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User's Manual PCR-T500 PCR-T520 SE-S400 SE-S800 Electronic Cash Register ( S size draw er) SE-S800*ES 1 SES800_INC-e.indb E-1 SES800_INC-e.indb E-1 2013/10/01 13:04:20 2013/10/01 13:04:20.
E-2 Introduction Thank you v er y much for purchasing this CASIO el ectronic c ash register . ST ART -UP is QUICK and EA S Y ! For the basic se ttings of your cash register , please see “Quick Star t G uide ” . IMPOR T ANT F or programmi ng assis tance please visi t htt p :// casio 4business.
E- 3 T o use the cash register safely .............................................................................................. E -4 T o use the cash register ’ s basic function ..................................................................
E- 4 T o use the c ash register safely • Congratula tions upon your selection of this CASIO product. Be sure t o read the following safe ty prec au- tions before using it for the fi rst time . Af ter reading this guide , keep it close at hand for easy reference.
E- 5 T o use the c ash register safely * War n in g Po wer plug and AC outlet + + + - • Use only a proper AC electric outlet. Use of an outle t with a different voltage from the rating creates the danger of malfunction, fi re, and electric shock. Overloading an electr ic outlet creates the danger o f ov erheating and fi re.
E- 6 T o use the c ash register’ s basic function * Caut ion Only use th e speci fi ed bat teries. - • Do not disassemble, modify or shor t- circuit them. • Do not put them in fi re or wat er or heat them. • Do not mix new and old batteries or dif ferent types of batteries.
E-7 T o use the c ash register’ s basic function When the cash drawer does not open! In case of power failure or the machine is in malfunction, the cash drawer does not open a utomatically . E ven in these cases, you can open the cash drawer by pull ing drawer release le ver ( see below ).
E- 8 Manufacturer:CASIO COMPUTER CO. , L TD. 6 -2, Ho n- mac hi 1- cho me, Shib uya- ku, T ok yo 15 1- 85 43 , Japan Resp onsib le wit hin th e Europ ean Uni on:CASIO EU ROPE G mbH CASI O -P latz 1, 228 48 N orde rste dt, Ge rmany Pleas e keep all in for matio n for fu ture refe renc e.
E- 9 Basic funct ion T o use the c ash register’ s basic function Get ting star ted ........................................................................................................... E- 1 0 Loading memor y protection bat teries ............
E-1 0 T o use the c ash register’ s basic function Get ting star t ed This chapter shows ho w to setup the cash register and ge t it ready to operate .
E-1 1 Basic funct ion T o use the c ash register’ s basic function Installing p aper roll Y ou can use the paper roll as rec eipts or journals (for business records ). By default, your cash register is set as receipt printing. Please see page E- 1 4 if you wish to use the paper roll for journals.
E-1 2 T o use the c ash register’ s basic function T o inst all journal paper 1 Repeat st eps 1 through 5 of “T o install rec eipt paper ” . 2 Using f k ey , feed the paper about 20 cm 3 Remo ve the paper guide o f the take-up reel.
E-1 3 Basic funct ion T o use the c ash register’ s basic function Sett ing date, time, and tax ta ble 1 Plug in the pow er soc k et int o a wall outlet. Be sure to check the rating plat e on the side of the cash register to mak e sure that its v oltage matches that of the pow er supply in your area .
E-1 4 T o use the c ash register’ s basic function Sett ing paper roll as journal records By default, the print er of your cash register issues receipts . If you wish to use the printouts for sales jour - nals, please follow the procedures described below .
E-1 5 Basic funct ion T o use the c ash register’ s basic function Get ting to know y our cash register General guide 1 2 3 4 5 6 7 8 9 1 Drawer 6 Main display 2 SD card slot c ov er 7 Mode switch 3.
E-1 6 T o use the c ash register’ s basic function Mode ke ys There are t wo types of mode ke ys: the program k ey ( mar k ed “ PGM”) and the operator ke y (mark ed “OP ”). The program k ey can be used to set the mode switch to an y position, while the operator k ey can select the REG and OFF position .
E-1 7 Basic funct ion T o use the c ash register’ s basic function Displa y Main dis play During a registr ation CLERK001 REG 000011 1 PLU001 $1.00 3 DEPT001 $6.00 SUBTOTAL $7.00 QT 4 6.00 1 2 3 4 Af ter fi nali z ation CLERK001 REG 000011 1 PLU001 $1.
E-1 8 T o use the c ash register’ s basic function Ke yb oard 7 8 9 4 5 6 1 2 3 0 00 . OPEN T/S 1 PLU/ S.DEPT RF #/ NS C PRICE — % – RECEIPT ON/OFF POST RECEIPT Ļ HELP SUBTOT AL CA/AMT TEND RA PO CR ENTER CHK CH SIGN OFF TA X PGM DEPT SHIFT/ DEPT# ERR.
E-1 9 Basic funct ion T o use the c ash register’ s basic function 17 DEPT SHIFT/ DEPT# Depar tment no. Use this k ey to input depart ment numbers. Depar tment shif t: Use this ke y to shif t the depar tment number from 1 through 25 to 26 through 50.
E-20 T o use the c ash register’ s basic function How to read the printouts • The journal /receipts are records of all transactions and operations. • The contents printed on receipts and journal are almost identical. • Y ou c an choose the journal skip function.
E-21 Basic funct ion T o use the c ash register’ s basic function How to use y our cash register The following describes the general proc edure y ou should use in order to get the most out o f your cash register .
E-22 T o use the c ash register’ s basic function Before opening your store Checking the time and date Y ou can chec k the time or date on the d isplay whene ver there is no registration being made. Step Operation Dis play 1 Pres s x ke y to show the date and time on the displa y .
E-23 Basic funct ion T o use the c ash register’ s basic function Registering items in d epar tment s The following ex amples show how yo u can use the depar tment ke ys in various types of registrations.
E-24 T o use the c ash register’ s basic function Rep eat r egi str at ion Sample Operat ion Item Unit Price $ 1 . 50 Same pr iced multiple items are s old. Quantit y 3 Dept. 1 Payme nt Cash $1 0. 0 0 Step Operation Print ou t 1 En ter the unit price.
E-25 Basic funct ion T o use the c ash register’ s basic function Split sales of packaged items Sample Operat ion Item Unit Pric e 4 for $ 10 .00 Three piec es of an item thats p ric e is $ 10.00 for four piece s are sold. Quantit y 3 Dept. 1 Payme nt Cash $1 0.
E-26 T o use the c ash register’ s basic function Depar tment number entr y Without using Depar tment ke y , you can register depar tments manually . Sample Operat ion Item Unit Price $1 3.00 Registering an item in D ept. 3 1 without using Department k ey .
E-27 Basic funct ion T o use the c ash register’ s basic function Basic setups and registrations T o program basic se tt ings Y ou can program basic set tings in the PGM mode of the Mode switch. Step Display 1 By turning the Mo de switch to PGM position, the displa y indicates the programming top menu .
E-28 T o use the c ash register’ s basic function T op me nu Sub me nu Wha t is to b e set [Me ssage Set ting] 01 Logo 1 Sets lo go, commerc ial, and bot tom mes - sages on re ceipts.
E-29 Basic funct ion T o use the c ash register’ s basic function Pr ogramming depar tment s This section explains how y ou can set unit prices, t axable statuses, and item groups.
E- 30 T o use the c ash register’ s basic function The disp lay retur ns to t he previou s scree n by pressin g o key . Registering depar t ments’ pres et data The following ex amples explain the operations using prese t depar tment data programmed in the previous section.
E- 3 1 Basic funct ion T o use the c ash register’ s basic function Pr ogramming P LUs Lik e depar tments, you can program unit price, ta xable status , and linking item group in a PL U (Pric e Look Up ). Using PL Us allow you to register items q uickly and accurately .
E- 32 T o use the c ash register’ s basic function The disp lay retur ns to t he previou s scree n by pressin g o key . Registering P LU s’ pres et data The following ex amples explain the opera tions using preset PL U data pro - grammed in the previous section.
E- 33 Basic funct ion T o use the c ash register’ s basic function PL U regist ration with mul tiplication key Sample Operat ion Item Unit Price $2.00 T en pi eces of PLU number 7 item (preset unit p ric e $2.0 0 ) are sold. Quantit y 1 0 PLU No.
E- 34 T o use the c ash register’ s basic function Open P LU Although unit pric e is preset in a PL U, y ou can enter price manually if the PLU is programmed as “Open PL U” . T o program open PLU , see page E-2 7 . Sample Operat ion Item 1 Unit Price $32.
E- 35 Basic funct ion T o use the c ash register’ s basic function Other regist rations Discount The following ex ample shows how y ou can use the p ke y for disc ount registra- tions. Discounts on items and subtotals Sample Operat ion Item 1 Dept.
E- 36 T o use the c ash register’ s basic function Reduction Using the reduction feature, y ou c an subtract a cer tain amount from an item’ s unit price or f rom a subt otal amount. Sample Operat ion Item 1 Dept. 01 $5.0 0 • Reducing $ 0.25 (manual input ) fro m item 1 unit price.
E- 37 Basic funct ion T o use the c ash register’ s basic function Registering various pa yment methods Other than c ash pa yments, y ou can register transactions made by checks, charges, credits, or ev en mixed tendering. Che ck sa le Sample Operat ion Item Unit Price $ 1 1.
E- 38 T o use the c ash register’ s basic function Cre dit sal e Sample Operat ion Item Dept. 03 $ 1 0.00 A purchased item is paid by a credit c ard. Quantit y 1 Payment Credit $ 10 .00 Step Operation Print ou t 1 Regist er the item purchased and press o key .
E- 39 Basic funct ion T o use the c ash register’ s basic function T a x shift By using t or T k eys , you can change the ta xable status . The t ke y switches on and of f of programmed taxable status 1 and T k ey c hanges the taxable status 2. The following table explains how tax statuses chan ge b y t or T key.
E- 40 T o use the c ash register’ s basic function Registering returned goods Registering returned goods in th e RE G mode The following ex ample shows how to opera te for registering goods returned b y customer in the RE G mode. Sample Operat ion Item 1 Dept.
E- 4 1 Basic funct ion T o use the c ash register’ s basic function Registering returned goods in t he RF mode When a customer returns goods after the transaction has been c ompleted , use RF mode for the refund operation . Sample Operat ion Refunded Item 1 Dept.
E- 42 T o use the c ash register’ s basic function Registrations wit hout transact ions The followings are the operations other than normal sales transactions.
E- 43 Basic funct ion T o use the c ash register’ s basic function Cor rec ti ons There are three wa ys to correc t erroneous operations that are ; • Cor recting erroneous item not registered • .
E- 44 T o use the c ash register’ s basic function Correcting i tems immediately af ter the regist ration Step Operation Print ou t 1 Registering an item. 1 ' ! 1 DEPT001 $1.00 1 DEPT002 $2.00 1 DEPT002 $2.00 &255 1 PLU0002 $2.
E- 45 Basic funct ion V oiding an item which has b een already registered Step Display 1 During a registration. 2 Using ? or > k eys , select the item you ha ve mis- registered.
E- 46 Daily sales repor ts At the end of the business da y , you can print categorized and summarized results of the da y . Reset report (Z) c lears all th e sales data whereas the data remains in memor y by R ead repor t (X). Please d o not per form th e Reset rep or t (Z ) print ing whil e your store i s open.
E- 4 7 Basic funct ion Print out of daily sales repor t = .
E- 48 TA1 $2,369.69 TX1 $128.86 TA2 $2,172.96 TX2 $217.33 GT $00000000125478.96 Z TRANS 0001 0001012 CASH No 362 $1,638.
E- 49 Useful features Adv anced programmings and registrations Enabling clerk assignment ............................................................................................... E- 50 Adva nc ed re gi st ra t io ns .............................
E- 50 Adv anced programmings and registrations Adva nc ed re gi st ra t io ns Enabling clerk assignment By assigning a clerk, c lerk number or name will be printed on receipts. The fol- lowing operation enables the regist er to use the clerk assignment.
E- 51 Useful features Adv anced programmings and registrations Registrations with cler k assignment By signing a clerk on, the cler k name will be printed on receipts and sales re- por ts. Step Operation Print ou t 1 En ter the clerk number and press o key .
E- 52 Adv anced programmings and registrations Single item cas h sales A depar tment k ey or a PL U programmed as single item sale status fi nalizes the transaction as soon as it is registered. This f eature can be used only in cash sales. T o program single item sales status see pages E- 75 and E - 76.
E- 53 Useful features Adv anced programmings and registrations Sample oper ation 3: Single item sale with anot her item Item 1 Dept. 0 3 $2 .00 Dept. 03 i s a normal depar t ment while dept. 01 is programm ed as unit pric e $ 1 .0 0 and single item sale status.
E- 5 4 Adv anced programmings and registrations Cha ra c te r s et t in gs This chapter e xplains how you can program depar tment or PL U desc riptions, store messages , ke y de - scriptions, repor t title, total descriptions ( such as gross total, net to tal etc.
E- 55 Useful features Adv anced programmings and registrations Using ten k ey pad T o set characters by using t en ke y , you need to press one of the ten k ey repeated ly until desired charac- ter appears on the display . Multi t yping keyboard 7 8 9 4 5 6 1 2 3 0 00 .
E- 56 Adv anced programmings and registrations 2 Double size letter ke y Assigns the next input character to be double sized. After setting a double sized character , press this ke y again for normal size. 3 Space key Sets a space. 4 Clear key Clears all the characters.
E- 57 Useful features Adv anced programmings and registrations Sett ing characters The following explana tion shows how you can set a name in a P LU . Y ou c an also set names to departments, func tion k ey s ( p , m ), and clerks by the same method .
E- 58 Adv anced programmings and registrations Sett ing pop messages on receipt s Y ou can set pop messages printed on receipts. New Year Sale 1st Anniversary 10% OFF 5 4 3 2 1 1 Pop mes sage 1st. line 2 Pop mes sage 2nd. lin e 3 Pop mes sage 3 rd. line 4 Pop mes sage 4th.
E- 59 Useful features Adv anced programmings and registrations T o set pop illust ration Step Display 1 T urn the Mode switch to PGM position and selec t [POP Set- ting] then press F key . 2 Select [All Graphic] and press F ke y . The pr inter prints preset pop illustrations .
E- 6 0 Adv anced programmings and registrations Sett ing sy mbol character s Y ou can change the symbols or titles of sales repor ts for example , pr inting “CASH IN DRW ” on the sales repor ts instead of “CAID” for cash amount in dra wer .
E- 61 Useful features Adv anced programmings and registrations Sales repor t symbols Memor y N o. Program c ode Contents Default charac ter Memo for your set tings 01 01 Gross t otal GROSS 02 Net tota.
E- 62 Adv anced programmings and registrations Other symbols Numbers in ( ) are digits to be used. Memo r y No. Progr am code Contents Default char acter 01 23 main curr ency symbol (2 ), @ ( 2 ), No. (2 ), split pric ing (2 ), not used ( 4), sub cur rency symbol (2) • @No/ ** 02 No.
E- 6 3 Useful features Adv anced programmings and registrations Adv anced programmings This section explains how yo u can program detail settings of the register such as setting register ’ s spe - c.
E- 6 4 Adv anced programmings and registrations Programming detail set t ings T o program the detail settings of the register , please follow the operations shown below . Step Operation 1 T urn the Mode switch to PGM position and selec t [Syst em Setting] then press F key .
E- 6 5 Useful features Adv anced programmings and registrations Set cod e 04 (T a x sy stem) Descr iption Selec tion Program co de Default value Canadian rounding system Roundings Last digit: 0 to 2 .
E- 6 6 Adv anced programmings and registrations Set code 0 6 ( Calculat ion and operation m ethods) Descr iption Selection Program c ode Default value Succ eeds the ta xable status an d commis sion status of previ - ous item when +/ - operati on is per for med.
E- 67 Useful features Adv anced programmings and registrations Set cod e 08 ( Fix ed total print control) Descr iption Selection Program c ode Default value Print gro ss sales tot al (GROSS) on fi xed total repor t . a Y e s = 0 No = 1 B ( a+b+c ) D1 0 º ( a+b+c ) D1 0 Pr int net sa les total (N ET) o n fi xed total repor t .
E- 6 8 Adv anced programmings and registrations Exa mpl e : • On the fi x ed total repor t, not printing gross sales total ( a = 1 ), not printing ne t sales total (b = 2 ), not printing cash in drawer . ( c = 4 ): D 10 = 7 ( 1 + 2 +4 ). • Not printing amount in draw er on fi xed to tal repor t: D9 = 1 .
E- 6 9 Useful features Adv anced programmings and registrations Set cod e 1 5 (Printing metho ds of sales repo r ts ) Descr iption Selection Program c ode Default value Depar tme nt zero skip (Depar tm ents of sales am ount zero are not printe d on sales rep or ts.
E-70 Adv anced programmings and registrations Set code 1 7 (Date/ time pr inting on journals/receipt s ) Descr iption Selection Program c ode Default value Print date on j ournal. a Y e s = 0 No = 2 B (a+ b) D 4 º (a+ b) D 4 Pr int c onsecuti ve number on receipt / jour nal.
E-7 1 Useful features Adv anced programmings and registrations Set code 27 (Clerk operation sel ections) Descr iption Selec tion Prog ram code Default value Allow c lerk f unctio ns.
E-72 Adv anced programmings and registrations Programming functions of depar tment s and PL Us in a lump There are t wo methods t o set functions of depar tme nts or PL Us whic h are programming at once and programming individual func tions. Pr ogramming depar t ment functions in a lump This method programs function of a depar tment at one time .
E-73 Useful features Adv anced programmings and registrations Depar t ment and PLU lump set code Descr iption Selec tion Program co de Default value Single item sales : Nor mal item = 0, Single item =.
E-7 4 Pr ogramming PL U func tions in a lump This method programs functions of a PL U at one time. Step Operation 1 T urn the Mode switch to PGM position and selec t [Syst em Setting] then press F key . > ▪▪▪▪▪ >F 2 Enter 3 and press o ke y to set the regist er in the programming mode.
E-7 5 Useful features Adv anced programmings and registrations Programming functions of depar t ments and PL Us individually Pr ogramming functions of d epar tment s individually This par t explains progra mming me thods of each function of depar tments indi- vidually .
E-7 6 Adv anced programmings and registrations Set cod e tabl e Set code D escr iption Selec tion Prog ram code 03 T a xable status T a xable status for USA Alw a ys “0” 0 º D2 T a xable status 1.
E-77 Useful features Adv anced programmings and registrations Pr ogramming funct ions of P LU s individually This par t explains programm ing me thods of each function of PLUs ind ividually . Step Operation 1 T urn the Mode switch to PGM position and selec t [Syst em Setting] then press F key .
E-78 Adv anced programmings and registrations Pr ogramming functions of t ransact ion k ey s This section explains how y ou can program functions in each transaction keys such as F , h or m k eys . For e xample, programming F ke y to force en try of tendered amount.
E-79 Useful features Adv anced programmings and registrations Program code for RA and ] keys Description Selection Program code Ma ximum amount. e.g. ) $10,000; D 4 = 1 , D3 = 4. Ma ximum value (0 ~ 9 ) BB D4 D 3 N umber of zero s (0 ~ 9 ) Must be “0 0” 00 ºº D2 D1 Exa mpl e : T o set ] ke y not allowing to en ter more than $90 0.
E- 8 0 Adv anced programmings and registrations Program code for p key Description Selection Progra m code T a xable status T a xable status for USA Alw a ys “0” 0 º D8 T a xable status 1 a No = .
E- 81 Useful features Adv anced programmings and registrations Program code for x key Description Selection Program code Multiplication procedure ! Quantit y × Am ount, @ Am ount × Quantit y ! = 0 @.
E- 82 Adv anced programmings and registrations Pr ogramming fur ther cler k functions This section explains how yo u can set fur ther programming for cler ks such as setting the register in training mode or se tting commission rates given to clerks.
E- 83 Useful features Adv anced programmings and registrations Printing pr ogrammed data Af ter programs ha ve been set, you can print the programmed data. T o print programmed unit pr ice or percentage ( other than PL U) Step 1 T urn the Mode switch to PGM position and selec t [Syst em Setting] then press F key .
E- 8 4 Adv anced programmings and registrations T o print programmed character s ( ex c ept P LUs ) Step 1 T urn the Mode switch to PGM position and selec t [Syst em Setting] then press F key . 2 Enter 2 and press o key. 3 Pres s o ke y again. The printer star ts to print preset data.
E- 85 Useful features Adv anced programmings and registrations T o print g eneral programming ( ex cept PL Us ) Step 1 T urn the Mode switch to PGM position and selec t [Syst em Setting] then press F key . 2 Enter 3 and press o key. 3 Pres s o ke y again.
E- 86 Adv anced programmings and registrations Pri nt out 30 NET 0001 01 0020 01 0001 38 000001 REG1 204 000 1 001 000 2 002 000 DEPT001 026 051 CASH 013 .
E- 87 Useful features Adv anced programmings and registrations T o print preset charac ters of PL U Step Pr int ou t 1 T urn the Mode switch to PGM position and selec t [Syst em Setting] then press F key .
E- 8 8 Adv anced programmings and registrations Printing various sales repor ts Y ou can pr int categorized sales report s such as PL U sales repor t, item group sales repor t, hour ly sales repor t etc. • Please do not per form the re set (Z) repor t during the busine ss hour as it clears sto red sales data f rom the memor y .
E- 8 9 Useful features Adv anced programmings and registrations PL U sales repor t X PLU 0000014 PLU0001 17 0.53% $17.00 #0001 PLU0100 42 4.03% $69.
E- 90 Adv anced programmings and registrations Monthly sales repor t X MONTHLY 0000020 1...... GROSS 1236.76 $12,202.57 NET No 214 $12,202.57 31...... GROSS 2132 $14,187.57 NET No 205 $13,398.76 TL GROSS 9746.
E- 91 Useful features Adv anced programmings and registrations Elect ronic journal ;(-2851$/ 0000058 5(* C .
E- 92 Adv anced programmings and registrations Periodic sales repor t Apar t from daily repor t, you can obtain peri odic sales report. The register prints total sales data from the last periodic repor t. Namely , if you do this operation monthly , you can obtain monthly sales repor ts.
E- 93 Useful features Adv anced programmings and registrations ZZ1 PERIODIC 1Z ZZ1 DEPT 0001 0001115 DEPT001 38 8.
E- 94 Adv anced programmings and registrations ZZ1 TRANS 0001 0001112 CASH No 362 $1,638.
E- 95 Useful features Adv anced programmings and registrations Using an SD card Y ou can store sales data or program data to an SD card or you can restore the data from SD card to your cash register . The following table explains what y ou c an do with an SD card.
E- 96 Adv anced programmings and registrations Step Display 4 Select [ YES] and press F key . The register starts to for mat the SD card. 5 Now the SD card is format ted and you can use it for st oring cash register data in it.
E- 97 Useful features Adv anced programmings and registrations Step Display 4 Select [ YES] and press F key . 5 After for a while, the display ind icates “ Backup complete ” .
E- 98 Adv anced programmings and registrations Before y ou consider it as a problem Error code table Error code Me ssage Meaning Action E001 Wrong mode M ode switch p osition c hanged before fi nalization. Return the mo de switch to its original sett ing and fi nalize th e operation.
E- 99 Useful features Adv anced programmings and registrations Error code Me ssage Meaning Action E050 DET A IL memo r y full Che ck trac king detail mem or y full.
E-1 0 0 Adv anced programmings and registrations When “EJ FU LL ” sign appears on t he displa y When the register shows this sign, iss ue electronic journal read repor t (if necessar y ) and reset the memor y immediat ely .
E-1 01 Useful features Adv anced programmings and registrations About the low batter y indicator If this indicator appears when you switch the cash register on, it can mean one of three things: • No memor y backup batter ies are loaded in the cash regis- ter .
E-1 02 Adv anced programmings and registrations Speci fi catio ns Entr y 10- ke y system, buffe r memor y 8 keys ( 2- ke y roll over) Depar tme nt Full ke y system Main display 26 charac ters x 10 lines, Dept. name, PLU name, T ot al, T rans action nam es, Change Customer display 20 character s x 1 line.
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