Benutzeranleitung / Produktwartung P2WW-2300-01ENZ0 des Produzenten Fujitsu
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Organizer User ’ s Guide P2WW-2300-01ENZ0.
i CONTENTS 1. Introduction ................................................................................. 1 Users who may use Windows Vist a .......................................................... 4 1.1. System Requirement s ....................
1 1. Introduction Thank you for purchasing ScanSnap Or ganizer . This product is a software application that di splays (in a list or thum bnail view) and manages PDF and JPEG files created with the dup lex color scanner ScanSnap (S510 series). ScanSnap Organizer has the following features.
2 Corporation in the United S tates. Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated. Intel and Pentium are registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries.
3 Copyright Other than restricted usage equivalent to pe rsonal use or within the family, copyrighted materials such as books, drawings, prints, ma ps , and blueprints cannot be copied without the consent of the copyright owners. Manufacturer PFU LIMITED International Sales Dept.
4 Users who may use Windows Vist a All the screenshots in this manual were take n in Window XP. If the operating system you are using is Windows Vista, the screen displays may vary slightly.
5 1.1. System Requirement s The following system requirements are essential for ScanSnap Or ganizer . Operating System Windows 2000 Windows XP Windows Vista CPU Intel ® Pentium ® III Processor 600 MHz or higher （ Intel ® Pentium ® 4 Processor 1.
6 2. Basic Operations This chapter explains how to use ScanSnap Organizer . 2.1. S t arting ScanSnap Organizer 1. From the [S tart] menu, select [A ll Programs] -> [Sc anSnap Organizer] -> [ScanSnap Organizer]. Ö The “PDF Automatic Conversion Settings” dialog box appears.
7 ● Every log-in user can use his/her o wn “PDF Automatic Conversion Setting s.” Automatic conversion is executed while the us er who added the PDF file into the [M y ScanSnap] folder logs on Windo ws and whenever any other applications are not running on the computer .
8 2.2. Operating Window The following is an example of the ScanSnap Or ganizer main window , which is displayed at startup. This window prov ides the controls that you can use in ScanSnap Organizer .
9 <Thumbnail Vie w> PDF and JPEG files are displayed as thumbnails in the Folder vie w . Other files are displayed as ic ons a ssociated with their applications. Folder view Folders managed in ScanSnap Organizer are listed. Pop-up Thumbnail w indow The selected page is displayed in a Popup window when the thumbnail view is used.
10 <List View> File view Files in the selected folder are listed. T oolbar Frequently-used functions are indicated by icons. Menu bar Displays the menu used in ScanSnap Organizer .
11 2.2.1. Menu Bar This section explains each menu item of the menu bar . <[File] menu> File Open Starts an assoc iated applica tion to open a selected file. (Example: For a PDF file, “Adobe Acrobat” is started.) Print < Ctrl + P > Prints a selected file.
12 <[Edit] menu> Edit Undo <Ctrl + Z> Undoes the most recent acti on suc h as the following. ● Delete (to move to the Recycle Bin) ● Rename ● Copy/Move by a drag and drop action ● Cut or Paste Cut <Ctrl + X> Cuts the selected file, Folder , or Cabinet.
13 Vie w List Displays a list of files instead of thumbnails in the File view area. Thumbnails Displays the thumbnail view instead of the file list in the File view area. Thumbnail size Changes the size o f thumbnails displ ayed in File vi ew to Lar ge, Medium , or Small , or changes to T op Thum bnail view .
14 Vie w Refresh <F5> Refreshes t he display of Folder view a nd File view to the latest information. <[PDF file] menu> PDF file Convert into Searchable PDF - Execute Converts selected PDF files, which are scanned with the ScanSnap, into searchable PDF files.
15 PDF file Convert into Searchable PDF - Execute (Continued) “Display conversion list” chec kbox If the checkbox is marked, a list of files to be converted is displayed upon clicking the [OK] button so that you can check the status. This checkbox is available only wh en “Execute when t he computer is idle” is selected.
16 PDF file Convert into Searchable PDF - Execute (Continued) ● T a rget pages All p ages All pages are conv erted. (It may t ake an extended peri od of tim e depending on t he number of pages/PDF files selected beca use all pages are converted.) The first p age only Only the first page is converted.
17 PDF file Convert into Searchable PDF - PDF Conversion List Displays the “PDF Conversion List” in which PDF files to be con verted are listed so t hat you can che ck the status.
18 PDF file Convert into Searchable PDF - PDF Conversion List (Continued) File List ● File name The name of P DF files is disp layed. ● Folder name The path to the folder, in which PD F files are s tored , is displa yed. ● Stat u s The status of conversion is displayed.
19 PDF file Convert into Searchable PDF - Automatic Conversion Setting Y ou can set the setting s o that PDF file s added to the [M y ScanSnap] folder are automatically converted into searchab le PDF files.
20 PDF file Search <Ctrl + S> Searches PDF files. ● Enter search words Enter the word(s) you want to find in the PDF file made searchable. ● Only the fully matching words are se arched for Mark this c heck box i f you want to searc h only the words that precisely match with what you enter above.
21 <[Action] menu> Action Scan2E-mail Y o u can send e-mail with selected files attached. Scan2Print Y ou can print selected files with a printer . ABBYY Sca n2Word Y ou can convert selected files into Micro soft ® W ord file format. * ABBYY Scan2Excel Y ou can convert selected files into Micro soft ® Excel file format.
22 T ools Options - [PDF automatic conversion] t ab Y ou can set the setting so that all PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder are automatically converted into searchable PDF files.
23 T ools Options - [E-mail] t ab Y ou can c hange preferences for sending files by e-mail. ● “When att aching a PDF file, add a ‘Document Open Password’ ” checkbox If this checkbox is marked, you can set a password for files in the “Scan2E-mail - Set a password” dialog box that appears when sending PDF files by e-mail.
24 2.2.2. T oolbar Buttons in the toolbar are as follows: Create ne w cabinet: Creates a Cabinet in Folder view . A cabinet can be created only under [My ScanSnap] folder . Create ne w folder: Creates a Folder in a Cabinet in Folder view . Folders cannot be created under the [My ScanSnap] folder .
25 Paste: Pastes the cut or copied cabinet/folder/file. If [Folder] is pasted directly under th e [My ScanSnap] folder , it is changed to [Cabinet] in ScanSnap Organizer . Delete: Deletes the selected file, folder , or Cabinet. ScanSnap Settings: Displays the ScanSnap Manager Settings.
26 2.2.3. Thumbnail V iew (Thumbnail Large/Medium/Small) (Thumbnail T op) File name Page Forward / Back w ard button If a file has multiple pages, you can page forward to any page to see the thumbnail. Thumbnail image Displays a miniature ima g e of the file.
27 ● PDF and JPEG files are thumbnai led. Other kinds of files are displayed using t he ic on of applications associated with those files. ● Thumbnails of password-protected PDF file s cannot be displayed because of security restrictions*.
28 2.3. Actions Actions are frequently-used functions that help you make ef ficient use of your time at your office. Only by selecting a PDF file created w ith the S canSnap and clicking an icon, or b.
29 3. Using ScanSnap Organizer in V arious W ays This chapter descri bes details of how to use ScanSna p Organi zer with its various funct ions. 3.1. Connecting to ScanSnap This section explains how to use ScanSnap Or ganizer to displa y and arrange images scanned with the ScanSnap.
30 2. Select “ScanSnap Organizer" from the “Application” drop-down list on the "Application" tab. Depending on the ScanSna p model you are usi ng, the setti ng dialog box may differ from the image above.
31 3.1.2. Scanning 1. Load the document onto the scanner . 2. Press the [SCAN] button. Ö Scanning is started. When you scan with the Quick Menu Mod e, the Quick Menu appears. Then Select “Save with ScanSnap Organizer .” Ö When scanning is finis hed, the “PDF Automatic Conversion Settings” dialog box appears.
32 T o select the former method, click the [No] button; for the latter , click the [Y es] button. ● If you want to know what the searchable PDF files are, refer to “ Appendix 1 . A bout Searchable PDF Files ” on page 73 . ● The “PDF Automatic Conversion Settings” dialog box can be hidden form vie w .
33 3.1.3. Organizing Files This section explains the procedure to create a ne w Cabinet or Folder , and how to move scanned files to the Cabinet or Folder .
34 4. Click the [Create new folder] button on the toolbar . Or , on the [File] menu, select [New] -> [Folder]. Ö Under the Cabinet created in Step 1, [New Folder] is created. 5. Enter a Folder name. As an example, create two folders named [Folder 1] and [Folder 2].
35 8. Drag-and-drop the se lected file to the destination folder . Ö The selected file is moved to the destination folder . While holding the [Ctrl] ke y , drag an d drop the file onto the destination folder . Doing so can create a copy of the selected file.
36 3.2. Copying/Moving Files, Folders, and Cabinets This section explains how to copy/move files, Fold ers, or Cabinets to other Cabinets or Folders in the [My ScanSnap] folder . 1. Select the files you want to copy or move in File view . T o copy or move Folders/Cabinets, select them in Folder view .
37 3.3. Converting PDF Files into Searchable Ones ScanSnap Organizer is capable to convert PDF f iles scanned with the Scan Snap into Searchable PDF . This section describes how to perform th e conversion. (For information about the Searchable PDF , see page 73 for details.
38 number of pages included in the selected file or the number of files selected.) - Current page only Thumbnails: Only the currently thum bnailed page is converted.
39 recognition is stopped halfway . If “Execute when the computer is idl e” is selected, errors are ignored and conversion is continued to the end of the process. 4. Click the [OK] button. Ö Conversion will start. (1) When “Execute immediately” is selected: The following dialog box appears and conversion starts.
40 How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and time of conversion File = Name of the file conversion pe rformed Path = Path to save the file Result.
41 If “ Result ” is “ except ” not ScanSnap PDF: The PDF file was not created with the ScanSnap. ScanSnap Organizer cannot convert it into searchable PDF . PDF with password: The PDF file is password-protected and cannot be converted into searchable PDF .
42 (2) When “Execute when the computer is idle” is selected: Recognition is performed when the computer is idle. If the “Display conversion list” checkbox is ma rked, a list of files to be converted is displayed upon clicking the [ OK] button, so that you can check the status.
43 ● History Conversion history : Displays the “Job_History” log file on which the PDF Conversion results are described. How to interpret the Log ● The results of conversion are displayed as f.
44 install additional memory . disk full: There is not enough space in the disk drive in which the folder including PDF files, the user ’ s [T emp] folder , or the user ’ s profile exists. Delete unnecessary files or do something to secure enough disk space before retrying conversion.
45 ● Help Help: Displays the ScanSnap Organizer Help. About ScanSnap Organizer: Displays the version information of the “PDF Conversion List” dialog box in ScanSnap Organizer . File List ● File name The name of PDF files is displayed. ● Folder name The path to the folder , in which PDF files are stored, is displayed.
46 conversion. File access unsuccessful: The file cannot be accessed or op ened because it is used by another application or access is not permitted. Ensure that the file is available and you have the access right before retrying conversion. OCR unsuccessful: An error occurred during conversion into searchable PDF .
47 Note for moving/renaming folders and files When you want to move/rena me folders and/or files during the peri od from when the PDF file is posted on the “PDF Conversi on List” dia log box until when the file is converted, perform the operation on ScanSnap Organ izer .
48 - Superscript/subscript letters and complex ma thematical formulas - Characters are written against an unevenly-c olored or patterned background * Characters to which effects (Shadow , Outli ne, an.
49 3.4. Configuring Automatic Conversion Settings of PDF Files This section explains how to configure the setti ngs to automatically convert PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder into searchable PDF files. (See page 73 for details.
50 ● Any files saved while this checkbox is unmark ed are not targeted for automatic conversion. If you w ant to convert thos e files, select them to convert. ● This function converts all the pages of PDF files. If you want to specify pages to convert them, select the f iles and convert those pages.
51 3.5. Searching Files This section explains how to search PDF files. 1. Click on the [Search] button on the toolbar . Or , select the [Search] from the [PDF file] menu. Ö The “Search PDF files” dialog box w ill appear . 2. Enter the words you want to search.
52 3.6. Creating/Deleting Shortcut s to Folders This section explains how to create shortcuts to any folders directly under the [My ScanSnap] folder , and how to delete the shortcuts. 3.6.1. Creating Shortcut s to Folders 1. Click the [Create shortcut to Sc anSnap Organizer folder] button on the toolbar .
53 3.6.2. Deleting Shortcut s to Folders 1. Select the shortcut you want to delete on Folder view . 2. Select [Delete shortcut to folder] from the [File] menu. Ö The selected shortcut is deleted and no longer appears on Folder view . This operation deletes onl y the Shortcut to fo lder; the folder itself is not affected.
54 3.7. Importing Files This section explains how to import (copy) files in folders that are not managed with ScanSnap Organizer to any Cabinet or Fold er in the [My ScanSnap] folder . 1. In Folder view , select the Cabinet or Folder you want to copy files to.
55 3.8. Exporting Files This section explains how to export (copy) files in the [My ScanSnap] folder to another folder that is not managed with ScanSnap Or ganizer . 1. In File view , select the file. 2. Select [Export] on the [File] menu. Ö The “Browse for Folder” dialog box appears.
56 3.9. Sending Files by E-mail This section explains how to send the selected files attached to e-mail. 1. In File view , select a file you want to attach to an e-mail message.
57 3. When the “Scan2E-mail – Set a p assw ord” dialog box appears, enter the password and click [OK]. When you don’t need to set a password to open the PDF file attached to the e-mail message, click the [Cancel] button.
58 - The operating system you are using is Wi ndows XP (Professional, Home E dition). - Y ou have set Hotmail as the associated e-mail program. (File extensions are changed to those includi ng a character "^".)This problem occurs when a combination of Windo w XP and Hotmail is used.
59 3.10. Printing This section explains how to print the selected files using a printer . Printing only files that can be thumbnailed 1. In File view , select the file. 2. Drag the selected file on “Sc an2Print” icon in the Action menu. Ö The “Scan2Print – Print” dialog box appears.
60 Y ou can select the following options in the dialog box. Name Y ou ca n select a printer by click ing T on the right side of the drop -down list. [Properties] button Displays the pr operties of the printer you s elected in the “N ame” drop-down list .
61 3. Click the [OK] button to st art prin ting with the printer you selected. If you click the [Cancel] button, the printing is canceled. Printing files including files that cannot be thumbnailed 1. In File view , select the file. 2. Drag the selected file on the “S can2Print” icon in the Action menu.
62 3.1 1. Converting into Word/Excel/PowerPoint ® files This section explains how to convert the sel ected PDF file into W ord/Excel/PowerPoint ® file. T o use this function, you need to install ABBY Y FineReader for ScanSnap 3.0 or later in advance.
63 When the conversion is complete, Microsoft ® W ord/Excel/PowerPoint ® is started, and the converted data is displayed. 3. Edit the Word/Excel/PowerPoint ® file displayed, if necessary , and save the data.
64 About the OCR function of ABBYY FineReader for ScanSnap ● Some types of documents are occasionally misrecognized. Before recognition, check whether the documents you want to convert ar e suitable for conversion accordin g to the following guidelines.
65 ● If other applications are in operatio n, quit these applications and try again . ● If a large number of pages are converted at one time, memory may becom e insufficient during conversion. In this case, change settin gs for virtual memory configuration, following the procedure be low .
66 3.12. Deleting Cabinet s, Folders, and Files This section explains how to delete unnecessary Cabinets, Folders, and files. 1. Select the Cabinet, Folder , or file you want to delete. T o delete Cabinets or Folders, use Folder view; to delete files, use File view .
67 3.13. Renaming Files This section explains how to rename the selected files. 1. Select a file you want to rename. Use the combination of the [Ctrl] key or the [Shift] key to make multiple selection; select files while holding down the [Ctrl]/[Shift] key .
68 ② . When multiple files are selected : Enter a new file name in the following dialog box. ● Name: Enter a file name in the [Name] field. Note that the following characters cannot be used.
69 ● Append the name with a serial number Select this button to append “_” (under bar) and a serial number . Consecutive number: Click “ ▼ ” to show the drop-down list of consecutive numbers. Y ou can select a one- to six-digit number . ● [OK] button: Click the [OK] button to a pply the new name to the selected file.
70 3.14. Displaying Scan Snap Setup Dialog box This section explains how to display the ScanSn ap configuration di alog box directly from the ScanSnap Organizer screen. 1. Click the [ScanSnap Settings] button on the toolbar . Y ou can also open the dial og box by selecting [ScanSnap Settings] from the [T ools] menu.
71 3.15. Up dating Online In an effort to improve the usability and func tionality of ScanSnap Organizer, program updates are carried out timely. ScanSnap Organizer can automatically detect whether the latest program (Update Pack) is available and update the program.
72 If the latest update has already been installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Inst all] button. When you click the [Information] button, Internet Explorer opens and information a bout the latest update for ScanSnap Organizer app ears.
73 Appendix 1. About Searchable PDF Files (1) What is a searchable PDF file? When a paper document is scanned and stored in the form of PDF file, all information in the document such as text, pictures, and charts is output as one im age.
74 (2) About the operation Y ou can convert files into searchable PDF files using any of the following methods. A. With the ScanSnap, perform a scan and conversion a t the same time in order to output the searchable PDF files. Y ou can set the setting at: The [File option] tab on the ScanSnap Manager .
75 For details on how to set the ScanSnap Manager settings, refer to “ScanSnap S510 Operator ’ s Guide” or “ScanSnap Upgrad e User ’s Guide. Each method has advantages and disadvantages as described above. Use a method that meets your needs.
76 Conditions Recommended con version Final st ate of PDF file Method A W ith the ScanSnap, perform a scan and conversion at the same time in order to output the searchable PDF files (First pages) Searchable immediately after scanning. (Searching character strings included in the first pages.
77 Index A ABBYY Scan2Ex cel ........................................ 62 ABBYY Scan2Powe rPoint ............................... 62 ABBYY Scan2 W ord ........................................ 62 Action ...................................................
78 My ScanSnap folder .................................. 19, 21 N New...................................................... 1 1 , 33, 34 O Online Up date ................................................. 23 Operating Window ...........................
ScanSnap Organizer User ’s Guide P2WW-2300 -01ENZ0 Issue Date: May 2007 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU Limited assumes no liability for incidental o r consequential damages arising from the use of this manual, and a ny claims by a third party .
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