in which the tr ansmission of originals on the send ing machine is controlled by the receiving machine. This allows the rece iving machine to tailor the reception of originals to its own circumstances.
FAX Operat ion (Advance d) 4-50 IMPORTANT: • The recipient’ s machine must also be equipped with the same sor t of sub address bulletin board communication function. Some fax ma chines cannot store originals and some do no t support polling reception.
FAX Operat ion (Advance d) 4-51 4 4 Change the required functions for the original to be stored. For inform ation on using the functions, refer to the machine’ s Operation Guide .
FAX Operat ion (Advance d) 4-52 5 T o use sub addre sses, press [ ], [Sub Address], and then [On]. 6 Press [Sub Address] and enter the sub address using the num eric keys. NOTE: Y ou can use up to 20 digit s including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub addre ss.
FAX Operat ion (Advance d) 4-53 4 Polling Reception This function automatically tr iggers transmission of or iginals stored on th e sending machine when the receiving machine dials the sending machine’s numb er. If multiple co ntacts are specified, they are dialed in se quence and originals are r eceived from each contact.
FAX Operat ion (Advance d) 4-54 NOTE: When On is selected in Dest . Check before Send , a destination confirmation scr een is displayed when you pr ess the Start key .
FAX Operat ion (Advance d) 4-55 4 Using Polling Reception with Sub Addresses For polling reception, enter the sub a ddress (on this machine, s ub addres s and sub address password) set at the sending machine.
FAX Operat ion (Advance d) 4-56 Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Press the Document Box key. 2 Press [F AX Box], and then [Polling Box]. 3 Se lect an origin al by pres sing a checkb ox in the list.
FAX Operat ion (Advance d) 4-57 4 Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE: If Delete T ransmitted File is set to [On], originals are automatically delet ed following polling transmission.
FAX Operat ion (Advance d) 4-58 Checking Det ails and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename f iles. 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-56 .
FAX Operat ion (Advance d) 4-59 4 Previewing Images Use this procedure to view a preview image of the stored document on the touch p anel. 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-56 . 2 Press [Preview]. The preview screen appears.
FAX Operat ion (Advance d) 4-60 Account Manage ment Account ma nagement is user man agement t hat specifies the user s who can u se the mach ine and job accounting that contro ls the usage per account. In us er accounting, up to 1,000 users can be managed using User ID and Password.
FAX Operat ion (Advance d) 4-61 4 Communicat ion modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted .
FAX Operat ion (Advance d) 4-62 Logging in when U ser Accounting has been Enabled When user accounting has be en enabled, you need to enter a User ID and Password to use the machine. 1 Press [Login User Name]. 2 En ter a User Name, an d press [OK]. NOTE: For details on char acter entry , refer to Character Entry Method on page 2 of the Appendix .
FAX Operat ion (Advance d) 4-63 4 Logging in when Job Accounting has been Enabled When job accounting has be en enabled, you need to enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enabled, the screen fo r entering a User ID and Password is displayed.
FAX Operat ion (Advance d) 4-64 Other Convenient Functions Functions that are co nvenient wh en sending fax are introduced he re. For us age of e ach function , refer to the machine’s Operation G uide . Original Size Selection Select the size of originals to be scanned.
FAX Operat ion (Advance d) 4-65 4 Original Orient ation To ensure that the originals are se nt in the correct orie ntation for reading, indicate which end of the original is the top. When the original is a two- sided or facing page s original, the orientation of th e original must be set.
FAX Operat ion (Advance d) 4-66 Border Erase You can erase black bo rders around originals when sc anning. For borde r erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals. Border Erase Book Erase black borders found around and in the middle of pages of thick books.
FAX Operat ion (Advance d) 4-67 4 Job Finish Notice This funct ion is used to inform when the transmission of e-mail is completed. Send and Print When you send originals, this featur e allows you to print a copy of the document being sent.
FAX Operat ion (Advance d) 4-68.
5-1 5 Checking T ransmission Result s and Registration S t atus This chapter explains how to check fax transmission results and functional registration status. • V arious T ools for Checking T ransmission Resu lts and Registration S t atus .........
Checking Transmission Results and Registration Status 5-2 V arious T ools for Checking T ransmissi on Result s and Registration St atus Check the fax transmission re sults and regi stration status using the following tools.
Checking Transmission Results and Registration Status 5-3 5 Checking F AX Job History Display the his tory of the latest 100 eac h of send and receipt results on the display for checking. NOTE: Even when job accounting is enabled, 100 each of send and rece ipt results are displayed regard less of the account ID.
Checking Transmission Results and Registration Status 5-4 Sending Job Log Screen Result Result is indicated. Completed: Job ended properly . Canceled: Job was canceled. Error: Job ended impr operly due to error . [] i n Job T ype S pecific type of job can be indicated (Fax or i-F AX reception in this screen).
Checking Transmission Results and Registration Status 5-5 5 Storing Job Log Scre en NOTE: Jobs stored in a Polling box ap pear as scanner ( ) job types. Checking Det ails of the Job Log You can check the detailed in formation of each job. Displaying Det ails of the Job Log 1 Press the Status/Job Cancel key.
Checking Transmission Results and Registration Status 5-6 NOTE: Press [ ] or [ ] to check information of the next or prev ious page. 4 Pres s [Close] to exit. Description of Det ailed Infor mation Screen Item Descripti on Job No. Job acceptance number Result (Res ult/ Destination) Result is indicated.
Checking Transmission Results and Registration Status 5-7 5 Printing Administrative Report s You can print va rious administrative repor ts to check the res ults of fax transmis sion or the status of the functional setup. Send Result Report s Each time you send a fax, you can print a report to conf irm whether the fax was sent successfully.
Checking Transmission Results and Registration Status 5-8 F AX RX Result Report s Each time you receive a fa x, you c an print a report to confirm whethe r the fax was received successfully. NOTE: Fax receipt can also b e notified by e-mail instead of checking the receipt result report.
Checking Transmission Results and Registration Status 5-9 5 4 Press [Print Report]. NOTE: Y ou can s elect a shown fax job an d press [Detail] to view det ailed information of the job. 5 When the printing confirmation screen appears, press [Y es]. An activity report is printed.
Checking Transmission Results and Registration Status 5-10 St atus Page A status page provides informat ion on a numbe r of user setups. FAX-related informat ion includes the Local FAX Number , Loc al FAX Name, fax line sett ing, etc. You can print it out as necessary.
Checking Transmission Results and Registration Status 5-11 5 Reporting F AX Receipt Result by E-mail Fax receipt can als o be notified by e-mail inst ead of checking the receipt resu lt report. NOTE: This setting is displayed when the FA X R X Result Report setting is [On] or [Error/S toring in Box Only].
Checking Transmission Results and Registration Status 5-12 Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the Start key. For details, refer to Confirmati on Screen of Destinat ions in the Operation Guide for the machine.
6-1 6 Setup and Registration This chapter explains how to perfo rm various setups and registrations. • Selection of T elephone Line (Inc h version only) ......... ................................. ........... 6-2 • Selection of T ransmit T erminal Identification (TTI) .
Setup and Registration 6-2 Selection of T elephone Line (Inch version only) Select the telephone line according to the type you ar e contracted with. Pl ease no te that selecting a wrong telephone line will pr event you from sending/receiving fax.
Setup and Registration 6-3 6 Selection of T ransmit T erm inal Identification (TTI) The transm it terminal id entification (TTI) is th e informa tion about the machine (transmit terminal) to be pr inted out on the fax on the receiving system.
Setup and Registration 6-4 Setting the TTI information Register the name (local FAX name), fa x number, and local FAX ID pr inted in the tran sm it terminal identification (TTI) area . By registering the TTI data , the receiver ca n easily find out where the FAX came from.
Setup and Registration 6-5 6 1 Press the System Menu key. 2 Pres s [F AX], [Next] of T ransmission , and then [Next] of FA X . When you regi ster the Local F AX Number , go to next step. When you register the Local F AX ID, go to step 6 . Local F AX Number Entry 3 Press [Change] of Local F AX Number 1 or Local F AX Number 2 .
Setup and Registration 6-6 Change of Acco unt as Local F AX Name 10 Press [Next] of Basic , and then [Change] of Account as Local F AX Name. 11 T o use the account name, pr ess [ON].
Setup and Registration 6-7 6 F AX/TEL Auto Switch Reception This reception method is co nvenient when using both telephone and fax on a single telephone line .
Setup and Registration 6-8 Preparat ion: Refer to Receiving Mode on page 6-14 to select [Auto (FAX/TEL)]. 1 The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto S witch), the connected telephone do es not ring.
Setup and Registration 6-9 6 F AX/Answering Mach ine Auto Switch Reception This method is convenient when using both the answering machine an d fax. When fax originals have be en sent, the machine receives them automatically, a nd when th e call is from a telephone, the machine follows the functions of the conn ected answering ma chine.
Setup and Registration 6-10 Preparat ion: Refer to Receiving Mode on page 6-14 to select [Auto (TAD)]. 1 The connected telephone set makes ringing tone the set number of times. NOTE: If you lift the handset wh ile the telephone set is still making the ringing to ne, the machine enters a status the same as manual reception.
Setup and Registration 6-11 6 Rings You can change the number of times to let th e phone ring before answering a call as needed. The numb er of ringing times can be changed independently for each receiving mo de of Auto (Normal), Auto (TAD) and Auto (FAX/TEL).
Setup and Registration 6-12 V olume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory tran smission.
Setup and Registration 6-13 6 Retry Ti mes The number of retry times can be changed automatically. NOTE: Retry times can be set to betwee n 0 and 14. For Redial, refer to Dialing the Same Re ceiving System (Redial) on page 3-23 . 1 Press the System Menu key.
Setup and Registration 6-14 Receiving Mode The following five receiving modes ar e available. • F AX Automatic Reception [Auto (Normal)] • F AX/TEL Auto Switch Reception [Auto (F AX/TEL)] ( Refer to page 6-9 .) • F AX/Answering Machine Auto Switch Recept ion [Auto (T AD)] ( Refer to page 6-9 .
Setup and Registration 6-15 6 Reception Date/T ime Reception Da te/Time func tion adds the re ception date/tim e, sender info rmation and number of pag es on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
Setup and Registration 6-16 Media T ype for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain , Rough, Recycled, Bond, Color, Hig h Quality, Custom 1 to 8 NOTE: Refer to th e machine’s Operation Guide for de tails on Custom Paper 1 to 8.
Setup and Registration 6-17 6 4 I nch models: Press [Auto ] and then [Inch]. Metric models: Press [Auto] and then [Metric]. 5 Pr ess [OK]. T he previou s screen re appears. 6 Press [Change] of Media T ype and select the media type. Then press [OK]. The pr evious screen reappears.
Setup and Registration 6-18 MP T ray Paper Output You can select whether to use the MP tr ay paper when printing out the receive d fax. 1 Press the System Menu key. 2 Pres s [F AX], [Next] of Reception , [Next] of Basic and then [Change] of Multi Purp ose T ray .
Setup and Registration 6-19 6 DRD Reception (A vailable fo r inch versions only) This reception mode utilizes the Dist inctive Ring Pattern service availabl e through some tele phone companies. With this service, you can use two or more fax numbers on a single teleph one line.
Setup and Registration 6-20 2 The machine will then ring us ing the predetermined ring pattern . When the call is from a t elephone Lift the han dset and speak with the other party . When the conversati on is over , fax reception c an be initiated manually .
Setup and Registration 6-21 6 T ransmission Restriction This function allows you to send or receive originals only when communicat ion requirements are met. Using this function can limit other parties with which you can communica te. Specifically, you must register co mmunication requirements (Permit FAX No.
Setup and Registration 6-22 Registering Permit F AX No. NOTE: Up to 50 Permit F AX numbers can be registered. 1 Press the System Menu key. 2 Pres s [F AX], [Next] of TX/RX Rest riction and then [Add/Edit] of Permit No. List. 3 Pr ess [Add]. †. If there is neither a Permitted F AX No.
Setup and Registration 6-23 6 4 U se the numeric keys to enter Permit F AX No. Up to 20 digits can be entere d. NOTE: Press [Pause] to insert a p ause (-) between numbers . Press [Space] to enter a space . Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor.
Setup and Registration 6-24 6 Press [Delete]. When th e deletion confirmation screen appears, pr ess [Y es]. 7 T o change or d elete other Permit F AX numbers, repeat step s 2 to 6. 8 Pres s [Close]. Registering Reject F AX No. NOTE: Up to 50 Reject F AX nu mbers can be register ed.
Setup and Registration 6-25 6 Changing and Deleting Reject F AX No. 1 Follow steps 1 to 2 of Registering Reject FAX No. on page 6-24 . 2 Select the Reject F AX No. to be changed or deleted. T o ch ange Reject F AX No., go to step 3 , and to delete Reject F AX No.
Setup and Registration 6-26 Registering Permit ID No. NOTE: Up to 25 Permit ID numbers can be registered. 1 Press the System Menu key. 2 Pres s [F AX], [Next] of TX/RX Rest riction and then [Add/Edit] of Permit ID List . 3 Pr ess [Add]. 4 U se [+]/[-] or the numeric keys to enter Permit ID No.
Setup and Registration 6-27 6 Changing and Deleting Permit ID No. 1 Follow steps 1 to 2 of Registering Permit ID No. on page 6-26 . 2 Select the Permit ID No. to be changed or deleted. T o change Permit ID No., go to step 3, and to delete Permit ID No.
Setup and Registration 6-28 3 T o not use the sending rest riction, press [Of f]. T o restrict the other p arties to which you send originals only to the ones registered in Permit F AX No. and Permit ID No. as well as th e ones regis tered in the Address Book, press [Permit List + Addr ess Book].
Setup and Registration 6-29 6 Encryption This method allows you to communicate with originals encrypted by the sending system. Ther efore, even when a third pa rty tries to view the orig in als in the middle of communication by some means, the third party is prevented from knowing the actual contents of the original s.
Setup and Registration 6-30 Registering an Encryption Key An encryption key is required when registering the Address Book u sed for encryption communication (the othe r party is directly entered using the numeric keys) in the sendin g system and when setting encryption in the receiving system.
Setup and Registration 6-31 6 Changing and Deleting Registrati on Content s of Encryption Key 1 Follow steps 1 to 2 of Register ing an Encrypt ion Key on page 6- 30 . 2 Select the encryption key to be changed or deleted. T o change the registra tion contents, go to step 3, and to delete the registrat ion conten ts, go to step 7.
Setup and Registration 6-32 4 Press [F AX No. Entry]. 5 U se the nu meric key s to enter f ax number of the other party . For det ails, refer to Direct Transm ission on pa ge 3- 4 . NOTE: When encrypted transmission has been set to a destination in the Address Book or One- touch keys, you can use the destination.
Setup and Registration 6-33 6 NOTE: When On is selected in Destination Check before Send , a destinatio n confirmation screen is displayed when you press the St a rt key .
Setup and Registration 6-34 Reduced Reception When the reception size is larger th an the paper size, you can reduce the print size. 1 Press the System Menu key. 2 Pres s [F AX], [Next] of Reception , [Next] of Basic , and [Change] of Reduced RX Size .
Setup and Registration 6-35 6 Duplex Print Output When received multiple pa ges of data are the same width , they can be pr inted out on both sides of paper having the same width as the data. 1 Press the System Menu key. 2 Pres s [F AX], [Next] of Reception , [Next] of Basic and then [Change] of Duplex Prin ting .
Setup and Registration 6-36 2 in 1 Reception When you receive a mu lti-page S tatement o r A5 size origin al, this fu nction prints 2 pages of the origin al at a time on one Letter or A4 size sheet of pap er. NOTE: If you specify 2 in 1 reception and d uplex printing at the same time, 2 in 1 reception is disabled.
Setup and Registration 6-37 6 Remote Diagnostics If a problem arises with this ma chine and you contact our service representative , this feature enables our Service Cen ter comput er to access the machin e over the phone and check the machine’ s status or look for problems.
Setup and Registration 6-38 Prohibiting F AX Printing at Sp e cified Times (Unusable Time) This feature sets a time period du ring whic h th e machine w ill not print received faxes.
Setup and Registration 6-39 6 Setting the Paper O utput Set the output tray for printing of receiving faxes . 1 Press the System Menu key. 2 Press [Common Settings], and then [Change] of Pa per Output . 3 Press [Change] of Fax Port1 or Fax Port2 . 4 Select the Paper Output.
Setup and Registration 6-40.
7-1 7 Optional Equipment This chapter introduces the optiona l equipment availabl e for the FAX kit. • Internet F AX Kit (A) ...... .................................................................................. ......... 7-2 • Expansion Memory .
Optional Equipment 7-2 Internet F AX Kit (A) You can use Internet FAX on this machine. For de tails, refer to Internet Faxing (i-FAX) (Option) on page 8-1 .
Optional Equipment 7-3 7 Exp ansion Memory By installing the 128 MB expansion memory, you can increase the image memor y size and increase the number of incomi ng (faxed) origin al pages that can be stored. Call a service represen tative for mounting or removal of the expansion memor y.
Optional Equipment 7-4 Job Accounting Port Res trictions If job accounting is enabled, you can restrict ac cess so th at departments can only use one port. 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. The user authentication scree n is displayed.
8-1 8 Internet Faxing (i-F AX) (Option) This chapter explains how to use the Internet faxing (i-FAX) using t he Internet FAX Kit(A). • What is i-F AX? ............. ................................. ................................................. .
Internet Faxing (i-FAX) (Option) 8-2 What is i-F AX? The i-FAX function sends and receives faxes via the Inter net without using a phone line. The main features of i-FAX are: • It reduces communication costs since it do es not use a phone line. • Address books (on this machine or on a computer) can be used to specify destinations.
Internet Faxing (i-FAX) (Option) 8-3 8 i-F AX Reception Flowchart The proced ure for receiving an i-FAX is shown below. Notes on Using i-F AX • T o use i-F AX, you must connect this m achine to a co mputer using a network cabl e and specify the networ k settings.
Internet Faxing (i-FAX) (Option) 8-4 Full Mode This machine su pports full-m ode Intern et faxing that conforms to the ITU-T T.37 recommendation s. If the other party’s mac hine also supp orts full mo de, you can us e transmissi on confirma tion when you s end a fax to ch eck that it successfully reac hed the recipient’s machine.
Internet Faxing (i-FAX) (Option) 8-5 8 3 En ter the use r name an d password of th e administrator , and click L ogin. Setting Administrator Us er Name, and Pas sword restrict s general users' ac cess to pa ges other than the S tar t page. For security purposes, setting the Administrato r password is highly recommend ed.
Internet Faxing (i-FAX) (Option) 8-6 The settings available on the i-FAX SMTP page are show n below. After completing the settings, click Submit to save the settings. † This item is required. Item Description SMTP Port Number Set the port numb er used by SMTP .
Internet Faxing (i-FAX) (Option) 8-7 8 i-F AX POP3 Settings F AX/i-F AX > i-F AX > POP3 Use this page to specify the settings for the POP3 server used for Internet faxing. The settings available on the i-FAX POP3 page are shown below. After completing the settings, click Submit to save the settings.
Internet Faxing (i-FAX) (Option) 8-8 i - FA X Tr a n s m i s s i o n This section e xplains ho w to send a n i-FAX by directly entering the recipient’s E-mail address. Switching to the Send Screen Check that the ba sic send screen is displayed. If the basic send screen is not disp layed, press the Send key .
Internet Faxing (i-FAX) (Option) 8-9 8 2 Press [i-F AX Address]. 3 En ter the destina tion address. Y ou can enter up to 128 characters. • If Entry Check for New Destination is Off , press [OK] to complete entering the number . • If Entry Check for New Destination is On , press [OK] and you are prompte d to confirm the F AX number is correct.
Internet Faxing (i-FAX) (Option) 8-10 Selecting the T ransmission Mode Transmission mode allows to respond t o requests for re ad re ceipts on FAX arrival. To respond to receipt requests, select Full in the Mode pull-down menu. Specifying the Destinations Conditions 1 Press [Destination Condition].
Internet Faxing (i-FAX) (Option) 8-11 8 Entering the Subject and Body When sending an Internet FAX (i-FAX), enter the subject and body of the i-FAX. 1 Pr ess [Advan ced Setup] and then [ i-FAX Subjec t/ Body]. 2 Pr ess [Subject] . 3 Enter the subject, and press [OK].
Internet Faxing (i-FAX) (Option) 8-12 2 Press [Sending Jobs]. The list of accepted time, destination, and status are displayed for ea ch job. T o cancel the T ransmission, o n the Sending Jo bs screen above, select the job, and press [Cancel]. When the cancel confirmation screen ap pears, press [Y es].
Internet Faxing (i-FAX) (Option) 8-13 8 i-F AX Reception At set intervals, this machine connec ts to the mail server and automa tically downloads and prints any Internet faxes found on the server . No particular user interv ention is needed when the machine receives an i-FAX.
Internet Faxing (i-FAX) (Option) 8-14.
9-1 9 About Network F AX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included DVD, which describes how to operate your PC to s end a fax using Network FAX and make various settings.
About Network FAX 9-2 What is Network F AX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primar y features includ e the following. • PC-prepar ed document can be sent and received by fax without being printed out.
About Network FAX 9-3 9 NOTE: The memory forwarding fu nction allows not only rece ption by the networked PC, but a lso forwarding of the received fax by e-mail, for warding to another fax machine, or storing in th e F AX Box.
About Network FAX 9-4 Setup The following prepar ation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the netwo r k cable. For details, refer to the machin e’s O peration G uide . Machine Registrati on Using the memory transmissio n function, se lect the recipient PC or file format.
About Network FAX 9-5 9 3 Select settings on the F AX Setting tab. 1 Sp ecify fax settings such as the original size on the F AX Setting ta b, and click [OK]. 2 Y ou will return to the Print dialog box for the application. Click [OK]. The T ransmit Settings dialog box will appear .
About Network FAX 9-6 F AX Setting T ab Use the FAX Setting tab of the print settings screen to se t the original size and othe r transmission conditions. 1 D isplay the screen. 1 From the start button, click [Contro l Panel], [Hardware and Sound], and [Devices a nd Printers].
About Network FAX 9-7 9 Network F AX Driver Operat ion Guide (Online Manual) The Network FAX Driver Operation Guide (Online Manual) is contai ned in the included DVD in PDF (Portable Document Format).
About Network FAX 9-8.
10-1 10 T roubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiv ing Operation ......... .......................................... 10-2 • Precautions When T urning Powe r OFF ............. .............
Troubleshooting 10-2 Indicators During Send ing/Receiving Operation The Processing an d Memory indicators show the fax transmission status. • The Proc essing indicator blinks when the machine is sending or receivi ng a fax. • The Memory indicator blinks when source data is being stored in memory fo r memory transmission.
Troubleshooting 10-3 10 Precautions When T urning Power OFF To receive fa xes with the power tu rned off, pres s the Power key on the operation p anel. You cannot receive a fax when the main power switch is turned off. Before turning off the main power switch , press t he Power key on the operation pane l.
Troubleshooting 10-4 Error Messages When an error occurs, the display may sh ow one of the error messages list ed below. These will help you identify and correct the problem. NOTE: When a transmissio n error occ urs, a se nt/receipt re sult report is produ ced.
Troubleshooting 10-5 10 Scheduled sendin g jobs exceeded. – T he number of jobs has exceeded the limit set for delayed transm ission. Press [End]. The job is canceled. W ait until the delayed transmission is executed, or cancel the delayed transmission and then perform the jo b again.
Troubleshooting 10-6 T roubleshooting When a pr oblem oc curs, first ch eck the follow ing. If the problem p ersists, cont act your de aler or ser vice represen tative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the mod ular cord connecte d correctly? Connect the modular cord correctl y .
Troubleshooting 10-7 10 Cannot perform me mory reception. Is free sp ace available in the memory? Receive af ter the memory has free space, or create free space in the memory .
Troubleshooting 10-8 Cannot use su b address bulletin board communication. Does the other party’ s fax machine have the same sort of sub address bulletin boa rd communication function? If the other .
Appendix-1 Appendix • Character Entry Method ............. ............................................................. ... Appendix-2 • S pecifications ............. ................................................. .............................
Appendix-2 Character Entry Method To enter ch aracters f or a name, use the on-disp lay keyb oard in the touch panel follo wing the steps as explained below. NOTE: QWER TY , QWERTZ and AZER TY are keyboard layouts the same as a PC keyb oard are available.
Appendix-3 Upper-case Lett er Entry Screen Number/Symbol Entr y Screen 10 [Cancel] Press to cancel entered characters an d return to th e screen be fore the e ntry was made. 11 [OK] Press to finalize the entry and return to the screen be fore the en try was mad e.
Appendix-4 Entering Characters Follow the steps below to enter ‘List A-1’ for an example. 1 Press [Upper-case]. 2 Pr ess [L]. Th e letter L is shown on the display . 3 Press [Lower-case]. 4 Pres s [i], [s], [t] and [S pace]. 5 Press [Upper-case]. 6 Press [A].
Appendix-5 Specifications NOTE: S p ecifications are subject to change withou t notice. Item Description T ype Optional F AX kit Compatibility G3 Communication Line Subscriber telephone line T ransmis.
Appendix-6 Menu List The function keys on the touch panel an d operation pa nel have the following menus. Refer to this list as necessary when you operate th e machine. † Optional Internet F AX Kit(A) is required. FAX Key Destination A dd ress Book FAX No.
Appendix-7 † Inch specification only †† Requires 2 optional F AX Kits (Dual F AX option) ††† Optional Internet F AX Kit(A) is required. System Menu Key Com mon Settings Sou nd FAX Speaker .
Appendix-8 † Optional Internet F AX Kit(A) is required. Continued from previous p age Date/Timer Date/Time Time Zone Unusable Time Report Report P rint S tatus Page Pr int Admin Report Settings Outg.
Appendix-9 † Optional Internet F AX Kit(A) is required. Status/Job Cancel Key Printing Jobs Status Log Sending Jobs Status Scheduled Job Log Storing Jobs Status Log Device/ Communication Line Off Ma.
Appendix-10 Received F AX Sizes and Pa per Priority (Inc h Model) When no paper loaded in the cassettes matches the r eceived fax size and orientation, th e machine automatically chooses the printing paper accordin g to the following priority. Same Size Override Priority Received F AX Size Paper Size 1 † , * †.
Appendix-11 NOTE: The abbre viations denote the following pape r sizes. ST : S tatement STR: S t atement-R L T : Letter L TR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media T ype , a received fax is printed using the ma tching paper source.
Appendix-12 Reduced RX Sizes NOTE: The abbre viations denote the following pape r sizes. ST: Statement STR: Statem ent-R LT: Letter LTR: Letter -R LG: Legal LD: Ledger When a paper type is selecte d in Media Type , a received fax is printed using the matching paper source.
Appendix-13 Received F AX Sizes and Paper Priority (Metric Model) When no p aper loaded in the cassettes matches the received fax size a nd orientation, the machine automa tically chooses the printing p aper according to the following priority .
Appendix-14 NOTE: The abbre viations denote the following pape r sizes. FL: Folio When a paper type is selecte d in Media Type , a received fax is printed using the matching paper source. ( Refer to pag e 6-16 .) Even if [All Media T ypes] is selected, paper types such as tran sparency cannot be used for fax printouts.
Appendix-15 Reduced RX Sizes NOTE: The abbre viations denote the following pape r sizes. FL: Folio When a paper type is selecte d in Media Type , a received fax is printed using the matching paper source. ( Refer to pag e 6-16 .) Even if [All Media T ypes] is selected, paper types such as tran sparency cannot be used for fax printouts.
Appendix-16 Error Code List When a transmission err or occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report.
Appendix-17 U01700 - U01720 Communication error occurre d during high-speed transmission. Send again. U01721 Communication error occurred dur ing high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission st art speed and send again.
Appendix-18 U03500 Sub address bulletin board recept ion was attempted and the other p arty’s machine is an our- brand model, but the specified sub address box was not registered on the other p arty’s machine .
Appendix-19 U14000 Reception to the F AX Box was stopped beca use there is no more free space in the me mory of this machine. Create free space by outputting th e data stored in the memor y , or canc el the reception to the F AX Box.
Appendix-20.
Index-1 Index Numerics 2 in 1 Reception 6-36 A About this Operation Guide v Account Management 4-60 Address Book 2-5 Change/Deletion 3-19 Initially displayed address book 2-5 Printing Address List 2-1.
Index-2 Deleting Originals from a FAX Box 4-41 FAX Box List 4-44 How to Change/Delete 4-40 How to Register 4-38 Previews 4-43 Printing Originals from FAX Box 4-40 Renaming Files 4-42 FAX Job History 5.
Index-3 Checking 4-58 Deleting Originals in a Polling Box 4-57 Polling Reception 4-53 , 10-7 Polling Transmission 4-49 Previews 4-59 Printing from a Polling Box 4-56 Renaming Files 4-58 Sub Address Bu.
Index-4 Communication Establishing Requirements 6-21 Permit FAX No. 6-22 Permit ID No. 6-26 Prerequisites 6-21 Reception Rejection Requirements 6-22 Reception Restriction Setting 6-28 Reject FAX No.
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F irst Edition 20 1 1 . 0 3 5J T KMEN000.
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